Specifications.pdf

W912WJ-19-B-0005

Paint Service Bridge

Knightville Dam, Huntington, Massachusetts

Construction Solicitation and Specifications

MAY 2019

SERVICE BRIDGE PAINTING AND MINOR REPAIRS KVDPAINTSERVBRG

PROJECT TABLE OF CONTENTS

DIVISION 01 - GENERAL REQUIREMENTS

01 11 00 SUMMARY OF WORK

01 30 00 ADMINISTRATIVE REQUIREMENTS

01 33 00 SUBMITTAL PROCEDURES

01 33 29 SUSTAINABILITY REPORTING

01 35 26 GOVERNMENTAL SAFETY REQUIREMENTS

01 42 00 SOURCES FOR REFERENCE PUBLICATIONS

01 45 00 QUALITY CONTROL

01 45 01 RESIDENT MANAGEMENT SYSTEM CONTRACTOR MODE (RMS CM)

01 50 00 TEMPORARY CONSTRUCTION FACILITIES AND CONTROLS

01 57 20 ENVIRONMENTAL PROTECTION

01 74 19 CONSTRUCTION AND DEMOLITION WASTE MANAGEMENT

DIVISION 09 - FINISHES

09 97 02 PREPARATION AND PAINTING OF BRIDGE

-- End of Project Table of Contents --

PROJECT TABLE OF CONTENTS Page 1

SECTION TABLE OF CONTENTS

DIVISION 01 - GENERAL REQUIREMENTS

SECTION 01 11 00

SUMMARY OF WORK

PART 1 GENERAL

1.1 WORK COVERED BY CONTRACT DOCUMENTS

1.1.1 Bridge Structure

1.1.2 Project Description

1.1.3 As-Built Drawings

1.2 REFERENCES

1.3 SUBMITTALS

1.4 Chain-Link Gate

1.4.1 Gate Installation

1.5 SUPERINTENDENCE BY THE CONTRACTOR

1.6 COORDINATION AND DIRECTION DURING CONSTRUCTION

1.7 PROJECT/SITE CONDITIONS

1.7.1 Site Security

1.8 WORK SEQUENCE AND SCHEDULING

1.8.1 Hours of Operations

1.8.2 Work Sequence

1.8.2.1 General

1.8.2.2 Initial Project Schedule

1.8.2.3 Periodic Schedule Updates

1.8.3 Organization at the Site

1.8.3.1 General

1.8.3.2 Rate of Progress

1.9 CONTRACTOR'S USE OF FACILITIES AND HAULING ROUTES

1.10 CONTRACTOR USE OF PREMISES

1.10.1 Access to the Site and Storage/Staging Areas

1.10.2 Temporary Facilities and Utilities, and Storage Areas

1.10.3 Work Limits

1.10.4 Protection and Security

1.10.5 Work By Other Contractors

1.10.6 Emergency Contacts

1.10.7 Damaged Property

1.10.8 Contractor's Receipt of Supplies

1.10.9 Daily Clean Up

1.10.10 Government Sanitary Facilities

1.11 QUALITY ASSURANCE

1.12 GENERAL SAFETY REQUIREMENTS

1.12.1 General

1.12.2 Contractor's Project Superintendent

1.13 ENVIRONMENTAL PROTECTION

1.14 PRECONSTRUCTION CONFERENCE

PART 2 PRODUCTS (Not Applicable)

PART 3 EXECUTION (Not Applicable)

SECTION 01 11 00 Page 1

-- End of Section Table of Contents --

SECTION 01 11 00 Page 2

SECTION 01 11 00

SUMMARY OF WORK

PART 1 GENERAL

1.1 WORK COVERED BY CONTRACT DOCUMENTS

The general description below is given to indicate the approximate scope of this project only. It does not limit the work required under the project drawings and specifications. There may be a winter shutdown on this project from December through March.

The work of this project involves painting of the service bridge at the Knightville Dam Facility in Huntington, Massachusetts. Fall hazards exist on this project and fall protection for workers is required.

Knightville Dam was completed in 1941 on the east branch of the Westfield River in Huntington, Massachusetts as a flood control project. Together with the nearby Littleville Dam, Knightville Dam has prevented $490 million dollars in flood damages since its completion.

1.1.1 Bridge Structure

The Service Bridge provides access to the control tower from the crest of the dam. The structure is a three span, riveted plate girder bridge built in 1940.

The bridge length is 213'-10", center-to-center of end bearings. Each span is 70'-0" center to center of bearings and is simply supported at each end. The reinforced concrete deck varies in thickness from 11" at the curb to 12" at the centerline. The roadway width across the bridge is 12'-0" between 1'-6" wide x 1'-0" curbs. On both sides of the deck, there are handrails attached to the top of the curbs. The handrail extends 3'-0" above the curb and consists of a three pipe railing system with intermittent concrete pylons.

The superstructure consists of two 5'-0" riveted plate girders spaced at 7'-6" on center. Attached to the plate girders are diaphragms and lateral cross bracing. All field connections are high strength bolts, and shop connections are rivets.

The substructure consists of concrete gravity structures. Each end girder is supported on the concrete tower haunch at the north end and a concrete stub abutment at the south end. The two intermediate supports are reinforced concrete piers.

