Solicitation W912WJ20Q0029.pdf

SEE ADDENDUM

(No Collect Calls)

W912WJ20Q0029 24-Jan-2020

b. TELEPHONE NUMBER

978-318-8324

8. OFFER DUE DATE/LOCAL TIME

02:00 PM 06 Feb 2020

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912WJ9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

JENNIFER M SAMELA

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

1 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

U S ARMY ENGR DISTRICT, NEW ENGLAND

696 VIRGINIA RD

CONCORD MA 01742-2751

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

978-318-8207FAX:

TEL: 978-318-8479 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$8,000,000

NAICS:

561730

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF60

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

Section SF 1449 - CONTINUATION SHEET

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

INSTRUCTIONS TO OFFERORS

PLEASE DIRECT QUESTIONS TO JENNIFER M. SAMELA AT (978) 318-8324 OR

JENNIFER.M.SAMELA@USACE.ARMY.MIL. THE SOLICITATION AND RESULTING CONTRACT

SHALL BE THE GOVERNING DOCUMENT IN ALL CASES.

** QUOTES CAN BE E-MAILED TO JENNIFER M. SAMELA AT

JENNIFER.M.SAMELA@USACE.ARMY.MIL.

THE BID SCHEDULE MUST BE COMPLETED AND SUBMITTED FOR A QUOTE TO BE

CONSIDERED COMPLETE.

In accordance with FAR Part 52.204-7(b)(1) Contractors must be registered in the System for Award Management (SAM) database (www.SAM.gov) to submit an offer. (Formerly the Central Contractor Registration (CCR) database and the On-Line Representations and Certifications (ORCA).) Any reference to CCR or ORCA in any clause or provision is referring to the www.sam.gov website. Please note that Google and Google Chrome are not supported browsers for SAM registration. Mozilla FireFox, Safari, and Internet Explorer are supported browsers.

NOTE: SAM.gov registration takes approximately 3 weeks (DUNS registration 1-2 business days; CAGE code validation up to 10 business days; IRS validation and overall submission 7-10 business days). It is the contractor’s responsibility to track SAM.gov registration and follow-up with required tasks.

In addition, if you are registering a new entity in SAM.gov, you must provide an original, signed notarized letter stating that you are the authorized Entity Administrator. The Entity Administrator must establish a LOGIN.GOV account using the e-mail address that will be associated with the SAM registration. See https://www.gsa.gov/about-us/organization/federal-acquisition-service/office-of-systems-management/integrated-award-environment-iae/sam-update for additional information.

Provide DUNS number: ___________________________ (telephone 866-705-5711 for DUNS) Provide CAGE code: ____________________________ Provide TAX ID: __________________________ Per FAR Part 52.212-3 Alt I, the Contractor is required to complete the On-line Representations and Certifications Application (www.SAM.gov) and paragraph (b) if applicable, OR to complete paragraphs (c) thru (m) of this clause and return with quote.

POTENTIAL QUOTERS ARE NOTIFIED THAT THE BASIS ON WHICH AWARD WILL BE MADE IS PRICE

ALONE.

ALL RESPONSIBLE SOURCES MAY SUBMIT A RESPONSE WHICH, IF TIMELY RECEIVED, MUST BE

CONSIDERED BY THE AGENCY.

INVOICES SHALL BE SENT TO TECHNICAL POINT OF CONTACT.

BID SCHEDULE

GROUNDS MAINTENANCE AND CLEANING SERVICES

U.S. ARMY CORPS OF ENGINEERS

UNION VILLAGE DAM

THETFORD, VT

Performance Work Statement November 2019

Bid Schedule

Base Year

TASK / ITEM NUMBER UNIT QTY

UNIT

PRICE

TOTAL

1. East Access Areas– Debris Clean Up JA 1

2. Recreation Area and East Access- Spring

Maintenance

JA 1

3. Recreation area

– Picnic Table Placement

EA

4. Recreation Area and East Access

– Picnic Table, Grill and Shelter Maintenance

JA 1

5. Office & Dam Area - Mowing EA 26

6. East Access Area – Mowing EA 26

7. Recreation Area – Rough Mowing EA 5

8. East Access and West Branch – Roadside

Mowing

EA 2

9. Recreation Area – Trim, Prune & Weed EA 2

10. Recreation Area – Restroom Cleaning EA 108

11. Recreation Area – Beach Maintenance EA 108

12. Recreation Area – Litter Pick Up EA 108

13. Recreation Area

– Picnic Table, Grill & Shelter Cleaning

14. Project Office, Dam & East Access Areas

– Trail Maintenance [Unit Price is hours]

