RFQ_W912WJ-17-Q-0034.pdf

COMBINED SYNOPSIS/SOLICITATION DESCRIPTION

The U.S. Army Corps of Engineers – New England District is issuing a Combined Synopsis/Solicitation Notice for Janitorial Services at the Otter Brook Lake Project Site (Keene, NH) and the Surry Mountain Lake Project Site (Surry, NH). This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and Request for Quotation (RFQ) W912WJ-17-Q-0034 has been issued.

THE WORK CONSISTS OF: Contractor must furnish all equipment, materials, labor and transportation necessary to clean the project office, garage, gatehouse and restrooms at the Otter Brook Lake Project Site (480 Branch Road, Keene, NH) and Surry Mountain Lake Project Site (108 Surry Dam Road, Surry, NH). Services are to be provided in accordance with the Scope of Work; performed in a timely, and professional manner and to the satisfaction of the Project Manager (PM) and/or assigned Technical Point of Contact (TPOC).

The estimated period of performance of the resulting contract will be 01-FEBRUARY-2017 through 31- JANUARY-2018. In addition, the government may exercise two (2) optional periods within the same scope of work; with an additional twelve (12) month period of performance for each option. The estimated cost of this procurement is between $25,000 AND $150,000.

This combined synopsis/solicitation will be available on or about 17-JANUARY-2017 with an anticipated quote due date of 27-JANUARY-2017 and an estimated award date of 31-JANUARY-2017. The RFQ will be available for downloading by accessing the Federal Business Opportunities website (http://www.fbo.gov). In order to view this RFQ, prospective contractors are required to self-register their firm with Federal Business Opportunities (Go to http://www.fbo.gov and “register now” under Vendor/Citizens). Amendments, if any, will be available at this site. Registrants are responsible for the accuracy of the information on the registration list.

This procurement is set-aside for small business vendors. The applicable NAICS code is 561720 with a Small Business Size Standard of $18 MILLION. All responsible sources may submit a quotation which will be considered by the New England District.

Contractors must be REGISTERED and ACTIVE in the System for Awards Management (SAM) database (www.SAM.gov) to be eligible for award (formerly the Central Contractor Registration (CCR) database and the On-Line Representations and Certifications (ORCA).

SAM.gov registration takes approximately 3 weeks (DUNS registration 1-2 business days; CAGE code validation up to 10 business days; IRS validation and overall submission 7-10 business days). It is the contractor’s responsibility to track SAM.gov registration and follow-up with required tasks. SAM.gov registration does not have to be “active” to be able to submit a quote. However, contractors must have an active record before a contract award can be made. If SAM.gov registration is not completed in a timely fashion in accordance with the SAM.gov timelines, the Government reserves the right to disqualify the quote in accordance with FAR 52.204-7(d).

http://www.fbo.gov/ http://www.fbo.gov/ http://www.sam.gov/

OTTER BROOK LAKE PROJ OF

JOHN ASSENG

480 BRANCH ROAD

KEENE NH 03431-9801

TEL: 978-318-8481 FAX:

REQUEST FOR QUOTATIONS

(THIS IS NOT AN ORDER) 1

PAGE OF PAGES

1. REQUEST NO. 2. DATE ISSUED RATING

W912WJ-17-Q-0034 17-Jan-2017 5a. ISSUED BY

8. TO: NAME AND ADDRESS, INCLUDING ZIP CODE

IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this

Request for Quotations must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State, and local taxes)

ITEM NO.

(a)

SUPPLIES/ SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e) (f)

SEE SCHEDULE

AMOUNT

% No. %

NOTE: Additional provisions and representations [ ] are [ ] are not attached.

13. NAME AND ADDRESS OF QUOTER (Street, City, County, State, and ZIP Code)

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

15. DATE OF

QUOTATION

16. NAME AND TITLE OF SIGNER (Type or print) (Include area code)

TELEPHONE NO.

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 18 (REV. 6-95)

PREVIOUS EDITION NOT USABLE Prescribed by GSA FAR (48 CFR) 53.215-1(a)

THIS RFQ X[ ] IS [ ] IS NOT A SMALL BUSINESS SET-ASIDE

6. DELIVER BY (Date)

SEE SCHEDULE

AND/OR DMS REG. 1

UNDER BDSA REG. 2

4. CERT. FOR NAT. DEF.3. REQUISITION/PURCHASE

REQUEST NO.

U S ARMY ENGR DISTRICT, NEW ENGLAND

696 VIRGINIA RD

CONCORD MA 01742-2751

9. DESTINATION (Consignee and address, including ZIP Code)

7. DELIVERY

[ ]X FOB

DESTINATION

[ ] OTHER

(See Schedule)

27-Jan-2017(Date)

PLEASE FURNISH QUOTATIONS TO THE ISSUING OFFICE IN BLOCK 5a ON OR BEFORE CLOSE OF BUSINESS:10.

978-318-8269PAIGE C KIMBROUGH-ROWAN

(Name and Telephone no.) (No collect calls)5b. FOR INFORMATION CALL:

d. CALENDAR DAYSc. 30 CALENDAR DAYSb. 20 CALENDAR DAYS12. DISCOUNT FOR PROMPT PAYMENT a. 10 CALENDAR DAYS

W912WJ-17-Q-0034

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Job

OBL / SML JANITORIAL SERVICES [2017]

FFP

Contractor shall furnish all equipment, materials, labor and transportation necessary to provide JANITORIAL/CLEANING SERVICES at the OTTER BROOK LAKE PROJECT SITE and SURRY MOUNTAIN LAKE PROJECT SITE; located in Keene, NH and Surry, NH respectively. All services must be provided in accordance with the attached Performance Work Statement.

