Amendment 0001 W912WJ20Q0116.pdf

W912WJ20Q0116

W13G86018371830001

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

This amendment is necessary to answ er technical questions as sumitted by industry. Contactors should reference the Statement of Work for additional information.

Closing w ill be extended until 27 August 2020 at 5:00 PM eastern.

All other terms and conditions remain unchanged.

1. CONTRACT ID CODE PAGE OF PAGES

1 17

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 14-Aug-2020

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W912WJ20Q0116

X 9B. DATED (SEE ITEM 11)

06-Aug-2020

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

14-Aug-2020

CODE

U S ARMY ENGR DISTRICT, NEW ENGLAND

696 VIRGINIA RD

CONCORD MA 01742-2751

W912WJ 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

Sheila.M.Winston@usace.army.milEMAIL:978-318-8159TEL:

SHEILA M WINSTONVINCUILLA / CHIEF, CONTRACTING DIVISION

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

QUESTIONS AND ANSWERS

1. Q: There is not much information in the RFQ about heavy equipment handling and if there will be a crane available or any other lifting equipment to remove the cylinders for repair. Can you provide more detail on this?

A: (i) A Government owned crane is available for Contractor use if the qualifications in EM 385-1-1, Section 16.B.03 are met:

(https://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_ 385-1-1.pdf

(ii) Contractor may supply their own load handling equipment if they meet the requirements and qualifications stated in the EM 385-1-1, Section 16:

(https://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_ 385-1-1.pdf)

2. Q: On page 15 of RFQ W912WJ20Q0116 it says to clean the surfaces in contact with the rod and packing after removing the oil and water packings. I wanted to advise you we won’t be able to get to area where the gland and rod meet assuming the gland is one piece and not a split style. The drawing doesn’t show enough detail to be sure but we’re assuming the gland is one piece. If this is the case, would the cylinders need to be removed and disassembled to access the inside of the glands?

A: The current information to the government is that the hydraulic packings are split chevron style packings.

SECTION A - SOLICITATION/CONTRACT FORM

The required response date/time has changed from 16-Aug-2020 05:00 PM to 27-Aug-2020 05:00 PM.

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been modified:

STATEMENT OF WORK

GATEHOUSE HYDRAULIC CYLINDER

INSPECTION & PACKING REPLACEMENT

U.S. ARMY CORPS OF ENGINEERS

NORTH SPRINGFIELD LAKE DAM

SPRINGFIELD, VERMONT

Statement of Work

August 2020

I. General

1. Scope

Furnish all labor, materials and equipment to bore scope/inspect three hydraulic gate cylinders for damage and provide a report with photo documentation of condition for purposes to determine future concerns. The existing oil and water packings on two of the hydraulic cylinders are to be removed and replaced. Each gate bonnet has two indicator rods with water packings that need to be removed and replaced. A third gate cylinder will be an option, exercised the by Technical Point of Contact, depending on the report findings. The equipment is located in the Intake Tower in the gate chamber, approximately 130 feet below the operating room floor, accessible by stairs.

2. Location

The North Springfield Lake Project Office is located at 98 Reservoir Rd. Springfield, VT 05156. The project site is in the Gatehouse on Maple Street, Springfield VT 05156.

3. Site Visit

To schedule and arrange a site visit contact Jason Farnsworth, the Technical Point of Contact, at the North Springfield Project Office at (978) 318-8456 or via email at Jason.Farnsworth@usace.army.mil.

4. Schedule The work shall be completed no later than 90 days from the contract award date. Work shall be performed Monday through Friday 7:00 AM to 3:30 PM unless otherwise approved by the Technical Point of Contact. No work shall be done on weekends or Government holidays.

5. Safety Requirements

a. General

All work shall be conducted in accordance with the U.S. Army Corps of Engineers Safety and Health Requirements Manual (EM 385-1-1, most recent edition), and all applicable OSHA, federal, state, and local safety and health requirements.

