Solicitation_W912WJ-17-Q-0060.pdf

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Attached to: Grounds Maintenance Services
Solicitation number: W912WJ-17-Q-0060
Issued by: Department of the Army Corps of Engineers Engineering District New England

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SEE ADDENDUM

(No Collect Calls)

W912WJ-17-Q-0060 03-Mar-2017

b. TELEPHONE NUMBER

978-318-8324

8. OFFER DUE DATE/LOCAL TIME

02:00 PM 17 Mar 2017

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912WJ9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

JENNIFER M SAMELA

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

1 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

W13G8670232748

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

WOMEN-OWNED SMALL

BUSINESS (WOSB)

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

U S ARMY ENGR DISTRICT, NEW ENGLAND

696 VIRGINIA RD

CONCORD MA 01742-2751

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 961602 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

NORTH HARTLAND LAKE PROJ

HEATHER MORSE

PO BOX 55, #112 CLAY HILL ROAD

N. HARTLAND VT 05052-0055

TEL: 802-295-2855 FAX:

978-318-8207FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL BUSINESS

(EDWOSB)

SIZE STANDARD:

$7.5M

NAICS:

561730

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF87

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Job

Debris Clean Up

FFP

Contractor shall furnish all equipment, materials, and labor to provide debris clean up services at North Hartland Lake in accordance with the Performance Work Statement and specifications.

FOB: Destination

MILSTRIP: W13G8670232748

PURCHASE REQUEST NUMBER: W13G8670232748

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0002 1 Job

Spring Maintenance

FFP

Contractor shall furnish all equipment, materials, and labor to provide spring maintenance services at North Hartland Lake in accordance with the Performance Work Statement and specifications.

FOB: Destination

MILSTRIP: W13G8670232748

PURCHASE REQUEST NUMBER: W13G8670232748

NET AMT

0003 2 Each Picnic Table Placement

FFP

Contractor shall furnish all equipment, materials, and labor to provide picnic table placement services at North Hartland Lake in accordance with the Performance Work Statement and specifications.

FOB: Destination

MILSTRIP: W13G8670232748

0004 1 Job Picnic Table, Grill, Shelter Maintenance

FFP

Contractor shall furnish all equipment, materials, and labor to perform picnic table, grill, and shelter maintenance services at North Hartland Lake in accordance with the Performance Work Statement and specifications.

FOB: Destination

0005 25 Each Office and Dam Area Mowing

FFP

Contractor shall furnish all equipment, materials, and labor to provide office and dam area mowing services at North Hartland Lake in accordance with the Performance Work Statement and specifications.

FOB: Destination

0006 25 Each Recreation Area Mowing

FFP

Contractor shall furnish all equipment, materials, and labor to provide recreation area mowing services at North Hartland Lake in accordance with the Performance Work Statement and specifications.

FOB: Destination

0007 5 Each Rough Mowing

FFP

Contractor shall furnish all equipment, materials, and labor to provide rough mowing services at North Hartland Lake in accordance with the Performance Work Statement and specifications.

FOB: Destination

0008 2 Each Trimming, Pruning, and Weeding

FFP

Contractor shall furnish all equipment, materials, and labor to provide trimming, pruning, and weeding services at North Hartland Lake in accordance with the Performance Work Statement and specifications.

FOB: Destination

0009 101 Each Restroom Cleaning

FFP

Contractor shall furnish all equipment, materials, and labor to provide restroom cleaning services at North Hartland Lake in accordance with the Performance Work Statement and specifications.

FOB: Destination

0010 101 Each Beach Maintenance

FFP

Contractor shall furnish all equipment, materials, and labor to provide beach maintenance services at North Hartland Lake in accordance with the Performance Work Statement and specifications.

FOB: Destination

0011 101 Each Litter Pickup

FFP

Contractor shall furnish all equipment, materials, and labor to provide litter pickup services at North Hartland Lake in accordance with the Performance Work Statement and specifications.

FOB: Destination

0012 28 Each Picnic Table, Grill, Shelter Cleaning

FFP

Contractor shall furnish all equipment, materials, and labor to provide picnic table, grill, and shelter cleaning services at North Hartland Lake in accordance with the Performance Work Statement and specifications.v FOB: Destination

0013 50 Each Trail Maintenance

FFP

Contractor shall furnish all equipment, materials, and labor to provide trail maintenance services at North Hartland Lake in accordance with the Performance Work Statement and specifications.

FOB: Destination

0014 1 Job OPTION Debris Clean Up

FFP

Contractor shall furnish all equipment, materials, and labor to provide debris clean up services at North Hartland Lake in accordance with the Performance Work Statement and specifications.

FOB: Destination

0015 1 Job OPTION Spring Maintenance

FFP

Contractor shall furnish all equipment, materials, and labor to provide spring maintenance services at North Hartland Lake in accordance with the Performance Work Statement and specifications.

0016 2 Each OPTION Picnic Table Placement

FFP

Contractor shall furnish all equipment, materials, and labor to provide picnic table placement services at North Hartland Lake in accordance with the Performance Work Statement and specifications.