Period of Performance: 01-FEBRUARY-2017 through 31-JANUARY-2018

SCA Wage Determination 05-2339 (Rev.-19) issued by the Department of Labor on 01/05/2016; is applicable to services performed during the base term. Rates are attached.

**CONTRACTOR MUST SUBMIT RATES USING THE ATTACHED BID

SCHEDULE**

FOB: Destination

NET AMT

0002 1 Job

OPTION OBL / SML JANITORIAL SERVICES [2018]

FFP

Contractor shall furnish all equipment, materials, labor and transportation necessary to provide JANITORIAL/CLEANING SERVICES at the OTTER BROOK LAKE PROJECT SITE and SURRY MOUNTAIN LAKE PROJECT SITE; located in Keene, NH and Surry, NH respectively. All services must be provided in accordance with the attached Performance Work Statement.

Period of Performance: 01-FEBRUARY-2018 through 31-JANUARY-2019

**CONTRACTOR MUST SUBMIT RATES USING THE ATTACHED BID

0003 1 Job

OPTION OBL / SML JANITORIAL SERVICES [2019]

FFP

Contractor shall furnish all equipment, materials, labor and transportation necessary to provide JANITORIAL/CLEANING SERVICES at the OTTER BROOK LAKE PROJECT SITE and SURRY MOUNTAIN LAKE PROJECT SITE; located in Keene, NH and Surry, NH respectively. All services must be provided in accordance with the attached Performance Work Statement.

Period of Performance: 01-FEBRUARY-2019 through 31-JANUARY-2020

**CONTRACTOR MUST SUBMIT RATES USING THE ATTACHED BID

BID SCHEDULE

BID SCHEDULE(S)

**CONTRACTOR MUST SUBMIT RATES USING THE FOLLOWING BID SCHEDULES**

Base Year (February 1, 2017 – January 31, 2018)

Item

Description Frequency Quantity Unit

Price Total

1 Clean office at Otter Brook Lake: clean office, restroom, house restroom and utility sink, refuse removal, vacuum carpet, sweep garage bay floors, and dust office area

Weekly 52

2 Clean block building restroom at Otter Brook Lake

Weekly (May – October)

3 Clean gatehouse at Otter Brook Lake Monthly 12 4 Wash Windows at Otter Brook Lake Three Per Year 3 5 Shampoo carpet at Otter Brook Lake Bi-Annually 2 6 Clean office at Surry Mountain Lake: clean restrooms (2) and the utility sink, refuse removal, vacuum carpet, sweep garage bay floors, and dust office area

Weekly 52

7 Clean gatehouse at Surry Mountain Lake Monthly 12 8 Wash Windows at Surry Mountain Lake Three Per Year 3 9 Shampoo the carpet at Surry Mountain Lake Bi-Annually 2

Total

Option Year 1 (February 1, 2018 – January 31, 2019)

Description Frequency Quantity Unit

Price Total

1 Clean office at Otter Brook Lake: clean office, restroom, house restroom and utility sink, refuse removal, vacuum carpet, sweep garage bay floors, and dust office area

Weekly 52

2 Clean block building restroom at Otter Brook Lake

Weekly (May – October)

3 Clean gatehouse at Otter Brook Lake Monthly 12 4 Wash Windows at Otter Brook Lake Three Per Year 3 5 Shampoo carpet at Otter Brook Lake Bi-Annually 2 6 Clean office at Surry Mountain Lake: clean restrooms (2) and the utility sink, refuse removal, vacuum carpet, sweep garage bay floors, and dust office area

Weekly 52

7 Clean gatehouse at Surry Mountain Lake Monthly 12 8 Wash Windows at Surry Mountain Lake Three Per Year 3

Option Year 1 Total

Option Year 2 (February 1, 2019 – January 31, 2020)

Description Frequency Quantity Unit

Price Total

1 Clean office at Otter Brook Lake: clean office, restroom, house restroom and utility sink, refuse removal, vacuum carpet, sweep garage bay floors, and dust office area

Weekly 52

2 Clean block building restroom at Otter Brook Lake

Weekly (May – October)

3 Clean gatehouse at Otter Brook Lake Monthly 12 4 Wash Windows at Otter Brook Lake Three Per Year 3 5 Shampoo carpet at Otter Brook Lake Bi-Annually 2 6 Clean office at Surry Mountain Lake: clean restrooms (2) and the utility sink, refuse removal, vacuum carpet, sweep garage bay floors, and dust office area

Weekly 52

7 Clean gatehouse at Surry Mountain Lake Monthly 12 8 Wash Windows at Surry Mountain Lake Three Per Year 3

Option Year 2 Total

NOTICE TO OFFERORS

PLEASE DIRECT QUESTIONS TO PAIGE KIMBROUGH at 978‐318‐2869 OR Paige.C.Kimbrough‐Rowan@usace.army.mil. THE SOLICITATION AND RESULTING CONTRACT SHALL BE THE

GOVERNING DOCUMENT IN ALL CASES.