(1.) Cranes/Load Handling Equipment (LHE)

a. General: All load handling and crane operations are required to be completed in accordance with EM 385-1-1, Section 16. These requirements are applicable to load handling equipment (LHE) to include cranes, derricks, hoists and power-operated equipment that can be used to raise, lower and/or horizontally move a suspended load. This includes excavators, forklifts, and other equipment when used with rigging.

b. Submittals: A Standard Lift Plan is required to be submitted and approved by the GDA prior to any lifting operations. USACE can provide a non-mandatory, fillable template plan. However, the contractor is permitted to submit their own plan, at a minimum it must include the items listed in EM 385-1-1, Section 16.A.03:

i. Personnel: roles, responsibilities, qualification/certifications, operator medical clearances;

ii. Area Preparation: load handling location and path of travel, blocking/cribbing, overhead lines, ground stability; control/restrict personnel access near lift;

iii. LHE Considerations: capacity/ratings, configuration, obstructions, inspection, ground support conditions;

iv. Load parameters: weight, center of gravity, radii, and configuration;

v. Rigging: type, inspection, rating, need for softeners;

vi. Environmental Considerations: wind, storms, precipitation, power lines in area of travel or load swing, counterweight swing area barricaded.

vii. Certificate of Compliance for LHE and Rigging (Form 16-1)

viii. Documentation of operational tests and annual/shift inspections;

ix. Documentation of the wire rope’s working load limit (WLL) from the manufacturer;

x. A copy of the crane’s specification/technical data sheets. (PDF version is acceptable).

c. Critical Lifts: A Critical Lift Plan (Form 16-3, or equivalent, in accordance with 16.H.02.d) is required for lifts involving the characteristics listed in EM 385-1-1, 16.H.01:

i. Lifts involving hazardous materials (e.g., explosives, highly volatile substances);

ii. Hoisting personnel with LHE;

iii. Lifts made with more than one LHE;

iv. Lifts where the center of gravity could change;

v. Lifts made when the load weight is 75% of the rated capacity of the LHE load chart or more (not applicable to gantry, overhead or bridge cranes);

vi. Lifts without the use of outriggers using rubber tire load charts;

vii. Lifts using more than one hoist on the same LHE;

viii. Lifts involving Multiple Lift Rigging (MLR) Assemblies or other non-routine or technically difficult rigging arrangements;

ix. Lifts involving submerged loads;

x. Lifts out of the operator’s view;

xi. Load Tests;

xii. When land-based LHE mounted on barges, pontoons or other means of flotation are required to travel while lifting the load;

xiii. Any lift the operator believes should be considered critical.

d. Crane Operators: Crane Operators must meet the requirements of EM 385-1- 1, Section 16.B. Prior to the start of crane activities, documentation of operator certifications, qualifications and designations must be submitted to the GDA for review.

i. Certification for all crane/hoist operators shall be achieved by successful completion of written and operational testing hosted by a Nationally Accredited Crane Operator Testing Organization (or other option as listed in 16.B.03.)

ii. Crane operators shall have a current medical exam certificate (signed by an M.D. or D.O.) dated within the past 2 years, that states the operator meets the proper physical qualifications listed in EM 385-1-1, Section 16.B.05. (Refer to the Crane Operator Medical Clearance Form included in Crane-LHE Lift Plan template).

e. Qualified Riggers (QRs): Employers must designate in writing which employees are QRs and the specific rigging tasks for which they are qualified.

All QR’s must meet the requirements listed in EM 385-1-1, Section 15.B.01:

i. Have extensive knowledge, training & experience to sufficiently calculate loads, load weights, safe capacities and apply other safe rigging principles/procedures;

ii. Demonstrate the ability to utilize rigging materials and principles, and;

iii. Be capable of safely inspecting and performing rigging operations.

iv. Effectively communicate, be over 18 years of age, and have basic knowledge of LHE capabilities and limitations.

v. Have demonstrated knowledge and proficiency in the items listed in EM

385-1-1, Section 15.B.02:

1) Personnel roles and responsibilities;

2) Site preparation

(terrain, environment);

3) Rigging equipment and materials;

4) Safe Hoisting Equipment operating procedures;

5) Principles of safe rigging;

6) Environmental hazards (includes overhead interferences);