TOTAL

Option Year One

TASK / ITEM NUMBER UNIT QTY

UNIT

PRICE

TOTAL

1. East Access Areas – Debris Clean Up JA 1

2. Recreation and East Access Area- Spring Maintenance

JA 1

3. Recreation area

– Picnic Table, Grill and Shelter Maintenance

JA 1

5. Office & Dam Area - Mowing EA 26

6. East Access Area – Mowing EA 26

7. Recreation Area – Rough Mowing EA 5

8. East Access and West Branch – Roadside

Mowing

EA 2

9. Recreation Area – Trim, Prune & Weed EA 2

10. Recreation Area – Restroom Cleaning EA 101

11. Recreation Area – Beach Maintenance EA 101

12. Recreation Area – Litter Pick Up EA 101

13. Recreation Area

Option Year Two

TASK / ITEM NUMBER UNIT QTY

UNIT

PRICE

TOTAL

1. East Access Areas – Debris Clean Up JA 1

2. Recreation and East Access Area- Spring Maintenance

JA 1

3. Recreation area

– Picnic Table, Grill and Shelter Maintenance

JA 1

5. Office & Dam Area - Mowing EA 26

6. East Access Area – Mowing EA 26

7. Recreation Area – Rough Mowing EA 5

8. East Access and West Branch – Roadside

Mowing

EA 2

9. Recreation Area – Trim, Prune & Weed EA 2

10. Recreation Area – Restroom Cleaning EA 101

11. Recreation Area – Beach Maintenance EA 101

12. Recreation Area – Litter Pick Up EA 101

13. Recreation Area

PERFORMANCE WORK STATEMENT

U.S. ARMY CORPS OF ENGINEERS

UNION VILLAGE DAM

THETFORD, VT

November 2019

A. GENERAL

1. Scope Furnish all equipment, materials, labor to perform grounds maintenance services and cleaning services at Union Village Dam. Union Village Dam area includes approximately nine (9) acres of fine lawn and cleaning one (1) restroom and one (1) picnic shelter. Services are to be provided in accordance with the following specifications and schedules.

All work will be completed to the satisfaction of the Technical Point of Contact.

2. Locations Union Village Dam Project Office is located at 2 Main Street in East Thetford, Vermont.

The West Branch is located off of Tucker Hill Road in Thetford, Vermont.

3. Site Visit Contact the Technical Point of Contact, Project Manager, Heather Morse (802-295-2855 or Heather.L.Morse@usace.army.mil) to arrange a site visit.

4. Schedule The period of performance will be from 26 April 2020 through 31 October 2020. In addition, the Government may exercise two (2) options years with the same scope of services. The option years would include a period of performance from 25 April 2021 through 31 October 2021 and from 24 April 2022 through 31 October 2022.

Line Item

Description Quantity Frequency

1 Debris Clean Up (East Access Areas) 1 Once

2 Spring Maintenance (Recreation Area and East Access)

1 Once

3 Picnic Table Placement (Recreation Areas) 2 Twice (May & September)

4 Picnic Tables, Grills and Shelter Maintenance (Recreation Area and East Access)

1 Once

5 Clean-up, Mow and Trim Fine Lawns (Office & Dam Area)

26 Weekly (April – Oct)

6 Clean-up, Mow and Trim Fine Lawns (East Access Areas)

26 Weekly (April – Oct)

7 Mow Rough Lawns (Recreation Area) 5 Once Every Month (May – September)

8 Roadside Mowing (East Access and West Branch) 2 Twice (June & August)

9 Trim, Prune and Weed (Recreation Area) 2 Twice (June & August)

10 Restroom Cleaning (Recreation Area) 108 Daily (May-September)

11 Beach Maintenance (East Access) 108 Daily (May-September)

12 Litter Pick Up (Recreation Area and East Access) 108 Daily (May-September)

13 Picnic Table, Grill & Shelter Cleaning (Recreation Area)

32 Biweekly (May-September)

14 Trail Maintenance (Office, Dam and East Access Area) {Unit Price is Hours}

5. Safety Requirements

a. General:

All work shall be conducted in accordance with the U.S. Army Corps of Engineers Safety and Health Requirements Manual (EM 385-1-1, most recent edition), and all applicable OSHA, federal, state, and local safety and health requirements. A copy of EM 385-1-1 can be accessed at the project office or electronically at the following link:

http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1- 1.pdf

Project staff reserve the right to cease work at any time should the safety of employees, Contractors, and/or the public become jeopardized.

b. Abbreviated Accident Prevention Plan:

The Contractor shall prepare an Abbreviated Accident Prevention Plan (APP) specific to the activities being performed. It shall include Activity Hazard Analyses (AHAs) as described below in paragraph C. A non-mandatory, fillable Abbreviated APP template is available upon request.

However, the contractor is permitted to submit their own plan, at a minimum it must meet the requirements of EM 385-1-1, Appendix A, Section K.

A preparatory meeting shall be conducted by the prime contractor to discuss the Abbreviated APP contents with all effected onsite employees. The Prime Contractor is responsible for informing their subcontractors of the safety provisions under the terms of the contract, the penalties for noncompliance, and inspecting subcontractor operations to ensure that accident prevention responsibilities are being carried out.

c. Activity Hazard Analysis (AHA):

An AHA shall be submitted for each major phase of work. A major phase of work is defined as an operation involving a type of work presenting hazards not experienced in previous operations or where a new subcontractor or work crew is to perform the work. The analysis shall define all activities to be performed, identify the sequence of work, the specific hazards anticipated, and the control measures to be implemented to eliminate or reduce each hazard to an acceptable level. The AHA shall be continuously reviewed and revised to address changing site conditions as appropriate.

d. Emergency Response:

Emergency procedures shall be documented in the Abbreviated Accident Prevention Plan and will include a map with directions to the nearest hospital, emergency contact numbers, and onsite First Aid/CPR responders.

e. Required Personnel:

The Contractor shall designate one employee as the site’s Competent Person (CP) who is responsible for ensuring a safe environment for all employees. The CP shall be present at the project site and report to the contractor’s upper management. The CP is required to have related construction and/or service experience.