QUOTES CAN BE FAXED OR E‐MAILED TO PAIGE KIMBROUGH AT (978) 318‐8207 or Paige.C.Kimbrough‐Rowan@usace.army.mil. E‐MAIL IS THE PREFERRED METHOD OF SUBMISSION.

Contractors must be REGISTERED and ACTIVE in the System for Awards Management (SAM) database (www.SAM.gov) to be eligible for award (formerly the Central Contractor Registration (CCR) database and the On‐Line Representations and Certifications (ORCA). Please note that Google and Google Chrome are not supported browsers for SAM registration. Mozilla FireFox, Safari, and Internet Explorer are supported browsers.

SAM.gov registration takes approximately 3 weeks (DUNS registration 1‐2 business days; CAGE code validation up to 10 business days; IRS validation and overall submission 7‐10 business days). It is the contractor’s responsibility to track SAM.gov registration and follow‐up with required tasks. SAM.gov registration does not have to be “active” to be able to submit a quote. However, contractors must have an active record before a contract award can be made. If SAM.gov registration is not completed in a timely fashion in accordance with the SAM.gov timelines, the Government reserves the right to disqualify the quote in accordance with FAR 52.204‐7(d).

Provide DUNS number: ___________________________ (telephone 866‐705‐5711 for DUNS)

Provide CAGE code: ______________________________

Provide TAX ID: __________________________________

Per FAR Clause 52.212‐3 Alt I, the Contractor is required to complete the On‐line Representations and Certifications Application (www.SAM.gov) and paragraph (b) if applicable, OR to complete paragraphs (c) thru

(m) of this clause and return with quote.

Section C - Descriptions and Specifications

PERFORMANCE WORK STATEMENT

JANITORIAL SERVICES

U.S. ARMY CORPS OF ENGINEERS

OTTER BROOK LAKE & SURRY MOUNTAIN LAKE

KEENE, NH

Performance Work Statement January 2017

A. GENERAL.

1. Scope. Furnish all equipment, materials, labor and transportation necessary to clean the office, garage, gate house and restrooms at Otter Brook Lake, 480 Branch Road, Keene, NH and Surry Mountain Lake 108 Surry Dam Road, Surry, NH. Services are to be provided in accordance with the following specifications and schedules. Work shall be performed in a timely, and professional manner and to the satisfaction of the Project Manager (PM) or Technical Point of Contact (TPOC).

2. Estimated Quantities. The quantities and schedule shown in the specifications are estimated amounts only and are not guaranteed.

3. Site Visits. Interested offerors are encouraged to visit the job site(s) prior to the submission of their quote. An appointment can be made by contacting the Technical Point of Contact, Park Ranger, Christie Baker at 603-352-4130.

4. Payment. The Contractor will furnish the Technical Point of Contact with a monthly invoice, stating the services performed and the amount to be paid. Payment shall be made monthly for the actual services performed at the applicable contract unit price. The invoice must include the contract number. Invoice may be mailed to Otter Brook Lake, 480 Branch Road, Keene, NH 03431 or emailed to Christie.L.Baker@usace.army.mil. Along with the invoice, the contractor must provide the number of hours spent on-site for the month.

5. Safety. Safety is an integral part of the Corps of Engineers service contracting program.

All work shall be conducted in accordance with the U.S. Army Corps of Engineers Safety and Health requirements Manual (EM 385-1-1, most recent edition), and all applicable federal, state, and local safety and health requirements. A copy of EM 385-1-1 can be accessed electronically at Headquarters USACE website under publications using the following link:

http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf

Modified Activity Hazard Analysis:

A Modified AHA shall be submitted and must cover all the major phases of work. A major phase of work is defined as an operation involving a type of work presenting hazards not experienced in previous operations or where a new subcontractor or work crew is to perform the work. The analysis shall define all activities to be performed, identify the sequence of work, the specific hazards anticipated, and the control measures to be implemented to eliminate or reduce each hazard to an acceptable level. Work shall not proceed on a phase of work until the AHAs have been accepted by the TPOC. A preparatory meeting shall be conducted by the prime contractor to discuss the Modified AHA’s contents with all effected onsite employees. The Modified AHA shall be continuously reviewed and revised to address changing site conditions as appropriate.

The AHA’s shall interface with the Contractor's overall safety and health program.

Emergency Reponses Procedures shall be documented in the Modified AHA and will include a map with directions to the nearest hospital, emergency contact numbers, and onsite First Aid/CPR responders. (See Attached: Modified AHA for Service Contracts.pdf and AHA Form 385-1.pdf)

Required Personnel:

The Contractor shall designate one employee as the site’s Competent Person (CP) who is responsible for ensuring a safe environment for all employees. The CP shall be present at the project site and report to the contractor’s upper management. The CP is required to have related construction and/or service experience.

In addition, when emergency medical services are not accessible within 5 minutes of the work location and there are 2 or more workers onsite, at least 2 employees shall be trained in First Aid and CPR. Minimum qualifications are listed in EM 385-1-1, Section 03.A.02.c.