0017 1 Job OPTION Picnic Table, Grill, Shelter Maintenance

FFP

0018 25 Each OPTION Office and Dam Area Mowing

FFP

0019 25 Each OPTION Recreation Area Mowing

FFP

Contractor shall furnish all equipment, materials, and labor to provide recreation area mowing services at North Hartland Lake in accordance with the Performance Work Statement and specifications.

0020 5 Each OPTION Rough Mowing

FFP

Contractor shall furnish all equipment, materials, and labor to provide rough mowing services at North Hartland Lake in accordance with the Performance Work Statement and specifications.

0021 2 Each OPTION Trimming, Pruning, and Weeding

FFP

0022 101 Each OPTION Restroom Cleaning

FFP

Contractor shall furnish all equipment, materials, and labor to provide restroom cleaning services at North Hartland Lake in accordance with the Performance Work Statement and specifications.

0023 101 Each OPTION Beach Maintenance

FFP

Contractor shall furnish all equipment, materials, and labor to provide beach maintenance services at North Hartland Lake in accordance with the Performance Work Statement and specifications.

0024 101 Each OPTION Litter Pickup

FFP

Contractor shall furnish all equipment, materials, and labor to provide litter pickup services at North Hartland Lake in accordance with the Performance Work Statement and specifications.

0025 28 Each OPTION Picnic Table, Grill, Shelter Cleaning

FFP

0026 50 Each OPTION Trail Maintenance

FFP

Contractor shall furnish all equipment, materials, and labor to provide trail maintenance services at North Hartland Lake in accordance with the Performance Work Statement and specifications.

0027 1 Job OPTION Debris Clean Up

FFP

Contractor shall furnish all equipment, materials, and labor to provide debris clean up services at North Hartland Lake in accordance with the Performance Work Statement and specifications.

0028 1 Job OPTION Spring Maintenance

FFP

Contractor shall furnish all equipment, materials, and labor to provide spring maintenance services at North Hartland Lake in accordance with the Performance Work Statement and specifications.

0029 2 Each OPTION Picnic Table Placement

FFP

Contractor shall furnish all equipment, materials, and labor to provide picnic table placement services at North Hartland Lake in accordance with the Performance Work Statement and specifications.

0030 1 Job OPTION Picnic Table, Grill, Shelter Maintenance

FFP

0031 25 Each OPTION Office and Dam Area Mowing

FFP

0032 25 Each OPTION Recreation Area Mowing

FFP

Contractor shall furnish all equipment, materials, and labor to provide recreation area mowing services at North Hartland Lake in accordance with the Performance Work Statement and specifications.

0033 5 Each OPTION Rough Mowing

FFP

Contractor shall furnish all equipment, materials, and labor to provide rough mowing services at North Hartland Lake in accordance with the Performance Work Statement and specifications.

0034 2 Each OPTION Trimming, Pruning, and Weeding

FFP

0035 101 Each OPTION Restroom Cleaning

FFP

Contractor shall furnish all equipment, materials, and labor to provide restroom cleaning services at North Hartland Lake in accordance with the Performance Work Statement and specifications.

0036 101 Each OPTION Beach Maintenance

FFP

Contractor shall furnish all equipment, materials, and labor to provide beach maintenance services at North Hartland Lake in accordance with the Performance Work Statement and specifications.

0037 101 Each OPTION Litter Pickup

FFP

Contractor shall furnish all equipment, materials, and labor to provide litter pickup services at North Hartland Lake in accordance with the Performance Work Statement and specifications.

0038 28 Each OPTION Picnic Table, Grill, Shelter Cleaning

FFP

0039 50 Each OPTION Trail Maintenance

FFP

Contractor shall furnish all equipment, materials, and labor to provide trail maintenance services at North Hartland Lake in accordance with the Performance Work Statement and specifications.

ADDITIONAL INFORMATION

PLEASE DIRECT QUESTIONS TO JENNIFER M. SAMELA AT (978) 318‐8324 OR

jennifer.m.samela@usace.army.mil. THE SOLICITATION AND RESULTING CONTRACT SHALL BE THE

GOVERNING DOCUMENT IN ALL CASES.

QUOTES CAN BE FAXED OR E‐MAILED TO JENNIFER M. SAMELA AT (603) 746‐2593 or jennifer.m.samela@usace.army.mil. E‐MAIL IS THE PREFERRED METHOD OF SUBMISSION.

Contractors must be registered in the System for Awards Management at www.SAM.gov (formerly the Central Contractor Registration (CCR) database and the On‐Line Representations and Certifications (ORCA) (see DFARS clause 252.204‐7004 Alt A). Please note that Google and Google Chrome are not supported browsers for SAM registration. Mozilla FireFox, Safari, and Internet Explorer are supported browsers.

Provide DUNS number: ___________________________ (telephone 866‐705‐5711 for DUNS) Provide CAGE code: ____________________________ Provide TAX ID: __________________________ Per FAR Clause 52.212‐3 Alt I, the Contractor is required to complete the On‐line Representations and Certifications Application (www.SAM.gov) and paragraph (b) if applicable, OR to complete paragraphs (c) thru (m) of this clause and return with quote.

POTENTIAL QUOTERS ARE NOTIFIED THAT THE BASIS ON WHICH AWARD WILL BE MADE IS

PRICE ALONE.