When emergency medical services are not accessible within five (5) minutes of the work location and there are two (2) or more workers onsite, at least two (2) employees shall be trained in First Aid and CPR. Minimum qualifications are listed in EM 385-1-1, Section 03.A.02.c.

f. Accident Reporting:

All accidents and near misses shall be investigated by the Contractor. All work-related recordable injuries, illnesses and property damage accidents (excluding on-the-road vehicle accidents), in which the property damage exceeds $5,000.00, shall be verbally reported to the TPOC within four (4) hours of the incident. Serious accidents as described in EM 385-1-1 Section 01.D shall be immediately reported to the TPOC. ENG Form 3394 shall be completed and submitted to the TPOC within five (5) working days of the incident.

The Contractor shall compile employee work hours (including subcontractors) and forward the total hours to the TPOC no later than close of business on the 10th calendar day of the following month. The method of transmission by the prime contractor to the TPOC shall be electronically.

6. Pre-Work Conference

Prior to the start of any work, the Technical Point of Contact will schedule and conduct a “Preconstruction Conference”. The Contractor’s Project Manager and Quality Control Personnel will attend this meeting. This conference will be held at the time and location agreeable to the government and contractor. No work may be performed under this contract prior to this conference. The purpose of the conference is to enable the Technical Point of Contact to outline the procedures that will be followed by the Government in its administration of the contract, and to discuss the performance that will be expected from the Contractor. This conference will allow the Contractor an opportunity to ask questions about the Government’s administration and inspection of contract work or obtain other pertinent information that might be required. At the Preconstruction conference the contractor shall provide to the name of the project superintendent with a telephone number for project coordination.

The following is a general list of items for discussion during this Pre-work Conference:

i. Authority of the Technical Point of Contact and Quality Assurance Inspectors.

ii. Contractor’s Safety Program (including sub-contractors).

iii. Accident Prevention Plan (Submitted & accepted prior to start of work on site).

iv. Weekly Safety Meetings (Documented on NED Form 251).

v. Accident Reporting (ENG Form 3394).

vi. Safety Data Sheet (SDS) requirements.

vii. Contractor’s Quality Control Plan.

viii. Cleaning Inspection Log

ix. Correspondence, Communication and Administrative Procedures.

x. Invoice and payment.

xi. First Aid/CPR Requirements.

7. Permits The Contractor shall, without additional expense to the Government, be responsible for obtaining any necessary licenses, permits, and letters of certification. The Contractor shall comply with any applicable Federal, State, County, and Municipal laws, codes, and regulations in connection with the performance of the work specified under this contract.

8. Security The contractor will comply with all established security policies at Union Village Dam.

Due to periods of heightened security that may affect the access to the areas covered under this contract, areas may be subject to periodic closures, which in turn may reduce or inhibit the Contractor’s ability to access certain areas. During periods of heightened security, the Government reserves the right, at any time, to close any property or portion of property and reschedule and/or cancel any subsequent service in an area. The Contractor shall be given at least 24 hour notice of any such closure.

9. Flooding

Union Village Dam is a flood control project. Occasional retention of floodwaters may inundate portions of the recreation area. Therefore, it may become necessary to decrease or increase service quantities in any or all portions of the property, and/or to close any portion of a property and delete any subsequent service for the closed property or area. Payment for the decreased/increased service will be adjusted in accordance with the contract unit prices.

10. Contractor Conduct The Contractor and Employees shall not use or be under the influence of drugs or alcohol at any time while performing the obligations under this contract or giving the public the appearance of same. Firearms are prohibited on project grounds. Contractor and employees must comply with CFR 36 Rules and Regulations.

11. General Inspection Upon the completion of each mowing/service, the Contractor will perform an inspection of all areas under this contract to ensure compliance with the specifications. The Contractor must be able to commit labor, equipment, and resources to correct deficiencies. A Government representative will accompany the contractor on an inspection of completed work and will identify any contract deficiencies. Any deficiencies noted will be corrected within original contract time frames or appropriate deductions in payment will be made.

12. Submittals Although the Government technically reviews submission by this scope of work, it is emphasized that the Contractor’s work must be prosecuted using proper internal controls and review procedures. The documents identified below must be prepared in accordance with the applicable standards, submitted to the Technical Point of Contact for review and accepted by the government prior to the commencement of any work. Initial submittals must be combined into a single document.

Abbreviated Activity Hazard Analysis (AHA) (prior to start of work) Security Verification (E-Verify) (prior to start of work) CPR/First Aid Certification (prior to start of work)

13. Payment

The contractor shall furnish the Technical Point of Contact with one invoice per month, identifying the contract number, invoice date, number of services completed during the month, identified by Item Number and quantity. Payment shall be made monthly for the actual services performed at the applicable contract unit price.

All invoice may be mailed to:

U.S. Army Corps of Engineers PO Box 55, North Hartland , VT 05052

Or Emailed to Heather.L.Morse@usace.army.mil

B. TECHNICAL REQUIREMENTS

Part 1 General:

Provide all equipment, materials, labor, and transportation necessary to perform grounds maintenance of 9 acres and cleaning services. These services generally include: clean one (1) waterborne restroom, one (1) shelter, pick up litter, and clean grills at the Union Village Dam Project area. Contractor’s work and responsibility shall include, but not be limited to, all job planning, programming, scheduling, administration, inspection, personnel, equipment, vehicles, fuel, materials, supplies, supervision, and quality control necessary to perform the various services required herein.