Accident Reporting:

All accidents and near misses shall be investigated by the Contractor. All work-related recordable injuries, illnesses and property damage accidents (excluding on-the-road vehicle accidents), in which the property damage exceeds $5,000.00, shall be verbally reported to the TPOC or PM within 4 hours of the incident. Serious accidents as described in EM 385-1-1 Section 01.D shall be immediately reported to the TPOC or PM. ENG Form 3394 shall be completed and submitted to the TPOC within five working days of the incident. (See attached ENG 3394 Accident Investigation Report.pdf)

The Contractor shall complete the attached “USACE Contractor Monthly Summary Record of Injuries/Illness and Work Hour Exposure” (for prime and its subcontractors) and forward the completed form to the TPOC no later than close of business on the 5th calendar day of the following month. The method of transmission by the prime contractor to the TPOC shall be electronically. (See attached Contractor Monthly Record of Accidents.xls)

6. Environmentally Preferred Products: Federal contracts for janitorial services require contractors to use or supply products covered by the following environmental programs:

1. Safer Choice (formerly DFE) - Includes all-purpose and specialty cleaners, hand soaps, odor removers, and more (https://www.epa.gov/saferchoice/products).

2. BioPreferred - Includes air fresheners, cleaners, floor protectors, and more (https://www.biopreferred.gov/BioPreferred/faces/pages/ProductCategories.xhtml).

3. CPG - Includes toilet paper, plastic trash bags, recycling containers, and more (https://www3.epa.gov/epawaste/conserve/tools/cpg/products/index.htm).

Products that are identified as “environmentally preferable” are products that have a lesser or reduced effect on human health and the environment when compared with competing products that serve the same purpose. Bio-based will be selected over those which do not carry such designations. This comparison may consider raw materials acquisition, production, manufacturing, products and chemicals, packaging, distribution, reuse, operation, maintenance, or disposal of the product. The following factors to consider when selecting products include: environmental performance, cost performance, bio-based, recycled content, biodegradability, technical performance, and availability.

7. Pre-work Conference. Prior to the start of any work, the Technical Point of Contact will schedule and conduct a “Pre-work Conference”. The Contractor’s Project Manager and Quality Control Personnel will attend this meeting. This conference will be held at the time and location agreeable to the government and contractor. No work may be performed under this contract prior to this conference. The purpose of the conference is to enable the Technical Point of Contact to outline the procedures that will be followed by the Government in its administration of the contract, and to discuss the performance that will be expected from the Contractor. This conference will allow the Contractor an opportunity to ask questions about the Government’s administration and inspection of contract work or obtain other pertinent information that might be required. At the Pre-work conference the contractor shall provide the name of the project superintendent with a telephone number for project coordination.

The following is a general list of items for discussion during this Pre-work Conference:

i. Authority of the Technical Point of Contact.

ii. Contractor’s Safety Program (including sub-contractors).

iii. Activity Hazard Analysis (Submitted & accepted prior to start of work on site).

iv. SDS (Safety Data Sheets)

v. Contractor’s Equipment.

vi. Communications.

vii. Administrative Procedures.

viii. Invoice and payment.

ix. First Aid / CPR Requirements

8. Submittals: Although the Government technically reviews submissions required by this scope of work, it is emphasized that the Contractor’s work must be prosecuted using proper internal controls and review procedures. The documents identified below must be prepared in accordance with the applicable standards, submitted to the Technical Point of Contact for review and accepted by the government prior to the commencement of any work. Initial submittals must be combined into a single document.

Modified Activity Hazard Analysis (AHA) (prior to start of work) Security Verification (E-Verify) (prior to start of work) CPR/First Aid Certification (prior to start of work) Products (approved prior to use) SDS (Safety Data Sheets) Number of hours worked on site by month

9. General Inspection. Upon the completion of each cleaning, the Contractor will perform an inspection of all areas under this contract to ensure compliance with the specifications. The Contractor must be able to commit labor, equipment, and resources to correct deficiencies. A Government representative will accompany the contractor on an inspection of completed work and will identify any contract deficiencies. Any deficiencies noted will be corrected within original contract time frames or appropriate deductions in payment will be made.

10. Schedule. The period of performance will be from 01-FEBRUARY-2017 through 31- JANUARY-2018. The Line Items in this contract shall generally be performed once a week (unless otherwise noted) preferably on Fridays, but an alternate day may be decided upon if the Technical Point of Contact, or Project Manager agrees at the pre-work conference. The time the services shall be performed will also be decided upon during the pre-work conference, but will generally take place during the hours of 8am – 1pm, unless another time is mutually agreed upon and approved by the Project Manager or Technical Point of Contact. Two option years would include the same twelve (12) month period of performance for 2018 and 2019.

Description Frequency

1 Clean office at Otter Brook Lake: Clean office restroom, house restroom, and utility sink, refuse removal, vacuum carpet, sweep garage bay floors, and dust office area.

Once a week

2 Clean block building restroom at Otter Brook Lake Once a week (24 times / year) First week of May – Mid October

3 Clean gatehouse at Otter Brook Lake Once a month 4 Wash windows at Otter Brook Lake Three times / Year (May, July &

September) 5 Shampoo carpet at Otter Brook Lake Bi-Annual (May & October) 6 Clean office at Surry Mountain Lake: Clean restrooms (2) and the utility sink, refuse removal, vacuum carpet, sweep garage bay floors, and dust office area

Once a week

7 Clean gatehouse at Surry Mountain Lake Once a month 8 Wash windows at Surry Mountain Lake Three times / Year (May, July &

September) 9 Shampoo carpet at Surry Mountain Lake Bi-Annual (May & October)

11. Security. The contractor will comply with all established security policies at Otter Brook and

Surry Mountain Lakes. Due to periods of heightened security that may affect the access to the areas covered under this contract, areas may be subject to periodic closures, which in turn may reduce or inhibit the Contractor’s ability to access certain areas. During periods of heightened security, the Government reserves the right, at any time, to close any property or portion of property and reschedule and/or cancel any subsequent service in an area. The Contractor shall be given at least 24 hour notice of any such closure.

