Solicitation_W912WJ18Q0049.pdf

SEE ADDENDUM

(No Collect Calls)

W912WJ18Q0049 26-Jan-2018

b. TELEPHONE NUMBER

978-318-8324

8. OFFER DUE DATE/LOCAL TIME

02:00 PM 09 Feb 2018

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912WJ9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

JENNIFER M SAMELA

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

1 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

SEE SCHEDULE

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

U S ARMY ENGR DISTRICT, NEW ENGLAND

696 VIRGINIA RD

CONCORD MA 01742-2751

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

978-318-8207FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$7,500,000

NAICS:

561730

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF76

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W912WJ18Q0049

Section SF 1449 - CONTINUATION SHEET

ADDITIONAL INFORMATION

PLEASE DIRECT QUESTIONS TO JENNIFER M. SAMELA AT (978) 318-8324 OR

jennifer.m.samela@usace.army.mil. THE SOLICITATION AND RESULTING CONTRACT SHALL BE

THE GOVERNING DOCUMENT IN ALL CASES.

QUOTES CAN BE FAXED OR E-MAILED TO JENNIFER M. SAMELA AT (603) 746-2593 or jennifer.m.samela@usace.army.mil. E-MAIL IS THE PREFERRED METHOD OF SUBMISSION.

THE BID SCHEDULE MUST BE COMPLETED AND SUBMITTED FOR A QUOTE TO BE

CONSIDERED COMPLETE.

Contractors must be registered in the System for Awards Management at www.SAM.gov (formerly the Central Contractor Registration (CCR) database and the On-Line Representations and Certifications (ORCA) (see DFARS clause 252.204-7004 Alt A). Please note that Google and Google Chrome are not supported browsers for SAM registration. Mozilla FireFox, Safari, and Internet Explorer are supported browsers.

Provide DUNS number: ___________________________ (telephone 866-705-5711 for DUNS) Provide CAGE code: ____________________________ Provide TAX ID: __________________________ Per FAR Clause 52.212-3 Alt I, the Contractor is required to complete the On-line Representations and Certifications Application (www.SAM.gov) and paragraph (b) if applicable, OR to complete paragraphs (c) thru (m) of this clause and return with quote.

POTENTIAL QUOTERS ARE NOTIFIED THAT THE BASIS ON WHICH AWARD WILL BE MADE IS

PRICE ALONE.

ALL RESPONSIBLE SOURCES MAY SUBMIT A RESPONSE WHICH, IF TIMELY RECEIVED, MUST

BE CONSIDERED BY THE AGENCY.

INVOICES SHALL BE SENT TO TECHNICAL POINT OF CONTACT.

SECURITY REQUIREMENTS

The contractor and all associated sub-contractors shall receive a brief/training (provided by the RA) on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the Technical Point of Contact NLT 5 calendar days after the completion of the training.

The Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the Technical Point of Contact no later than 3 business days after the initial contract award.

BID SCHEDULE

GROUNDS MAINTENANCE

U.S. ARMY CORPS OF ENGINEERS

OTTER BROOK LAKE & SURRY MOUNTAIN LAKE

KEENE, ROXBURY & SURRY NH

Performance Work Statement

Bid Schedule Base Year (2018)

Line Item

Description Quantity Unit Price Total

1 Otter Brook Picnic Table Placement 2

2 Otter Brook Mow and Trim Fine Lawns Office & Dam Area 24

3 Otter Brook Mow and Trim Fine Lawns Recreation Area 24

4 Otter Brook Mow Rough Lawns 12

5 Otter Brook Beach Raking / Maintenance 15

6 Otter Brook Clean Ashes from Grills 15

7 Otter Brook Fall Leaf Clean-up 3

8 Surry Mountain Picnic Table Placement 2

9 Surry Mountain Mow and Trim Fine Lawns Office & Dam Area 24

10 Surry Mountain Mow and Trim Fine Lawns Recreation Area 24

11 Surry Mountain Mow Rough Lawns 12

12 Surry Mountain Beach Raking / Maintenance 15

13 Surry Mountain Clean Ashes from Grills 15

14 Surry Mountain Fall Leaf Clean-up 3

Bid Schedule Option Year One (2019)

Description Quantity Unit Price Total

1 Otter Brook Picnic Table Placement 2

2 Otter Brook Mow and Trim Fine Lawns Office & Dam Area 24

3 Otter Brook Mow and Trim Fine Lawns Recreation Area 24

4 Otter Brook Mow Rough Lawns 12

5 Otter Brook Beach Raking / Maintenance 15

6 Otter Brook Clean Ashes from Grills 15

7 Otter Brook Fall Leaf Clean-up 3

8 Surry Mountain Picnic Table Placement 2

9 Surry Mountain Mow and Trim Fine Lawns Office & Dam Area 24

10 Surry Mountain Mow and Trim Fine Lawns Recreation Area 24

11 Surry Mountain Mow Rough Lawns 12

12 Surry Mountain Beach Raking / Maintenance 15

U.S. ARMY CORPS OF ENGINEERS

OTTER BROOK LAKE & SURRY MOUNTAIN LAKE

Bid Schedule Option Year Two (2020)