1.1 Requests for Information

Requests concerning the work of this project should be directed to the Technical Point of Contact at the North Hartland Lake Project Office at 802-295-2855, or Heather.L.Morse@usace.army.mil.

1.2 Other Contracts

The Government may undertake or award other contracts for additional work not related to this contract, and the Contractor shall fully cooperate with other contractors and Government employees. The Contractor shall not commit or permit any act, which will interfere with the performance of work by another contractor, or by Government employees.

1.3 Preferred Sequence of Work Schedules

The Technical Point of Contact shall provide the Contractor with a preferred sequence, or order of work (Note: The Contractor must provide sufficient personnel and equipment to accomplish services stated in the contract). The Contractor will then be required to submit a work schedule for each service, and approximate times for beginning and ending of each required service listed. Any proposed change to an approved schedule must be submitted in writing, coordinated and approved by the Technical Point of Contact in advance of actual schedule changes.

1.4 Damage to Government and Private Property

The Contractor shall be responsible for restoring and Government facilities or structures damaged as a result of the Contractor’s actions. The Contractor shall also be responsible for any damage to private property or injury to any person as a result of the firm’s operations. The Contractor shall notify the Technical Point of Contact or Project Manager immediately of damage to Government and private property and injury to any person resulting from the

Contractors’ operation. Also, the Contractor shall notify the Technical Point of Contact or Project Manager of damage to Government facilities due to vandalism or other causes on the day such damage is first noticed. Trucks and/or trailers will be driven on existing roads only and not across or through park areas to facilities. The Contractor shall also repair or restore infrastructure (buildings, gates, signs, etc) and landscape features (shrubs, flowers, grasses, etc.), which are damaged or destroyed by the firm’s operation. Damaged or destroyed grass areas shall be re-planted as directed by the Technical Point of Contact, and shrubs and flowers which are damaged or destroyed shall be replaced from nursery stock of like size and kind.

1.5 Contractor’s Personnel

a. Minimum Personnel Requirements - The Contractor shall provide an adequate number of fully qualified personnel to perform the specified service properly and efficiently within the time limits specified. The Contractor shall provide a list of the names and contact phone numbers for all employees prior to them working on Government Property.

b. Employee Conduct - The Contractor shall be responsible for seeing that the firm’s employees strictly comply with all Federal, State, and Municipal laws. Any personnel activity, which, in the opinion of the Government, is deemed detrimental to the performance of the contract may result in the removal of Contractor employee/employees and/or termination of the contract.

c. Removal of Contractor’s Employees - The Technical Point of Contact or Project Manager may require the Contractor to immediately remove from the work site any employee of the Contractor or subcontractor, who, in the opinion of the Technical Point of Contact or Project Manager, is incompetent, who endangers persons or property, or whose physical or mental condition is such that it would impair the employee’s ability to satisfactorily perform assigned work. Notification to the Contractor shall be promptly made in writing if time and circumstances permit. Otherwise, notification shall be verbal or by telephone, and shall be confirmed in writing as soon as possible. No such removal, however, will reduce the Contractor’s obligation to perform all work required under this contract, and immediate replacement will be made as required. This requirement shall not be made the basis of any claim for compensation or damages against the United States or any of its officers or agents.

1.6 Inspections

a. Contractor Quality Control - The Contractor is responsible for establishing and maintaining an adequate quality control system to satisfactorily inspect and ensure that all work performed by the Contractor’s organization in each separate service is in full compliance with this contract and the instructions, provisions, specifications, drawings, and maps herein.

b. General Inspection - Upon the completion of each mowing cycle and cleaning, the Contractor will perform an inspection of all areas under this contract to insure compliance with the scope of work. The Contractor or his representative must be able to commit personnel, equipment, and resources to correct deficiencies. A Government representative may accompany the contractor on an inspection of completed work and will identify any contract deficiencies. Any deficiencies noted will be corrected within original contract time frames or appropriate deductions in payment will be made.

c. Equipment/Supplies Inspections - The Technical Point of Contact may inspect required equipment and, supplies at any time when in use on Government property. Any individual, crew, or equipment found deficient shall be removed from service immediately until faulty conditions have been corrected and passed by the Technical Point of Contact. No such removal will reduce the Contractor’s obligation to perform all work required within the time scheduled under this contract. This requirement shall not be made the basis of any claim for compensation or damages against the United States or any of its officers or agents.

d. Government Inspections - The Government will monitor the Contractor’s service performance and make deductions accordingly.

1.7 Materials & Supplies

The Contractor must furnish materials of sufficient quantity and quality to ensure the satisfactory performance of the contract.

Provided by Government:

o Toilet tissue o Paper towels o Potable Water Source o Trash bags o Liquid Soap o Urinal cakes o Paint o Stain o Spray Paint o Water sealer

Provided by Contractor:

o Fertilizer o Cleaning Material o Disinfectants o Detergents o Cleaning Compound Sponges o Cleaning Brushes o Mop o Broom o Paint brushes o Paint rollers o Paint trays

W912WJ20Q0029

Notes:

1. Water may not be available at all facilities. A minimum amount of hose may be required to reach many areas.

2. All materials to be used shall be approved in advance by the Technical Point of

Contact.