12. Contractor Conduct. Alcohol and firearms are prohibited. Contractor and employees must comply with The Code of Federal Regulations (CFR) Title 36 Rules and Regulations.

B. TECHNICAL.

The Contractor must furnish cleaning materials of sufficient quantity and quality to ensure the satisfactory performance of the contract, such as: disinfectant, and cleaning compound, wipes, sponges, brushes, urinal deodorant blocks, etc. No cleaners or other contractor equipment may be left on-site.

All trash receptacles shall be dumped and receptacles shall be wiped cleaned, and a plastic liner (supplied by the contractor) shall be placed in each receptacle once a week. Note: if plastic liners are dry, and do not have anything stuck to them, or something that would cause any odor, the plastic liners may be reused.

All litter will be placed in a Government-supplied dumpster located at the project office area.

Contractor shall submit with request for approval of disinfectant one copy of the manufacturer's Safety

Data Sheet (SDS) for each. All containers shall be clearly labelled. All materials to be used shall be approved in advance by the Project Manager or Technical Point of Contact.

*Note: Government will furnish toilet tissue, and paper towels.

ITEM 1 - OFFICE CLEANING AT OTTER BROOK LAKE

The Office shall be cleaned once a week and shall include cleaning the office restroom, the house restroom, and the office utility sink. It shall also include refuse removal, vacuuming, sweeping and dusting.

The Contractor shall clean and disinfect the inside and outside of all toilets, urinals, sinks, and doors.

The Contractor shall also clean and disinfect all interior walls, ceilings, louvers, and floors. Contractor shall replenish toilet tissue, paper towels, and deodorant blocks in the urinals. Remove trash. Restroom floors are to be swept and wet mopped during each cleaning using a commercial disinfectant diluted in water.

The carpet in the office shall be vacuumed once a week.

Sweep all non-carpeted floors in the office and attached warm-bay garage once a week.

Dust office area once weekly (including but not limited to: window sills, doors and window casings, radiators, etc.).

ITEM 2 - CLEANING OF BLOCK RESTROOM AT OTTER BROOK LAKE

The block restroom shall be cleaned once a week from the first week of May through mid-October (24 cleanings / year.)

The Contractor shall clean and disinfect the inside and outside of all toilets, urinals, sinks, and doors.

The Contractor shall also clean and disinfect all interior walls, ceilings, louvers, and floors. Replenish toilet tissue, paper towels, and deodorant blocks. Remove trash. Floor is to be swept and wet mopped during each cleaning using a commercial disinfectant diluted in water.

ITEM 3 - CLEAN GATEHOUSE AT OTTER BROOK LAKE

Dust, sweep / vacuum and wet mop the top three (3) interior floors and stairway of the Otter Brook Gatehouse, once a month (12 times a year.) Note: There is no water available at the gatehouse. Water must be transported from the office.

ITEM 4 - WASH WINDOWS AT OTTER BROOK LAKE OFFICE

Wash interior and exterior of all windows and clean screens in the office building, three (3) times per year. Window washing shall be performed during the months of May, July and September.

ITEM 5 - SHAMPOO CARPET AT OTTER BROOK LAKE

Shampoo the carpet in the office, two (2) times a year. The carpets shall be shampooed during the months of May and October. Shampooing the carpet needs to be scheduled and approved by the Project Manager, or Technical Point of Contact, at least one week in advance.

ITEM 6 - OFFICE CLEANING AT SURRY MOUNTAIN LAKE

The Office shall be cleaned once a week and shall include cleaning the two restrooms in the office, and the office utility sink. It shall also include refuse removal, vacuuming, sweeping and dusting.

The Contractor shall clean and disinfect the inside and outside of all toilets, urinals, sinks, and doors.

The Contractor shall also clean and disinfect all interior walls, ceilings, louvers, and floors. Replenish toilet tissue, paper towels, and deodorant blocks. Remove trash. Restroom floors are to be swept and wet mopped during each cleaning using a commercial disinfectant diluted in water.

The carpet in the office shall be vacuumed once a week.

Sweep all non-carpeted floors in the office and attached warm-bay garage area once a week.

Dust office area once weekly (including but not limited to: window sills, doors and window casings, radiators, etc.).

ITEM 7 - CLEAN GATEHOUSE AT SURRY MOUNTAIN LAKE

Clean the Surry Mountain Lake Gatehouse once a month. The cleaning shall include: dust and sweep / vacuum the main floor, stairway and bottom floor. Spray and wipe the floor plates, railings and operators with an approved cleaner. Wash the exterior and interior of the two front windows.

ITEM 8 - WASH WINDOWS AT SURRY MOUNTIAN LAKE OFFICE

Wash interior and exterior of all windows and clean screens in the office building, three (3) times per year. Window washing shall be performed during the months of May, July and September.

ITEM 9 - SHAMPOO CARPET AT SURRY MOUNTAIN LAKE

Shampoo the carpet in the office, two (2) times a year. The carpets shall be shampooed during the months of May and October. Shampooing the carpet needs to be scheduled and approved by the Project Manager, or Technical Point of Contact, at least one week in advance.

