Solicitation__W912WJ18Q0021.pdf

SEE ADDENDUM

(No Collect Calls)

W912WJ18Q0021 12-Jan-2018

b. TELEPHONE NUMBER 8. OFFER DUE DATE/LOCAL TIME

12:00 PM 22 Jan 2018

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912WJ9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

1 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

W13G8672971859

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

U S ARMY ENGR DISTRICT, NEW ENGLAND

696 VIRGINIA RD

CONCORD MA 01742-2751

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE W912WJ 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

X SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

REAL ESTATE DIVISION

PETER QUINN

ARMY CORPS OF ENGINEERS NEW ENGLAND DISTRICT

IA ROAD

CONCORD MA 01742-2751

TEL: (978) 318-8037 FAX:

978-318-8207FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$18,000,000

NAICS:

561720

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF109

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

912WJ18Q0021

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Janitorial Services ME & NH Locations

FFP

Contractor shall provide all materials, equipment, and labor for janitorial cleaning services for Scarborough, ME; Portsmouth, NH, Newington, NH; Portland, ME and Sanford, ME in accordance with the Performance Work Statement. All pricing shall be provided in the Bid Schedule.

PURCHASE REQUEST NUMBER: W13G8672971859

NET AMT

0001AA 1 Job

400 EXPEDITION DR., SCARBOROUGH, ME

FFP

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD unique identification or a DoD recognized unique identification equivalent.

FOB: Destination

ITEM NO

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001AB 1 Job

875 GREENLAND RD, PORTSMOUTH, NH

FFP

BLDG.A, UINT 8

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD

0001AC 1 Job

2064 WOODBURY AVE, NEWINGTON, NH

FFP

BLDG. 1, SUITE 5A

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD

0001AD 1 Job

2 MONUMENT SQ., PORTLAND ME

FFP

SUITE 605

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD

0001AE 1 Job

890 MAIN STREET, SANFORD ME

FFP

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD

0001AF 1 Job

200 EXPEDITION DR., SCARBOROUGH, ME

FFP

SUITE D, E, & F

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD

0001AG 1 Job

755 BANFIELD RD., PORTSMOUTH NH

FFP

SUITE 2

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD

0002 1 Job Contract Manpower Reporting FY18

FFP

[FY2018] Time for fulfilling the CMR requirement if included or if not included in your overhead for initial CMR database set up and for annual CMR reporting. The contractor will report ALL contractor manpower (including subcontractor manpower) required for performance of this contract to include all task orders and modifications IAW the Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs). Refer to clause 52.204-9002 for additional information.

FOB: Destination NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD

OPTION Janitorial Services ME & NH Locations

FFP

[OPTION ONE] Contractor shall provide all materials, equipment, and labor for janitorial cleaning services for Scarborough, ME; Portsmouth, NH, Newington, NH; Portland, ME and Sanford, ME in accordance with the Performance Work Statement. All pricing shall be provided in the Bid Schedule.

0003AA 1 Job

OPTION 400 EXPEDITION DR., SCARBOROUGH, ME

FFP

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD

0003AB 1 Job

OPTION 875 GREENLAND RD, PORTSMOUTH, NH

FFP

BLDG.A, UINT 8

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD

0003AC 1 Job

OPTION 2064 WOODBURY AVE, NEWINGTON, NH

FFP

BLDG. 1, SUITE 5A

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD

0003AD 1 Job

OPTION 2 MONUMENT SQ., PORTLAND ME

FFP

SUITE 605

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD

0003AE 1 Job

OPTION 890 MAIN STREET, SANFORD ME

FFP

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD

0003AF 1 Job

OPTION 200 EXPEDITION DR., SCARBOROUGH, ME

FFP

SUITE D, E, & F

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD

0003AG 1 Job

OPTION 755 BANFIELD RD., PORTSMOUTH NH

FFP

SUITE 2

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD

0004 1 Job OPTION Contract Manpower Reporting FY19

FFP

Option [FY2019] Time for fulfilling the CMR requirement if included or if not included in your overhead for initial CMR database set up and for annual CMR reporting. The contractor will report ALL contractor manpower (including subcontractor manpower) required for performance of this contract to include all task orders and modifications IAW the Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs). Refer to clause 52.204-9002 for additional information.

FOB: Destination NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD

OPTION Janitorial Services ME & NH Locations

FFP

[OPTION TWO]Contractor shall provide all materials, equipment, and labor for janitorial cleaning services for Scarborough, ME; Portsmouth, NH, Newington, NH; Portland, ME and Sanford, ME in accordance with the Performance Work Statement. All pricing shall be provided in the Bid Schedule.

0005AA 1 Job

OPTION 400 EXPEDITION DR., SCARBOROUGH, ME

FFP

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD

0005AB 1 Job

OPTION 875 GREENLAND RD, PORTSMOUTH, NH

FFP

BLDG.A, UINT 8

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD

0005AC 1 Job

OPTION 2064 WOODBURY AVE, NEWINGTON, NH

FFP

BLDG. 1, SUITE 5A

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD

0005AD 1 Job

OPTION 2 MONUMENT SQ., PORTLAND ME

FFP

SUITE 605

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD

0005AE 1 Job

OPTION 890 MAIN STREET, SANFORD ME

FFP

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD

0005AF 1 Job

OPTION 200 EXPEDITION DR., SCARBOROUGH, ME

FFP

SUITE D, E, & F

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD

0005AG 1 Job

OPTION 755 BANFIELD RD., PORTSMOUTH NH

FFP

SUITE 2

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD

0006 2 Job OPTION Contract Manpower Reporting FY20 & FY21

FFP

Option [FY2020 & FY2021] Time for fulfilling the CMR requirement if included or if not included in your overhead for initial CMR database set up and for annual CMR reporting. The contractor will report ALL contractor manpower (including subcontractor manpower) required for performance of this contract to include all task orders and modifications IAW the Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs). Refer to clause 52.204-9002 for additional information.