1.1.2 Project Description

This project consists of the following Scope:

o Construct a suspended scaffolding system and containment system for the service bridge.

o Remove the existing paint system from all steel substructure elements and bearing points by using abrasive blasting techniques. This includes the cable conduits located underneath the deck of the bridge.

o Apply a primer and two top coats of a coating system to the steel

SECTION 01 11 00 Page 3 superstructure and substructure elements and bearing points. This includes the cable conduits located underneath the deck of the bridge.

o Tighten and/or move back into place any loose cables on the underneath side of the deck.

o Remove the existing paint and then repaint the expansion joint cover plates.

o Remove and replace the sealant at the contraction joints using Sikaflex 1a or approved equal.

o Using abrasive blasting techniques, remove the green paint that is currently on the gatehouse front door and the surrounding door frame elements on the outside only.

o Apply a primer and two top coats of a coating system, to match the green color, on the outside only of the gatehouse door and the surrounding door frame elements.

o Remove and replace with new in kind chain link gate, gate support and appurtenances that are currently located next to the service road at the entrance to the service bridge.

o The handrails are not part of this contract.

o See Photos attached at the end of this section.

The existing paint system is in generally fair condition, but areas with peeling and loose paint and areas with corrosion exist on most steel members. For this project, the Contractor shall perform a maintenance painting of all steel members of the bridge. Maintenance painting involves preparing steel surfaces by solvent cleaning as required to remove grease and oil deposits, and then abrasive blasting to the brush-off grade of all steel surfaces, including structural steel, joint plates and bearings. Also included are the cable conduits located under the deck of the bridge, and the gatehouse front door and frame. Water blasting is not permitted for preparation of steel surfaces for painting. Following steel preparation by blasting, a Micaceous Iron Oxide Reinforced Zinc-Rich Moisture-Cure Polyurethane Paint stripe coat shall be applied to all areas where existing paint is no longer present, areas where corrosion remains, and to edges, corners, welds, fasteners, and other surface irregularities. Following the stripe coat, two top coats of Micaceous Iron Oxide Reinforced Moisture-Cured Polyurethane, with aluminum, shall be applied.

Due to the likelihood that residual lead containing coatings may remain on the steel members of the bridge, the Contractor is required to implement worker health and safety measures and environmental protection measures as required by these specifications and by applicable Federal, State of Massachusetts, and local laws and regulations, including any applicable permits or licensing. The EPA generator ID number for lead-based paint disposal for Knightville Dam is MAV000008313. Refer to Section 01 35 26 GOVERNMENTAL SAFETY REQUIREMENTS and 09 97 02 PREPARATION AND PAINTING OF BRIDGE for additional requirements.

The painting firm for this project shall demonstrate its qualifications by providing proof of certification in the following standards promulgated by The Society for Protective Coatings (SSPC):

a. SSPC QP 1, Standard Procedure for Evaluating Painting Contractors (Field Application to Complex Industrial Structures), 2012.

b. SSPC QP 2, Standard Procedure for the Qualification of Painting Contractors (Field Removal of Hazardous Coatings from Complex Structures), 2009, revisions 2013. Category A required.

SECTION 01 11 00 Page 4

Closures of the gatehouse doors for painting shall be coordinated with project personnel well ahead of time, and the closures shall be limited in duration so as to minimize the amount of time that the gatehouse is inaccessible, generally no more than a few hours at a time. During the timeframe that abrasive blasting shall be conducted on the large gatehouse doors, Contractor shall remove the man-door and blast the man-door inside the containment system. During this time, Contractor shall provide a temporary secure egress for Government personnel to use to access the gatehouse interior. This temporary entrance shall protect employees from abrasive blasting, and shall be lockable.

In the event that there is a potential flood event during the prosecution of the work and the Knightville Dam gatehouse needs to be accessed as a result of this flood event, the Contractor shall have equipment, labor, and materials available to remove temporary staging, equipment and related items, from the gatehouse to make it fully available for emergency operations within 48 hours notice by the Contracting Officer. In the event that such removal is required, the Contractor will be compensated via a request for equitable adjustment in the contract.

1.1.3 As-Built Drawings

As-built drawings of this structure are shown on the drawings. The Contractor shall make his own investigations of existing conditions in the field prior to the start of work.

1.2 REFERENCES

The publications listed below form a part of this specification to the extent referenced. The publications are referred to within the text by the basic designation only.

SOCIETY FOR PROTECTIVE COATINGS (SSPC)

SSPC QP 1 (2012; E 2012) Standard Procedure for Evaluating Painting Contractors (Field Application to Complex Industrial Structures)

SSPC QP 2 (2009; E 2013) Standard Procedure for the Qualification of Painting Contractors (Field Removal of Hazardous Coatings from Complex Structures)

1.3 SUBMITTALS

Government approval is required for submittals with a "G" designation;

submittals not having a "G" designation are for information only. When used, a designation following the "G" designation identifies the office that will review the submittal for the Government. The following shall be submitted in accordance with Section 01 33 00 SUBMITTAL PROCEDURES:

SD-01 Preconstruction Submittals

Initial Project Schedule; G, RO

In accordance with the contract clauses, the Contractor shall, within 5 days after receipt of Notice to Proceed (NTP) or as

SECTION 01 11 00 Page 5 otherwise determined by the Contracting Officer, submit for approval a practicable project schedule. When changes are authorized that result in contract time extensions, the Contractor shall submit a revised project schedule for approval by the Contracting Officer.

SD-03 Product Data

Zinc Coating for chain link gate; G, DO Fabric for chain link gate; G, DO

Submit manufacturer's catalog data for the above items; G,DO

Submit manufacturer's catalog data for complete gate assembly, hardware assembly and accessories; G,DO

SD-07 Certificates

Periodic Schedule Updates; G, RO

Request Application; G, RO

Request Application to work outside the hours of operation.

1.4 Chain-Link Gate

Provide fence gate materials conforming to the requirements of ASTM F900 - 11(2017), ASTM A702, ASTM F626. Submit reports of listing chain-link fabric for gate and accessories regarding weight in ounces for zinc coating.