7) Rigging and handling the load;

8) Identify hoisting-related hazards;

9) The associated hazards when employee is required to be in the fall zone to handle a load;

f. Signal Person: A signal person is required to be utilized onsite when the operator cannot maintain a full view of the load and the load travel paths at all times the load is rigged to the equipment. A signal person must meet the qualifications listed in EM 385-1-1, Section 16.B.06

i. All signal persons must be qualified and trained by Qualified Evaluator

(trainer). Documentation must be provided by the Evaluator and must specify each type of signaling (e.g., hand signals, radio signals, etc.) for which they were trained.

ii. A Signal Person must:

1) Know and understand the type of signals used (radio, cell, hand, etc.) If hand signals are used, the signal person must know and understand the Standard Method for hand signals;

2) Be competent in the application of the type of signals used;

3) Have a basic understanding of crane operation and limitations, including crane dynamics involved in swinging and stopping loads and boom deflection from hoisting loads;

4) Demonstrate that he/she meets the requirements above through a written and practical test;

g. Operational Testing: An operational test is required to be completed in accordance with ANSI/ASME, the manufacture’s recommendations, and 16.F.02 when one of the following criteria is met:

i. Before initial use of a crane after a load bearing/controlling part or component, (brake, travel component, or clutch) has been altered, replaced, or repaired. *Adding/removing counterweights is not considered load controlling/load bearing*

ii. Every time a crane or hoisting equipment(s) is reconfigured or re-assembled after disassembly (to include booms);

iii. Every time a crane and/or hoisting equipment is brought onto a USACE project;

iv. Every year during annual inspection;

Operations testing, at a minimum, shall include the components listed in EM 385-1-1, Section 16.F.02.c:

1) Load lifting and lowering mechanisms;

2) Boom lifting and lowering mechanisms;

3) Boom extension and retraction mechanisms;

4) Swinging mechanisms;

5) Travel mechanisms;

6) Safety devices;

7) Operational aids;

h. Shift Inspections: Before every LHE operation (at beginning of each shift or following a change of operator) a Competent Person shall, at a minimum, visually inspect the crane in accordance with EM 385-1-1, Section 16.D, applicable ASME standards, OSHA regulations and the manufacturer’s recommendations. Equipment shall not be used until this inspection demonstrates that no corrective action is required.

i. The shift inspection must be documented and shall include the results of the inspection, name and signature of the CP who conducted the inspection and the date of the inspection;

ii. Documentation shall be maintained for a minimum of 12 months, or the life of the contract, whichever is longer;

I. Load Test: A load test is required to be completed when one of the criteria is met in EM 385-1-1, Section 16.F.03. They include:

i. Before initial use of crane or hoisting equipment in which a load bearing or load controlling part or component, brake, travel component, or clutch has been altered, replaced, or repaired;

ii. Every time a crane or hoisting equipment(s) is reconfigured or re-assembled after disassembly (to include booms);

iii. When the manufacturer requires load testing;

NOTE: Load Testing shall be performed at 100 to 110% of the ANTICIPATED LOAD for the specified configuration, not to exceed 100% of the manufacturer's load chart at the configuration of the test. The actual anticipated load itself may be used as the test load if approved by the GDA.

A copy of EM 385-1-1 can be accessed at the project office or electronically at the following link:

http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1- 1.pdf

Project staff reserve the right to cease work at any time should the safety of employees, Contractors, and/or the public become jeopardized.

(2.) Accident Prevention Plan

The Contractor shall prepare an Accident Prevention Plan (APP) specific to the activities being performed. It shall include Activity Hazard Analyses (AHAs) as described below in paragraph C. A non-mandatory, fillable APP template is available upon request. However, the contractor is permitted to submit their own plan, at a minimum it must meet the requirements of EM 385-1-1, Appendix A.

A preparatory meeting shall be conducted by the prime contractor to discuss the APP contents with all effected onsite employees. The Prime Contractor is responsible for informing the subcontractors of the safety provisions under the terms of the contract, the penalties for noncompliance, and inspecting subcontractor operations to ensure that accident prevention responsibilities are being carried out.