FOB: Destination NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 N/A N/A N/A N/A

0001AA POP 30-JAN-2018 TO

29-JAN-2019

N/A REAL ESTATE DIVISION

PETER QUINN

ARMY CORPS OF ENGINEERS NEW

ENGLAND DISTRICT

IA ROAD

CONCORD MA 01742-2751

(978) 318-8037

W912WJ

0001AB POP 17-APR-2018 TO

29-JAN-2019

N/A (SAME AS PREVIOUS LOCATION)

0001AC POP 24-SEP-2018 TO

N/A (SAME AS PREVIOUS LOCATION)

0001AD POP 24-SEP-2018 TO

N/A (SAME AS PREVIOUS LOCATION)

0001AE POP 24-SEP-2018 TO

N/A (SAME AS PREVIOUS LOCATION)

0001AF POP 30-JAN-2018 TO

N/A (SAME AS PREVIOUS LOCATION)

0001AG POP 17-APR-2018 TO

N/A (SAME AS PREVIOUS LOCATION)

0002 31-OCT-2018 1 (SAME AS PREVIOUS LOCATION)

0003 N/A N/A N/A N/A

0003AA POP 30-JAN-2019 TO

29-JAN-2020

N/A REAL ESTATE DIVISION

PETER QUINN

ARMY CORPS OF ENGINEERS NEW

ENGLAND DISTRICT

IA ROAD

CONCORD MA 01742-2751

(978) 318-8037

0003AB POP 30-JAN-2019 TO

29-JAN-2020

N/A (SAME AS PREVIOUS LOCATION)

0003AC POP 30-JAN-2019 TO

N/A (SAME AS PREVIOUS LOCATION)

0003AD POP 30-JAN-2019 TO

N/A (SAME AS PREVIOUS LOCATION)

0003AE POP 30-JAN-2019 TO

N/A (SAME AS PREVIOUS LOCATION)

0003AF POP 30-JAN-2019 TO

N/A (SAME AS PREVIOUS LOCATION)

0003AG POP 30-JAN-2019 TO

N/A (SAME AS PREVIOUS LOCATION)

0004 31-OCT-2020 1 (SAME AS PREVIOUS LOCATION)

0005 N/A N/A N/A N/A

0005AA POP 30-JAN-2020 TO

29-JAN-2021

N/A REAL ESTATE DIVISION

PETER QUINN

ARMY CORPS OF ENGINEERS NEW

ENGLAND DISTRICT

IA ROAD

CONCORD MA 01742-2751

(978) 318-8037

0005AB POP 30-JAN-2020 TO

29-JAN-2021

N/A (SAME AS PREVIOUS LOCATION)

0005AC POP 30-JAN-2020 TO

N/A (SAME AS PREVIOUS LOCATION)

0005AD POP 30-JAN-2020 TO

N/A (SAME AS PREVIOUS LOCATION)

0005AE POP 30-JAN-2020 TO

N/A (SAME AS PREVIOUS LOCATION)

0005AF POP 30-JAN-2020 TO

N/A (SAME AS PREVIOUS LOCATION)

0005AG POP 30-JAN-2020 TO

N/A (SAME AS PREVIOUS LOCATION)

0006 31-OCT-2019 2 (SAME AS PREVIOUS LOCATION)

NOTICE TO OFFERORS

PLEASE DIRECT QUESTIONS TO MS. SARA TORRES AT (978) 318-8478 OR

Sara.J.Torres@usace.army.mil. THE SOLICITATION AND RESULTING CONTRACT SHALL

BE THE GOVERNING DOCUMENT IN ALL CASES.

QUOTES CAN BE FAXED OR E-MAILED TO MS. SARA TORRES AT (978) 318-8478

or Sara.J.Torres@usace.army.mil. E-MAIL IS THE PREFERRED METHOD OF

SUBMISSION.

Offerors are notified that the basis for award is price alone.

IMPORTANT NOTICE: SAM registration may take up to three (3) weeks.

Contractors must be registered in the System for Awards Management at www.SAM.gov (formerly the Central Contractor Registration (CCR) database and the On-Line Representations and Certifications (ORCA) (see DFARS clause 252.204-7004 Alt A). Please note that Google and Google Chrome are not supported browsers for SAM registration. Mozilla FireFox, Safari, and Internet Explorer are supported browsers.

SAM.gov registration takes approximately 3 weeks (DUNS registration 1-2 business days; CAGE code validation up to 10 business days; IRS validation and overall submission 7-10 business days). It is the contractor’s responsibility to track SAM.gov registration and follow-up with required tasks. SAM.gov registration does not have to be “active” to be able to submit a quote. However, contractors must have an active record before a contract award can be made. If SAM.gov registration is not completed in a timely fashion in accordance with the SAM.gov timelines, the Government reserves the right to disqualify the quote in accordance with FAR 52.204-7(d).

Provide DUNS number: ___________________________ (telephone 866-705-5711 for

DUNS)

Provide CAGE code: ____________________________ Provide TAX ID: __________________________ Per FAR Clause 52.212-3 Alt I, the Contractor is required to complete the On-line Representations and Certifications Application (www.SAM.gov) and paragraph (b) if applicable, OR to complete paragraphs (c) thru (m) of this clause and return with quote.

Contractors should note that 30 September is the end of the Government fiscal year.

As that date approaches, the Government will be unable to delay year-end contract awards and will have to disqualify contractors without an active SAM.gov registration. If you have any questions, please contact the aforementioned point of contact.

NOTE: CONTRACTORS MUST BE REGISTERED IN SAM.GOV TO BE ELIGIBLE

FOR AWARD.

POTENTIAL OFFERORS ARE NOTIFIED THAT THE BASIS FOR AWARD IS

LOWEST PRICE.

SECURITY REQUIREMENTS

The contractor and all associated sub-contractors shall receive a brief/training (provided by the RA) on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the Technical Point of Contact not later than 5 calendar days after the completion of the training.

The Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the Technical Point of Contact no later than 3 business days after the initial award.

BID SCHEDULE

JANITORIAL SERVICES

U.S. ARMY CORPS OF ENGINEERS-NEW ENGLAND DISTRICT

DoD RECRUITING FACILITIES PROGRAM

BID SCHEDULE

(per service location)

Service Location: 400 EXPEDITION DRIVE, SCARBOROUGH, ME

Office Size: LESS THAN 3,000 SQ. FEET

BASE YEAR OPTION YEAR ONE OPTION YEAR TWO

SERVICE ITEM / TASK QTY UNIT

UNIT

PRICE

TOTAL

PRICE

UNIT

PRICE

TOTAL

PRICE

UNIT

PRICE

TOTAL

PRICE

1. Trash Removal 104 Each $ $ $ $ $ $

2. Vacuuming 104 Each $ $ $ $ $ $

3. Hard Surface Cleaning 104 Each $ $ $ $ $ $

4. Restroom Services 104 Each $ $ $ $ $ $

5. Miscellaneous Cleaning 104 Each $ $ $ $ $ $

6. Dusting 12 Each $ $ $ $ $ $

7. High Dusting 1 Each $ $ $ $ $ $

8. Clean Glass Surfaces 12 Each $ $ $ $ $ $

9. Wash Trash Receptacles 12 Each $ $ $ $ $ $

10. De-Scale Toilet Bowls & Urinals 12 Each $ $ $ $ $ $

11. Change HVAC Filters 4 Each $ $ $ $ $ $

12. Clean HVAC Intakes 4 Each $ $ $ $ $ $

13. Carpet Cleaning 2 Each $ $ $ $ $ $

14. Clean Light Fixtures 1 Each $ $ $ $ $ $

15. Emergency Cleaning 10 Each $ $ $ $ $ $

16. Re-Lamping 10 Each $ $ $ $ $ $

TOTAL $ TOTAL $ TOTAL $

Service Location: 875 GREENLAND RAD, PORTSMOUTH, NH

BASE YEAR OPTION YEAR ONE OPTION YEAR TWO

SERVICE ITEM / TASK QTY UNIT

UNIT

PRICE

TOTAL

PRICE

UNIT

PRICE

TOTAL

PRICE

UNIT

PRICE

TOTAL

PRICE

1. Trash Removal 104 Each $ $ $ $ $ $

2. Vacuuming 104 Each $ $ $ $ $ $

3. Hard Surface Cleaning 104 Each $ $ $ $ $ $

4. Restroom Services 104 Each $ $ $ $ $ $

5. Miscellaneous Cleaning 104 Each $ $ $ $ $ $

6. Dusting 12 Each $ $ $ $ $ $

7. High Dusting 1 Each $ $ $ $ $ $

8. Clean Glass Surfaces 12 Each $ $ $ $ $ $

9. Wash Trash Receptacles 12 Each $ $ $ $ $ $

10. De-Scale Toilet Bowls & Urinals 12 Each $ $ $ $ $ $

11. Change HVAC Filters 4 Each $ $ $ $ $ $

12. Clean HVAC Intakes 4 Each $ $ $ $ $ $

13. Carpet Cleaning 2 Each $ $ $ $ $ $

14. Clean Light Fixtures 1 Each $ $ $ $ $ $

15. Emergency Cleaning 10 Each $ $ $ $ $ $

Service Location: 2064 WOODBURY AVENUE, NEWINGTON, NH

BASE YEAR OPTION YEAR ONE OPTION YEAR TWO

SERVICE ITEM / TASK QTY UNIT

UNIT

PRICE

TOTAL

PRICE

UNIT

PRICE

TOTAL

PRICE

UNIT

PRICE

TOTAL

PRICE

1. Trash Removal 104 Each $ $ $ $ $ $

2. Vacuuming 104 Each $ $ $ $ $ $

3. Hard Surface Cleaning 104 Each $ $ $ $ $ $

4. Restroom Services 104 Each $ $ $ $ $ $

5. Miscellaneous Cleaning 104 Each $ $ $ $ $ $

6. Dusting 12 Each $ $ $ $ $ $

7. High Dusting 1 Each $ $ $ $ $ $

8. Clean Glass Surfaces 12 Each $ $ $ $ $ $

9. Wash Trash Receptacles 12 Each $ $ $ $ $ $

10. De-Scale Toilet Bowls & Urinals 12 Each $ $ $ $ $ $

11. Change HVAC Filters 4 Each $ $ $ $ $ $

12. Clean HVAC Intakes 4 Each $ $ $ $ $ $

13. Carpet Cleaning 2 Each $ $ $ $ $ $

14. Clean Light Fixtures 1 Each $ $ $ $ $ $

15. Emergency Cleaning 10 Each $ $ $ $ $ $

Service Location: 2 MONUMENT SQUARE, PORTLAND ME

BASE YEAR OPTION YEAR ONE OPTION YEAR TWO

SERVICE ITEM / TASK QTY UNIT

UNIT

PRICE

TOTAL

PRICE

UNIT

PRICE

TOTAL

PRICE

UNIT

PRICE

TOTAL

PRICE

1. Trash Removal 104 Each $ $ $ $ $ $

2. Vacuuming 104 Each $ $ $ $ $ $

3. Hard Surface Cleaning 104 Each $ $ $ $ $ $

4. Restroom Services 104 Each $ $ $ $ $ $

5. Miscellaneous Cleaning 104 Each $ $ $ $ $ $

6. Dusting 12 Each $ $ $ $ $ $

7. High Dusting 1 Each $ $ $ $ $ $

8. Clean Glass Surfaces 12 Each $ $ $ $ $ $

9. Wash Trash Receptacles 12 Each $ $ $ $ $ $

10. De-Scale Toilet Bowls & Urinals 12 Each $ $ $ $ $ $

11. Change HVAC Filters 4 Each $ $ $ $ $ $

12. Clean HVAC Intakes 4 Each $ $ $ $ $ $

13. Carpet Cleaning 2 Each $ $ $ $ $ $

14. Clean Light Fixtures 1 Each $ $ $ $ $ $

15. Emergency Cleaning 10 Each $ $ $ $ $ $

Service Location: 890 MAIN STREET, SANFORD, ME

BASE YEAR OPTION YEAR ONE OPTION YEAR TWO

SERVICE ITEM / TASK QTY UNIT

UNIT

PRICE

TOTAL

PRICE

UNIT

PRICE

TOTAL

PRICE

UNIT

PRICE

TOTAL

PRICE

1. Trash Removal 104 Each $ $ $ $ $ $

2. Vacuuming 104 Each $ $ $ $ $ $

3. Hard Surface Cleaning 104 Each $ $ $ $ $ $

4. Restroom Services 104 Each $ $ $ $ $ $

5. Miscellaneous Cleaning 104 Each $ $ $ $ $ $

6. Dusting 12 Each $ $ $ $ $ $

7. High Dusting 1 Each $ $ $ $ $ $

8. Clean Glass Surfaces 12 Each $ $ $ $ $ $

9. Wash Trash Receptacles 12 Each $ $ $ $ $ $

10. De-Scale Toilet Bowls & Urinals 12 Each $ $ $ $ $ $

11. Change HVAC Filters 4 Each $ $ $ $ $ $

12. Clean HVAC Intakes 4 Each $ $ $ $ $ $

13. Carpet Cleaning 2 Each $ $ $ $ $ $

14. Clean Light Fixtures 1 Each $ $ $ $ $ $

15. Emergency Cleaning 10 Each $ $ $ $ $ $

Service Location: 200 EXPEDITION DRIVE, SCARBOROUGH, ME

Office Size: MORE THAN 3,000 SQ. FEET

BASE YEAR OPTION YEAR ONE OPTION YEAR TWO

SERVICE ITEM / TASK QTY UNIT

UNIT

PRICE

TOTAL

PRICE

UNIT

PRICE

TOTAL

PRICE

UNIT

PRICE

TOTAL

PRICE

1. Trash Removal 156 Each $ $ $ $ $ $

2. Vacuuming 156 Each $ $ $ $ $ $

3. Hard Surface Cleaning 156 Each $ $ $ $ $ $

4. Restroom Services 156 Each $ $ $ $ $ $

5. Miscellaneous Cleaning 156 Each $ $ $ $ $ $

6. Dusting 12 Each $ $ $ $ $ $

7. High Dusting 1 Each $ $ $ $ $ $

8. Clean Glass Surfaces 12 Each $ $ $ $ $ $

9. Wash Trash Receptacles 12 Each $ $ $ $ $ $

10. De-Scale Toilet Bowls & Urinals 12 Each $ $ $ $ $ $

11. Change HVAC Filters 4 Each $ $ $ $ $ $

12. Clean HVAC Intakes 4 Each $ $ $ $ $ $

13. Carpet Cleaning 2 Each $ $ $ $ $ $

14. Clean Light Fixtures 1 Each $ $ $ $ $ $

15. Emergency Cleaning 10 Each $ $ $ $ $ $

Service Location: 755 BANFIELD RD, PORTSMOUTH, NH

Office Size: MORE THAN 3,000 SQ. FEET

BASE YEAR OPTION YEAR ONE OPTION YEAR TWO

SERVICE ITEM / TASK QTY UNIT

UNIT

PRICE

TOTAL

PRICE

UNIT

PRICE

TOTAL

PRICE

UNIT

PRICE

TOTAL

PRICE

1. Trash Removal 156 Each $ $ $ $ $ $

2. Vacuuming 156 Each $ $ $ $ $ $

3. Hard Surface Cleaning 156 Each $ $ $ $ $ $

4. Restroom Services 156 Each $ $ $ $ $ $

5. Miscellaneous Cleaning 156 Each $ $ $ $ $ $

6. Dusting 12 Each $ $ $ $ $ $

7. High Dusting 1 Each $ $ $ $ $ $

8. Clean Glass Surfaces 12 Each $ $ $ $ $ $

9. Wash Trash Receptacles 12 Each $ $ $ $ $ $

10. De-Scale Toilet Bowls & Urinals 12 Each $ $ $ $ $ $

11. Change HVAC Filters 4 Each $ $ $ $ $ $

12. Clean HVAC Intakes 4 Each $ $ $ $ $ $

13. Carpet Cleaning 2 Each $ $ $ $ $ $

14. Clean Light Fixtures 1 Each $ $ $ $ $ $

15. Emergency Cleaning 10 Each $ $ $ $ $ $

PERFORMANCE WORK STATEMENT

DESCRIPTION OF WORK

FURNISH ALL LABOR, MATERIALS AND EQUIPMENT NECESSARY TO PERFORM

JANITORIAL SERVICES AT THE FOLLOWING LOCATIONS:

THESE OFFICES ARE LESS THAN 3,000 SQUARE FEET, AND WILL REQUIRE SERVICE TWO (2) DAYS

PER WEEK IN ACCORDANCE WITH THE ATTACHED PERFORMANCE WORK STATEMENT.

400 EXPEDITION DRIVE, SUITE E, SCARBOROUGH, ME

PERIOD OF PERFORMANCE: 30-JAN-2018 through 29-JAN-2019 (365 days) Option One 30-JAN-2019 through 29-JAN-2020 Option Two 30-JAN-2020 through 29-JAN-2021

875 GREENLAND RD. BLDG. A, UNIT 8, PORTSMOUTH, NH

PERIOD OF PERFORMANCE: 17-APR-2018 through 29-JAN-2019 (288 days) Option One 30-JAN-2019 through 29-JAN-2020 Option Two 30-JAN-2020 through 29-JAN-2021

2064 WOODBURY AVE. BLDG. 1, SUITE 5A, NEWINGTON, NH

2 MONUMENT SQ. SUITE 605, PORTLAND, ME

890 MAIN STREET, SANFORD, ME

PERIOD OF PERFORMANCE: 24-SEP-2018 through 29-JAN-2019 (128 days) Option One 30-JAN-2019 through 29-JAN-2020 Option Two 30-JAN-2020 through 29-JAN-2021

(IN ADDITION, THE GOVERNMENT MAY EXERCISE TWO (2) OPTIONAL PERIODS WITHIN THE SAME

SCOPE; WITH AN ADDITIONAL 12 MONTH PERIOD OF PERFORMANCE FOR EACH OPTION.)

THESE OFFICES ARE GREATER THAN 3,000 SQUARE FEET, AND WILL REQUIRE SERVICE THREE (3)

DAYS PER WEEK IN ACCORDANCE WITH THE ATTACHED PERFORMANCE WORK STATEMENT.

200 EXPEDITION DRIVE, SUITES D, E & F, SCARBOROUGH, ME

PERIOD OF PERFORMANCE: 30-JAN-2018 through 29-JAN-2019 (327 days) Option One 30-JAN-2019 through 29-JAN-2020 Option Two 30-JAN-2020 through 29-JAN-2021

755 BANFIELD RD. SUITE 2, PORTSMOUTH, NH

PERIOD OF PERFORMANCE: 17-APR-2018 through 29-JAN-2019 (288 days) Option One 30-JAN-2019 through 29-JAN-2020 Option Two 30-JAN-2020 through 29-JAN-2021

(IN ADDITION, THE GOVERNMENT MAY EXERCISE TWO (2) OPTIONAL PERIODS WITHIN THE SAME

SCOPE; WITH AN ADDITIONAL 12 MONTH PERIOD OF PERFORMANCE FOR EACH OPTION.)

SUSAINABILITY REQUIREMENTS

THE CONTRACTOR SHALL USE ENVIRONMENTALLY FRIENDLY PRODUCTS FOR

ALL MAINTENANCE AND CLEANING. THE CONTRACTOR MUST MEET THE

RECYCLED CONTENT REQUIREMENTS SET FORTH BY EPA SEE LINK FOR EPA

DESIGNATED PRODUCTS HTTPS://WWW.EPA.GOV/GREENERPRODUCTS/EPAS-

RECOMMENDATIONS-SPECIFICATIONS-STANDARDS-AND-ECOLABELS. THE

CONTRACTOR WILL USE RECYCLED-CONTENT PAPER PRODUCTS AND TRASH

BAGS FOR CONTRACTOR-FURNISHED SUPPLIES. THE CONTRACTOR WILL MEET

THE BIOPREFERRED PROGRAM REQUIREMENTS SET FORTH BY USDA-

DESIGNATED PRODUCT CATEGORIES FOR BIOBASED CONTENT SUCH AS

CLEANINING CHEMICALS, PAPER TOWELS, TOILET PAPER AND AIR FRESHENRS

SEE LINK FOR USDA BIO BASED REQUIREMENTS.

HTTP://WWW.BIOPREFERRED.GOV/BIOPREFERRED/FACES/PAGES/PRODUCTCATE

GORIES.XHTML. ENSURE THE USE OF LOW OR NO TOXIC CHEMICALS AND

CHEMICALS THAT DO NOT PRODUCE OZONE DEPLETING SUBSTANCES.

GOVERNMENT POINTS OF CONTACT:

TECHNICAL: Peter M. Quinn

978-318-8037 PHONE

Peter.M,Quinn@usace.army.mil

ADMINISTRATIVE: SARA TORES, CONTRACT SPECIALIST

(978) 318-8478 PHONE

Sara.J.Torres@usace.army.mil

SUBMIT INVOICES TO: U.S. ARMY CORPS OF ENGINEERS-NEW ENGLAND

ATTN: REAL ESTATE DIVISION

696 VIRGINIA ROAD

CONCORD, MA 01742

978-318-8158 PHONE

CENAE-RE@usace.army.mil

****NOTE**** INVOICES MUST BE SUBMITTED BY THE 5TH OF THE FOLLOWING MONTH. IN ORDER

TO BE CONSIDERED FOR PAYMENT, ALL INVOICES MUST BE ACCOMPANIED BY THE

CONTRACTOR’S MOST UP-TO-DATE CLEANING CHECKLIST.

****NOTE**** CLEANING MUST BE DONE DURING NORMAL BUSINESS HOURS (0800-1700

MONDAY-FRIDAY). TO LESSEN THE IMPACT ON RECRUITING PERSONNEL, PLEASE SPECIFY THE

APPROXIMATE TIME THAT JANITORIAL PERSONNEL WILL ARRIVE. (BETWEEN 8 AND 10 AM, 9

AND 11 AM, 1 AND 3 PM, ETC). TIMES DON’T HAVE TO BE SPECIFIC, JUST GENERAL.

DoD RECRUITING FACILITIES PROGRAM Specification Guide

January 2018

GENERAL

A. Janitorial cleaning services shall be provided as specified below unless it conflicts with standard services provided by the Recruiting staff, or as circumstances may warrant for more cleaning days. All janitorial cleaning shall be performed between the hours of 8:00 a.m. and 4:00 p.m., Monday through Friday, or by appointment scheduled in advance, with each recruiting service location. The Contractor shall notify the designated Military Service Representative(s) (MSR) of any deviation to the previously agreed upon appointment and schedule an alternate appointment for cleaning. No keys to Government leased facilities will be provided to Contractors under any circumstances. The Contractor shall not accept keys to Government leased facilities.

The Contractor shall provide janitorial/cleaning services on a two (2) day per week schedule, at the following locations:

400 Expedition Dr. Scarborough, ME 875 Greenland Rd. Portsmouth, NH 2064 Woodbury Ave. Newington, NH 2 Monument Square Portland, ME 890 Main St. Sanford, ME

And the Contractor shall provide janitorial/cleaning service on a three (3) day per week schedule, at the following locations:

200 Expedition Dr. Scarborough, ME 755 Banfield Rd. Portsmouth, NH

B. The MSR shall unlock doors for the Contractor and shall be physically present and visible in the facility during all cleaning at the scheduled appointment time. The MSR shall be present in the facility a minimum of 15 minutes prior to the scheduled appointment time and wait a maximum of 30 minutes beyond appointment time for the Contractor to arrive for cleaning, after which time the Contractor shall be deemed to have not met the appointment. It should be noted that in multi-service stations, if the Contractor is actively working in another Service's area, the MSR should not leave or mark this as a no-show and should make arrangements with the Contractor on site to complete cleaning as soon as practicable. A no-show by the Contractor shall be reported immediately via the military chain of command to the Real Estate Technical POC and must be recorded on the janitorial checklist. If the MSR is a no-show (fails to be available to open the facility a maximum of 30 minutes beyond appointment time) the contractor will not make up that day's cleaning and shall report to clean on the next scheduled appointment time with no penalty assessment. The contractor shall immediately report a no-show by MSR(s) to the Real Estate Technical POC.

No cleaning shall be accomplished on Federal Holidays. For locations under 3000 square feet, if a Federal Holiday occurs on one of the regularly scheduled cleaning days, the Contractor shall perform the cleaning on the next business day. For locations over 3001 square feet, if a Federal Holiday occurs on one of the regularly scheduled cleaning days, the Contractor shall perform the cleaning on the next scheduled cleaning day. The Contractor shall ensure that cleaning services occur at least twice per week.

C. If an office is going to be vacated for a period of four (4) weeks or more for reasons such as recruiter assignment rotation, the appropriate military service representative (MSR) must notify the Real Estate Technical

POC.

D. Separate appointments shall be made for all periodic carpet cleaning at a time that will allow time for damp carpets to dry without undue traffic from normal business activities. It is recommended that the carpet cleaning be accomplished late in the day on a Friday to allow adequate drying time. The Contractor will not be responsible for moving furniture or any items left on the floor. Prior to scheduled cleaning, the Services should remove all items from the floor, except heavy furniture items, to maximize the effectiveness of carpet cleaning.

A MSR must be physically present during carpet cleaning.

E. The Janitorial Service Checklist (see attached) shall be posted in each service space and common areas. The checklist shall be completed by the Contractor and signed at the completion of each week’s cleaning. The MSR will also sign certifying that the specified work has been completed in a satisfactory manner. This Janitorial Services Checklist shall be used by the Contractor. All monthly invoices must be accompanied by the most up-to-date Janitorial Services Checklist for each location.

F. The Contractor shall provide all necessary labor, transportation, tools, materials, equipment, and supplies required to perform services. All cleaning procedures and treatments shall be accomplished in accordance with the manufacturer's directions and/or listed specifications and industry standards applicable to the Professional Cleaning and Restoration Industry. The Contractor shall use environmentally friendly products for all maintenance and cleaning (See Sustainability Requirements section). Use of recycled materials is highly encouraged.

G. The following Schedule of Janitorial Services should be used as a guide for services performed at each service location:

SCHEDULE OF JANITORIAL SERVICES

SERVICE ITEM DESCRIPTION STANDARD

Trash Removal Empty all trash/waste baskets from all offices, Provide and replace, each visit, 100% (Each cleaning day) common areas and restrooms and remove all trash recycled trash can liners.

from the facility for pick up in dumpster or provided service at the facility. Replace liner in each trash receptacle. Removal includes any accumulated full bags that are no longer in the waste baskets.

Vacuuming Vacuum all carpets and hard surfaced floors, Vacuum with a beater brush/ (Each cleaning day) upholstered furniture, window sills, restroom crevice hose type machine facilities, entryways, common areas, and storage with a filtration system which closets to remove all dust, debris, cob webs and minimizes airborne dust visible particles including edges of carpets and particles, (ideally a HEPA baseboards and spot clean stains as needed with filter vacuum).

chemical cleaner.

Hard Surface Damp mop all ceramic, tile, or vinyl tile areas with an All common areas must be cleaned to Cleaning appropriate chemical cleaner. All non-carpeted floors the same standards.

(Each cleaning day) shall be cleaned and maintained in accordance with the PWS.

Restroom Cleaning Disinfect all restroom fixtures with environmentally Clean with earth friendly antibacterial (Each cleaning day) friendly chemical disinfectant clean and disinfect all disinfectant all surfaces, floors and floors, toilets and sinks so no encrustation or water fixtures and replace paper products rings are present. Furnish restroom supplies as with 100% recycled toilet paper and required. paper towels; and environmentally friendly soap, etc., as needed.

Miscellaneous Cleaning Includes removal of finger prints or smears on glass Use cloth with cleaner to remove (Each cleaning day) entrance doors and interior glass in between window smears, fingerprints, smudges, etc.

cleanings and surfaces that are highly noticeable including furniture or doors.

Drinking fountain – clean and disinfect all porcelain Clean with antibacterial, and polished metal surfaces, including the cabinet, environmentally friendly disinfectant percolator orifices and drains. The drinking fountain all hard surfaces and fixtures shall be free from stains, spots, smudges, scale and obvious soil.

Dusting Dust all surfaces, including: chairs, desks, cabinets, Dusting with a damp/chemical (Once per Month) furniture, window sills, blinds, to include mini blinds treated cloth is required.

baseboards, woodwork, HVAC vents, light fixture lens, or any surface where dust may collect and is visible to the eye.

Clean Glass Surfaces All interior and exterior window surfaces (weather Clean all windows with appropriate (Once per Month) permitting 38 degrees or above) must be cleaned inside cleaner to streak free as weather permits, and out with an appropriate cleaner leaving no including wiping off sills, inside and streaks, working around window stenciled signage outside, being careful not to damage that may be present. blinds, LED lights, and safety window films which may be present.

Note: Exterior windows can be cleaned with an appropriate chemical cleaner. Interior windows with fragment retention film should not have anything other than water/soap (baby shampoo is recommended for cleaning windows with fragmentation film).

Wash Trash Dirty trash containers shall be washed inside and Use soap and water or acceptable chemical Receptacles out and shall be odor free. cleaner to remove any build up and smell.

(Once per Month)

De-scale Toilet Bowls Toilet bowls and urinals shall be de-scaled in After de-scaling, the entire surface shall be free and Urinals order to remove any accumulated hard deposits. From streaks, stains, scale, scum, urine deposits, (Once per Month) mineral deposits and rust stains.

Change HVAC Filters Change filter in HVAC unit in the office. Use of MERV 6-8 filters or better is (Once per Quarter) mandatory.

Clean HVAC Intakes Clean HVAC return, diffuser and grilles. Contractor shall ensure removal of (Once per Quarter) all dust, dirt and other buildup.

Carpet Cleaning Only the high performance hot water extraction Professional Carpet Cleaners who use Twice per year; (April systems commonly called “Steam Cleaning” hot water extraction who are rated and & October, or as be used. High traffic areas and troublesome spots and certified by the “Institute of scheduled in advance) should be pretreated. The process consists of Inspection Cleaning and Restoration Must be performed spraying a chemical cleaning solution with water Certification (IICRC) at 800-835-4624 after normal working into the pile and using a powerful vacuum, with the “Master Cleaner” hours. recovering the solution and soil into a holding tank. certification/designation.

Should only be done by a truck mounted unit outside the facility with only the hose and wand brought Add a certified “ScotchGard”(or equivalent) inside. No “Rug Doctor Machines” or this type of treatment to aid in preventing further machine is acceptable for use. soiling in high traffic or troublesome areas to keep the appearance of the Caution: Water/Steam Temperatures should never carpet in between cleanings. Spot cleaner exceed 120˚F. Do not allow foot traffic on the should be applied prior to general cleaning carpet until it is dry. Place fans on wet areas during cleaning and allow carpets to dry as long as possible.

Complete procedure with a thorough pile lifting.

Clean Light Fixtures Globes, reflectors, covers, diffusers, and plastic side Contractor shall clean light fixtures (Once per year in October) panels shall be removed and washed. After cleaning in conjunction with an already and reassembling, light fixtures shall be free of bugs, schedule cleaning appointment.

dirt, dust, grease and other foreign matter.

High Dusting/Cleaning Includes cleaning horizontal and vertical surfaces Contractor shall perform cleaning (Once per year in October) above 6’-0” from floor level including all overhead in conjunction with an already Piping and ceiling areas. All dust, lint, litter, and schedule cleaning appointment.

Soil shall be removed from all surfaces. Walls shall be free of dirt, smudges, and markings. Ceilings are to be free of cobwebs and loose dirt.

Emergency Cleaning Cleaning services include any work identified in The Contractor shall respond within (See Bid Schedule) paragraph 12 of Performance Work Statement. Twelve (12) hours. The Contractor shall perform emergency Cleaning required due to broken or leaking pipes, sinks, toilets, or other occurrences requiring immediate corrective action to restore an area to its normal state of cleanliness and appearance.

Re-lamping Replace all burned out and blinking light bulbs, Use of energy efficient Compact (See Bid Schedule) fluorescent tubes, ballasts and starters as needed Fluorescent Lamps and Tubes (F28T8 GE and required. Some offices may have special Ultra-max lamps or equivalent) will be used.

lighting (i.e. track lighting or spot lights) Bulbs shall match wattage and color of other bulbs in the office (so that all bulbs are uniform color temperature of cool white).

Replace as required.

In the event of a no-show by the cleaning Contractor, the normal cleaning daily items may be deducted from any amounts due and owing under this contract.

DoD RECRUITING FACILITIES PROGRAM

Performance Work Statement (PWS) January 2018

SCOPE OF WORK: The Contractor shall provide all management, supervision, inspections, personnel, equipment, tools, supplies, materials, transportation and other items necessary to perform janitorial services as described in the schedule of janitorial services for the U. S. Army Corps of Engineers-New England District’s DoD Recruiting Facilities Program. Janitorial service applies to all designated spaces, including, but not limited to, halls, restrooms, offices, work areas, entranceways, lobbies, common areas, test room areas and storage room areas.

1. QUALITY CONTROL: The Contractor shall establish a complete Quality Control Program (QCP) for the performance requirements of this contract and shall provide a written copy to the Real Estate Technical POC no later than thirty (30) calendar days after contract award. The Contractor will maintain the QCP throughout the contract performance; at any time upon verbal or written request, shall provide a copy to the Real Estate Technical POC for review. The QCP shall include, as a minimum, the following:

1.1 An inspection system covering all work tasks stated in the contract to include supplies. Said inspection system shall include a Janitorial Service Checklist (enclosed) for cleaning personnel to fill out each time a space is cleaned and posted in an inconspicuous place where it will be accessible to recruiters on site (such as on the back of the janitorial closet door). It shall specify areas to be cleaned and inspected on a ‘per cleaning’ basis and satisfaction of compliance by recruiters on site.

1.2 The Contractor shall maintain adequate records of all inspections made on cleaning personnel to indicate, at a minimum, the nature (when, where, what) and number of inspections they made; the name of the inspector; the number, location, type of deficiencies found, and the corrective action taken for deficiencies.

1.3 A method of identifying deficiencies in the quality of services performed before the level of performance becomes unacceptable. The Contractor shall use process control procedures and quality data analysis techniques.

1.4 Corrective action procedures for deficiencies and measures to prevent recurrence. The corrective actions will address the deficiency and an action to prevent future deficiencies. Additional inspection(s) are not considered a corrective action. The QCP shall be evaluated for adequacy and changed or updated by the Contractor as a part of all corrective actions by the Contractor.

2. PERFORMANCE EVALUATION MEETINGS: The Contractor shall meet with the MSR as often as determined necessary by the Real Estate Technical POC. A mutual effort will be made to resolve any and all problems identified.

3. CERTIFICATION OF SERVICES: Once a month (the first working day) the Contractor shall post in each building or working area, at a location predetermined by the MSR or Real Estate Technical POC, a Janitorial Services Checklist. The checklist shall show the building number and building area, all services performed during the month (daily, weekly, monthly, or quarterly) and space for the Contractor to initial to indicate that service was performed that day. Additionally, space shall be provided for the Contractor’s supervisor to make periodic general comments concerning services performed and a space for each MSR on site and the Contractor’s supervisor to sign acceptance of the job performed that month. Sample Janitorial Services Checklist enclosed.

The checklists shall be retained by the Contractor and a copy provided to the Real Estate Technical POC. Each checklist, along with the monthly invoice shall be received by the Real Estate Technical POC by the fifth (5th) of the following month for which services are being provided.

4. PERFORMANCE CRITERIA: Acceptable and unacceptable contract performance will be determined between the MSR onsite and the Contractor doing the cleaning on site. When the Contractor’s performance is considered to be unsatisfactory, the MSR shall report to the Real Estate Technical POC. The Government will require the Contractor to explain, in writing, the cause of the discrepancy, and corrective action to obtain an acceptable level(s), and corrective action to preclude a recurring incidence of the problem. The Contractor may not be paid for that portion of performance determined to be unsatisfactory by the Real Estate Technical POC.

The staff shall have the ability to read, write, speak and understand the English language. All Contracted employees shall be able to physically complete the cleaning tasks as described in this PWS.

5. PAYMENT DEDUCTION: The Contractor's performance will be compared to Industry Standards or by Standards set forth by the “Institute of Inspection, Cleaning and Restoration Certification (IICRC)” or its equivalent and shall not exclude common sense considerations as may be applied by the Real Estate Technical POC. If the performance in any required service is unsatisfactory, and poor performance is clearly the fault of the Contractor, monthly payments to the Contractor may be reduced as deemed appropriate per the Bid Schedule.

Deductions may also be taken by the Government for defective individual services not satisfactorily performed and/or not performed. Deductions will be made for no-shows for scheduled appointment times on the basis of daily bid items. In the event of continued unsatisfactory performance with documentation of three (3) incidents where correction and time to cure have been given, the entire cleaning contract may be terminated.

6. IDENTIFICATION OF CONTRACTOR OR PERSONNEL AT GOVERNMENT FACILITIES: All Contractors, subcontractors, or personnel working at or in any Federally Controlled facility shall be identified by a Photo ID issued by the Department of Homeland Security, Police Agency or other approved Government/County agency which shows the individual’s photograph, home address, telephone number and status as a citizen of the United States. Said I.D. shall be worn in a conspicuous place and be made available for inspection, upon request by the MSR, or Real Estate Technical POC. In addition the Contractor shall be required to provide an identification card which includes the name of the company, a clear legible employee photograph at least 1 by 1 ¼ inches, the employee's name, signature, date of birth, hair and eye color, height and weight, and the signature, date and phone number of the company representative issuing the card. Said identification shall be worn in a conspicuous place and be made available for inspection upon request by the MSR, or Real Estate Technical POC. If feasible, the required identification cards can be combined into one.

7. BACKGROUND INVESTIGATIONS: All contractors, subcontractors, or personnel working at or in any Federally controlled facility shall have a background check investigation and an identification card. The cost of criminal history checks will be the responsibility of the contractor for all contract employees and subcontract employees. Requests for criminal history checks shall be accomplished prior to work being accomplished.

7.1 Local Background Checks. Most, if not all police agencies can provide an individual a document, commonly called a “Letter of Good Conduct,” that indicates whether they have a criminal record in a particular jurisdiction. An individual could go to the Police department in the town/county where they reside and simply request the document.

7.2 Other Background Checks. There are many private companies that conduct pre-employment criminal background checks for employers. This type of check requires the full name of the applicant and address. In some locations a signed release is also required from the applicant.

7.3 Non-US Citizen. The Department of Homeland Security has a pilot program that employers can join, at no fee, that allows them to conduct a social security verification check and immigration check on an alien employee. This program is currently available to employers in several States to include New York. For more information, please contact the Department of Homeland Security Systematic Alien Verification for Entitlements Program at 1-888-464-4210.

8. DEFINITIONS: As used throughout this document, the following terms shall have the meaning set forth below. Additional definitions are in FAR 52.202-1, DEFINITIONS, in Section I or common sense considerations and industry standards.

8.1 Where "as shown", "as indicated", "as detailed", or words of similar import are used, it shall be understood that reference is made to this specification and the drawings, if any, accompanying this specification unless stated otherwise.

8.2 Where "as directed," "as required," "as permitted," "approval," "acceptance," or words of similar import are used, it shall be understood that direction, requirement, permission, approval, or acceptance of the Real Estate Technical POC is intended unless stated otherwise.

8.3 Contractor. The term “Contractor”, as used herein, refers to both the prime Contractor and any subcontractors or personnel. The prime Contractor shall ensure that his/her subcontractors comply with the provisions of this contract.

8.4 Real Estate Technical POC. The term Real Estate Technical POC refers to a designated USACE employee appointed to manage real estate matters to include contracts involving this PWS.

8.5 Military Service Representative (MSR). The MSR is any person, military or government civilian, who is assigned to a recruiting office. The MSR represents the military service of the office being serviced and monitors the work being performed.

8.6 Clean. "Clean" shall be defined as free of dirt, dust, spots, streaks, stains, smudges, litter, debris and other residue.

8.7 Disinfect. Cleaning in order to destroy any harmful microorganisms by application of an approved environmentally friendly chemical agent to destroy microorganisms.

8.8 Facility. An establishment, structure, or assembly of units of equipment designated for a specific function.

8.9 Frequency of Service.

8.9.1 Annual (A). Services performed once during each 12-month period of the contract, specifically during the month of April.

8.9.2 Semi-Annual (SA). Services performed twice during each 12-month period of the contract, specifically during the months of March and September.

8.9.3 Quarterly (Q). Services performed 4 times during each 12-month period of the contract, specifically during the months of March, June, September and December.

8.9.4 Monthly (M). Services performed 12 times during each 12-month period of the contract, specifically during the first week of the month.

8.9.5 Three times Weekly (3X - Week). Services performed 3 times per week, specifically the days of

Monday, Wednesday and Friday.

8.9.6 Two times Weekly (2X - Week). Services performed 2 times per week, normally performed on the days of Tuesday and Thursday or Monday and Wednesday.

8.10 Quality Assurance (QA). A method used by the Government to provide some measure of control over the quality of purchased services received.

8.11 Regular Working Hours for Cleaning. The Government's regular (normal) working hours for cleaning are from 8:00 a.m. to 4:00 p.m.