RFI Answers.pdf

W912TF-23-C-0003: RFIs

Q1: Is this is a follow-on requirement or a new contract? If it is a follow-on contract, could you please provide the incumbent contract number and the awarded price?

A1: This is continuation of existing contract. The incumbent is Kerry Gagniere, 978-846-3590.

Q2: How many people are currently working under this contract?

A2: One (1)

Q3: How many FTE's are required to perform under this contract?

A3: One (1)

Q4: Please confirm if this a full-time or part-time position.

A4: Full-time

Q5: Is the Government requiring that offerors have a Facility Security Clearance (FCL) at the time of award?

A5: Typically, the background check is completed for personnel after contract award.

Q6: In PWS paragraph 1.4.12 Contractor Travel it states: (page 11 of 21)

Travel to other government facilities or other contractor facilities may be required and will be specified in the PWS. All travel requirements (including plans, agenda, itinerary, or dates) shall be handled at contractor level. The estimated additional travel shall be up to 2,000 miles per year with a not-to-exceed dollar threshold of $1500. This must be pre-approved by the government

(subject to local policy procedures), and is on a strictly cost reimbursable basis. Costs for travel shall be billed in accordance with the regulatory implementation of Public Law 99-234 and FAR

31.205-46 Travel Costs (subject to local policy & procedures; may reference FAR). Temporary

Duty (TDY) is not authorized for this contract.

• How many travel(s) will occur in one year?

o A6(a): Approximately, two times per month.

• Please confirm if the locations of the above travel are those specified in Technical Exhibit

3.

o A6(b): Yes, the locations in Exhibit 3 are current Armory locations.

• Does the above travel include training(s)? or the above travel is exclusive only in performing the tasks outlined in paragraph 5 of the PWS?

o A6(c): Does not include training.

• Will the government provide a CLIN where the offeror needs to input the price cost for the option years? Also does the offeror need to include the travel cost in the CLIN?

o A6(d): See the solicitation for CLIN structure. Travel costs must be annotated on the quote.

Q7: Is this solicitation for one (1) Behavioral Health Specialist?

A7: Yes.

Q8: Can the BHS work remotely/telework all year?

A8: Remote work will be by exception, usually due to hazardous weather or other extenuating circumstances.

Q9: If the work can be done via telework can the BHS live in any state or in New Hampshire only?

A9: The BHS can live in a bordering state and commute daily to Concord, but must be licensed to practice independently in NH.

Q10: Just want to verify that the locations listed throughout the state will only receive service once a year.

A10: Visits to outlying areas could be more than annually, but will be decided based on need.

Q11: Will the Government be providing an SF1449 for this Solicitation?

A11: SF1449 will be provided at time of award.

Q12: If no SF1449 will be provided, how does the Government request offerors indicate agreement with the terms and conditions of the Solicitation? Will a written statement suffice?

A12: If awarded the contract, a 1449 will be issued for award. Any offer should be signed by an appropriate agent of the offeror indicating their concurrence and acceptance of all terms and conditions.

Q13: Does the Government want offerors to include a Cover Letter signed by an authorized person of our firm? In lieu of this, would the Government accept a Title Page with our relevant company information?

A13: Neither a cover letter nor title page is required.

Q14: Please confirm if the Government is requesting that proposals consist of three SEPARATE and “stand-alone” file submissions: Price, Technical, and Past Performance?

A14: Three separate sections are required, however they may be combined into a single PDF document for ease of submission.

Q15: Will the Government be providing a pricing template/Schedule B for this requirement? If not, should offerors create their own template? If so, how will the Government ensure like comparisons among the various offerors to ensure equity in evaluation?

A15: Per the solicitation, we are requesting pricing on the following:

• CLIN 0001: Behavioral Health Professional Services in accordance with the PWS.

Base Year. (QTY= 1 JOB)

• CLIN 0002: Behavioral Health Professional Services in accordance with the PWS.

Option Year 1. (QTY= 1 JOB)

• CLIN 0003: Behavioral Health Professional Services in accordance with the PWS.

Option Year 2. (QTY= 1 JOB)

Q16: Please confirm that a Compensation Plan is NOT required to be submitted with offerors’ proposals?

A16: A Compensation Plan is not required.

Q17: If a Compensation Plan IS required, will the Government also require an accompanying

Compensation Plan narrative?

A17: See answer to question 15.

Q18: What is the font size requirement/limitation, if any?

A18: There are no font size requirement/limitations.

Q19: Is there a page limitation for the Technical proposal?

A19: No.

Q20: For the Technical portion, is the Government looking for a Company Introduction and the

SF1449 (if any) or a Cover Letter specifying the extent of agreement, etc.?

A20: No set format for the technical portion, offerors should provide sufficient detail to ensure technical capability is verifiable.

Q21: For the Technical portion, should offerors place their Cover Letter, Agreement with Terms, and Acknowledgement of Amendments (if any) alongside the offeror’s Reps & Certs?

A21: See answer to question 20.

Q22: For the Reps & Certs – if the offeror has completed them and they are current in SAM, may we simply provide an affirmation that our SAM representations and certifications are current and correct? Are there any Reps & Certs the Government needs to see separately acknowledged/completed outside of those already in SAM (e.g., 52.204-24, 52.204-26)?

A22: Upon receipt of quotes, SAM documents including reps and certs will be pulled to check for currency.

Q23: For the Past Performance section, can the Government please confirm that there is no requirement to submit CPARS or PPQs with the proposal?

A23: Confirm.

Q24: For the Past Performance section, is the Government requesting a list of our relevant past performance containing various POCs, agencies, and narrative descriptions of the work performed?

A24: Past performance submissions should be sufficient in detail to demonstrate successful performance on recent and relevant contracts. See answers 25 and 26.

Q25: For the Past Performance section, please provide how the Government is defining

“relevant” in this case.

A25: Relevance is projects similar in size and scope as this requirement

Q26: For the Past Performance section, please provide how the Government is defining “recent” in this case.

A26: Though not spelled out typically we see past performance within a 5 year period

Q27: Solicitation page 8 of 41, Sec. 11.c states we must hold our offers firm for 30 days from the date of offer. However, SAM.gov states it must be 60 days. Which is correct?

A27: Quotes must be valid for 60 days.

Q28: For pricing purposes, are the services for multiple labor categories (i.e., what levels of

Behavioral Health Specialist apply)?

A28: The contractor shall ensure all employees possess a valid license issued by the NH Board of Mental Health Practitioners. The contractor shall also have one (1) years’ experience post-licensing. The contractor shall also possess Master’s degree in social work earned from a school that is fully accredited by the Council on Social Work Education (CSWE); or a Master’s degree in clinical mental health counseling from a graduate program fully accredited by the Council for

Accreditation of Counseling and Related Educational Programs (CACREP).

Q29: If there are multiple labor categories, how many FTE are required for each labor category?

A29: 1 FTE

Q30: Is this requirement for a full-time equivalent (i.e., 1,920 hours per year), or will it require only part-time support? If part-time, please provide the anticipated level (i.e., number of hours) required.

A30: 1 FTE

Q31: Historically, how many FTE and what number of hours have been provided to fulfill this requirement?

A31: 1 FTE

Q32: Please provide the company name, contract number, and period of performance for any incumbent contract/contractor currently providing these services.

A32: SEBA, W912TF-22-P-0008, 01JUN22-31MAY23

Q33: Will any of these FTE be considered Service Contract Act employees?

A33: All positions will be considered service contract employees.

Q34: The PWS does not identify whether the required services are to be classified as Personal or

Non-Personal Services. In order to price appropriately, please identify whether these services will be classified as Personal or Non-Personal Services.

A34: non-personal services

Q35: Is there an incumbent to this solicitation? If so, can you provide the contract #, awardee and award amount?

A35: Yes; Company name; Seba Professional Services LLC; Contract number: W912TF-22-P-

0008; Award amount: $99,658.20. (Please note that this contract did not have any option years).

Q36: How many contractors are currently filling this role?

A36: 1 FTE

Q37: Period of performance on Sam.gov description and 1.3 of PWS differ, can you please confirm PoP dates?

A37: Apologies for the confusion on this. The correct PoP is annotated in the PWS as shown below:

BASE YEAR: 01 June 2023 - 31 May 2024

OY1: 01 June 2024 - 31 May 2025

OY2: 01 June 2025 - 31 May 2026

*An amendment will be posted to fix this discrepancy.

Q38: Telework authorization is contradicted in section 1.4.1 and 1.4.1.1. Is Telework authorized?

A38: Please see answer to question 8.

Q39: Does the Mental Health Practitioner participate in a on-call or hotline BH service?

A39: There is no hotline service; however, there may be situations where the contractor may be required to maintain availability to provide on-call services to respond to emergencies.

Q40: Will the Mental Health Practitioner be issued a phone?

A40: Yes.

Q41: How many weekend events will the Mental Health Practitioners typically be required to attend to?

A41: The contractor may be required to support monthly events/drill periods. Typically, this will be one weekend per month.

Q42: Historically, how many days does this position travel per year?

A42: Travel 2 times per month to the locations identified in Exhibit 3.

Q43: Please confirm a resume is required for the technical proposal?

A43: Resume is required NLT 10 days prior to the start of the performance period.

Q44: Will a SF1449 be posted for pricing submission?

A44: An SF1449 will be issued at time of award. Please see CLIN structure in the solicitation for pricing/quote/CLIN format.

Q45: Is this a new requirement?

A45: Yes.

Q46: If not, can the Government please provide the incumbent name and contract number?

A46: This is a new requirement. See answer to question 35 for the previous awardee information.

Q47: Will the Government consider a 1-3 days proposal extension?

A47: The government does not think a proposal extension is necessary at this time.

Q48: Provisions 52.212-2 Past Performance. For offerors with no relevant past performance, will a neutral rating be considered satisfactory?

A48: Yes

Q49: Is there an incumbent contract? If so, what is the contract number?

A49: Please see answer to question 35.

Q50: Is the position currently filled?

A50: Yes.

Q51: PWS 1.4.1 states that telework is not authorized; however, PWS 1.4.1.1 states that the

Government does permit telework in support of this required (at the Government's discretion).

Please clarify this contradiction.

A51: Please see answer to question 8.

Q52: PWS 1.4.1 states that the contractor will work on drill weekends. Will the contractor receive comp days during the week on drill weekends?

A52: Yes.

Q53: PWS 1.4.1 states that the contractor will maintain availability 24 hrs a day, seven days per week, to ensure on-call availability. Due to the requirement to pay employees in an on call status, this requirement significantly increases the costs of the services. Please confirm that the on-call requirement is correctly stated.

A53: We want the contractor to be prepared for situations when they will need to be available on-call to respond to emergency situations. However, there is not a requirement that the contractor is always on-call available 24/7. These situations will be clearly communicated to the contracted person to ensure we have adequate staff coverage to respond.

Q54: PWS 1.4.12 Contractor Travel has a ceiling amount of $1,500.00 for anticipate travel.

Should this amount be added as a separate CLIN in the pricing?

A54: Pricing will be captured in the base CLINs on the award, but should be annotated on offers for evaluation purposes.

Q55: PWS 1.4.7 states that the contractor must provide an employee resume; Technical Exhibit 2 states that the contractor resume must be provided no later than 10 days before the start of the period of performance. Is a candidate resume required for proposal submission?

A55: Resume is required NLT 10 days prior to the start of the performance period.