ALL RESPONSIBLE SOURCES MAY SUBMIT A RESPONSE WHICH, IF TIMELY RECEIVED, MUST

BE CONSIDERED BY THE AGENCY.

INVOICES SHALL BE SENT TO TECHNICAL POINT OF CONTACT.

SECURITY REQUIREMENTS

The contractor and all associated sub-contractors shall receive a brief/training (provided by the RA) on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the Technical Point of Contact NLT 5 calendar days after the completion of the training.

The Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the Technical Point of Contact no later than 3 business days after the initial contract award.

PERFORMANCE WORK STATEMENT

GROUNDS MAINTENANCE AND CLEANING SERVICES

U.S. ARMY CORPS OF ENGINEERS

NORTH HARTLAND LAKE

HARTLAND, VT

Performance Work Statement

A. GENERAL

1. Scope Furnish all equipment, materials, labor to perform grounds maintenance services and cleaning services at North Hartland Lake. North Hartland Lake area includes approximately nine (9) acres of fine lawn and cleaning two (2) restroom and three (3) picnic shelters.

Services are to be provided in accordance with the following specifications and schedules.

All work will be completed to the satisfaction of the Technical Point of Contact.

2. Locations North Hartland Lake Project Office is located at 112 Clay Hill Road in North Hartland, Vermont.

3. Site Visit Contact the Technical Point of Contact, Project Manager, Heather Morse (802-295-2855 or Heather.L.Morse@usace.army.mil) to arrange a site visit.

4. Schedule The period of performance will be from 23 April 2017 through 14 October 2017. In addition, the Government may exercise two (2) options years with the same scope of services. The option years would include a period of performance from 22 April 2018 through 13 October 2018 and from 28 April 2019 through 19 October 2019.

Mowing shall take place between the hours of 8 am and 5 pm; lawn area by beach shall be mowed by 10:00 am. No mowing or grounds maintenance on Saturdays, Sundays, and holidays except as required by unusual conditions and with prior approval by the Technical Point of Contact.

5. Safety

Accident Prevention Plan:

All work shall be conducted in accordance with the U.S. Army Corps of Engineers Safety and Health requirements Manual (EM 385-1-1, most recent edition), and all applicable federal, state, and local safety and health requirements. A copy of EM 385-1-1 can be accessed electronically at Headquarters USACE website under publications using the following link:

http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1- 1.pdf

2. Modified Activity Hazard Analysis:

A Modified AHA shall be submitted and must cover all the major phases of work. A major phase of work is defined as an operation involving a type of work presenting hazards not experienced in previous operations or where a new subcontractor or work crew is to perform the work. The analysis shall define all activities to be performed, identify the sequence of work, the specific hazards anticipated, and the control measures to be implemented to eliminate or reduce each hazard to an acceptable level. Work shall not proceed on a phase of work until the AHAs have been accepted by the GDA. A preparatory meeting shall be conducted by the prime contractor to discuss the Modified AHA’s contents with all effected onsite employees. The Modified AHA shall be continuously reviewed and revised to address changing site conditions as appropriate. The AHA’s shall interface with the Contractor's overall safety and health program.

Emergency Reponses Procedures shall be documented in the Modified AHA and will include a map with directions to the nearest hospital, emergency contact numbers, and onsite First Aid/CPR responders.

3. Required Personnel:

The Contractor shall designate one employee as the site’s Competent Person (CP) who is responsible for ensuring a safe environment for all employees. The CP shall be present at the project site and report to the contractor’s upper management. The CP is required to have related construction and/or service experience.

In addition, when emergency medical services are not accessible within 5 minutes of the work location and there are 2 or more workers onsite, at least 2 employees shall be trained in First Aid and CPR. Minimum qualifications are listed in EM 385-1-1, Section 03.A.02.c.

4. Accident Reporting:

All accidents and near misses shall be investigated by the Contractor. All work-related recordable injuries, illnesses and property damage accidents (excluding on-the-road vehicle accidents), in which the property damage exceeds $5,000.00, shall be verbally reported to the GDA within 4 hours of the incident. Serious accidents as described in EM 385-1-1 Section 01.D shall be immediately reported to the GDA. ENG Form 3394 shall be completed and submitted to the GDA within five working days of the incident.

The Contractor shall complete the attached “USACE Contractor Monthly Summary Record of Injuries/Illness and Work Hour Exposure” (for prime and its subcontractors) and forward the completed form to the GDA no later than close of business on the 5th calendar day of the following month. The method of transmission by the prime contractor to the GDA shall be electronically.

5. Preconstruction Conference Prior to the start of any work, the Technical Point of Contact will schedule and conduct a “Preconstruction Conference”. The Contractor’s Project Manager and Quality Control Personnel will attend this meeting. This conference will be held at the time and location agreeable to the government and contractor. No work may be performed under this contract prior to this conference. The purpose of the conference is to enable the Technical Point of Contact to outline the procedures that will be followed by the Government in its administration of the contract, and to discuss the performance that will be expected from the Contractor. This conference will allow the Contractor an opportunity to ask questions about the Government’s administration and inspection of contract work or obtain other pertinent information that might be required. At the Preconstruction conference the contractor shall provide to the name of the project superintendent with a telephone number for project coordination.