3. The Contractor shall submit one copy of the manufactures Safety Data Sheet for each chemical proposed for use.

1.8 Environmentally Preferred Products

Federal contracts for janitorial services require contractors to use or supply products covered by the following environmental programs:

Furthermore, the contractor should also meet the BioPreferred Program requirements set in place by the United States Department of Agriculture (USDA). Any designated product that is being offered or supplied under this contract shall meet USDA BioPreferred's minimum bio based content level. Visit the BioPreferred web site https://www.biopreferred.gov/BioPreferred/faces/pages/ProductCategories.xhtml for the complete list of designated products and the associated minimum bio based content level requirements.

Under the Comprehensive Procurement Guidelines (CPG) program, the Environmental Protection Agency (EPA) designates products that are or can be made with recovered materials, and recommends practices for buying these products. Any designated product that is being offered or supplied under this contract shall meet the minimum recommended content levels as identified under the CPG program. Visit https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program for a complete list of designated products and the associated recommended contents levels. Offerors must be able to demonstrate that each offered products meets minimum content levels upon request.

The contractor shall provide Safer Choice labeled products under this contract, as applicable.

The contractor is encouraged to visit https://www.epa.gov/saferchoice/products for updated lists of qualifying products.

1.9 Equipment

a. Condition of Equipment– All equipment used to perform work under this contract must be in good operating and mechanical condition and comply with EM 385-1-1, Army Corps of Engineers Safety and Health Requirements. A regular schedule of preventive maintenance must be followed on all equipment. All vehicles utilized under this contract will be presentable, serviceable, and shall comply with safety standards as required by the State of Vermont

b. Type of Equipment

a. Mowers shall be rotary type or industrial walk behind and equipped with suitable protective devices to prevent flying objects from injuring people or damaging property.

Mowers must have slides or wheels, which will prevent tearing or plowing into the turf.

The contractor will be held accountable for re-turfing if equipment causes gouging or plowing. In areas where it is not possible to use a tractor-mounted mower the contractor shall use small mowing equipment such as lawn and garden tractors; push mowers, weed eaters and other small power-mowing equipment, and/or manual mowing tools.

b. String trimmers may be gasoline or electrically-operated. The use of steel or other type of cord that will cause damage to trees, shrubs, etc., will not be allowed in string trimmers. Powered string trimmers will not be used to trim around saplings that are less than three (3) inches diameter at 4-1/2 feet above ground level. Trimming around said saplings shall be accomplished using hand-operated trimmers. Contractor will be required to replace any saplings/trees/shrubs damaged by the firm’s operation.

c. Aeration equipment shall be tractor drawn, core type which will remove plugs from the soil in larger areas or small walk-behind aeration equipment used in areas inaccessible to larger equipment. Soil plugs will be left on the ground surface. All aeration tubes on equipment will be operation and checked periodically for operability during the aeration process. Damaged or non-functional tubes will be replaced as soon as problems are noted to prevent missed spots in lawn areas. Ground speed of equipment will be properly calibrated to prevent excessive bouncing of equipment, damage to lawn areas, and to assure adequate aeration results. Small walk-behind aeration equipment shall be used on areas inaccessible to larger equipment, such as around picnic tables and pads, fireplace, trees and shrubs. Large rocks, driveways, and walkway edges.

c. Equipment Storage – No Government space or facilities shall be provided under this contract

1.10 Environmental Protection-

Containers for excess and/ or waste materials, rubbish, etc. shall be provided by the contractor. Water, air and land resources shall not be adversely impacted during the course of the work. Storage, fueling and lubrication of equipment and motor vehicles shall be conducted in a manner that affords the maximum protection against spills and evaporation. Storage and usage of lubricants and daily fueling of machinery and equipment shall occur at least 50 feet from any drainage inlets, water bodies (rivers, streams, and lakes), environmentally sensitive areas (wetlands, vernal pools). Contractor will take necessary steps to ensure all federal, state, and local environmental regulatory requirements are met.

1.11 Service Description

Mowing and trimming will not be permitted before 7:00AM or after 5:00PM unless approved in advance by the Technical Point of Contact. No mowing or trimming will be done on Saturdays, Sundays or holidays unless approved in advance by the technical point of contact.

a. Fine Mowing Requirements: Cut and power mow grass to a height of two and one-half ( 2

½) inches in each area around each facility. Mowing shall be uniform with no uncut or uneven areas resulting from mowing, overlap, wheel rollover, etc. Mowing shall be conducted in such a manner so there is no wheel damage to the turf or any damage to concrete edges, signs, fences, or trees. Mowing shall not take place close enough to facilities to cause damage. Contractor will alternate mowing patterns or direction with each mowing event. All blades on mowing equipment will be sharpened on a regular basis to prevent irregular cutting patterns and tearing of the grass. At the discretion of the Technical Point of Contact, raking and removal of grass clippings may be required when leaving the clippings will cause damage to the turf. Mowing with heavy tractors will not be permitted when the ground is so wet or soggy that the mowing operations will cause wheel rutting. Mowing under these conditions shall be accomplished by use of smaller mowing equipment as mentioned above. The Contractor shall survey the park or area and report all damage or vandalism to the TPOC or PM prior to commencement of mowing in each area. Any damage found thereafter by the Government’s inspector that has not been previously reported by the Contractor shall be assumed to be damage caused by the Contract’s operation, and shall be repaired, replaced, or deducted from the invoice, as determined by the Technical Point of Contact, at no cost to the Government.

b. Rough Mowing Requirements: Cut and power mow grass to a height of three (3) inches around each facility. Flail or rotary mowing equipment shall be used for rough lawn area.