1.4.1 Gate Installation

Install gate plumb, level, and secure, with full opening without interference. Install ground set items in concrete for anchorage as recommended by the fence manufacturer. Adjust hardware for smooth operation and lubricated where necessary.

1.5 SUPERINTENDENCE BY THE CONTRACTOR

a. At all times during the performance of the contract and until the work is completed and accepted, the Contractor shall directly superintend the work or assign and have on the worksite a competent project superintendent who is satisfactory to the Contracting Officer and has the authority to act for the Contractor.

b. The project superintendent shall maintain a physical presence at the site at all times and be responsible for all construction and related activities at the site, except as otherwise acceptable to the Contracting Officer.

c. Failure to comply with these requirements shall be deemed as cause for a non-compensatory stoppage and suspension of work until the deficiency is remedied.

1.6 COORDINATION AND DIRECTION DURING CONSTRUCTION

a. The Contractor shall not take or accept any direction or instructions issued by any person, employed by the Government or otherwise, other than the Contracting Officer that changes the terms and conditions of contract

SECTION 01 11 00 Page 6 actions, the scope, or any change that impacts the cost, price, or schedule. Changes authorized by the Contracting Officer will be in the form of a written, official, signed modification to the contract action received by the Contractor before the Contractor will act upon those changes. The Contractor will comply with the changes clause of this contract when the Contractor believes direction has been given from persons other than the Government Contracting Officer that equate to a change by notifying the Contracting Officer as directed by the clause. Any direction given by any Government employee or any other person outside their authority must be reported to the Contracting Officer.

b. The Contracting Officer Representative (COR) is limited to the authorities stated in the COR appointment letter. If a COR is appointed under this contract, they will be appointed by written letter from the Contracting Officer to the Contractor and COR specific to this contract only. COR appointment letters from previous contracts are not valid for this contract. See the Contracting Officer’s Representative clause of this contract.

1.7 PROJECT/SITE CONDITIONS

1.7.1 Site Security

The Contractor shall report any vandalism, suspicious activities or devices to the Contracting Officer or local police as soon as possible. The Contracting Officer will notify the Contractor of any heightened security measures and will expect vigilant monitoring of equipment and grounds while working. At a heightened security posture, there may be work areas that are restricted. The Contracting Officer will notify the Contractor of these restricted areas, and work may be delayed or restricted or will be performed in these areas under the direct supervision of U.S. Army Corps of Engineers personnel.

1.8 WORK SEQUENCE AND SCHEDULING

1.8.1 Hours of Operations

Normal work hours are from 7:00 a.m. through 5:30 p.m., Monday through Friday. The gatehouse will be open between the hours of 7:30 and 3:30 for interior access by the Contractor. The Contractor will not be permitted to work on Saturday, Sunday or legal holidays unless otherwise authorized by the Contracting Officer. The exclusion of work on Saturday, Sunday and legal holidays has been considered in computing the performance time of this contract. The following legal holidays are observed:

January 1st Third Monday in January Third Monday in February Last Monday of May July 4th 1st Monday of September 2nd Monday of October 11th of November Fourth Thursday of November 25th of December

When one of the above designated legal holidays falls on a Sunday, the following Monday will be observed as a legal holiday. When a legal holiday falls on a Saturday, the preceding Friday is observed as a holiday.

SECTION 01 11 00 Page 7

Work outside the normal hours of operation requires Contracting Officer approval. The request to work outside the hours of operation shall be made in writing to the Contracting Officer 10 calendar days prior to such work to allow arrangements to be made by the Government. The request application shall include specific dates, hours, location, type of work to be performed, contract number and project title, and names of all individuals who will be working outside the hours of operations. During periods of darkness, the different parts of the work shall be lighted in a manner approved by the Contracting Officer.

1.8.2 Work Sequence

1.8.2.1 General

There are certain essential criteria relative to the preparation of a work sequence and time schedule which the Contractor will be required to implement and follow during the prosecution of the work. Minor variations in the sequence of the items of work as specified may be made by the Contractor, provided such variations do not conflict with critical elements of the schedule. Proposed minor variations shall be noted on the progress charts submittal required by CONTRACT CLAUSE, entitled SCHEDULES FOR CONSTRUCTION CONTRACTS. Variations shall be approved by the Contracting Officer prior to implementation.

1.8.2.2 Initial Project Schedule

The initial project schedule shall be in the form of a chart graphically indicating the sequence proposed to accomplish each work feature or operation pursuant to FAR Clause 52.236-15 Schedules for Construction Contracts. Show in the schedule the proposed sequence to perform the work and dates contemplated for starting and completing all schedule activities.

The chart shall be prepared to show the starting and completion dates of all work features on a linear horizontal time scale beginning with date of Notice to Proceed and indicating calendar days to completion. The scheduling of the entire project is required. Provide a schedule that is a forward planning as well as a project monitoring tool. The Contractor shall indicate on the chart the important work features or operations that are critical to the timely overall completion of the project. Key dates for such important work features and portions of work features are milestone dates and shall be so indicated on the chart. Failure to develop the Project Schedule to an appropriate level of detail will result in its disapproval. The Contracting Officer will consider, but is not limited to, the following characteristics and requirements to determine appropriate level of detail:

1) Activity Durations

2) Design and Permit Activities

3) Procurement Activities

4) Mandatory Tasks

a. Submission, review and acceptance of SD-01 Preconstruction Submittals (individual activity for each).

b. Submission, review and acceptance of features require design completion Submission, review and acceptance of design packages.

c. Submission of mechanical/electrical/information systems layout drawings.

d. Long procurement activities

e. Submission and approval of O & M manuals.