Section F - Deliveries or Performance

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS UIC

0001 POP 01-FEB-2017 TO

31-JAN-2018

N/A OTTER BROOK LAKE PROJ OF

JOHN ASSENG

480 BRANCH ROAD

KEENE NH 03431-9801

978-318-8481

961405

0002 POP 01-FEB-2018 TO

31-JAN-2019

N/A (SAME AS PREVIOUS LOCATION)

0003 POP 01-FEB-2019 TO

31-JAN-2020

N/A (SAME AS PREVIOUS LOCATION)

Section G - Contract Administration Data

CLAUSES INCORPORATED BY FULL TEXT

252.204-7011 ALTERNATIVE LINE-ITEM STRUCTURE (SEP 2011)

(a) Line items are the basic structural elements in a solicitation or contract that provide for the organization of contract requirements to facilitate pricing, delivery, inspection, acceptance and payment. Line items are organized into contract line items, subline items, and exhibit line items. Separate line items should be established to account for separate pricing, identification (see section 211.274 of the Defense Federal Acquisition Regulation Supplement), deliveries, or funding. The Government recognizes that the line item structure in this solicitation may not conform to every offeror's practices. Failure to correct these issues can result in difficulties in accounting for deliveries and processing payments. Therefore, offerors are invited to propose an alternative line item structure for items on which bids, proposals, or quotes are requested in this solicitation to ensure that the resulting contract structure is economically and administratively advantageous to the Government and the Contractor.

(b) If an alternative line item structure is proposed, the structure must be consistent with subpart 204.71 of the Defense Federal Acquisition Regulation Supplement and PGI 204.71. A sample solicitation line-item structure and a corresponding offer of a proposed alternative line-item structure follow.

Solicitation:

Item No. Supplies/Service Quantity Unit Unit price Amount 0001............................ Computer, Desktop with 20 EA CPU, Monitor, Keyboard and Mouse.

Alternative line-item structure offer where monitors are shipped separately:

Item No. Supplies/Service Quantity Unit Unit Price Amount 0001............................ Computer, Desktop with 20 EA CPU, Keyboard and Mouse.

0002............................ Monitor................. 20 EA

(End of provision)

252.211-7003 ITEM UNIQUE IDENTIFICATION AND VALUATION (MAR 2016)

(a) Definitions. As used in this clause-

Automatic identification device means a device, such as a reader or interrogator, used to retrieve data encoded on machine-readable media.

Concatenated unique item identifier means--

(1) For items that are serialized within the enterprise identifier, the linking together of the unique identifier data elements in order of the issuing agency code, enterprise identifier, and unique serial number within the enterprise identifier; or

(2) For items that are serialized within the original part, lot, or batch number, the linking together of the unique identifier data elements in order of the issuing agency code; enterprise identifier; original part, lot, or batch number; and serial number within the original part, lot, or batch number.

Data Matrix means a two-dimensional matrix symbology, which is made up of square or, in some cases, round modules arranged within a perimeter finder pattern and uses the Error Checking and Correction 200 (ECC200) specification found within International Standards Organization (ISO)/International Electrotechnical Commission (IEC) 16022.

Data qualifier means a specified character (or string of characters) that immediately precedes a data field that defines the general category or intended use of the data that follows.

DoD recognized unique identification equivalent means a unique identification method that is in commercial use and has been recognized by DoD. All DoD recognized unique identification equivalents are listed at http://www.acq.osd.mil/dpap/pdi/uid/iuid_equivalents.html.

DoD item unique identification means a system of marking items delivered to DoD with unique item identifiers that have machine-readable data elements to distinguish an item from all other like and unlike items. For items that are serialized within the enterprise identifier, the unique item identifier shall include the data elements of the enterprise identifier and a unique serial number. For items that are serialized within the part, lot, or batch number within the enterprise identifier, the unique item identifier shall include the data elements of the enterprise identifier; the original part, lot, or batch number; and the serial number.

Enterprise means the entity (e.g., a manufacturer or vendor) responsible for assigning unique item identifiers to items.

Enterprise identifier means a code that is uniquely assigned to an enterprise by an issuing agency.

Government's unit acquisition cost means--

(1) For fixed-price type line, subline, or exhibit line items, the unit price identified in the contract at the time of delivery;

(2) For cost-type or undefinitized line, subline, or exhibit line items, the Contractor's estimated fully burdened unit cost to the Government at the time of delivery; and

(3) For items produced under a time-and-materials contract, the Contractor's estimated fully burdened unit cost to the Government at the time of delivery.

Issuing agency means an organization responsible for assigning a globally unique identifier to an enterprise, as indicated in the Register of Issuing Agency Codes for ISO/IEC 15459, located at http://www.aimglobal.org/?Reg_Authority15459.

Issuing agency code means a code that designates the registration (or controlling) authority for the enterprise identifier.

Item means a single hardware article or a single unit formed by a grouping of subassemblies, components, or constituent parts.

Lot or batch number means an identifying number assigned by the enterprise to a designated group of items, usually referred to as either a lot or a batch, all of which were manufactured under identical conditions.

Machine-readable means an automatic identification technology media, such as bar codes, contact memory buttons, radio frequency identification, or optical memory cards.

Original part number means a combination of numbers or letters assigned by the enterprise at item creation to a class of items with the same form, fit, function, and interface.