The following is a general list of items for discussion during this Preconstruction Conference:

i. Authority of the Technical Point of Contact and Quality Assurance Inspectors.

ii. Contractor’s Safety Program (including sub-contractors).

iii. Accident Prevention Plan (Submitted & accepted prior to start of work on site).

iv. Weekly Safety Meetings (Documented on NED Form 251).

v. Accident Reporting (ENG Form 3394).

vi. Safety Data Sheet (SDS) requirements.

vii. Contractor’s Quality Control Plan.

viii. Cleaning Inspection Log

ix. Correspondence, Communication and Administrative Procedure.

x. Invoice and payment.

xi. Summer Recreation Schedule and Hours.

7. Permits The Contractor shall, without additional expense to the Government, be responsible for obtaining any necessary licenses, permits, and letters of certification. The Contractor shall comply with any applicable Federal, State, County, and Municipal laws, codes, and regulations in connection with the performance of the work specified under this contract.

8. Security The contractor will comply with all established security policies at North Hartland Lake.

Due to periods of heightened security that may affect the access to the areas covered under this contract, areas may be subject to periodic closures, which in turn may reduce or inhibit the Contractor’s ability to access certain areas. During periods of heightened security, the

Government reserves the right, at any time, to close any property or portion of property and reschedule and/or cancel any subsequent service in an area. The Contractor shall be given at least 24 hour notice of any such closure.

9. Flooding

North Hartland Lake is a flood control project. Occasional retention of floodwaters may inundate portions of the recreation area. Therefore, it may become necessary to decrease or increase service quantities in any or all portions of the property, and/or to close any portion of a property and delete any subsequent service for the closed property or area. Payment for the decreased/increased service will be adjusted in accordance with the contract unit prices.

10. Contractor Conduct The Contractor and Employees shall not use or be under the influence of drugs or alcohol at any time while performing the obligations under this contract or giving the public the appearance of same. Firearms are prohibited on project grounds. Contractor and employees must comply with CFR 36 Rules and Regulations.

11. Payment

The contractor shall furnish the Technical Point of Contact with one invoice per month, identifying the contract number, invoice date, number of services completed during the month, identified by Item Number and description of work and total amount due per line.

Payment shall be made monthly for the actual services performed at the applicable contract unit price.

All invoice may be mailed to:

U.S. Army Corps of Engineers PO Box 55, North Hartland , VT 05052

Or Emailed to Heather.L.Morse@usace.army.mil

B. TECHNICAL REQUIREMENTS:

Part 1 General:

Provide all equipment, materials, labor, and transportation necessary to perform grounds maintenance of 9 acres and clearing services. The services generally include: clean two (2) waterborne restroom, three (3) shelters, pick up litter, and clean grills at the North Hartland Lake Project area. Contractor’s work and responsibility shall include, but not be limited to, all job planning, programming, scheduling, administration, inspection, personnel, equipment, vehicles, fuel, materials, supplies, supervision, and quality control necessary to perform the various services required herein.

1.1 Requests for Information

Requests concerning the work of this project should be directed to the Technical Point of Contact at the North Hartland Lake Project Office at 802-295-2855, or Heather.L.Morse@usace.army.mil.

1.2 Submittals

Although the Government technically reviews submissions required by this scope of work, it is emphasized that the Contractor’s work must be prosecuted using proper internal controls and review procedures. The documents identified below must be prepared in accordance with the applicable standards, submitted for review and accepted by the Government prior to the commencement of any field activities.

1.2.1. Accident Prevention Plan (APP)

1.2.2. Modified Activity Hazard Analysis (AHA)

1.2.3. SDS (Safety Data Sheets) for all chemicals used on the project.

1.2.4. Security Verification

1.2.5. CPR/First Aid certificates- online training not accepted

1.3 Other Contracts

The Government may undertake or award other contracts for additional work not related to this contract, and the Contractor shall fully cooperate with other contractors and Government employees. The Contractor shall not commit or permit any act, which will interfere with the performance of work by another contractor, or by Government employees.

1.4 Inspections

Contractor Quality Control - The Contractor is responsible for establishing and maintaining an adequate quality control system to satisfactorily inspect and ensure that all work performed by the Contractor’s organization in each separate service is in full compliance with this contract and the instructions, provisions, specifications, drawings, and maps herein.

General Inspection - Upon the completion of each mowing cycle and cleaning, the Contractor will perform an inspection of all areas under this contract to insure compliance with the scope of work. The Contractor or his representative must be able to commit personnel, equipment, and resources to correct deficiencies. A Government representative may accompany the contractor on an inspection of completed work and will identify any contract deficiencies. Any deficiencies noted will be corrected within original contract time frames or appropriate deductions in payment will be made.

Equipment/Supplies Inspections - The Technical Point of Contact may inspect required equipment and, supplies at any time when in use on Government property. Any individual, crew, or equipment found deficient shall be removed from service immediately until faulty conditions have been corrected and passed by the Technical Point of Contact. No such removal will reduce the Contractor’s obligation to perform all work required within the time scheduled under this contract. This requirement shall not be made the basis of any claim for compensation or damages against the United States or any of its officers or agents.

Government Inspections - The Government will monitor the Contractor’s service performance and make deductions accordingly.

1.5 Materials & Supplies

The Contractor must furnish materials of sufficient quantity and quality to ensure the satisfactory performance of the contract.

Provided by Government:

o Toilet tissue o Paper towels o Potable Water Source o Trash bags o Liquid Soap o Urinal cakes o Paint o Stain o Spray Paint o Water sealer

Provided by Contractor:

o Cleaning Material o Disinfectants o Detergents o Cleaning Compound Sponges o Cleaning Brushes o Mop o Broom o Paint brushes o Paint rollers o Paint trays o Fertilizer

W912WJ-17-Q-0060

Notes:

1. Water may not be available at all facilities. A minimum amount of hose may be required to reach many areas.

2. All materials to be used shall be approved in advance by the Technical Point of Contact.

3. The Contractor shall submit one copy of the manufactures Safety Data Sheet for each chemical proposed for use.

1.6 Environmentally Preferred Products

Federal contracts for janitorial services require contractors to use or supply products covered by the following environmental programs:

All products provided by the contractor must meet the recycled content requirements set forth by the EPA. Products that fall under these requirements are things such as hoses, compost, lawn and garden edging, etc. The list of approved products is periodically updated, please check the EPA website for the most current list: https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program#products.

Furthermore, the contractor should also meet the BioPreferred Program requirements set in place by the USDA. These will include products such as fertilizers, vegetation control chemicals, erosion control materials, etc. For the most current list of products, please visit:

https://www.biopreferred.gov/BioPreferred/faces/catalog/Catalog.xhtml.

1.7 Equipment

Condition of Equipment– All equipment used to perform work under this contract must be in good operating and mechanical condition and comply with EM 385-1-1, Army Corps of Engineers Safety and Health Requirements. A regular schedule of preventive maintenance must be followed on all equipment. All vehicles utilized under this contract will be presentable, serviceable, and shall comply with safety standards as required by the State of Vermont

Type of Equipment o Mowers shall be tractor-type or industrial walk behind mowers and equipped with suitable protective devices to prevent flying objects from injuring people or damaging property. Mowers must have slides or wheels, which will prevent tearing or plowing into the turf. The contractor will be held accountable for re-turfing if equipment causes gouging or plowing. In areas where it is not possible to use a tractor-mounted mower the contractor shall use small mowing equipment such as lawn and garden tractors; push mowers, weed eaters and other small power-mowing equipment, and/or manual mowing tools.

o String trimmers may be gasoline or electrically-operated. The use of steel or other type of cord that will cause damage to trees, shrubs, etc., will not be allowed in string trimmers. Powered string trimmers will not be used to trim around shrubbery or saplings that are less than three (3) inches diameter at 4-1/2 feet above ground level. Trimming around said saplings and shrubs shall be accomplished using hand-operated trimmers. Contractor will be required to replace any saplings/trees/shrubs damaged by the firm’s operation.

o Aeration equipment shall be tractor drawn, core type which will remove plugs from the soil in larger areas or small walk-behind aeration equipment used in areas inaccessible to larger equipment. Soil plugs will be left on the ground surface. All aeration tubes on equipment will be operational and checked periodically for operability during the aeration process. Damaged or non-functional tubes will be replaced as soon as problems are noted to prevent missed spots in lawn areas. Ground speed of equipment will be properly calibrated to prevent excessive bouncing of equipment, damage to lawn areas, and to assure adequate aeration results. Small walk-behind aeration equipment shall be used on areas inaccessible to larger equipment, such as around picnic tables and pads, fireplace, trees and shrubs, large rocks, driveways, and walkway edges.

o Equipment Storage – No Government space or facilities shall be provided under this contract

1.8 Service Description

The Contractor shall survey the park or area and report all damage or vandalism to the Technical Point of Contact prior to commencement of mowing, trimming and other service in each area.

Any damage found thereafter by the Government’s inspector that has not been previously reported by the Contractor shall be assumed to be damage caused by the Contract’s operation, and shall be repaired, replaced, or deducted from the invoice, as determined by the Technical Point of Contact, at no cost to the Government.

1. Fine Mowing Requirements: Cut and power mow grass to a height of two and one-half (2

½) inches in each area around each facility. Mowing shall be uniform with no uncut or uneven areas resulting from mowing, overlap, wheel rollover, etc. Mowing shall be conducted in such a manner so there is no wheel damage to the turf or any damage to concrete edges, signs, fences, or trees. Mowing shall not take place close enough to facilities to cause damage. Contractor will alternate mowing patterns or direction with each mowing event. All blades on mowing equipment will be sharpened on a regular basis to prevent irregular cutting patterns and tearing of the grass. At the discretion of the Technical Point of Contact, raking and removal of grass clippings may be required when leaving the clippings will cause damage to the turf. Mowing with heavy tractors will not be permitted when the ground is so wet or soggy that the mowing operations will cause wheel rutting. Mowing under these conditions shall be accomplished by use of smaller mowing equipment as mentioned above.

2. Rough Mowing Requirements: Cut and power mow grass to a height of three (3) inches around each facility. Flail or rotary mowing equipment shall be used for rough lawn area.

Equipment will be properly sized to prevent scalping of areas with uneven surfaces. All blades on mowing equipment will be sharpened on a regular basis to prevent irregular cutting patterns and tearing of the grass. All guards and safety equipment installed by the manufacturer will be kept in place and operational. Contractor will have available sufficient mowing equipment and personnel to insure all areas are mowed within allowable time frames. Mowing in all areas shall be accomplished in a manner that will prevent tearing up or scalping of the turf. Each pass of the mower shall overlap the previous pass so that no strips of uncut vegetation will result. Mowing shall not be performed when the grass is wet or soils are saturated. All material cut will be left to lie on the ground.

3. Trimming Requirements: Trim grass to a height of not more than two and one-half (2½”) inches in the area around each facility. Trimming, edging shall be conducted in such a manner so there is no damage to the turf or any damage to concrete edges, signs, fences, or trees. Areas adjacent to facilities must be trimmed using other types of equipment such as string trimmers. Trimming shall be accomplished around all vertical objects such as against buildings, guard posts, fences, tables, trash receptacles, electrical pedestals, water fountains, hose bibs, cookers/grills, etc. Trimming shall be done at a minimum each time mowing is performed.

4. Grounds Cleaning: Grounds cleaning will be performed in conjunction with scheduled mowing services, in order to leave the mowing area with an overall neat and clean appearance. Prior to mowing, Contractor shall remove all rocks, broken limbs, litter, or debris from lawn areas that are likely to damage equipment, be thrown by the mower, or leave an unsightly appearance after mowing. Where applicable the contractor should blow grass clippings away from roads, buildings, and walkways. After mowing is completed, the Contractor shall remove all vegetation and debris from roads, paved walkways, and parking areas that were deposited as the result of mowing operations.

5. Picnic Table Placement: The Contractor shall move all picnic tables from the designated area. In the spring all the tables shall be moved from their winter storage site to the designated area and shelters in the park. After the recreation area closes, all the tables shall be moved from the recreation area, back to the winter storage site.

6. Spring Clean Up:

6.1. The Contractor shall remove all leaves, logs, debris, litter, etc. from all lawn areas, road, beach, and parking areas. Contractor shall dispose of all debris, trash and litter in the on-site location identified by the Technical Point of Contact.

7. Spring Maintenance:

7.1. The Contractor shall aerate the fine lawn areas. All lawn areas will be aerated in two passes in a cross pattern. Each successive pass will meet or overlap the previous pass to eliminate missed area

7.2. The Contractor shall fertilize the fine lawn areas with the required quantity and ratio.

The fertilizer shall be applied when there is no dew or moisture on the turf. Nitrogen shall be a 50% slow release type. Fertilizer shall not contain phosphorus. Any buildings or impervious surfaces sprayed during the fertilizing shall be cleaned immediately.

Fertilizer may not be applied within 25 feet of water. Large bulk trucks are prohibited from all fine lawn areas

7.3. The Contractor shall remove existing mulch and weed barrier, disposing off project property or in a location designated by the Technical Point of Contact. New weed barrier and mulch shall be applied at a depth of approximately three and one half (3 ½) inches. Mulch shall be applied not less than two and a half (2 ½) inches from base of plant/tree. Special care shall be taken working around landscape plantings to prevent any damage to plants. Any damage to landscape plantings resulting from the Contract’s operation, shall be replaced, with like nursery stock accepted by the Technical Point of Contact, at no cost to the Government.

7.4. The Contractor shall trim or cut the vegetation that is growing over edge of the pavement or sidewalk. Contractor shall dispose of all debris in the on-site location identified by the Technical Point of Contact.

8. Trimming, Pruning and Weeding:

8.1. The Contractor shall trim shrubs to keep from hanging on building and over walkway.

The shrubs will be maintained at the current height. Equipment shall be sharpened on a frequent basis to ensure clean cuts. Contractor shall dispose of all debris in the on-site location identified by the Technical Point of Contact.

8.2. The Contractor shall remove weeds and unwanted vegetation that is growing in the mulched areas. Contractor shall dispose of all debris in the on-site location identified by the Technical Point of Contact

9. Trail Maintenance:

9.1. The Contractor shall clear brush along the road and lawns. In addition the contractor may be required to perform other minor recreation area maintenance activities. The work shall be completed at the direction of Technical Point of Contact.

10. Picnic Table, Grill and Shelter Maintenance:

10.1. Clean, scrape and prepare the picnic table tops and seats for staining.

10.2. Stain all of the picnic table tops and seats surfaces with a brush or roller (spraying will not be permitted)

9.3 Pressure clean picnic shelter pad of all dirt and debris

9.4 Coat each picnic shelter pad with a waterproof concrete sealant which will be provided by the Government

9.5 Clean, scrape, wire brush and prepare grills for painting

9.6 Paint all exterior grill surfaces

9.8 Paint and stain will be provided by the Government

11. Restroom Cleaning: The following services shall be performed as part of the scheduled

Restroom and Change House Cleaning:

11.1. Clean and disinfect inside and outside of all toilets, urinals, sinks and doors

11.2. Clean and disinfect all interior walls, ceilings, louvers, floors and stall partitions.

11.3. Replenish toilet tissue, paper towels, deodorant blocks and soap

11.4. Remove trash each cleaning

11.5. Floor is to be washed during each cleaning using a commercial disinfectant diluted in water

11.6. Floors shall be wet mopped and then re-mopped using a dry mop

11.7. Clean exterior walkways

12. Litter Pick Up: The following services shall be performed as part of the Litter Pick Up:

12.1. Remove the litter within the recreation area including the roadsides and the beach.

12.2. The litter includes: cans, bottles, paper, cigarette butts and other refuse.

12.3. All litter will be placed in the Government Supplied dumpster located near the metal storage building.

13. Beach Maintenance: The following services shall be performed as part of the Beach Maintenance:

13.1. Rake the beach, fill in all holes/depressions and flattening all mounds by hand

13.2. Dragging the beach with a fence shall not be permitted

14. Picnic Table, Grill and Shelter Cleaning:

14.1. Clean shelter pads and floors of all dirt and debris.

14.2. Remove any litter left by a group within the picnic pad or shelter floor.

14.3. Clean and wash picnic table tops and seats

14.4. Remove any ash and material from the grills and grates

14.5. Ashes shall be thoroughly extinguished and placed in a Government approved container (Technical Point of Contact will identify the location to store ashes)

14.6. Clean all grills of ashes and other residue

14.7. The grill cooking surface shall be scraped or wire brushed

Service Location The Services Locations are as follows:

A. North Hartland Lake is located at 112 Clay Hill Road, North Hartland, Vermont.

1. Debris Clean Up

a. Service Requirement: Debris Clean Up

b. Service Area:

i. Access road, sidewalk, parking lot, lawns and beach

ii. 70 cubic yards – Estimated volume of material to be removed

Note - All biodegradable material will be brought to a site determined by the Technical Point of Contact.

iii. See Map 3

c. Service Schedule:

i. Complete no later than 15 May

ii. Specific dates to be coordinated with the Technical Point of Contact

2. Spring Maintenance

a. Service Requirement:

i. Mulching

ii. Aerating

iii. Fertilizing

iv. Edging

b. Service Area:

i. Aerating 9 acres of fine lawn

ii. Fertilizing 9 acres of fine lawn

1. N-P-K ratio of 3-4-2 at a rate of 4 lbs. per 1,000 square feet

iii. Edging 350 Feet of Roadway (approximately)

iv. Edging 75 Feet of Sidewalk (approximately)

v. Four Planting areas- approximately 1700 square feet (along Clay Hill Rd, by the office, by recreation bathroom and by the lower shelter)

vi. See Maps 2, 4 and 5

c. Service Schedule:

i. Complete no later than 15 May

3. Recreation Area – Picnic Table Placement

a. Service Requirement: Picnic Table Placement

b. Service Area:

i. 45 Picnic Tables

ii. Tables located along a 1 mile section of road

iii. See Map 5

c. Service Schedule:

i. Placement from winter storage no later than 20 May

ii. Return to winter storage after park closes, but before 22 Sept.

iii. Specific dates to be coordinated with the Technical Point of Contact

4. Recreation Area – Picnic Tables, Grills and Shelter Maintenance

i. Picnic Tables

ii. Grills

iii. Shelters

b. Service Area:

i. 3 picnic shelters, total approximately 3500 Square feet

ii. 70 picnic table located along a 1 mile section of road

iii. 20 grills located along a 1 mile section of road

iv. See Map 5

c. Service Schedule:

i. Complete no later than 20 May

5. Office and Dam Area – Mowing

i. Mowing

ii. Trimming

iii. Grounds Cleaning

b. Service Area:

i. 4 acres (approximately)

ii. See Maps 1, 2 and 4

c. Service Schedule:

i. Weekly

ii. Start the week of 23 April through 14 October

6. Recreation Area – Mowing

i. Mowing

ii. Trimming

iii. Grounds Cleaning

b. Service Area:

i. 5 acres (approximately)

ii. See Maps 2 and 3

c. Service Schedule:

i. Weekly

ii. Start the week of 23 April through 14 October

7. Recreation Area Rough Lawn – Mowing

i. Rough Mowing

ii. Trimming

iii. Grounds Cleaning

b. Service Area:

i. 0.4 acres at beach for overflow parking

ii. 0.1 acres along guardrails on dike (five foot wide path) (please note also includes trimming around metal guardrail posts)

iii. See Maps 3 and 4

c. Service Schedule:

i. Monthly

ii. May through September

iii. Specific dates to be coordinated with the Technical Point of Contact

8. Recreation Area – Trimming, Pruning and Weeding

a. Service Requirement: Trimming, Pruning and Weeding

b. Service Area:

i. 6 Shrubs (approximately)

ii. 60 foot row of hedges (approximately)

iii. Four Planting areas- approximately 1700 square feet (along Clay Hill Rd, by the office, by recreation bathroom and by the lower shelter)

iv. 1200 feet of Planting area (approximately)