Weekly safety meetings shall be held and documented. Records shall be available to the TPOC upon request.

Note: As part of the APP and AHAs include site specific COVID-19 monitoring procedures which address, at a minimum, the following elements:

Procedures for periodic sanitation inspections.

Procedures for disinfecting project sites in accordance with CDC guidelines.

Site specific measures to practice social distancing while working on the project.

Employee training on the signs, symptoms, and protection measures in accordance with

CDC guidelines.

A list of PPE to be used in accordance with CDC and state guidelines.

(3.) Activity Hazard Analysis

An AHA shall be submitted for each major phase of work. A major phase of work is defined as an operation involving a type of work presenting hazards not experienced in previous operations or where a new subcontractor or work crew is to perform the work. The analysis shall define all activities to be performed, identify the sequence of work, the specific hazards anticipated, and the control measures to be implemented to eliminate or reduce each hazard to an acceptable level. The AHA shall be continuously reviewed and revised to address changing site conditions as appropriate.

(4.) Emergency Response

Emergency procedures shall be documented in the Abbreviated Accident Prevention Plan and will include a map with directions to the nearest hospital, emergency contact numbers, and onsite First Aid/CPR responders.

e. Environmental Protection Plan

The purpose of the Environmental Protection Plan is to present a comprehensive overview of known or potential environmental issues which the Contractor must address during construction. Issues of concern shall be defined within the Environmental Protection Plan as outlined in this section. The Contractor shall address each topic at a level of detail appropriate with the environmental issue and required construction task(s). Topics or issues which are not identified in this section, but which the Contractor considers necessary, shall be identified and discussed after those items formally identified in this section.

A. Compliance No requirement in this Section shall be construed as relieving the Contractor of any applicable

Federal, State, and local environmental protection laws and regulations. During construction, the Contractor shall be responsible for identifying, implementing, and submitting for approval any additional requirements to be included in the Environmental Protection Plan.

B. Contents

The environmental protection plan shall include, but shall not be limited to, the following, as appropriate for the work.

1. Name(s) of person(s) within the Contractor's organization who is (are) responsible for ensuring adherence to the Environmental Protection Plan.

2. Name(s) and qualifications of person(s) responsible for manifesting hazardous waste to be removed from the site, if applicable.

3. Spill Control plan shall include the procedures, instructions, and reports to be used in the event of an unforeseen spill of a substance regulated by 40 CFR 68, 40 CFR 302, 40CFR 355, and/or regulated under State or Local laws and regulations. The Spill Control Plan supplements the requirements of EM 385-1-1. This plan shall include as a minimum:

i. The name of the individual who will report any spills or hazardous substance releases and who will follow up with complete documentation. This individual shall immediately notify the Technical Point of Contact and Environmental Protection Specialist in addition to the legally required Federal, State, and local reporting channels (including the National Response Center 1-800-424-8802) if a reportable quantity is released to the environment. The plan shall contain a list of the required reporting channels and telephone numbers.

ii. The name and qualifications of the individual who will be responsible for implementing and supervising the containment and cleanup.

iii. Training requirements for Contractor's personnel and methods of accomplishing the training.

IV. A list of materials and equipment to be immediately available at the job site, tailored to cleanup work of the potential hazard(s) identified.

v. The names and locations of suppliers of containment materials and locations of additional oil recovery, cleanup, restoration, and material-placement equipment available in case of an unforeseen spill emergency.

VI. The methods and procedures to be used for expeditious contaminant cleanup.

f. Required Personnel

The Contractor shall employ a minimum of one Competent Person (CP) at each project site to function as the Site Safety and Health Officer (SSHO). The SSHO shall be present at the project site and report to the contractor’s upper management. The SSHO is required to have related construction experience and have at a minimum completed a 10 Hour OSHA training.

In addition, when emergency medical services are not accessible within 5 minutes of the work location and there are 2 or more workers onsite, at least 2 employees shall have (in-person) training in First Aid and CPR. Minimum qualifications are listed in EM 385-1-1, Section 03.A.02.c.