Parent item means the item assembly, intermediate component, or subassembly that has an embedded item with a unique item identifier or DoD recognized unique identification equivalent.

Serial number within the enterprise identifier means a combination of numbers, letters, or symbols assigned by the enterprise to an item that provides for the differentiation of that item from any other like and unlike item and is never used again within the enterprise.

Serial number within the part, lot, or batch number means a combination of numbers or letters assigned by the enterprise to an item that provides for the differentiation of that item from any other like item within a part, lot, or batch number assignment.

Serialization within the enterprise identifier means each item produced is assigned a serial number that is unique among all the tangible items produced by the enterprise and is never used again. The enterprise is responsible for ensuring unique serialization within the enterprise identifier.

Serialization within the part, lot, or batch number means each item of a particular part, lot, or batch number is assigned a unique serial number within that part, lot, or batch number assignment. The enterprise is responsible for ensuring unique serialization within the part, lot, or batch number within the enterprise identifier.

Type designation means a combination of letters and numerals assigned by the Government to a major end item, assembly or subassembly, as appropriate, to provide a convenient means of differentiating between items having the same basic name and to indicate modifications and changes thereto.

Unique item identifier means a set of data elements marked on items that is globally unique and unambiguous. The term includes a concatenated unique item identifier or a DoD recognized unique identification equivalent.

Unique item identifier type means a designator to indicate which method of uniquely identifying a part has been used. The current list of accepted unique item identifier types is maintained at http://www.acq.osd.mil/dpap/pdi/uid/uii_types.html.

(b) The Contractor shall deliver all items under a contract line, subline, or exhibit line item.

(c) Unique item identifier. (1) The Contractor shall provide a unique item identifier for the following:

(i) Delivered items for which the Government's unit acquisition cost is $5,000 or more, except for the following line items:

Contract line, subline, or exhibit line item No. Item description

(ii) Items for which the Government's unit acquisition cost is less than $5,000 that are identified in the Schedule or the following table:

Contract line, subline, or exhibit line item No. Item description

(If items are identified in the Schedule, insert ``See Schedule'' in this table.)

(iii) Subassemblies, components, and parts embedded within delivered items, items with warranty requirements, DoD serially managed reparables and DoD serially managed nonreparables as specified in Attachment Number ----.

(iv) Any item of special tooling or special test equipment as defined in FAR 2.101 that have been designated for preservation and storage for a Major Defense Acquisition Program as specified in Attachment Number ----.

(v) Any item not included in paragraphs (c)(1)(i), (ii), (iii), or

(iv) of this clause for which the contractor creates and marks a unique item identifier for traceability.

(2) The unique item identifier assignment and its component data element combination shall not be duplicated on any other item marked or registered in the DoD Item Unique Identification Registry by the contractor.

(3) The unique item identifier component data elements shall be marked on an item using two dimensional data matrix symbology that complies with ISO/IEC International Standard 16022, Information technology--International symbology specification--Data matrix; ECC200 data matrix specification.

(4) Data syntax and semantics of unique item identifiers. The Contractor shall ensure that--

(i) The data elements (except issuing agency code) of the unique item identifier are encoded within the data matrix symbol that is marked on the item using one of the following three types of data qualifiers, as determined by the Contractor:

(A) Application Identifiers (AIs) (Format Indicator 05 of ISO/IEC International Standard 15434), in accordance with ISO/IEC International Standard 15418, Information Technology--EAN/UCC Application Identifiers and Fact Data Identifiers and Maintenance and ANSI MH 10.8.2 Data Identifier and Application Identifier Standard.

(B) Data Identifiers (DIs) (Format Indicator 06 of ISO/IEC International Standard 15434), in accordance with ISO/IEC International Standard 15418, Information Technology--EAN/UCC Application Identifiers and Fact Data Identifiers and Maintenance and ANSI MH 10.8.2 Data Identifier and Application Identifier Standard.

(C) Text Element Identifiers (TEIs) (Format Indicator 12 of ISO/IEC International Standard 15434), in accordance with the Air Transport Association Common Support Data Dictionary; and

(ii) The encoded data elements of the unique item identifier conform to the transfer structure, syntax, and coding of messages and data formats specified for Format Indicators 05, 06, and 12 in ISO/IEC International Standard 15434, Information Technology-Transfer Syntax for High Capacity Automatic Data Capture Media.

(5) Unique item identifier.

(i) The Contractor shall--

(A) Determine whether to--

(1) Serialize within the enterprise identifier;

(2) Serialize within the part, lot, or batch number; or

(3) Use a DoD recognized unique identification equivalent (e.g. Vehicle Identification Number); and

(B) Place the data elements of the unique item identifier (enterprise identifier; serial number; DoD recognized unique identification equivalent; and for serialization within the part, lot, or batch number only: Original part, lot, or batch number) on items requiring marking by paragraph (c)(1) of this clause, based on the criteria provided in MIL-STD-130, Identification Marking of U.S.

Military Property, latest version;

(C) Label shipments, storage containers and packages that contain uniquely identified items in accordance with the requirements of MIL-STD-129, Military Marking for Shipment and Storage, latest version; and

(D) Verify that the marks on items and labels on shipments, storage containers, and packages are machine readable and conform to the applicable standards. The contractor shall use an automatic identification technology device for this verification that has been programmed to the requirements of Appendix A, MIL-STD-130, latest version.