Description Quantity Unit Price Total

1 Otter Brook Picnic Table Placement 2

2 Otter Brook Mow and Trim Fine Lawns Office & Dam Area 24

3 Otter Brook Mow and Trim Fine Lawns Recreation Area 24

4 Otter Brook Mow Rough Lawns 12

5 Otter Brook Beach Raking / Maintenance 15

6 Otter Brook Clean Ashes from Grills 15

7 Otter Brook Fall Leaf Clean-up 3

8 Surry Mountain Picnic Table Placement 2

9 Surry Mountain Mow and Trim Fine Lawns Office & Dam Area 24

10 Surry Mountain Mow and Trim Fine Lawns Recreation Area 24

11 Surry Mountain Mow Rough Lawns 12

12 Surry Mountain Beach Raking / Maintenance 15

PERFORMANCE WORK STATEMENT

U.S. ARMY CORPS OF ENGINEERS

OTTER BROOK LAKE & SURRY MOUNTAIN LAKE

A. GENERAL

1. Scope. Furnish all equipment, materials and labor to perform the grounds maintenance services at Otter Brook Lake and Surry Mountain Lake. Services include: mowing and trimming grass, picnic table placement/removal, cleaning grills, and raking the beach, and fall clean up. The Otter Brook office and dam area includes approximately 5 acres of weekly grounds maintenance area and an additional 2 acres (approximate) of bi-weekly grounds maintenance area. The Otter Brook Lake Recreation area includes approximately 13 acres of weekly grounds maintenance area. The Surry Mountain Lake office and dam area includes 3 acres of weekly grounds maintenance area and an additional 2 acres (approximate) of bi-weekly grounds maintenance area. The Surry Mountain Lake Recreation area includes approximately 11 acres of weekly grounds maintenance area. Services are to be provided in accordance with the following scope of work and schedule.

Work shall be performed in a timely manner and to the satisfaction of the Technical Point of Contact or their representative.

2. Location. The Otter Brook Lake Project area is located in the town of Keene and Roxbury, New Hampshire. The dam and project office is located at 480 Branch Road, Keene, NH. The Otter Brook Lake Beach Recreation Area is located at 66 Route 9, Keene, NH. (Note: there is a service road that connects the project office and the recreation area.) Surry Mountain Lake is located in Surry, NH. The Surry Mountain Lake Project Office and Dam are located at 108 Surry Dam Road, Surry, NH. The Surry Mountain Lake Beach Recreation Area is located at 273 Route 12A, Surry, NH.

3. Site Visit. Interested bidders are encouraged to visit the job site prior to the submission of their bid. An appointment can be made by contacting the Project Manager (PM), John Asseng (john.e.asseng@usace.army.mil) or the Technical Point of Contact (TPOC), Park Ranger, Christie Baker (christie.l.baker@usace.army.mil) by calling the Otter Brook Lake Office at 603-352-4130.

4. Schedule. The period of performance is from 01 April 2018 through 30 November 2018. In addition, the Government may exercise two (2) optional years with the same scope of services. The optional years would include a period of performance from 01 April 2019 through 30 November 2019 and from 01 April 2020 through 30 November 2020.

The following table identifies the task number, description and frequency

Description Quantity Frequency

1 Otter Brook Picnic Table Placement 2 Twice (May & September)

2 Otter Brook Clean-up, Mow and Trim Fine Lawns (Office & Dam Area)

24 Weekly (May – Oct)

3 Otter Brook Clean-up, Mow and Trim Fine Lawns (Recreation Area)

24 Weekly (May – Oct)

4 Otter Brook Mow Rough Lawns 12 Once Every Two Weeks (May – Oct)

5 Otter Brook Beach Raking / Maintenance 15 Fridays (Park Season)

6 Otter Brook Clean Ashes from Grills 15 Fridays (Park Season)

7 Otter Brook Fall Leaf Clean-up 3 Three times (Oct – Nov)

8 Surry Mountain Picnic Table Placement 2 Twice (May & September)

9 Surry Mountain Clean-up, Mow and Trim Fine Lawns (Office & Dam Area)

24 Weekly (May – Oct)

10 Surry Mountain Clean-up, Mow and Trim Fine Lawns (Recreation Area)

24 Weekly (May – Oct)

11 Surry Mountain Mow Rough Lawns 12 Once Every Two Weeks (May – Oct)

12 Surry Mountain Beach Raking / Maintenance 15 Fridays (Park Season)

13 Surry Mountain Clean Ashes from Grills 15 Fridays (Park Season)

14 Surry Mountain Fall Leaf Clean-up 3 Three Times (Oct – Nov)

5. Safety Requirements. Safety is an integral part of the Corps of Engineers service contracting program. All work shall be conducted in accordance with the U.S. Army Corps of Engineers Safety and Health requirements Manual (EM 385-1-1, most recent edition), and all applicable federal, state, and local safety and health requirements. A copy of EM 385-1-1 can be accessed electronically at Headquarters USACE website under publications using the following link:

http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385- 1-1.pdf

Project staff can and will order the cessation of work at any time should the safety of employees or visitors become jeopardized.

Modified Activity Hazard Analysis (AHA):

A Modified AHA shall be submitted and must cover all the major phases of work. A major phase of work is defined as an operation involving a type of work presenting hazards not experienced in previous operations or where a new subcontractor or work crew is to perform the work. The analysis shall define all activities to be performed, identify the sequence of work, the specific hazards anticipated, and the control measures to be implemented to eliminate or reduce each hazard to an acceptable level. Work shall not proceed on a phase of work until the AHAs have been accepted by the TPOC. A preparatory meeting shall be conducted by the prime contractor to discuss the Modified AHA’s contents with all effected onsite employees. The Modified AHA shall be continuously reviewed and revised to address changing site conditions as appropriate. The AHA’s shall interface with the Contractor's overall safety and health program.