Equipment will be properly sized to prevent scalping of areas with uneven surfaces. All blades on mowing equipment will be sharpened on a regular basis to prevent irregular cutting patterns and tearing of the grass. All guards and safety equipment installed by the manufacturer will be kept in place and operational. Contractor will have available sufficient mowing equipment and personnel to insure all areas are mowed within allowable time frames. Mowing in all areas shall be accomplished in a manner that will prevent tearing up or scalping of the turf. Each pass of the mower shall overlap the previous pass so that no strips of uncut vegetation will result. Mowing shall not be performed when the grass is wet or soils are saturated. All material cut will be left to lie on the ground. The Contractor shall survey the park or area and report all damage or vandalism to the TPOC or PM prior to commencement of mowing in each area. Any damage found thereafter by the Government’s inspector that has not been previously reported by the Contractor shall be assumed to be damage caused by the Contract’s operation, and shall be repaired, replaced, or deducted from the invoice, as determined by the Technical Point of Contact, at no cost to the Government.

c. Roadside Mowing Requirements: Cut and power mow grass to a height between three (3) and six (6) inches a width of between six (6) and eight (8) feet along the roadside. Flail or rotary mowing equipment shall be used for roadside mowing. Equipment will be properly sized to prevent scalping of areas with uneven surfaces. All blades on mowing equipment will be sharpened on a regular basis to prevent irregular cutting patterns and tearing of the grass. All guards and safety equipment installed by the manufacturer will be kept in place and operational. Contractor will have available sufficient mowing equipment and personnel to insure all areas are mowed within allowable time frames. Mowing in all areas shall be accomplished in a manner that will prevent tearing up or scalping of the turf. Mowing shall not be performed when the grass is wet or soils are saturated. All material cut will be left to lie on the ground.

d. Trimming Requirements: Trim grass to a height of not more than three and one-half (3 ½”) inches or less than two and one-half (2½”) inches in the area around each facility. Trimming, edging shall be conducted in such a manner so there is no damage to the turf or any damage to concrete edges, signs, fences, or trees. Areas adjacent to facilities must be trimmed using other types of equipment such as string trimmers. Trimming shall be accomplished around all vertical objects such as against buildings, guard posts, fences, tables, trash receptacles, electrical pedestals, hose bibs, cookers/grills, etc. Trimming shall be done at a minimum each time mowing is performed. The Contractor shall survey the park or area and report all damage or vandalism to the TPOC or PM prior to commencement of trimming in each area.

Any damage found thereafter by the Government’s inspector that has not been previously reported the Contractor, shall be assumed to be damage caused by the Contract’s operation, and shall be repaired, replaced, or deducted from the invoice, as determined by the Technical Point of Contact, at no cost to the Government.

e. Grounds Cleaning: Grounds cleaning will be performed in conjunction with scheduled mowing services, in order to leave the mowing area with an overall neat and clean appearance. Prior to mowing, Contractor shall remove all rocks, broken limbs, litter, or debris from lawn areas that are likely to damage equipment, be thrown by the mower, or leave an unsightly appearance after mowing. Where applicable the contractor should blow grass clippings away from roads, buildings, and walkways. After mowing is completed, the Contractor shall remove all vegetation and debris from roads, paved walkways, buildings, picnic tables, picnic shelter floors, and parking areas that were deposited as the result of mowing operations.

f. Picnic Table Placement: The Contractor shall move all picnic tables from the designated area. In the spring all the tables shall be moved from their winter storage site to the pads and shelters in the park. After the recreation area closes, all the tables shall be moved from the recreation area, back to the winter storage site.

g. Spring Clean Up:

g.1. The Contractor shall remove all branches, logs, debris, litter, etc. from all lawn areas, East Access Road, and parking areas. Contractor shall dispose of all debris, trash and litter in the on-site location identified by the Technical Point of Contact.

g.2. The Contractor shall remove all leaves from the East Access Road and edge of road.

h. Spring Maintenance:

h.1. The Contractor shall aerate the lawn areas. All lawn areas will be aerated in two passes in a cross pattern. Each successive pass will meet or overlap the previous pass to eliminate missed area.

h.2. The Contractor shall fertilize the fine lawn areas with the required quantity and ratio.

The fertilizer shall be applied when there is no dew or moisture on the turf. Nitrogen shall be a 50% slow release type. Fertilizer shall not contain phosphorus. Any buildings or impervious surfaces sprayed during the fertilizing shall be cleaned immediately.

Fertilizer may not be applied within 25 feet of water. Large bulk trucks are prohibited from all fine lawn areas.

h.3. The Contractor shall remove existing mulch and weed barrier, disposing off project property or in a location designated by the Technical Point of Contact. New weed barrier and mulch shall be applied at a depth of approximately three and one half (3 ½) inches. Mulch shall be applied not less than two and a half (2 ½) inches from base of plant/tree. Special care shall be taken working around landscape plantings to prevent any damage to plants. Any damage to landscape plantings resulting from the Contract’s operation, shall be replaced, with like nursery stock accepted by the Technical Point of Contact, at no cost to the Government.

h.4. The Contractor shall trim or cut the vegetation that is growing over edge of the pavement or sidewalk. Contractor shall dispose of all debris in the on-site location identified by the Technical Point of Contact.

i. Trimming, Pruning and Weeding:

i.1. The Contractor shall weeds and unwanted vegetation that is growing in the mulched areas. Contractor shall dispose of all debris in the on-site location identified by the Technical Point of Contact.

i.2. The Contractor shall trim shrubs to keep from hanging on building and over walkway.

The shrubs will be maintained at the current height. Equipment shall be sharpened on a frequent basis to ensure clean cuts. Contractor shall dispose of all debris in the on-site location identified by the Technical Point of Contact.

j. Trail Maintenance: The Contractor shall clear brush along the East Access Road and Trail System. In addition, the contractor may be required to perform other minor recreation area maintenance activities. The work shall be completed at the direction of Technical Point of Contact.

k. Picnic Table, Grill and Shelter Maintenance:

k.1. Clean, scrape and prepare the picnic table tops and seats for staining.

k.2. Stain all of the picnic table tops and seats surfaces with a brush or roller (spraying will not be permitted) k.3. Pressure clean picnic shelter pad of all dirt and debris.

k.4. Coat picnic shelter pad with a waterproof concrete sealant k.5. Clean, scrape, wire brush and prepare the grills for painting k.6. Paint all exterior grill surfaces k.7. Paint, stain and sealant will be provided by the Government

l. Restroom Cleaning: The following services shall be performed as part of the scheduled

Restroom and Change House Cleaning:

l.1. Clean and disinfect inside and outside of all toilets, urinals, sinks and doors l.2. Clean and disinfect all interior walls, ceilings, floors and stall partitions.

l.3. Replenish toilet tissue, paper towels, deodorant blocks and soap l.4. Remove trash each cleaning l.5. Floor is to be washed during each cleaning using a commercial disinfectant diluted in water l.6. Floors shall be wet mopped and then re-mopped using a dry mop l.7. Clean exterior walkways

m. Litter Pick Up: The following services shall be performed as part of the Litter Pick Up:

m.1. Remove the litter within the recreation area including the roadsides and the beach.

m.2. The litter includes: cans, bottles, paper, cigarette butts and other refuse.

m.3. All litter will be placed in the Government Supplied dumpster located behind the Park

Ranger Office.

n. Beach Maintenance: The following services shall be performed as part of the Beach Maintenance:

n.1. Rake the beach, fill in all holes/pits and flattening all mounds by hand n.2. Dragging the beach with a fence shall not be permitted

o. Picnic Table, Grill and Shelter Cleaning:

o.1. Clean picnic tables pads and shelter floors of all dirt and debris.

o.2. Remove any litter left by a group within the picnic pad or shelter floor.

o.3. Clean and wash picnic table tops and seats o.4. Remove any ash and material from the grills and grates.

o.5. Ashes shall be thoroughly extinguished and placed in the Government approved container (Technical Point of Contact will identify the location to store ash).

o.6. Clean all grills of ashes and other residue.

o.7. The grill cooking surface shall be scraped or wire brushed.

p. Restrictions: All mowing and trimming required in a park or area shall be completed and inspected by the Contractor’s Quality Control Inspector prior to beginning work in another park or area. The contractor shall notify Technical Point of Contact immediately upon completion of services, so that the Army Corps of Engineers may inspect the work. The Contractor shall be responsible for correction of any and all deficiencies discovered by the Quality Assurance inspection within twenty-four (24) hours at no additional cost to the Government.

q. Changes to Frequency and/or Quantities: The Government reserves the option, should it become necessary, to decrease or increase service frequencies and/or facility quantities in any or all project areas. The Government may also, at any time during the duration of this contract, close any property or portion of the property and delete any subsequent service in the closed property or area. The Contractor shall be given adequate notification to prepare for either contingency. This decrease or increase will be deducted from or paid for in accordance with the bidding schedule or a negotiated cost. In addition, the Technical Point of Contact may, on special occasions decide to reschedule a service frequency in order to avoid conflict with visitation or unnecessary expense. A minimum of twenty-four (24) hours notification shall be given to the Contractor in such cases.

r. Service Location The Services Locations are as follows:

A. Union Village Dam Main Recreation Area and park ranger office are located at 2 Main Street East Thetford, VT

B. Union Village Dam East Access Road is located off of Route 113 in Thetford Center or by driving past the Park Ranger Office located at 2 Main Street East Thetford, Vermont

C. Union Village Dam West Branch is located off of Tucker Hill Road in Thetford Center, Vermont.

1. East Access – Debris Clean Up

a. Service Requirement:

i. Spring Clean Up

b. Service Area:

i. All recreation areas along East Access (including Area 1, Area 2, Mystery Trail, and Sandy Beach)

ii. East Access Road

iii. 50 cubic yards – Estimated volume of material to be removed from areas

Note - All biodegradable material will be brought to a site behind the main recreation area.

iv. See Maps 1 and 3

c. Service Schedule:

i. Completed no later than 15 May

ii. Specific dates to be coordinated with the Technical Point of Contact

2. Recreation Area and East Access- Spring Maintenance

i. Mulching

ii. Aerating

iii. Fertilizing

iv. Edging

b. Service Area

i. Mulching 100 square feet in main recreation area

ii. Aerating 9 acres of fine lawn

iii. Fertilizing 9 acres of fine lawn

iv. 30 feet of sidewalk edging (approximately)

v. 350 feet of Roadway edging (approximately)

vi. See Maps 1, 2 and 3

c. Service Schedule

i. Complete no later than 15 May

3. Recreation Area – Picnic Table Placement

a. Service Requirement: Picnic Table Placement

b. Service Area:

i. 35 Picnic Tables

ii. Table located over a 3 mile section of road

iii. See Map 4

c. Service Schedule: Twice

i. Placement from winter storage to recreation areas in May (prior to park opening)

ii. Return to winter storage after park closes, but before October 1.

iii. Specific dates to be coordinated with the Technical Point of Contact

4. Recreation Area – Picnic Tables, Grills and Shelter Maintenance

i. Picnic Shelter

ii. Grills

iii. Picnic Tables

b. Service Area:

i. 1 picnic shelter, approximately 900 Square feet

ii. 35 picnic tables located along a 3 mile section of road

iii. 20 grills located along a 3 mile section of road

iv. See Maps 2 and 4

c. Service Schedule:

i. Complete no later than 20 May

5. Office and Dam Area Fine Lawn – Mowing

i. Mowing

ii. Trimming

iii. Grounds Cleaning

b. Service Area:

i. 5 acres (approximately)

ii. See Map 2

c. Service Schedule:

i. Weekly

ii. Start the week of 26 April through 18 October

6. East Access Area Fine Lawn – Mowing

i. Mowing

ii. Trimming

iii. Grounds Cleaning

b. Service Area:

i. 4 acres (approximately)

ii. See Maps 1 and 3

c. Service Schedule:

i. Weekly

ii. Start the week of 26 April through 18 October

7. Recreation Area Rough Lawn – Mowing

i. Rough Mowing

ii. Trimming

iii. Grounds Cleaning

b. Service Area:

i. ¼ acre at base of Dam (five foot wide path)

ii. ¼ acre on Mystery Trail (five foot wide path)

(please note bridge has a 3 ton weight limit)

iii. ¼ acre around East Access parking area

iv. See Maps 2 and 3

c. Service Schedule:

i. Monthly

ii. May through September

8. East Access and West Branch – Roadside Mowing

i. Roadside Mowing

b. Service Area:

i. 3.5 mile section of road

ii. See Map 4

c. Service Schedule:

i. Twice

ii. Once in late June and once in late August

iii. Specified dates to be coordinated with the Technical Point of Contact

9. Recreation Area – Trim, Prune and Weed

a. Service Requirement: Trimming, Pruning and Wedding

b. Service Area:

i. 8 Shrubs (approximately)

ii. 100 square feet of planting area (approximately)

iii. See Map 2

c. Service Schedule:

i. Twice – Once in June & once in August

10. . Recreation Area – Restroom Cleaning

a. Service Requirement: Restroom Cleaning

b. Service Area:

i. One Restroom, Including:

ii. Three toilets

iii. One urinal

iv. Two sinks

c. Service Schedule:

i. Daily – Completed no later than 9:00 am

ii. Start on Saturday, May 23 through Monday, September 7

11. Recreation Area – Beach Maintenance

a. Service Requirement: Beach Maintenance

b. Service Area:

i. 0.1 acres of beach area (approximately)

ii. See Map 3

c. Service Schedule:

i. Daily

ii. Start on Saturday, May 23 through Monday, September 7

12. Recreation Area – Litter Pick Up

a. Service Requirement: Litter Pick Up

b. Service Area:

i. 3 miles of roadway (approximately)

ii. 0.1 acres of beach area (approximately)

iii. See Map 4

c. Service Schedule:

i. Daily – Completed no later than 9:00 am

ii. Start Saturday, May 23 through Monday, September 7

13. Recreation Area – Picnic Table, Grill and Shelter Cleaning

a. Service Requirement: Clean Picnic Tables, Grills and Shelter

b. Service Area:

i. 1 Picnic Shelter

ii. 20 grills located along a 3 mile section of road

iii. 35 picnic tables located along a 3 mile section of road and around the picnic shelter

iv. See Maps 2 and 4

c. Service Schedule:

i. Twice a week

ii. Sunday and Monday – Completed no later than 9:00 am

iii. Start Saturday, May 23 through Monday, September 7

14. Project Office, Dam and East Access Areas – Trail Maintenance

a. Service Requirement: Trail Maintenance

b. Service Area:

i. 50 labor hours

ii. Tasks and activities to be coordinated with Technical Point of Contact

iii. See Map 4

c. Service Schedule:

i. Tasks will occur from May to October as needed

ii. Specific date to be coordinated with the Technical Point of Contact

ADDITIONAL INFORMATION

Informational maps 1 – 4 are attached to this contract.

UNION VILLAGE DAM

Informational Map 1

UNION VILLAGE DAM

Informational Map 2

UNION VILLAGE DAM

Informational Map 3

UNION VILLAGE DAM

Informational Map 4

SECURITY REQUIREMENTS

The contractor and all associated sub-contractors shall receive a brief/training (provided by the RA) on the local suspicious activity reporting program.