v. See Maps 2 and 4

c. Service Schedule:

i. Twice – Once in June & once in August

9. Recreation Area – Restroom Cleaning

a. Service Requirement: Restroom Cleaning

b. Service Area (Beach Area):

i. One Restroom, Including:

ii. Three toilets

iii. One urinal

iv. Two sinks

c. Service Schedule:

i. Daily – Completed no later than 9:00 am

ii. Start on Saturday, 27 May through Monday, 4 September

d. Service Area (Flagpole):

i. One Restroom, Including:

ii. Two toilets

iii. One urinal

iv. Two sinks

e. Service Schedule:

iii. Three times/week – Monday, Thursday and Saturday

iv. Completed no later than 9:00 am

v. Start on Saturday, 27 May through Monday, 4 September

10. Recreation Area – Beach Maintenance

a. Service Requirement: Beach Maintenance

b. Service Area:

i. 0.1 acres of beach area (approximately)

ii. See Map 3

c. Service Schedule:

i. Daily

ii. Completed no later than 9:00 am

iii. Start on Saturday, 27 May through Monday, 4 September

11. Recreation Area – Litter Pick Up

a. Service Requirement: Litter Pick Up

b. Service Area:

i. 1 miles of roadway (approximately)

ii. 0.1 acres of beach area (approximately)

iii. See Map 5

c. Service Schedule:

i. Daily – Completed no later than 9:00 am

ii. Start 27 May through 4 September

12. Recreation Area – Picnic Table, Grill and Shelter Cleaning

a. Service Requirement: Clean Picnic Tables, Grills and Shelters

b. Service Area:

i. 3 Picnic Shelters

ii. 10 grills around the three (3) picnic shelters and beach area

iii. 20 picnic tables located in and around the three (3) picnic shelters

iv. See Maps 2 and 5

c. Service Schedule:

i. Twice a week

ii. Sunday and Monday – Completed no later than 9:00 am

iii. Start 27 May through 4 September

13. Project Office , Dam and Recreation Areas – Trail Maintenance

a. Service Requirement: Trail Maintenance

b. Service Area:

i. 50 labor hours

ii. Tasks and activities to be coordinated with Technical Point of Contact

iii. See Map 5

c. Service Schedule:

i. Tasks will occur from May to October as needed

ii. Specific date to be coordinated with the Technical Point of Contact

DELIVERY INFORMATION

Modified AHA for Service Contracts

Competent Person (Name, Title, Phone Number, & Signature):

Project Name

Contractor Name

Contract Number

Date

EMERGENCY PHONE NUMBERS AND MEDICAL FACILITY MAP

1. Map with Highlighted Route, Address, and Directions:

2. Emergency Phone Numbers:

Contact Phone Number

SIGNATURE SHEET

Name Signature Date Company

10.

3. First Aid/CPR certificates, meeting the requirments of EM 385-1-1 Section 03.A.02, have been submitted for two onsite employees:

a. b.

4. Deficiency Log/Corrective Actions: Date Found Date Corrected

Mishap Reporting and Investigation:

a. is responsible for reporting the exposure data (man-hours worked) to the GDA no later than close of business on the 5th calendar day of the following month.

b. All accidents and near misses will be investigated by the Contractor.

All work-related recordable injuries, illnesses and property damage accidents (excluding on-the-road vehicle accidents), in which the property damage exceeds $5,000.00, will be verbally reported to the GDA within 4 hours of the incident. Serious accidents as described in EM 385-1-1 Section 01.D shall be immediately reported to the GDA.

ENG Form 3394 shall be completed and submitted to the GDA within five working days of the incident.

c. is responsible for completing the accident notifications, investigations, and reports.

Month Year

City State

USACE Office Overseeing Work:

Describe The Case

(B1) (B2) (B3) (C) (D) (F)

Project Title

Using these categories, check ONLY the most serious result for each case:

Monthly Record of Work-Related Injuries/Illnesses & Exposure

In accordance with the provisions of EM 385-1-1, Section 01 Program Management, Paragraph 01.D Accident Reporting and Recording, sub-paragraphs 01.D.05, you (the Prime Contractor) shall provide a monthly record of all exposure and accident experience incidental to the work (this includes exposure and accident experience of the Prime Contractor and its sub-contractor(s). As a minimum , these records shall include exposure work hours and a record of occupational injuries and illnesses that include the data elements listed below. Definitional criteria for each data element is found in 29 CFR Part

1904. If the maintenance of OSHA 300 Logs are required by OSHA, most of this information can be obtained from those logs. If data on log provided below is revised after it is submitted to USACE, Contractor shall provide a revised report to the GDA. You must complete the USACE ENG Form 3394, Report of Accident Investigation Report for all recordable accidents. If you're not sure whether a case is recordable, call your local Safety and Occupational Health Office for help.

Contractor Name

USACE PRIME CONTRACTOR

USACE Command

US Army Corps of Engineers

(A) (E)

Contract Number

Classify the case

Check the "injury" column or choose one type of illness:

Identify the person

Enter the number of days the injured or ill worker was:

(G) (H) (I) (J) (K) (L) (1)…

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File details come from the government source that posted it. Updated Nov 14, 2017.