Emergency Response Procedures shall be documented in the Modified AHA and will include a map with directions to the nearest hospital, emergency contact numbers, and onsite First Aid/CPR responders. (See Attached: Modified AHA for Service Contracts.pdf and AHA Form 385-1.pdf)

Required Personnel:

The Contractor shall designate one employee as the site’s Competent Person (CP) who is responsible for ensuring a safe environment for all employees. The CP shall be present at the project site and report to the contractor’s upper management. The CP is required to have related construction and/or service experience.

In addition, when emergency medical services are not accessible within 5 minutes of the work location and there are 2 or more workers onsite, at least 2 employees shall be trained in First Aid and CPR. Minimum qualifications are listed in EM 385-1-1, Section 03.A.02.c.

(Please note, in order to meet the requirements, the CPR training must include hands-on training.)

Accident Reporting:

All accidents and near misses shall be investigated by the Contractor. All work-related recordable injuries, illnesses and property damage accidents (excluding on-the-road vehicle accidents), in which the property damage exceeds $5,000.00, shall be verbally reported to the TPOC or PM within 4 hours of the incident. Serious accidents as described in EM 385-1-1 Section 01.D shall be immediately reported to the TPOC or PM. ENG Form 3394 shall be completed and submitted to the TPOC within five working days of the incident. (See attached ENG 3394 Accident Investigation Report.pdf)

The Contractor shall complete the attached “USACE Contractor Monthly Summary Record of Injuries/Illness and Work Hour Exposure” (for prime and its subcontractors) and forward the completed form to the TPOC no later than close of business on the 5th calendar day of the following month. The method of transmission by the prime contractor to the TPOC shall be electronically. (See attached Contractor Monthly Record of Accidents.xls)

6. Pre-Work Conference. Prior to the start of any work, the Technical Point of Contact will schedule and conduct a “Pre-work Conference.” The Contractor’s Project Manager and Quality Control Personnel will attend this meeting. This conference will be held at the time and location agreeable to the government and contractor. No work may be performed under this contract prior to this conference. The purpose of the conference is to enable the Technical Point of Contact to outline the procedures that will be followed by the Government in its administration of the contract, and to discuss the performance that will be expected from the Contractor. This conference will allow the Contractor an opportunity to ask questions about the Government’s administration and inspection of contract work or obtain other pertinent information that might be required. At the Pre-work Conference the contractor shall provide the name of the project superintendent with a telephone number for project coordination.

The following is a general list of items for discussion during this Pre-work Conference:

i. Authority of the Technical Point of Contact and Quality Assurance Inspectors.

ii. Contractor’s Safety Program (including sub-contractors)

iii. Activity Hazardous Analysis (Submitted & accepted prior to start of work on site)

iv. SDS (Safety Data Sheets)

v. Weekly Safety Meetings (Documented on NED Form 251)

vi. Accident Reporting (ENG Form 3394)

vii. Contractor’s Quality Control Plan.

viii. Contractor’s Equipment (including a current written safety inspection)

ix. Correspondence Procedure.

x. Communications.

xi. Administrative Procedures.

xii. Invoice and payment.

xiii. First Aid / CPR Requirements

7. Permits. The Contractor shall, without additional expense to the Government, be responsible for obtaining any necessary licenses, permits, and letters of certification. The Contractor shall comply with any applicable Federal, State, County, and Municipal laws, codes, and regulations in connection with the performance of the work specified under this contract.

8. Security. The contractor will comply with all established security policies at Otter Brook & Surry Mountain Lakes. Due to periods of heightened security that may affect the access to the areas covered under this contract, areas may be subject to periodic closures, which in turn may reduce or inhibit the Contractor’s ability to access certain areas. During periods of heightened security, the Government reserves the right, at any time, to close any property or portion of property and reschedule and/or cancel any subsequent service in an area.

9. Flooding. Otter Brook Lake and Surry Mountain Lake are flood control projects. Occasional retention of floodwaters may inundate portions of the mowing and maintenance areas or access roads to these areas. Therefore, it may become necessary to decrease or increase mowing frequencies or services in any or all portions of the property, and/or to close any portion of a property and delete any subsequent service for the closed property or area.

Payment for the decreased/increased service will be adjusted in accordance with the contract unit prices.

10. Contractor Conduct. The Contractor and Employees shall not use or be under the influence of drugs or alcohol at any time while performing the obligations under this contract or giving the public the appearance of same. Firearms are prohibited on project grounds. Contractor and employees must comply with CFR 36 Rules and Regulations.

11. General Inspection. Upon the completion of each mowing/service, the Contractor will perform an inspection of all areas under this contract to ensure compliance with the specifications. The Contractor must be able to commit labor, equipment, and resources to correct deficiencies. A Government representative will accompany the contractor on an inspection of completed work and will identify any contract deficiencies. Any deficiencies noted will be corrected within original contract time frames or appropriate deductions in payment will be made.

12. Submittals. Although the Government technically reviews submissions required by this scope of work, it is emphasized that the Contractor’s work must be prosecuted using proper internal controls and review procedures. The documents identified below must be prepared in accordance with the applicable standards, submitted to the Technical Point of Contact for review and accepted by the government prior to the commencement of any work. Initial submittals must be combined into a single document.

Modified Activity Hazard Analysis (AHA) (prior to start of work) Security Verification (E-Verify) (prior to start of work) CPR/First Aid Certification (prior to start of work) Number of hours worked on site by month reported on Monthly Record of Work

Related Injuries/Illnesses & Exposure

13. Payment. The Contractor will furnish the Technical Point of Contact, Christie Baker, with a monthly invoice, stating the services performed and the amount to be paid. Payment shall be made monthly for the actual services performed at the applicable contract unit price. The invoice must include the contract number. Invoice may be mailed to Otter Brook Lake, 480 Branch Road, Keene, NH 03431 or emailed to Christie.l.baker@usace.army.mil. Along with the invoice, the contractor must provide the number of hours spent on-site for the month.

B. TECHNICAL

General

1. Other Contracts – The Government may undertake or award other contracts for additional work not related to this contract, and the Contractor shall fully cooperate with other Contractors and Government employees. The contractor shall not commit or permit any act, which will interfere with the performance of work by another contractor, or by Government employees.

2. Preferred Sequence for Work Schedules – The Technical Point of Contact shall provide the Contractor with a preferred sequence, or order, of work. (Note: The Contractor must provide sufficient personnel and equipment to accomplish services stated in the contract). The Contractor will then be required to submit a work schedule for each service, and approximate times for beginning and ending of each required service listed.

Any proposed change to an approved schedule must be submitted in writing, coordinated and approved by the Technical Point of Contact in advance of actual schedule changes.

3. Damage to Government and Private Property – The Contractor shall be responsible for restoring any Government facilities or structures damaged as a result of the Contractor’s actions. The Contractor shall also be responsible for any damage to private property or injury to any person as a result of the firm’s operations. The Contractor shall notify the Technical Point of Contact or Project Manager immediately of damage to Government and private property and injury to any person resulting from the Contractors’ operation. Also, the Contractor shall notify the Technical Point of Contact or Project Manager of damage to Government facilities due to vandalism or other causes on the day such damage is first noticed. Trucks and/or trailers will be driven on existing roads only and not across or through park areas to facilities. The Contractor shall also repair or restore infrastructure (buildings, gates, signs, etc) and landscape features (shrubs, flowers, grasses, etc.), which are damaged or destroyed by the firm’s operation. Damaged or destroyed grass areas shall be re-planted as directed by the Technical Point of Contact, and shrubs and flowers which are damaged or destroyed shall be replaced from nursery stock of like size and kind.

4. Contractor’s Personnel:

a. Minimum Personnel Requirements - The Contractor shall provide an adequate number of fully qualified personnel to perform the specified service properly and efficiently within the time limits specified. The Contractor shall provide a list of the names and contact phone numbers for all employees prior to them working on Government Property.

b. Employee Conduct - The Contractor shall be responsible for seeing that the firm’s employees strictly comply with all Federal, State, and Municipal laws. Any personnel activity, which, in the opinion of the Government, is deemed detrimental to the performance of the contract may result in the removal of

Contractor employee/employees and/or termination of the contract.

c. Removal of Contractor’s Employees - The Technical Point of Contact or Project Manager may require the Contractor to immediately remove from the work site any employee of the Contractor or subcontractor, who, in the opinion of the Technical Point of Contact or Project Manager, is incompetent, who endangers persons or property, or whose physical or mental condition is such that it would impair the employee’s ability to satisfactorily perform assigned work.

Notification to the Contractor shall be promptly made in writing if time and circumstances permit. Otherwise, notification shall be verbal or by telephone, and shall be confirmed in writing as soon as possible. No such removal, however, will reduce the Contractor’s obligation to perform all work required under this contract, and immediate replacement will be made as required. This requirement shall not be made the basis of any claim for compensation or damages against the United States or any of its officers or agents.

5. Inspections:

a. Contractor Quality Control - The Contractor is responsible for establishing and maintaining an adequate quality control system to satisfactorily inspect and ensure that all work performed by the Contractor’s organization in each separate service is in full compliance with this contract and the instructions, provisions, specifications, drawings, and maps herein.

b. General Inspection - Upon the completion of each mowing/service cycle, the Contractor will perform an inspection of all areas under this contract to insure compliance with the scope of work. The Contractor or their representative must be able to commit personnel, equipment, and resources to correct deficiencies.

The Services Inspection Form (form to be provided to the Contractor at the pre-work conference) will be submitted to the Technical Point of Contact to allow verification of results for payment. A Government representative may accompany the contractor on an inspection of completed work and will identify any contract deficiencies. Any deficiencies noted will be corrected within original contract time frames or appropriate deductions in payment will be made.

c. Equipment/Supplies Inspections - The Project Manager (PM) or Technical Point of Contact (TPOC) may inspect required equipment and, supplies at any time when in use on Government property. Any individual, crew, or equipment found deficient shall be removed from service immediately until faulty conditions have been corrected and passed by the PM or TPOC. No such removal will reduce the Contractor’s obligation to perform all work required within the time scheduled under this contract. This requirement shall not be made the basis of any claim for compensation or damages against the United States or any of its officers or agents.

d. Government Inspections - The Government will monitor the Contractor’s service performance and make deductions accordingly.

Equipment

1. Condition of Equipment– All equipment used to perform work under this contract must be in good operating and mechanical condition and comply with EM 385-1-1, Army Corps of Engineers Safety and Health Requirements. A regular schedule of preventive maintenance must be followed on all equipment. All vehicles utilized under this contract will be presentable, serviceable, and shall comply with safety standards as required by the State of New Hampshire.

2. Type of Equipment

a. Mowers shall be rotary type and equipped with suitable protective devices to prevent flying objects from injuring people or damaging property. Mowers must have slides or wheels, which will prevent tearing or plowing into the turf. The contractor will be held accountable for re-turfing if equipment causes gouging or plowing. In areas where it is not possible to use a tractor-mounted mower the contractor shall use small mowing equipment such as lawn and garden tractors;

push mowers, weed eaters and other small power-mowing equipment, and/or manual mowing tools.

b. String trimmers may be gasoline or electrically-operated. The use of steel or other type of cord that will cause damage to trees, shrubs, etc., will not be allowed in string trimmers. Powered string trimmers will not be used to trim around saplings that are less than three (3) inches diameter at 4-1/2 feet above ground level.

Trimming around said saplings shall be accomplished using hand-operated trimmers. Contractor will be required to replace any saplings/trees/shrubs damaged by the firm’s operation.

3. Equipment Storage – No Government space or facilities shall be provided under this contract.

Service Requirements

Mowing and trimming will not be permitted before 7:00 am or after 5:00 pm unless approved in advance by the Technical Point of Contact (TPOC) or Project Manager (PM). No mowing or trimming will be done on Saturdays, Sundays, and holidays unless approved in advance by the TPOC or PM.

1. Mowing Requirements: Cut and power mow grass to a height of not more than three and one-half (3 ½) inches or less than two and one-half (2 ½) inches in each area around each facility. Mowing shall be uniform with no uncut or uneven areas resulting from mowing, overlap, wheel rollover, etc. Mowing shall be conducted in such a manner so there is no wheel damage to the turf or any damage to concrete edges, signs, fences, or trees. Mowing shall not take place close enough to facilities to cause damage.

Mowing with heavy tractors will not be permitted when the ground is so wet that the mowing operations will cause wheel rutting. Mowing under these conditions shall be accomplished by use of smaller mowing equipment as mentioned above. The Contractor shall survey the park or area and report all damage or vandalism to the TPOC or PM prior to commencement of mowing in each area. Any damage found thereafter by the Government’s inspector that has not been previously reported by the Contractor shall be assumed to be damage caused by the Contract’s operation, and shall be repaired, replaced, or deducted from the invoice, as determined by the Technical Point of Contact, at no cost to the Government.

2. Trimming Requirements: Trim grass to a height of not more than three and one-half (3½”) inches or less than two and one-half (2½”) inches in the area around each facility. Trimming, edging shall be conducted in such a manner so there is no damage to the turf or any damage to concrete edges, signs, fences, or trees. The Contractor shall survey the park or area and report all damage or vandalism to the TPOC or PM prior to commencement of trimming in each area. Any damage found thereafter by the Government’s inspector that has not been previously reported the Contractor, shall be assumed to be damage caused by the Contract’s operation, and shall be repaired, replaced, or deducted from the invoice, as determined by the Technical Point of Contact, at no cost to the Government. Trimming shall be accomplished around all vertical objects such as against buildings, guard posts, fences, tables, electrical pedestals, water fountains, grills, etc. Trimming shall be done at a minimum each time mowing is performed. The Technical Point of Contact may determine that area/facility trimming is required in conjunction with maintenance work and that mowing services are not required.

3. Grounds Cleaning: Grounds cleaning will be performed in conjunction with scheduled mowing services, in order to leave the mowing area with an overall neat and clean appearance. Before and during mowing, the grounds shall be cleared of all obvious and noticeable litter and debris from the mowing limits. All litter shall be picked up and properly disposed of in government supplied dumpster. After mowing is completed, all roads, walkways, buildings, picnic tables, picnic table pads, and shelter floors shall be free of grass and debris.

4. Picnic Table Placement: The Contractor shall move picnic tables to and from the designated areas. There are approximately 46 tables at Otter Brook to move, and approximately 65 tables at Surry Mountain to move. In the spring, prior to park opening, picnic tables shall be moved from their winter storage site to the pads and shelters in the park. Tables along the beaches shall be secured to pads using existing cables. At Otter Brook there are approximately 18 tables that need to be secured, and approximately 20 tables at Surry Mountain that need to be secured. After the recreation area closes, picnic tables shall be un-cabled along the beaches and all tables designated to move, shall be moved from the recreation area, back to the winter storage site.

5. Beach Maintenance: The Contractor shall rake the beach (filling in all holes) with a York Rake or equivalent. All litter and debris shall be picked up from the beach prior to raking, and properly disposed of in government supplied dumpster. Raking shall result in a flat uniform surface and not create a rippled or washboard appearance. Otter Brook Beach is approximately 1.5 acres in size, and Surry Mountain Beach is approximately 2 acres in size.

6. Clean Grills: The Contractor shall clean ashes and other residue from all grills.

(There are approximately 30 grills at Otter Brook and 20 grills at Surry Mountain) The cooking surface shall be scraped or wire-brushed. Materials removed from grills shall be placed in a government approved disposal area, on-site. Any hot ashes shall be thoroughly extinguished prior to placing in disposal area. This service shall be done on Fridays during the park season, by 11am.

7. Fall Clean Up: The Contractor shall remove all leaves, debris, litter, etc from all fine-mowed lawn areas and roadways, at the dams and office areas. The contractor shall dispose of Fall Clean Up on-site at the location identified by the Technical Point of Contact. Note: Leaves and compostable material from Surry Dam, shall be transported from the office area, across the dam approximately 2000 feet to a designated location.

Leaves and compostable material from Otter Brook Dam shall be disposed of at the site, no transportation of leaves needed. This service shall be done up to three times during the months of October and November.

8. Restrictions – All mowing and trimming required in a park or area shall be completed and inspected by the Contractor’s Quality Control Inspector prior to beginning work in another park or area. The contractor shall notify Technical Point of Contact immediately upon completion of services, so that the Army Corps of Engineers may inspect the work. The Contractor shall be responsible for correction of any and all deficiencies discovered by the Quality Assurance inspection within twenty-four (24) hours at no additional cost to the Government.

9. Changes To Frequency And/Or Quantities - The Government reserves the option, should it become necessary, to decrease or increase service frequencies and/or facility quantities in any or all project areas. The Government may also, at any time during the duration of this contract, close any property or portion of the property and delete any subsequent service in the closed property or area. The Contractor shall be given adequate notification to prepare for either contingency. This decrease or increase will be deducted from or paid for in accordance with the bidding schedule or a negotiated cost. In addition, the Technical Point of Contact may, on special occasions decide to reschedule a service frequency in order to avoid conflict with visitation or unnecessary expense. A minimum of twenty-four (24) hours notification shall be given to the Contractor in such cases.

Service Locations

The services for this contract are located at four locations and are identified as follows:

A. Otter Brook Office and Dam Area is located at 480 Branch Road, Keene, NH.

B. Otter Brook Beach and Recreation Area (Park) is located at 66 Route 9, Keene, NH.

C. Surry Mountain Office and Dam Area is located at 108 Surry Dam Road, Surry, NH.

D. Surry Mountain Beach and Recreation Area (Park) is located at 273 Route 12A, Surry, NH.

The Contractor shall furnish all labor, materials and equipment necessary to perform the following tasks:

1. Otter Brook Lake Beach and Recreation Area – Picnic Table Placement

a. Service Requirement: Picnic Table Placement

b. Service Area: Approximately 46 picnic tables shall be moved and approximately

18 cabled/un-cabled

c. Service Schedule: Twice

i. Once in May (prior to park opening) - move from Winter Storage Area (located near the office) to Recreation Area

ii. Second time: September (after park closes) - move from Recreation Area to Winter Storage Area

iii. Specific dates to be coordinated with the Technical Point of Contact

2. Otter Brook Lake Office and Dam Area – Fine Lawns

a. Service Requirement:

i. Mowing

ii. Trimming

iii. Grounds Cleaning

b. Service Area: 5 acres (approximate total)

Fine Lawn shown on “OBL Dam Mowing Map Figure 1”. The fine lawn area includes the area surrounding the office building and house, the downstream toe of the dam, the area along the entrance road, up the entrance road to the flagpole area, the lawn by the annex, the lawn below the office surrounding the garages, and the strip up Davis Road from the office entrance road to the parking area, and including the lawn by the parking area on Davis Road and the back access road gate.

c. Service Schedule:

i. Weekly

ii. Start the first or second week of May – mid October (approximately 24 fine lawn mowings)

iii. Specific start date to be coordinated with the Technical Point of Contact

3. Otter Brook Lake Beach and Recreation Area – Fine Lawns

i. Mowing

ii. Trimming

iii. Grounds Cleaning

b. Service Area: 13 acres (approximate total) Fine Lawn shown on “OBL Rec Mowing Map Figure 2”. The area includes the fine lawns in and around the beach, parking lots, shelters and boat ramp

c. Service Schedule:

i. Weekly

ii. Start in the first or second week of May – mid October (approximately 24

4. Otter Brook Lake Office and Dam Area – Rough Lawns

i. Mowing

b. Service Area: 2 acres (approximate total)

Rough Lawn (Approximately 2 acres) shown on “OBL Dam Mowing Map Figure 1”. The area includes the field located between the office and the annex building

c. Service Schedule:

i. Once Every Two Weeks

ii. Start the first or second week of May through mid-October (approximately 12 rough mowings)

5. Otter Brook Lake Beach and Recreation Area – Beach Raking / Maintenance

a. Service Requirement: Beach Raking / Maintenance

b. Service Area: 1.5 acres (approximate total)

c. Service Schedule:

i. Weekly

ii. Each Friday prior to 9:00 am

iii. Start on the Friday of Memorial Day Weekend through Friday of Labor Day weekend. Start date to be confirmed with the Technical Point of Contact. (approximately 15 rakings)

6. Otter Brook Lake Beach and Recreation Area – Clean Grills

a. Service Requirement: Clean Grills

b. Service Area: Approximately 30 Grills throughout the park and at each Shelter

Service Schedule: Fridays, before 11:00 am during Park Season (approximately 15 grill cleanings)

7. Otter Brook Lake Office and Dam Area– Fall Clean-Up

a. Service Requirement: Fall Clean Up

b. Service Area: Approximately 5 acres

Fine Lawn shown on “OBL Dam Mowing Map Figure 1” and the associated roadways.

c. Service Schedule:

i. Three times between October and November

ii. The first clean-up shall be completed during leaf drop and the second clean-up will occur again during leaf drop and the final clean-up shall occur after all leaves have fallen

iii. The specific date to be coordinated with the Technical Point of Contact

8. Surry Mountain Lake Beach and Recreation Area – Picnic Table Placement

a. Service Requirement: Picnic Table Placement

b. Service Area: Approximately 65 picnic tables shall be moved and approximately

20 cabled/un-cabled

c. Service Schedule: Twice

i. Once in May (prior to park opening) - move from Winter Storage Area (located on the Campground Rd) to Recreation Area

ii. Second time: September (after park closes) move from Recreation Area to Winter Storage Area Specific dates to be coordinated with the Technical Point of Contact

9. Surry Mountain Lake Office and Dam Area – Fine Lawns

i. Mowing

ii. Trimming

iii. Grounds Cleaning

b. Service Area: 3 acres (approximate total) Fine Lawn shown on “SML Dam Mowing Map Figure 3”. The area includes the area surrounding the office building, the east side of the access road from East Surry Rd/ Surry Dam Rd intersection to the area across from the office building, and the small area at the east end of the dam

c. Service Schedule:

i. Weekly

ii. Start in the first or second week of May – mid October (approximately 24

10. Surry Mountain Lake Beach and Recreation Area – Fine Lawns

d. Service Requirement:

i. Mowing

ii. Trimming

iii. Grounds Cleaning

e. Service Area: 11 acres (approximate total)

Fine Lawn shown on “SML Rec Mowing Map Figure 4”. The area includes the fine lawns in and around the beach, parking lots, shelters and boat ramp.

f. Service Schedule:

i. Weekly

ii. Start in the first or second week of May – mid October (approximately 24

11. Surry Mountain Lake Office and Dam Area – Rough Lawns

i. Mowing

b. Service Area: 2 acres (approximate total)

Rough Lawn (Approximately 2 acres) shown on “SML Dam Mowing Map Figure 3”. The area includes the toe of the dam and the east side of the outlet channel.

c. Service Schedule:

i. Once Every Two Weeks

ii. Start in the first or second week of May - mid October (approximately 12 rough mowings)

12. Surry Mountain Lake Beach and Recreation Area – Beach Raking / Maintenance

a. Service Requirement: Beach Raking / Maintenance

b. Service Area: 2 acres (approximate total)

c. Service Schedule:

i. Weekly

ii. Each Friday prior to 9:00 am

iii. Start on the Friday of Memorial Day Weekend through Friday of Labor Day weekend. Start date to be confirmed with the Technical Point of Contact. (approximately 15 rakings)

13. Surry Mountain Lake Beach and Recreation Area – Clean Grills

a. Service Requirement: Clean Grills

b. Service Area: Approximately 20 Grills throughout the park and at each Shelter

c. Service Schedule: Fridays, before 11:00 am during Park Season (approximately

15 grill cleanings)

14. Surry Mountain Lake Office and Dam Area– Fall Clean-Up

a. Service Requirement: Fall Clean Up

b. Service Area: Approximately 3 acres

Fine Lawn shown on “SML Dam Mowing Map Figure 3”. The area includes the area surrounding the office building, the east side of the access road from East Surry Rd/ Surry Dam Rd intersection to the area across from the office building, and the small area at the east end of the dam. Leaves shall be transported approximately 2,000 feet across the dam to a designated area.

c. Service Schedule:

i. Three times between October and November

ii. The first clean-up shall be completed during leaf drop and the second clean-up will occur again during leaf drop and the final clean-up shall occur after all leaves have fallen

iii. The specific date to be coordinated with the Technical Point of Contact

OBL Dam Mowing Map Figure 1

OBL Rec Mowing Map Figure 2

SML Dam Mowing Map Figure 3

SML Rec Mowing Map Figure 4

Modified AHA for Service Contracts

Competent Person (Name, Title, Phone Number, & Signature):

Project Name

Contractor Name

Contract Number

Date

EMERGENCY PHONE NUMBERS AND MEDICAL FACILITY MAP

1. Map with Highlighted Route, Address, and Directions:

2. Emergency Phone Numbers:

Contact Phone Number

SIGNATURE SHEET

Name Signature Date Company

1.

2.

3.

4.

5.

6.

7.

8.

9.

10.

3. First Aid/CPR certificates, meeting the requirments of EM 385-1-1 Section 03.A.02, have been submitted for two onsite employees:

a. b.

4. Deficiency Log/Corrective Actions: Date Found Date Corrected

Mishap Reporting and Investigation:

a. is responsible for reporting the exposure data (man-hours worked) to the GDA no later than close of business on the 5th calendar day of the following month.

b. All accidents and near misses will be investigated by the Contractor.

All work-related recordable injuries, illnesses and property damage accidents (excluding on-the-road vehicle accidents), in which the property damage exceeds $5,000.00, will be verbally reported to the GDA within 4 hours of the incident. Serious accidents as described in EM 385-1-1 Section 01.D shall be immediately reported to the GDA.

ENG Form 3394 shall be completed and submitted to the GDA within five working days of the incident.

c. is responsible for completing the accident notifications, investigations, and reports.

Month Year

City State

USACE Office Overseeing Work:

Describe The Case

(B1) (B2) (B3) (C) (D) (F)

Project Title

Using these categories, check ONLY the most serious result for each case:

Monthly Record of Work-Related Injuries/Illnesses & Exposure

In accordance with the provisions of EM 385-1-1, Section 01 Program Management, Paragraph 01.D Accident Reporting and Recording, sub-paragraphs 01.D.05, you (the Prime Contractor) shall provide a monthly record of all exposure and accident experience incidental to the work (this includes exposure and accident experience of the Prime Contractor and its sub-contractor(s). As a minimum , these records shall include exposure work hours and a record of occupational injuries and illnesses that include the data elements listed below. Definitional criteria for each data element is found in 29 CFR Part

1904. If the maintenance of OSHA 300 Logs are required by OSHA, most of this information can be obtained from those logs. If data on log provided below is revised after it is submitted to USACE, Contractor shall provide a revised report to the GDA. You must complete the USACE ENG Form 3394, Report of Accident Investigation Report for all recordable accidents. If you're not sure whether a case is recordable, call your local Safety and Occupational Health Office for help.

Contractor Name

USACE PRIME CONTRACTOR

USACE Command

US Army Corps of Engineers

(A) (E)

Contract Number

Classify the case

Check the "injury" column or choose one type of illness:

Identify the person

Enter the number of days the injured or ill worker was:

(G) (H) (I) (J) (K) (L) (1) (2) (3) (4) (5) (6)

0 0 0 0 0 0 0 0 0 0 0 0

Type of Contract (Choose One):

Construction

Opn & Main. Civil Works

Eng. Services Military Programs

Dredging Other

Rsch. & Dev.

Emerg. Opns.

Other

Away from work (days)

In ju ry

Death

Job transfer or restriction

Using these categories, check ONLY the most serious result for each case:

Sk in

D is or de r

R es pi ra to ry

C on di tio n

Pr im e or

S ub

(P o r S )Company Name

Al l o th er

Ill ne ss es

On job transfer or restriction (days)

Ag e

G en de r

Other record-able cases

Remained at work

Date of injury or onset of illness

Check the "injury" column or choose one type of illness:

Po is on in g

Days away from work

Signature

Certification of Record

Name of Person

Submit. Record

Job Title (e.g., Welder)

(mo./day)

H ea rin g

Lo ss

(M)

Enter the number of days the injured or ill worker was:

FUSRAP

IRP

Year to Date

Ordinance/Expl. Cleanup

Superfund

TYPE OF WORK ACTIVITY (Choose One):

For Government Use Only

Where the event occurred (e.g. Loading dock north end)Date Employee

Began Work on

Job Covered by Contract

Date

Exposure Hours

Month

Describe injury or illness, parts of body affected, and object/substance that directly injured or made person ill (e.g. Second degree burns on right forearm from acetylene torch)

Environmental Remed.

___ of ___PageEnvironmental Other

FUDS

ENG FORM 3394-1-999 CAN BE FOUND AT THE FOLLOWING LINK: http://www.publications.usace.army.mil/Portals/76/Publications/EngineerForms/ ENG_FORM_3394_1999Mar.pdf?ver=2013-09-08-231303-357

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Job OBL Grounds Maintenance Services-Project

FFP

Contractor shall supply all labor, materials, and equipment to perform grounds maintenance services at the Otter Brook Lake Project Area in accordance with the Performance Work Statement. Line items 2, 4, and 7 on the Bid Schedule for the Base Year will be combined for this item.

Period of Performance: 01 April 2018 to 30 November 2018 NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD unique identification or a DoD recognized unique identification equivalent.

FOB: Destination

MILSTRIP: W13G8673333437

PURCHASE REQUEST NUMBER: W13G86733334370001

NET AMT

0002 1 Job OBL Grounds Maintenance Services-Rec

FFP

Contractor shall supply all labor, materials, and equipment to perform grounds maintenance services at the Otter Brook Lake Recreation Area in accordance with the Performance Work Statement. Line items 1,3,5, and 6 on the Bid Schedule for the Base Year will be combined for this item.

Period of Performance: 01 April 2018 to 30 November 2018 NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD unique identification or a DoD recognized unique identification equivalent.

FOB: Destination

PURCHASE REQUEST NUMBER: W13G86733334370002

0003 1 Job SML Grounds Maintenance Services-Project

FFP

Contractor shall supply all labor, materials, and equipment to perform grounds maintenance services at the Surry Mountain Lake Project Area in accordance with the Performance Work Statement. Line items 9,11, and 14 on the Bid Schedule for the Base Year will be combined for this item.

Period of Performance: 01 April 2018 to 30 November 2018 NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD unique identification or a DoD recognized unique identification equivalent.

FOB: Destination

PURCHASE REQUEST NUMBER: W13G86733334370003

0004 1 Job SML Grounds Maintenance Services-Rec

FFP

Contractor shall supply all labor, materials, and equipment to perform grounds maintenance services at the Surry Mountain Lake Recreation Area in accordance with the Performance Work Statement. Line items 8, 10, 12, and 13 on the Bid Schedule for the Base Year will be combined for this item.

Period of Performance: 01 April 2018 to 30 November 2018 NOTE: The requirements in DFARS 252.211-7003, Item…