Note: Other Competent or Qualified Persons may be required per EM 385-1-1 and/or other sections of this Scope of Work, based on the characteristics of the project.

g. Accident Reporting

All accidents and near misses shall be investigated by the Contractor. All work-related recordable injuries, illnesses and property damage accidents (excluding on-the-road vehicle accidents), in which the property damage exceeds $5,000.00, shall be verbally reported to the TPOC within four (4) hours of the incident. Serious accidents as described in EM 385-1-1 Section 01.D shall be immediately reported to the TPOC. ENG Form 3394 shall be completed and submitted to the TPOC within five (5) working days of the incident.

The Contractor shall compile employee work hours (including subcontractors) and forward the total hours to the TPOC no later than close of business on the 10th calendar day of the following month. The method of transmission by the prime contractor to the TPOC shall be electronically.

6. Pre-Construction Conference - Prior to the start of any work, the Technical Point of Contact will schedule and conduct a “Pre-Construction Conference”. The Contractor’s Project Manager and Quality Control Personnel will attend this meeting. This conference will be held at the time and location agreeable to the government and contractor. No work may be performed under this contract prior to this conference. The purpose of the conference is to enable the Technical Point of Contact to outline the procedures that will be followed by the Government in its administration of the contract, and to discuss the performance that will be expected from the Contractor. This conference will allow the Contractor an opportunity to ask questions about the Government’s administration and inspection of contract work or obtain other pertinent information that might be required. At the Preconstruction Conference the contractor shall provide to the name of the project superintendent with a telephone number for project coordination.

The following is a general list of items for discussion during this Pre-Work Conference:

i. Authority of the Technical Point of Contact and Quality Assurance Inspectors.

ii. Contractor’s Safety Program (including sub-contractors).

iii. Accident Prevention Plan and Activity Hazard Analysis (Submitted & accepted prior to start of work on site)

iv. Safety Meetings (Documented on NED Form 251)

v. Accident Reporting (ENG Form 3394)

vi. Safety Data Sheet (SDS) requirements

vii. Correspondence, Communication and Administrative Procedures.

viii. Invoice and payment.

7. Permits – The Contractor shall, without additional expense to the Government, be responsible for obtaining any necessary licenses, permits, and letters of certification. The Contractor shall comply with any applicable Federal, State, County, and Municipal laws, codes, and regulations in connection with the performance of the work specified under this contract.

8. Security – The contractor will comply with all established security policies at North Springfield Lake Dam. Due to periods of heightened security that may affect the access to the areas covered under this contract, areas may be subject to periodic closures, which in turn may reduce or inhibit the Contractor’s ability to access certain areas. During periods of heightened security, the Government reserves the right, at any time, to close any property or portion of property and reschedule and/or cancel any subsequent service in an area. The Contractor shall be given at least 24 hour notice of any such closure.

9. Flooding – North Springfield Lake Dam is a flood control project. Occasional retention of floodwaters may inundate portions of the dam property or access roads in the areas covered by this contract. The Technical Point of Contact will notify the Contractor as areas are closed as a result of floodwaters, rescheduling and/or canceling any subsequent service in the closed property area. When flooding ends and waters recede, the Technical Point of Contact will notify the Contractor as areas reopen and services may resume.

10. Contractor Conduct – The Contractor and Employees shall not use or be under the influence of drugs or alcohol at any time while performing the obligations under this contract or giving the public the appearance of the same. Alcohol and firearms are prohibited on project grounds. Contractor and employees must comply with CFR 36 Rules and Regulations.

11. Payment – Payment shall be made on a per job basis. After final inspection and acceptance by the Government, the Contractor must submit an invoice to the Technical Point of Contact.

The invoice shall include the invoice date, contract number, dates of service, description of work, quantities, process, and total amount due per line item.

All invoices may be mailed to:

U.S. Army Corps of Engineers 98 Reservoir Road Springfield, VT, 05156

Or Emailed to jason.farnsworth@usace.army.mil

II. Technical Requirements:

Part 1 General:

1. Summary – Furnish all labor, materials and equipment to bore scope/inspect the hydraulic gate cylinders for damage on gate numbers one, two and three. Provide a detailed report of the condition of each hydraulic cylinder, include details such as pitting, scoring or damage with recommendations for repair. The detailed report shall include photos or video of the conditions to support recommendations for repair. Remove and replace existing oil and water packings on the hydraulic cylinder piston and indicator rods on gates one and three. The Technical Point of Contact will use the detailed report of the condition of hydraulic cylinder of gate number two, to determine if the option of replacing oil and water packings will be exercised on that gate.

NOTE: Only one gate will be allowed out of service at a time. All inspection and repair work shall be completed and the gate brought back into service prior to taking additional gates out of service. When one gate is out of service, the other gates must remain operable at all times.

2. Existing Conditions –The North Springfield Lake Dam gatehouse hydraulic cylinder packings are original. Over time they have deteriorated and exhibit signs of fluid leakage. Gate number two has piston drift and exhibits the most leakage of hydraulic fluid of the three gates.

3. Movement of Gates- Operation of flood control gates within their normal range of movements to allow testing and flushing of hydraulic system fluid shall be coordinated with the project manager. The project manager's approval shall be obtained in advance for all gate movements and settings. Installation of a bulkhead gate to allow a full range of movement for work related to this contract will be required. The installation of the bulkhead gate must be coordinated with the Technical Point of Contact with a minimum of 24 hours’ notice for installation on gates as necessary.

4. Flood Control Operations- The Contractor should have means available to make the gates operable in case of flooding. No work shall be performed without the needed repair materials onsite.

5. Clean Up and Waste Disposal – The Contractor shall practice good housekeeping to maintain a safe job site. The contractor shall keep the work area free from accumulation of waste materials. Upon completing work in an area the contractor shall remove any tools, equipment, and materials that are not the property of the government Any and all disturbed areas resulting from contractor activities shall be restored by the contractor to the satisfaction of the Technical Point of Contact.

6. Environmental Protection – Containers for excess and/ or waste materials, rubbish, etc.

shall be provided by the contractor at the site, and the site will be inspected/ cleaned on a daily basis. No burning is permissible. Water, air and land resources shall not be adversely impacted during the course of the work. The contractor will exercise due caution to prevent spills / leaks of oil and fuel into the environment. All spills will be immediately reported to the Technical Point of Contact. The contractor will be solely responsible for any and all spills, and will comply with all State and Federal environmental regulations.

7. Government Resources – The government will supply any electricity necessary for the project work from points of existing outlets. The contractor shall carefully conserve the use of electricity provided. The contractor shall supply his own means of communication (telephone) and portable toilet services.

8. Damage to Government and Private Property – The Contractor shall be responsible for restoring any Government facilities or structures damaged as a result of the firm’s operation. The Contractor shall also be responsible for any damage to private property or injury to any person as a result of the firm’s operation. The Contractor shall notify the Technical Point of Contact immediately of damage to Government and private property and injury to any person resulting from the firm’s operation.

9. Omissions – This contract may not cover all specified activities, steps, and procedures required to supply the contract product. In case of omission, the normal industry, state, or federal standards, practices, specifications, and/or guides shall prevail. In no instance shall an omission be reason to produce less than an acceptable product.

10. Quality Assurance – The contractor is responsible for the quality control of the contract work. The government has the right to inspect and test all items called for by the contract, to the extent practicable at all times and at all places during the term of the contract.

11. Other Contracts- The Government may undertake or award other contracts for additional work not related to this contract, and the Contractor shall fully cooperate with other Contractors and Government employees. The contractor shall not commit or permit any act, which will interfere with the performance of work by another contractor or by Government employees.

12. Receiving and Storing Materials –The contractor is responsible for protecting any stored material until it is placed in service. The contractor is responsible for receiving and unloading of delivered goods. Government employees will not receive material for supplies for the contractor and will not be responsible for damage to the contractor’s equipment or materials.

13. Requests for information – Requests concerning the work of this project should be directed to the Technical Point of Contact Jason Farnsworth 802-886-2775 or jason.farnsworth@usace.army.mil.

14. Submittals – Although the Government technically reviews submissions required by this scope of work, it is emphasized that the Contractor’s work must be completed using proper internal controls and review procedures. The documents identified below must be prepared in accordance with the applicable standards, submitted for review and accepted by the Government prior to the commencement of any field activities.

Accident Prevention Plan, including fall protection plan – Prior to the Start of

Field Work Environmental Protecting Plan & Spill Prevention Plan Manufacturer’s product data sheets

Bore scope/inspection report for each cylinder Operation Test Results Hydraulic oil testing results Activity Hazard Analysis Manufacturer cut sheets for all products used CPR & First Aid Certification- Prior to the Start of Field Work A Standard Lift Plan A Critical Lift Plan

Part 2 Products

Sustainability

Under the Comprehensive Procurement Guidelines (CPG) program, the Environmental Protection Agency (EPA) designates products that are or can be made with recovered materials, and recommends practices for buying these products. Any designated product that is being offered or supplied under this contract shall meet the minimum recommended content levels as identified under the CPG program. Visit https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program for a complete list of designated products and the associated recommended contents levels. Offerors must be able to demonstrate that each offered products meets minimum content levels upon request.

Safer Choice The contractor shall provide Safer Choice labeled products under this contract, as applicable.

The contractor is encouraged to visit https://www.epa.gov/saferchoice/products for updated lists of qualifying products.

Bio-based The United States Department of Agriculture (USDA) designates certain bio-based products for federal procurement and specifies minimum bio based content levels for those products. Any designated product that is being offered or supplied under this contract shall meet USDA BioPreferred's minimum bio based content level. Visit the BioPreferred web site https://www.biopreferred.gov/BioPreferred/faces/pages/ProductCategories.xhtml for the complete list of designated products and the associated minimum bio based content level requirements.

All products shall be new, unused and to the satisfaction of the Technical Point of Contact.

Products shall be approved by the Technical Point of Contact prior to installation.

Packing Provide all new packings to replace the existing oil and water packings on the gate stem and stem extension rod. Packing are generally assumed to match the existing dimensions shown on the original shop drawings, but the contractor is responsible for verifying the dimensional requirements of the new packings after all of the assembly dimensions are taken into account following the repair work done to the rods and other components as part of this work. Contractor shall work closely with the manufacturer of the new packings to determine any variations in packing dimensions or specifications that may be required to optimize the performance of the packings when assembled with the repaired mating components. Contractor shall field verify dimensions and notify the Technical Point of Contact of any discrepancies from the original shop drawings prior to any replacement. For the 6.25-inch diameter oil packings on the gate stem, reference Mark 5138-27 detail on Information Drawing 2. For the 6.5-inch diameter water packings on the gate stem, reference Mark 5138-28 detail on Information Drawing 2. For the 1.25-inch diameter water packings on the gate stem extension rod, reference Mark 5138-28 detail on Information Drawing 2.

New packings shall be flexible nitrile elastomer and fabric split V-rings, chevron type packing.

Oil packings shall be suitable for use with hydraulic oil, with a maximum oil pressure of approximately 1000 psi. Water packings shall be suitable for use with water, with a maximum water pressure of approximately 150 psi.

Hydraulic Fluid

Collect and store all hydraulic fluid drained during servicing and return stored fluid to the hydraulic system reservoir after new packings have been installed and hydraulic fluid has been filtered to 10 microns. If required, top off system with new fluid. It shall be an all-weather type hydraulic oil which has a high viscosity index, low pour point rust and oxidation inhibitors and antifoam properties. A sufficient amount of hydraulic fluid shall be supplied to make up all losses resulting from leaking and from other sources. The fluid level shall be checked and brought to the proper operating level immediately after satisfactory completion of final acceptance tests. The hydraulic fluid shall be delivered to the site in unopened containers with factory seals intact. Containers shall be clearly labeled.

Part 3 Execution Inspection and inspection report

1. The Contractor shall become familiar with all details of the work, verify dimensions in the field, and shall advise the Technical Point of Contact of any discrepancy of any condition which could adversely affect the installation of the packing, before performing any work.

2. Before starting any work, coordinate gate system shut down.

3. Perform bore inspections and provide report.

Oil packing

1. Remove existing packing glands and clean the surfaces in contact with rod and packing.

2. Remove existing oil packing (Mark 5138-27) by using the proper packing removal tool without damaging the surface.

3. Install new 6.25 inch diameter oil packing for piston rod and new packing shall match existing dimensions. New packing shall be suitable for use with the hydraulic fluid, with an operating temperature range of -40ºF to 250ºF and a maximum pressure of at least 2000PSI. Install per packing manufacturer’s instructions.

4. Three gate leaf stems shall be cleaned if necessary.

Water packing at gate leaf stem

1. Remove all three existing packing glands and clean the surfaces in contact with rod and packing

2. Remove all three existing water packing (Mark -28) by using the proper packing removal tool without damaging the surface.

3. Install new 6.25 inch diameter water packing and new packing shall match existing dimensions. New packing shall be suitable for use with water with an operating temperature range of -40ºF to 250ºF and a maximum pressure of at least 2000PSI.

Install per packing manufacturer’s instructions.

Position indicator Rod water packings

1. Remove all six existing packing glands for the indicator rods (Mark 5138-29), as well as their existing sets of water packing and fasteners.

2. Packing gland all surfaces in contact with rod and packing shall be cleaned.

3. Install the new water packing and new packing shall match existing dimensions. New packing shall be suitable for use with water with an operating temperature range of - 40ºF to 250ºF and a maximum pressure of at least 2000PSI. Install per packing manufacturer’s instructions.

Cleaning and Flushing

During any portion of work up to and including assembly, securely cover all openings to avoid the entrance of abrasives, dirt, metal chips, and other foreign materials into the hydraulic system through open ends of piping, tubing, and ports of the components.

Submit a detailed cleaning and system flush procedure not less than 14 days before start of cleaning operations. Use the same hydraulic fluid for flushing as approved for final filling. Include a detailed description of the equipment, materials, hydraulic fluid, temperatures, and duration of each phase of the flushing in the procedures. Clean the system of particles so that the contamination level is below 20/18/15 in accordance with ISO 4406. Take three 500 milliliter samples at approved locations according to ISO 4021.

Perform particle counting on each sample in accordance with ISO 11500 or ISO 4407 by an approved independent test laboratory. Water content of each sample must be below 200 ppm. Reclean if any sample does not comply with the permissible contamination limits, and reinspect. Clean the system to remove any materials and burrs that would impact the new packings. When flushing is completed, drain the system and then fill with the specified hydraulic fluid.

Hydraulic Fluid Testing

Existing hydraulic fluid shall be sampled determine current fluid properties. Samples must accurately represent the in-service oil.

Minimum test requirements shall include the following:

a. Spectrochemical by ICP in accordance with ASTM D5185

b. Water by Karl Fischer in accordance with ASTM D6304

c. Viscosity in accordance with ASTM D445

d. Total Acid Number in accordance with ASTM D664

e. Particle Count in accordance with ISO D4406

f. Infrared Spectrometry in accordance with ASTM E2412

Operational Testing

After gaskets and packings have been replaced, the fluid returned to the cylinders, and the lines connected and bled, each gate shall be run through two complete open/close/open cycles (in accordance with paragraph Movement of Gates) to ensure that proper operation has been restored. Packings shall be inspected for leaks and packing glands tightened as necessary. Any joints which have been disassembled and remade during performance of the work shall be inspected for leaks and any leaks shall be promptly repaired. The tests shall be conducted in the presence of the Technical Point of contact. Each deficiency or maladjustment disclosed by the tests shall be corrected immediately and the test repeated until satisfactory results are obtained. Following all satisfactory adjustments and operational testing, the gates shall remain stationary for a minimum of 72 hours. The gates shall not drift or slump in the period of 72 hours. If gate drift or slumping occurs, it shall be repaired and retested to the satisfaction of the Technical Point of Contact.

After all the work is completed, the hydraulic reservoirs shall be inspected to ensure that fluid is at the proper level, and new fluid added as necessary.

(End of Summary of Changes)