SECTION 01 11 00 Page 8

f. Submission and approval of as-built drawings.

g. Submission and approval of installed equipment lists.

h. Submission and approval of test data, and reports

i. Show Government and other agency activities that could impact progress. These activities include, but are not limited to: approvals, acceptance, design reviews, environmental permit approvals by State regulators, inspections, utility tie-in, Government Furnished Equipment (GFE), etc.

This schedule will be the medium through which the timeliness of the Contractor's construction effort is appraised. Anticipated adverse weather delay days shall be included in the schedule.

Submit the Initial Project Schedule for approval within 30 calendar days after notice to proceed is issued. No payment will be made for work items not fully detailed in the Project Schedule.

An Early Completion Schedule is an Initial Project Schedule (IPS) that indicates all scope of the required contract work will be completed before the contractually required completion date.

a. No IPS indicating an Early Completion will be accepted without being fully resource-loaded (including crew sizes and manhours) and the Government agreeing that the schedule is reasonable and achievable.

b. The Government is under no obligation to accelerate work items it is responsible for to ensure that the early completion is met nor is it responsible to modify incremental funding (if applicable) for the project to meet the contractor's accelerated work.

1.8.2.3 Periodic Schedule Updates

An updated schedule showing actual progress shall be submitted monthly or with each pay request. Changes to the base-line schedule shall be outlined in a narrative describing the reason for the change.

1.8.3 Organization at the Site

1.8.3.1 General

The Contractor shall employ ample personnel and sufficient equipment to accomplish the work of this contract in the least amount of time, within the prosecution period specified in SPECIAL CONTRACT REQUIREMENTS, Clause 1.

1.8.3.2 Rate of Progress

Should the Contractor fail to maintain a satisfactory rate of progress in accordance with the Contractor's approved progress schedule, the Contracting Officer may require that additional personnel and equipment be placed on the work and weekend and overtime work be performed, in order that the work be brought up to schedule and maintained.

1.9 CONTRACTOR'S USE OF FACILITIES AND HAULING ROUTES

The Contractor shall be responsible for the following:

(1) Determining the trucking and hauling routes and associated restrictions to and from the work, to include the coordination for the use of such routes with local, State, and Federal authorities.

SECTION 01 11 00 Page 9

(3) Complying with all local, State, and Federal regulations and restrictions when using any facilities or hauling routes.

1.10 CONTRACTOR USE OF PREMISES

1.10.1 Access to the Site and Storage/Staging Areas

Access to the project site is available for construction traffic. The Contractor is responsible for maintaining access necessary for its equipment, material, and plant to and from the work area.

Access to temporary facilities and storage/staging areas shall be as specified in Section 01 50 00 TEMPORARY CONSTRUCTION FACILITIES AND

CONTROLS.

1.10.2 Temporary Facilities and Utilities, and Storage Areas

The Contractor shall conform to Section 01 50 00 TEMPORARY CONSTRUCTION FACILITIES AND CONTROLS regarding temporary facilities, temporary utilities, and storage areas. Confine all operations (including storage of materials) on Government premises to areas authorized or approved by the Contracting Officer. The Contractor shall hold and save the Government, its officers and agents, free and harmless from liability of any nature occasioned by the Contractor's performance.

1.10.3 Work Limits

Work shall be restricted to the bridge, to storage areas as indicated in Section 01 50 00 TEMPORARY CONSTRUCTION FACILITIES AND CONTROLS, and as indicated by the Contracting Officer. The bridge and access road shall remain accessable for the project personnel in case of flood fighting need, maintenance or other.

1.10.4 Protection and Security

a. Protection to Contractor personnel or their equipment cannot be provided at the worksite by the Government.

b. The Contractor shall protect all its personnel, Government personnel, and the general public from injury.

c. The Contractor shall conduct all its work so as to prevent injury or unsafe conditions during construction.

1.10.5 Work By Other Contractors

There are no other Contractors expected to be working during the prosecution of this contract.

1.10.6 Emergency Contacts

The Contractor shall provide a list of emergency contacts in the event of an emergency. The list shall include the contact names, addresses, and telephone numbers. As changes occur and additional information becomes available, correct and change the information contained in previous lists.

SECTION 01 11 00 Page 10

1.10.7 Damaged Property

Work shall proceed in a manner which will minimize disturbance or risk of damage to structures and surrounding lands. The Contractor shall repair such items damaged in the course of carrying out the work at no additional cost to the Government. All repairs shall match similar existing items in all aspects. All replacements shall be in kind.

1.10.8 Contractor's Receipt of Supplies

The Contractor shall be responsible for all arrangements for the receipt of materials and supplies at the job site. Government personnel are not permitted to receive or sign for items delivered to the site.

1.10.9 Daily Clean Up

The Contractor shall at all times keep rubbish from entering surrounding lands and water. Rubbish accumulated at the temporary facilities shall be removed from the premises daily.

1.10.10 Government Sanitary Facilities

Toilet facilities are not available on site for Contractor's use. The Contractor shall provide portable toilets for its personnel and subcontractors as specified in Section 01 50 00 TEMPORARY CONSTRUCTION

FACILITIES AND CONTROLS.

1.11 QUALITY ASSURANCE

a. All items of work not addressed in the contract documents shall be completed in strict accordance with the manufacturers’ specifications.

b. The Government is not obligated to inspect the Contractor’s work, or to protect the Contractor from the consequences of its work. Government inspections are a general examination of the Contractor’s conduct and workmanship and are solely for the purpose of the Government.

Government-designated Quality Assurance Representatives (QARs) do not have the authority to accept work, nor is a Government inspection to be construed as conclusive.

c. Government agents including QARs and project engineers are not authorized to change the contract without the written approval of the Contracting Officer; this lack of authority extends to all situations in which the action of these agents could be construed as constituting a change.

d. The quality of workmanship is subject to audit by Government or Government-designated QARs at any time during the contract. The Contractor shall cooperate fully and provide all information necessary for this audit.

e. The Contractor shall submit all requests for changes in writing to the Contracting Officer. Do not proceed with changes without possession of written authorization of the Contracting Officer.

f. The Contractor shall not conceal any work unless the Contracting Officer has approved all items of work which are to be concealed. The Contractor shall notify the Contracting Officer of its intention to conceal work at least 24 hours in advance of concealment.

SECTION 01 11 00 Page 11

1.12 GENERAL SAFETY REQUIREMENTS

1.12.1 General

The Contractor shall take all necessary precautions in observing safety regulations in accordance with Section 01 35 26 GOVERNMENTAL SAFETY REQUIREMENTS, and shall assume the responsibility to guard against causing of fires and/or explosions and to protect Government property. The Contractor shall perform the work in a manner consistent with security and with fire safety regulations especially with regards to ingress and egress. Temporary closures shall not compromise life safety, security or fire safety.

1.12.2 Contractor's Project Superintendent

The Contractor's project superintendent shall take an active role in enforcing the safety requirements by participation in safety conferences, hazard analysis, tool box meetings, walk-through inspections, correction of violations, etc., and including that of any subcontractor's work.

1.13 ENVIRONMENTAL PROTECTION

To provide for control of all environmental pollution arising from construction activities, the Contractor and its subcontractors, in the performance of this contract, shall comply with Section 01 57 20 ENVIRONMENTAL PROTECTION, and all applicable Federal, State, and local laws and regulations concerning environmental protection pollution control and abatement.

1.14 PRECONSTRUCTION CONFERENCE

The Contracting Officer will conduct a preconstruction conference with key Contractor personnel. The purpose of the conference is to review contract requirements and to establish a working relationship between the Contractor's Staff and the U.S. Army Corps of Engineers personnel who will be closely associated with the project. During the conference, the Contracting Officer will inform the Contractor concerning Job Safety, Quality Control, Labor Relations, and Environmental Protection. The Contractor's Superintendent, Quality Control Representative, and Site Safety and Health Officer (SSHO) shall attend this conference.

PART 2 PRODUCTS (Not Applicable)

PART 3 EXECUTION (Not Applicable)

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SECTION 01 11 00 Page 12

Photo 1 – Overview of Service Bridge

Photo 2 – Substructure

Photo 3 – Conduits

Photo 4 – Bearing Point.

Photo 5 – Gatehouse Door

Photo 6 – Chain Link Fence.

DIVISION 01 - GENERAL REQUIREMENTS

SECTION 01 30 00

ADMINISTRATIVE REQUIREMENTS

PART 1 GENERAL

1.1 PRECONSTRUCTION CONFERENCE

1.2 PARTNERING

1.2.1 Informal Partnering

PART 2 PRODUCTS

PART 3 EXECUTION

SECTION 01 30 00 Page 1

SECTION 01 30 00

ADMINISTRATIVE REQUIREMENTS

PART 1 GENERAL

1.1 PRECONSTRUCTION CONFERENCE

After award of the contract but prior to commencement of any work at the site, meet with the Contracting Officer to discuss and develop a mutual understanding relative to the administration of the value engineering and safety program, preparation of the schedule of prices or earned value report, shop drawings, and other submittals, scheduling programming, prosecution of the work, clear expectations of the "Interim DD Form 1354" Submittal, and the processes for joint risk management between the Contractor and Government. Major subcontractors who will engage in the work must also attend.

1.2 PARTNERING

To most effectively accomplish this contract, the Government requires the formation of a cohesive partnership within the Project Team whose members are from the Government, the Contractor and their Subcontractors. Key personnel from the Supported Command, the End User (who will occupy the facility), the Government Design and Construction team and Subject Matter Experts, the Installation, the Contractor and Subcontractors, and the Designer of Record will be invited to participate in the Partnering process. The Partnership will draw on the strength of each organization in an effort to achieve a project that includes joint risk management, is without any safety mishaps, conforms to the Contract, and stays within budget and on schedule.

The Contracting Officer will provide Information on the Partnering Process and a list of key and optional personnel who should attend the Partnering meeting.

1.2.1 Informal Partnering

The Contracting Officer will organize the Partnering Sessions with key personnel of the project team, including Contractor personnel and Government personnel.

The Initial Partnering session should be a part of the Pre-Construction Meeting. Partnering sessions will be held at a location agreed to by the Contracting Officer and the Contractor (typically a conference room provided by the Resident Engineer office or the Contractor). The Initial Informal Partnering Session will be conducted and facilitated using electronic media (a video and accompanying forms) provided by the Contracting Officer. The Partners will determine the frequency of the follow-on sessions, at no more than 3 to six month intervals.

1.4 ELECTRONIC MAIL (E-MAIL) ADDRESS

Establish and maintain electronic mail (e-mail) capability along with the capability to open various electronic attachments as text files, pdf files, and other similar formats. Within 10 days after contract award, provide

SECTION 01 30 00 Page 2 the Contracting Officer a single (only one) e-mail address for electronic communications from the Contracting Officer related to this contract including, but not limited to contract documents, invoice information, request for proposals, and other correspondence. The Contracting Officer may also use email to notify the Contractor of base access conditions when emergency conditions warrant, such as hurricanes or terrorist threats.

Multiple email addresses are not allowed.

It is the Contractor's responsibility to make timely distribution of all Contracting Officer initiated e-mail with its own organization including field office(s). Promptly notify the Contracting Officer, in writing, of any changes to this email address.

PART 2 PRODUCTS

Not Used

PART 3 EXECUTION

Not Used

SECTION 01 30 00 Page 3

DIVISION 01 - GENERAL REQUIREMENTS

SECTION 01 33 00

SUBMITTAL PROCEDURES

PART 1 GENERAL

1.1 SUMMARY

1.1.1 Submittal Information

1.1.2 Project Type

1.1.3 Submision of Submittals

1.2 DEFINITIONS

1.2.1 Submittal Descriptions (SD)

1.2.2 Approving Authority

1.2.3 Work

1.3 SUBMITTALS

1.4 SUBMITTAL CLASSIFICATION

1.4.1 Government Approved (G)

1.4.1.1 Approval Codes

1.4.1.2 Sustainability Reporting Submittals (S)

1.4.2 For Information Only

1.5 PREPARATION

1.5.1 Transmittal Form

1.5.2 Submittal Format

1.5.2.1 Format of SD-01 Preconstruction Submittals

1.5.2.2 Format for SD-02 Shop Drawings

1.5.2.2.1 Drawing Identifaction

1.5.2.3 Format of SD-03 Product Data

1.5.2.3.1 Product Information

1.5.2.3.2 Standards

1.5.2.3.3 Data Submission

1.5.2.4 Format of SD-04 Samples

1.5.2.4.1 Sample Characteristics

1.5.2.4.2 Sample Incorporation

1.5.2.4.3 Comparison Sample

1.5.2.5 Format of SD-05 Design Data

1.5.2.6 Format of SD-06 Test Reports

1.5.2.7 Format of SD-07 Certificates

1.5.2.8 Format of SD-08 Manufacturer's Instructions

1.5.2.8.1 Standards

1.5.2.9 Format of SD-09 Manufacturer's Field Reports

1.5.2.10 Format of SD-10 Operation and Maintenance Data (O&M)

1.5.2.11 Format of SD-11 Closeout Submittals

1.5.3 Source Drawings for Shop Drawings

1.5.3.1 Terms and Conditions

1.6 QUANTITY OF SUBMITTALS

1.6.1 Number of SD-04 Samples

1.7 INFORMATION ONLY SUBMITTALS

1.8 PROJECT SUBMITTAL REGISTER

1.8.1 Submittal Management

1.8.2 Preconstruction Use of Submittal Register

SECTION 01 33 00 Page 1

1.8.3 Contractor Use of Submittal Register

1.8.4 Approving Authority Use of Submittal Register

1.8.5 Action Codes

1.8.5.1 Contractor Action Codes

1.8.6 Delivery of Copies

1.9 VARIATIONS

1.9.1 Considering Variations

1.9.2 Proposing Variations

1.9.3 Warranting that Variations are Compatible

1.9.4 Review Schedule Extension

1.10 SCHEDULING

1.11 GOVERNMENT APPROVING AUTHORITY

1.11.1 Review Notations

1.12 DISAPPROVED SUBMITTALS

1.13 APPROVED SUBMITTALS

1.14 APPROVED SAMPLES

1.15 WITHHOLDING OF PAYMENT

1.16 STAMPS

PART 2 PRODUCTS

PART 3 EXECUTION

SECTION 01 33 00 Page 2

SECTION 01 33 00

SUBMITTAL PROCEDURES

PART 1 GENERAL

1.1 SUMMARY

1.1.1 Submittal Information

The Contracting Officer may request submittals in addition to those specified when deemed necessary to adequately describe the work covered in the respective sections. Each submittal is to be complete and in sufficient detail to allow ready determination of compliance with contract requirements.

Units of weights and measures used on all submittals are to be the same as those used in the contract drawings.

1.1.2 Project Type

The Contractor's Quality Control (CQC) System Manager are to check and approve all items before submittal and stamp, sign, and date indicating action taken. Proposed deviations from the contract requirements are to be clearly identified. Include within submittals items such as:

Contractor's, manufacturer's, or fabricator's drawings; descriptive literature including (but not limited to) catalog cuts, diagrams, operating charts or curves; test reports; test cylinders; samples; O&M manuals (including parts list); certifications; warranties; and other such required submittals.

1.1.3 Submision of Submittals

Schedule and provide submittals requiring Government approval before acquiring the material or equipment covered thereby. Pick up and dispose of samples not incorporated into the work in accordance with manufacturer's Safety Data Sheets (SDS) and in compliance with existing laws and regulations.

1.2 DEFINITIONS

1.2.1 Submittal Descriptions (SD)

Submittals requirements are specified in the technical sections.

Submittals are identified by Submittal Description (SD) numbers and titles as follows:

SD-01 Preconstruction Submittals

Submittals that are required prior to or at the start of construction (work) or the next major phase of the construction on a multiphase contract.

Preconstruction Submittals include schedules and a tabular list of locations, features, and other pertinent information regarding products, materials, equipment, or components to be used in the work.

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Certificates Of Insurance

Surety Bonds

List Of Proposed Subcontractors

List Of Proposed Products

Baseline Network Analysis Schedule (NAS)

Submittal Register

Schedule Of Prices Or Earned Value Report

Accident Prevention Plan

Work Plan

Quality Control (QC) plan

Environmental Protection Plan

SD-03 Product Data

Catalog cuts, illustrations, schedules, diagrams, performance charts, instructions and brochures illustrating size, physical appearance and other characteristics of materials, systems or equipment for some portion of the work.

Samples of warranty language when the contract requires extended product warranties.

SD-06 Test Reports

Report signed by authorized official of testing laboratory that a material, product or system identical to the material, product or system to be provided has been tested in accord with specified requirements. Unless specified in another section, testing must have been within three years of date of contract award for the project.

Report that includes findings of a test required to be performed on an actual portion of the work or prototype prepared for the project before shipment to job site.

Report that includes finding of a test made at the job site or on sample taken from the job site, on portion of work during or after installation.

Investigation reports

Daily logs and checklists

Final acceptance test and operational test procedure

SD-07 Certificates

Statements printed on the manufacturer's letterhead and signed by responsible officials of manufacturer of product, system or material

SECTION 01 33 00 Page 4 attesting that the product, system, or material meets specification requirements. Must be dated after award of project contract and clearly name the project.

Document required of Contractor, or of a manufacturer, supplier, installer or Subcontractor through Contractor. The document purpose is to further promote the orderly progression of a portion of the work by documenting procedures, acceptability of methods, or personnel qualifications.

Confined space entry permits

Text of posted operating instructions

1.2.2 Approving Authority

Office or designated person authorized to approve submittal.

1.2.3 Work

As used in this section, on- and off-site construction required by contract documents, including labor necessary to produce submittals, except those SD-01 Pre-Construction Submittals noted above, construction, materials, products, equipment, and systems incorporated or to be incorporated in such construction.

1.3 SUBMITTALS

Government approval is required for submittals with a "G" designation;

submittals not having a "G" designation are for information only. When used, a designation following the "G" designation identifies the office that will review the submittal for the Government. Submit the following in accordance with this section.

SD-01 Preconstruction Submittals

Submittal Register; G, RO

1.4 SUBMITTAL CLASSIFICATION

Submittals are classified as follows:

1.4.1 Government Approved (G)

Government approval is required for extensions of design, critical materials, variations, equipment whose compatibility with the entire system must be checked, and other items as designated by the Government.

Within the terms of the Contract Clause SPECIFICATIONS AND DRAWINGS FOR CONSTRUCTION, submittals are considered to be "shop drawings."

1.4.1.1 Approval Codes

a. Construction Division {"AO" (Area Office), "RO" (Resident Office), or "PO" (Project Office) Reviewer}: An "AO", "RO", or "PO" in column "f" indicates that the submittal review action is by New England District Construction Division. Send all such submittals to the project Resident or Area Engineer, as applicable.

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b. Engineering Division {"DO" (District Office) Reviewer): A "DO" on the attached submittal register, column "f" indicates that the submittal review action is by the New England District, Engineering Division, or other organization in the District Office. Send all such submittals to the project Resident or Area Engineer for distribution to the appropriate approving authority.

c. Architect-Engineer Firm {"AE" reviewer): An "AE" on the attached submittal register, column "f" indicates that the submittal review action is by the Architect-Engineer firm asscociated with the project.

1.4.1.2 Sustainability Reporting Submittals (S)

Submittals for Guiding Principle Validation (GPV) or Third Party Certification (TPC) are indicated with an "S" designation. These submittals are for information only and for use as specified in Section

01 33 29 SUSTAINABILITY REPORTING.

Schedule submittals for these items throughout the course of construction as provided; do not wait until closeout.

1.4.2 For Information Only

Submittals not requiring Government approval will be for information only.

Within the terms of the Contract Clause SPECIFICATIONS AND DRAWINGS FOR CONSTRUCTION, they are not considered to be "shop drawings".

1.5 PREPARATION

1.5.1 Transmittal Form

Use the attached sample transmittal form (ENG Form 4025) for submitting both Government approved and information only submittals in accordance with the instructions on the reverse side of the form. These forms will be furnished to the Contractor and are included in the QCS software that the Contractor is required to use for this contract. Properly complete this form by filling out all the heading blank spaces and identifying each item submitted. Exercise special care to ensure proper listing of the specification paragraph and sheet number of the contract drawings pertinent to the data submitted for each item.

1.5.2 Submittal Format

1.5.2.1 Format of SD-01 Preconstruction Submittals

When the submittal includes a document that is to be used in the project, or is to become part of the project record, other than as a submittal, do not apply the Contractor's approval stamp to the document itself, but to a separate sheet accompanying the document.

Provide data in the unit of measure used in the contract documents.

1.5.2.2 Format for SD-02 Shop Drawings

Provide shop drawings not less than 8 1/2 by 11 inches nor more than 30 by 42 inches, except for full-size patterns or templates. Prepare drawings to accurate size, with scale indicated, unless another form is required.

Ensure drawings are suitable for reproduction and of a quality to produce clear, distinct lines and letters, with dark lines on a white background.

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a. Include the nameplate data, size, and capacity on drawings. Also include applicable federal, military, industry, and technical society publication references.

b. Dimension drawings, except diagrams and schematic drawings.

Prepare drawings demonstrating interface with other trades to scale.

Use the same unit of measure for shop drawings as indicated on the contract drawings. Identify materials and products for work shown.

Submit an electronic copy of drawings in PDF format.

1.5.2.2.1 Drawing Identifaction

Include on each drawing the drawing title, number, date, and revision numbers and dates, in addition to information required in paragraph

IDENTIFYING SUBMITTALS.

Number drawings in a logical sequence. Each drawing is to bear the number of the submittal in a uniform location next to the title block. Place the Government contract number in the margin, immediately below the title block, for each drawing.

Reserve a blank space on the right-hand side of each sheet for the Government disposition stamp.

1.5.2.3 Format of SD-03 Product Data

Present product data submittals for each section. Include a table of contents, listing the page and catalog item numbers for product data.

Indicate, by prominent notation, each product that is being submitted;

indicate the specification section number and paragraph number to which it pertains.

1.5.2.3.1 Product Information

Supplement product data with material prepared for the project to satisfy the submittal requirements where product data does not exist. Identify this material as developed specifically for the project, with information and format as required for submission of SD-07 Certificates.

Provide product data in units used in the Contract documents. Where product data are included in preprinted catalogs with another unit, submit the dimensions in contract document units, on a separate sheet.

1.5.2.3.2 Standards

Where equipment or materials are specified to conform to industry or technical-society reference standards of such organizations as the American National Standards Institute (ANSI), ASTM International (ASTM), National Electrical Manufacturer's Association (NEMA), Underwriters Laboratories (UL), or Association of Edison Illuminating Companies (AEIC), submit proof of such compliance. The label or listing by the specified organization will be acceptable evidence of compliance. In lieu of the label or listing, submit a certificate from an independent testing organization, competent to perform testing, and approved by the Contracting Officer.

State on the certificate that the item has been tested in accordance with the specified organization's test methods and that the item complies with

SECTION 01 33 00 Page 7 the specified organization's reference standard.

1.5.2.3.3 Data Submission

Collect required data submittals for each specific material, product, unit of work, or system into a single submittal that is marked for choices, options, and portions applicable to the submittal. Mark each copy of the product data identically. Partial submittals will be accepted for expedition of the construction effort.

Submit the manufacturer's instructions before installation.

1.5.2.4 Format of SD-04 Samples

1.5.2.4.1 Sample Characteristics

Furnish samples in the following sizes, unless otherwise specified or unless the manufacturer has prepackaged samples of approximately the same size as specified:

a. Sample of Equipment or Device: Full size.

b. Sample of Materials Less Than 2 by 3 inches: Built up to 8 1/2 by 11 inches.

c. Sample of Materials Exceeding 8 1/2 by 11 inches: Cut down to 8 1/2 by 11 inches and adequate to indicate color, texture, and material variations.

d. Sample of Linear Devices or Materials: 10 inch length or length to be supplied, if less than 10 inches. Examples of linear devices or materials are conduit and handrails.

e. Sample Volume of Nonsolid Materials: Pint. Examples of nonsolid materials are sand and paint.

f. Color Selection Samples: 2 by 4 inches. Where samples are specified for selection of color, finish, pattern, or texture, submit the full set of available choices for the material or product specified. Sizes and quantities of samples are to represent their respective standard unit.

g. Sample Panel: 4 by 4 feet.

h. Sample Installation: 100 square feet.

1.5.2.4.2 Sample Incorporation

Reusable Samples: Incorporate returned samples into work only if so specified or indicated. Incorporated samples are to be in undamaged condition at the time of use.

Recording of Sample Installation: Note and preserve the notation of any area constituting a sample installation, but remove the notation at the final clean-up of the project.

1.5.2.4.3 Comparison Sample

Samples Showing Range of Variation: Where variations in color, finish, SECTION 01 33 00 Page 8 pattern, or texture are unavoidable due to nature of the materials, submit sets of samples of not less than three units showing extremes and middle of range. Mark each unit to describe its relation to the range of the variation.

When color, texture, or pattern is specified by naming a particular manufacturer and style, include one sample of that manufacturer and style, for comparison.

1.5.2.5 Format of SD-05 Design Data

Provide design data and certificates on 8 1/2 by 11 inch paper.

1.5.2.6 Format of SD-06 Test Reports

Provide reports on 8 1/2 by 11 inch paper.

By prominent notation, indicate each report in the submittal. Indicate the specification number and paragraph number to which each report pertains.

1.5.2.7 Format of SD-07 Certificates

Provide design data and certificates on 8 1/2 by 11 inch paper.

1.5.2.8 Format of SD-08 Manufacturer's Instructions

Present manufacturer's instructions submittals for each section. Include the manufacturer's name, trade name, place of manufacture, and catalog model or number on product data. Also include applicable federal, military, industry, and technical-society publication references. If supplemental information is needed to clarify the manufacturer's data, submit it as specified for SD-07 Certificates.

Submit the manufacturer's instructions before installation.

1.5.2.8.1 Standards

Where equipment or materials are specified to conform to industry or technical-society reference standards of such organizations as the American National Standards Institute (ANSI), ASTM International (ASTM), National Electrical Manufacturer's Association (NEMA), Underwriters Laboratories (UL), or Association of Edison Illuminating Companies (AEIC), submit proof of such compliance. The label or listing by the specified organization will be acceptable evidence of compliance. In lieu of the label or listing, submit a certificate from an independent testing organization, competent to perform testing, and approved by the Contracting Officer.

State on the certificate that the item has been tested in accordance with the specified organization's test methods and that the item complies with the specified organization's reference standard.

1.5.2.9 Format of SD-09 Manufacturer's Field Reports

Provide reports on 8 1/2 by 11 inch paper.

By prominent notation, indicate each report in the submittal. Indicate the specification number and paragraph number to which each report pertains.

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1.5.2.10 Format of SD-10 Operation and Maintenance Data (O&M)

Comply with the requirements specified in Section 01 78 23 OPERATION AND MAINTENANCE DATA for O&M Data format.

1.5.2.11 Format of SD-11 Closeout Submittals

When the submittal includes a document that is to be used in the project or is to become part of the project record, other than as a submittal, do not apply the Contractor's approval stamp to the document itself, but to a separate sheet accompanying the document.

Provide data in the unit of measure used in the contract documents.

1.5.3 Source Drawings for Shop Drawings

The entire set of Source Drawing files (DWG) will not be provided to the Contractor.