(ii) The issuing agency code--

(A) Shall not be placed on the item; and

(B) Shall be derived from the data qualifier for the enterprise identifier.

(d) For each item that requires item unique identification under paragraph (c)(1)(i), (ii), or (iv) of this clause or when item unique identification is provided under paragraph (c)(1)(v), in addition to the information provided as part of the Material Inspection and Receiving Report specified elsewhere in this contract, the Contractor shall report at the time of delivery, as part of the Material Inspection and Receiving Report, the following information:

(1) Unique item identifier.

(2) Unique item identifier type.

(3) Issuing agency code (if concatenated unique item identifier is used).

(4) Enterprise identifier (if concatenated unique item identifier is used).

(5) Original part number (if there is serialization within the original part number).

(6) Lot or batch number (if there is serialization within the lot or batch number).

(7) Current part number (optional and only if not the same as the original part number).

(8) Current part number effective date (optional and only if current part number is used).

(9) Serial number (if concatenated unique item identifier is used).

(10) Government's unit acquisition cost.

(11) Unit of measure.

(12) Type designation of the item as specified in the contract schedule, if any.

(13) Whether the item is an item of Special Tooling or Special Test Equipment.

(14) Whether the item is covered by a warranty.

(e) For embedded subassemblies, components, and parts that require DoD unique item identification under paragraph (c)(1)(iii) of this clause, the Contractor shall report as part of, or associated with, the Material Inspection and Receiving Report specified elsewhere in this contract, the following information:

(1) Unique item identifier of the parent item under paragraph (c)(1) of this clause that contains the embedded subassembly, component, or part.

(2) Unique item identifier of the embedded subassembly, component, or part.

(3) Unique item identifier type.**

(4) Issuing agency code (if concatenated unique item identifier is used).**

(5) Enterprise identifier (if concatenated unique item identifier is used).**

(6) Original part number (if there is serialization within the original part number).**

(7) Lot or batch number (if there is serialization within the lot or batch number).**

(8) Current part number (optional and only if not the same as the original part number).**

(9) Current part number effective date (optional and only if current part number is used).**

(10) Serial number (if concatenated unique item identifier is used).**

(11) Description.

** Once per item.

(f) The Contractor shall submit the information required by paragraphs (d) and (e) of this clause as follows:

(1) End items shall be reported using the receiving report capability in Wide Area WorkFlow (WAWF) in accordance with the clause at 252.232-7003. If WAWF is not required by this contract, and the contractor is not using WAWF, follow the procedures at http://dodprocurementtoolbox.com/site/uidregistry/.

(2) Embedded items shall be reported by one of the following methods--

(i) Use of the embedded items capability in WAWF;

(ii) Direct data submission to the IUID Registry following the procedures and formats at http://dodprocurementtoolbox.com/site/uidregistry/; or

(iii) Via WAWF as a deliverable attachment for exhibit line item number (fill in) ----, Unique Item Identifier Report for Embedded Items, Contract Data Requirements List, DD Form 1423.

(g) Subcontracts. If the Contractor acquires by subcontract any items for which item unique identification is required in accordance with paragraph (c)(1) of this clause, the Contractor shall include this clause, including this paragraph (g), in the applicable subcontract(s), including subcontracts for commercial items.

(End of clause)

Section H - Special Contract Requirements

CONTRACTOR SECURITY REVIEW

ANTI‐TERRORISM / OPERATIONS SECURITY REVIEW

The contractor and all associated sub-contractors shall receive a brief/training (provided by the RA) on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the Technical Point of Contact NLT 5 calendar days after the completion of the training.

The Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the Technical Point of Contact no later than 3 business days after the initial contract award.

CLAUSES INCORPORATED BY REFERENCE

52.223-2 Affirmative Procurement of Biobased Products Under Service and Construction Contracts

SEP 2013

52.223-5 Pollution Prevention and Right-to-Know Information MAY 2011 52.225-25 Prohibition on Contracting with Entities Engaging in Certain

Activities or Transactions Relating to Iran-- Representation and Certifications.

OCT 2015

Section I - Contract Clauses

CLAUSES INCORPORATED BY REFERENCE

52.223-10 Waste Reduction Program MAY 2011 52.232-39 Unenforceability of Unauthorized Obligations JUN 2013 52.232-40 Providing Accelerated Payments to Small Business

Subcontractors

DEC 2013

52.233-3 Protest After Award AUG 1996 52.242-15 Stop-Work Order AUG 1989 52.247-34 F.O.B. Destination NOV 1991 252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights SEP 2013 252.203-7005 Representation Relating to Compensation of Former DoD

Officials

NOV 2011

252.204-7003 Control Of Government Personnel Work Product APR 1992 252.204-7012 Safeguarding Covered Defense Information and Cyber

Incident Reporting

OCT 2016

252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support

MAY 2016

252.223-7006 Prohibition On Storage, Treatment, and Disposal of Toxic or Hazardous Materials

SEP 2014

252.225-7048 Export-Controlled Items JUN 2013 252.232-7010 Levies on Contract Payments DEC 2006 252.243-7001 Pricing Of Contract Modifications DEC 1991 252.244-7000 Subcontracts for Commercial Items JUN 2013

CLAUSES INCORPORATED BY FULL TEXT

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (OCT 2016)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF 1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show--

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers.