2021-01-26 - TTB HVAC PWS.pdf

PERFORMANCE WORK STATEMENT

Evaluation and Reporting of Mechanical Equipment

Tactical Training Base Kelley, Camp Edwards

January 12, 2021

TABLE OF CONTENTS

1.0 OVERVIEW

1.1 DESCRIPTION OF SERVICES

1.2 OBJECTIVES

1.3 SCOPE ............................................................................................................................ ……….. 3

1.4 HVAC‐R SERVICES REQUIREMENTS……………………………………………………………………………………………….3

1.5 EVALUATION RECORDS………………………………………………………………………………………………………………..4

1.6 QUALITY CONTROL

1.7 QUALITY ASSURANCE

2.0 GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

2.1 FACILITIES

2.2 SERVICES

3.0 CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES

3.1 GENERAL

3.2 MANAGEMENT

3.3 EQUIPMENT

4.0 GENERAL INFORMATION

4.1 HOURS OF OPERATION

4.2 FEDERAL OBSERVED HOLIDAYS

4.3 UNFORESEEN FACILITY CLOSURES

4.4 INSTALLATION REGULATIONS

4.5 PHYSICAL SECURITY

4.6 ANTI‐TERRORISM AND OPERATIONS SECURITY

4.7 POST AWARD CONFERENCE/PERIODIC PROGRESS MEETINGS

4.8 CONTRACTING OFFICER’S REPRESENTATIVE (COR)

4.9 KEY PERSONNEL

4.10 IDENTIFICATION OF CONTRACTOR EMPLOYEES

4.11 CONTRACTOR PERSONNEL CONDUCT

4.12 JOINT ETHICS REGULATION

4.13 COMBATING TRAFFICKING IN PERSONS

4.14 ORGANIZATIONAL CONFLICTS OF INTEREST (OCI)

4.15 FIRE PROTECTION

4.16 ENVIRONMENTAL PROTECTION

4.17 SAFETY REQUIREMENTS

5.0 ATTACHMENT LISTING

6.0 APPLICABLE PUBLICATIONS

7.0 DEFINITIONS AND ACRONYMS

PERFORMANCE WORK STATEMENT

HVAC-R REPAIR SERVICES AND PREVENTATIVE MAINTENANCE

PART 1

1.0 OVERVIEW

This is a non-personnel service contract to evaluate the working condition of exterior HVAC systems within the Camp Edwards Training Base TTB compound. The Government shall not exercise any supervision or control over contract service providers performing the services herein. Such contract service providers shall be accountable solely to the contractor who, in turn is responsible to the Government.

1.1 DESCRIPTION OF SERVICES

Camp Edwards has a requirement for mechanical equipment and systems evaluation services for HVAC equipment installed at the TTB. The mechanical equipment contained on the TTB encompasses a variety of 5, 10 and 20 ton Johnson Controls packaged HVAC-R units with a total count of fifty nine units. The units are ground mounted. Fourteen of the units are shore powered and the remainder are generator powered. The contractor shall provide a comprehensive evaluation along with a detailed report for each of the fifty nine units.

1.2 OBJECTIVES

The contractor shall accomplish all tasks to meet the requirements of this Performance Work Statement (PWS). The final product will be a comprehensive report for each and every HVAC-R unit. At a minimum provide all of the information as outlined in the attachments and listed below.

1.3 SCOPE

The contractor shall provide services in accordance with the terms, conditions, and standards contained herein. Services required, the locations to be serviced, and the levels of services are established in this PWS. All requirements provided by the government are estimates only.

1.4 HVAC-R SERVICES REQUIREMENTS

1.4.1. The contractor shall provide all personnel, equipment, tools, materials, vehicles, supervision, and other items and services necessary to perform a detailed HVAC-R evaluation on each of the units. The contractor shall perform all services required to fully operate and evaluate each unit to include use of various parts, nitrogen or refrigerants. In the event of a power issue or lack of power, the contractor shall be prepared to wire and power each unit from a generator provided by this vendor.

1.4.2. The contractor shall inspect and test all parts, components and ductwork of each system to determine which parts, components and ductwork need replacement and/or repair.

1.4.3. The contractor shall evaluate cleanliness level of all units and determine action needed to bring units to proper cleanliness level.

1.4.4. The contractor shall inspect all fluids, refrigerant levels and air filters to determine which units need fluids changed/added, refrigerant added and air filters replaced.

1.4.5. The contractor shall determine if new temperature control units for each HVAC unit will allow each unit to be permanently set by base operations staff and not adjustable by tent occupants.

1.4.6. The contractor will provide a detailed written report for each HVAC unit within the TTB. The written report will include an overall evaluation of the condition and effectiveness of the unit, an itemization of repairs needed for the unit which should include itemized list of needed parts and an estimated time of labor. A cost estimate for all necessary repairs shall be listed for each unit after completion of evaluation.

1.4.7. If any significant design or setup flaws are discovered during the evaluation, the contractor will provide comments on the overall design or list by isolated individual incidences. Identified design or setup flaws will be accompanied by recommendations for remediation.

1.5 EVALUATION RECORDS

The contractor shall provide and maintain a file of record (both hard copy and a searchable electronic copy) for each piece of equipment evaluated. The file shall contain data relative to each piece of equipment to include at a minimum: Technicians name, Manufacturer, Model number, Serial number, Identification nomenclature, BTU’s, equipment location, specific location, parts and material data for all parts required, replacement recommendations, part numbers and brands along with associated cost at that time, any and all recommended repairs to made with an estimate of hours and labor cost, provide remarks and notes of equipment condition needed. The report for each unit shall also include the items in attachment 5.1.1.2 and 5.1.1.3

1.6 QUALITY CONTROL

The Contractor shall implement and maintain a quality control system that identifies and results in correction of potential and actual problem areas throughout the entire scope of the contract.

Three copies of the Contractor's Quality Control Plan (QCP) shall be provided to the KO at the pre-performance post-award conference or five (5) days prior to contract start date, whichever comes first. The QCP shall be implemented on contract start date. The Government will make final review and acceptance of the QCP and any subsequent changes. The Contractor shall provide three updated/revised copies to the KO 5 working days prior to any planned change (subject to Government acceptance). The Contractor's quality control system shall:

1.6.1. Be structured to assure independence from any other parts of the Contractor’s organization.

1.6.2. Have direct accountability to the Contractor’s top management.

1.6.3. Contain methods of written and verbal communication with the Government regarding performance of the contract.

1.6.4. Contain processes for corrective action without dependence upon Government direction.

1.6.5. Contain, as a minimum, specific surveillance techniques for contract services.

1.6.6. Include a customer complaint feedback system, for correction of validated complaints and to inform the customer of corrections. At a minimum, the customer complaint system shall contain methods for the customer to file complaints with the Contractor, forms to be utilized by the customers, procedures for investigation of the complaint and feedback to the customer and the Government on the results and actions taken on the complaint.

1.6.7. Maintain records of all Contractor quality control checks and corrective actions.

This file shall be maintained by the Contractor throughout the term of this contract and shall be made available to the KO or designated representative during the term of this contract. The Contractor shall retain his quality control files for not less than one year after completion or termination of the contract.

1.6.8. Address Quality Control (QC) oversight of project management and administration.

1.7 QUALITY ASSURANCE

1.7.1. PERFORMANCE REQUIREMENTS

1.7.1.1. Performance standards define desired services. The Government performs surveillance to determine if the contractor meets or does not meet these standards.

1.7.1.2. The Performance Requirements Summary Matrix, shown in Table 1 below includes performance standards. The Government shall use these standards to determine contractor performance and shall compare contractor performance to the Acceptable Quality Level (AQL).

Table 1. Performance Requirements Summary Matrix

Task Standard Acceptable

Quality Level Surveillance

Method Rating

Environmental Requirements

Compliance with all federal, state, local, army regulations policies and standards.

No environmental Violations

Direct Observation, Customer complaints, Maintenance reports.

Favorable Performance Rating

Protection of Facilities and Equipment

Minimum disruption to facilities and operations.

Protection of facilities and equipment

No major violations Direct Observation, Customer complaints

Favorable Performance Rating

Safety Compliance with all OSHA, Federal, State and Army standards and regulations.

No safety violations Direct Observation, Customer complaints

Favorable Performance Rating

Workmanship Work shall conform to industry codes, Contractor shall provide properly trained and/or certified technicians for the equipment being serviced.

All technicians properly trained, certified and able to perform duties in a timely manner without call backs to repeat repairs.

(right the first time)

Direct Observation, Customer Satisfaction.

Maintenance reports.

Favorable Performance Rating

Record Keeping Provide all maintenance records and all refrigerant compliance forms.

All maintenance and repair records properly documented, Refrigerant compliance documents provided, All documents turned over to COR in a timely manner.

Direct Observation, Review of Maintenance records.

Favorable Performance Rating

1.7.2. METHODS OF QA SUREVEILLANCE

1.7.2.1. Various methods exist to monitor performance. The COR shall use the surveillance methods listed below in the administration of the Quality Assurance Surveillance Plan (QASP). The QASP plan defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.7.2.2. Regardless of the surveillance method, the COR shall always contact the contractor’s project manager or on-site representative when a defect is identified and inform the project manager or on-site representative of the specifics of the problem. The COR shall be responsible for monitoring the contractor’s performance in meeting a specific performance standard/AQL.

1.7.2.2.1. DIRECT OBSERVATION. (Can be performed periodically or through 100% surveillance.)

1.7.2.2.2. CUSTOMER COMPLAINTS/SATISFACTION. Any

Government employee that observes unacceptable services, either incomplete or not performed should immediately contact the COR.

1.7.2.2.3. RECORDS. The COR shall inspect all compliance records required to ensure contractor compliance.

1.7.3. RATINGS

1.7.3.1. Metrics and methods are designed to determine if performance exceeds, meets, or does not meet a given standard and acceptable quality level.

A rating scale shall be used to determine a positive or negative outcome. The following ratings shall be used:

ACCEPTABLE: Performance meets contractual requirements.

UNACCEPTABLE: Performance does not meet contractual requirements.

1.7.4. DOCUMENTING PERFORMANCE

1.7.4.1. ACCEPTABLE PERFORMANCE.

1.7.4.1.1. The Government shall document positive performance (See Template 1, Performance Report). Any report may become a part of the supporting documentation.

1.7.4.2. UNACCEPTABLE PERFORMANCE.

1.7.4.2.1. When unacceptable performance occurs, the COR shall inform the contractor. This will normally be in writing unless circumstances necessitate verbal communication. In any case the COR shall document the discussion and place it in the COR file.

1.7.4.2.2. When the COR determines formal written communication is required, the COR shall prepare a Contract Discrepancy Report (CDR), and present it to the contractor's project manager or on-site representative (See Template 2, Contract Discrepancy Report).

1.7.4.2.3. The contractor shall acknowledge receipt of the CDR in writing within twenty four (24) hours of receipt. The CDR shall specify if the contractor is required to prepare a corrective action plan to document how the contractor shall correct the unacceptable performance and avoid a recurrence. The CDR shall also state how long after receipt the contractor has to present this corrective action plan to the COR. The Government shall review the contractor's corrective action plan to determine acceptability.

1.7.4.2.4. Any CDRs may become a part of the supporting documentation for contract actions deemed necessary by the KO.

1.7.5. FREQUENCY OF MEASUREMENT & PERFORMANCE ASSESSMENT

MEETINGS

1.7.5.1. Frequency of Measurement

1.7.5.1.1. During requirement performance, the COR shall take periodic measurements or as specified in the AQL column of the Performance Standards Summary Matrix, and shall analyze whether the frequency of measurement is appropriate for the work being performed.

1.7.5.2. Frequency of Performance Assessment Meetings

1.7.5.2.1. The COR shall meet with the contractor to assess

performance and shall provide a written assessment.

PART 2

2.0 GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

2.1 FACILITIES

There will be no material, property, equipment, facilities or services furnished to the Contractor by the Government on this project, except as noted.

2.1.1. The contractor shall be liable to the Government for damage to Government facilities, fixtures, furnishings, equipment, or grounds caused by the contractor, or his employees. The contractor shall repair damages at his own expense, within ten (10) working days, or the Government shall repair the damage and deduct the cost from payment due to the contractor. The contractor shall provide a verbal report to the KO within four (4) normal working hours of occurrence, and a written damage report within three (3) normal working days explaining the circumstances of the accident and the extent of damage.

2.1.2. The Government shall not be responsible for loss or damages to property, or injuries to persons which may arise from, or be incident to the use of the facilities by the contractor, his employees, agents, or others who may be on the said premises at their invitation or the invitation of any one of them, and the contractor shall hold the Government harmless from any and all such claims.

PART 3

3.0 CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES

3.1 GENERAL

Except for items listed in Part 2 of this PWS, the contractor shall provide all facilities, equipment, materials, and supplies to perform a comprehensive evaluation for the fifty nine units covered under this contract. Provide a Safety Data Sheet (SDS) with any chemicals used at least 15 calendar days prior to the contract start date.

3.2 MANAGEMENT

The contractor shall manage the total work effort associated with the services required herein to ensure fully adequate and timely completion of these services, and permit tracking of work in progress. Such management includes, but is not limited to, planning, scheduling, cost accounting, and quality control. The contractor shall provide staff with the necessary management expertise to assure the performance of the required work.

3.2.1. Work Control. The contractor shall plan and schedule work to assure material, labor, and equipment are available to complete work requirements with regard to the established time limits and quality standards. Verbal scheduling and status reports shall be provided when requested by the KO. The status of any item of work must be provided within four hours of the inquiry during the contractor's regular working hours, and within twelve hours after regular working hours.

3.3 EQUIPMENT

The contractor shall provide tools and equipment necessary to meet the requirements under this PWS. The contractor shall maintain tools and equipment in a safe and operable condition at all times. All equipment shall be subject to the inspection and approval of the COR prior to and during the life of the contract.

3.3.1. Vehicles. The Contractor shall use vehicles and equipment specifically designed for HVAC-R repair and preventative maintenance. HVAC-R repair and preventative maintenance vehicles shall be operated in accordance with Federal and State rules and regulations while on Camp Edwards. All vehicular equipment shall be maintained in good repair and in a safe, clean, and well maintained condition. Contractor vehicles will be identified by permanent or magnetic signs on each side of the vehicle that clearly display the contractor name and telephone number. All vehicles shall display a valid state license plate.

3.3.2. The Contractor shall have sufficient equipment for backup of regularly assigned vehicles to insure completion of contract requirements in the event of breakdowns or other equipment problems.

3.3.3. Government shall not be liable for loss or damage to the Contractor’s or Contractor employee’s property, equipment, or materials or the Contractor’s privately owned possessions while stored or located on the installation.

PART 4

4.0 GENERAL INFORMATION

4.1 HOURS OF OPERATION.

The Contractor is responsible for conducting business between the hours of 8:00 AM to 5:00 PM Monday through Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

4.2 FEDERAL OBSERVED HOLIDAYS.

New Year’s Day: 1 Jan 20 Labor Day: 7 Sep 20 Martin Luther King Jr.’s Birthday: 20 Jan 20 Columbus Day: 12 Oct 20 President’s Day: 17 Feb 20 Veteran’s Day: 11 Nov 20 Memorial Day: 25 May 20 Thanksgiving Day: 26 Nov 20 Independence Day: 4 Jul 20 Christmas Day: 25 Dec 20

4.3 UNFORESEEN FACILITY CLOSURES.

When an unforeseen facility closure, inclement weather, or other event found to be an acceptable delay by the COR prevents completion of services on a regular scheduled work day, the COR shall have the following options: Reschedule the work to be performed for the following business day, or other alternative day as determined by the COR; or, forego the work and notify the Contractor invoicing for the services not performed is prohibited.

4.4 INSTALLATION REGULATIONS.

The contractor’s employees shall become familiar with and obey the regulations of the installation; including fire, traffic, safety and security regulations while on the installation.

Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall carry proper identification with them at all times, and shall be subject to such checks as may be deemed necessary. The contractor shall ensure compliance with all regulations and orders of the installation which may affect performance. The Government reserves the right to direct the removal of an employee for misconduct, security reasons, or any overt evidence of communicable disease. Removal of contractor employees for reasons stated above does not relieve the Contractor from responsibility for total performance of this contract.

4.4.1 For contractors that do not require a CAC, but require access to a DoD facility or installation: Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05), and applicable installation, facility and area commander installation/facility access, and local security policies and procedures (provided by a Government representative).

4.5 PHYSICAL SECURITY.

The Contractor shall be responsible for safeguarding all government equipment, information and property provided for Contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

4.5.1.1. Passes and Badges. All Contractor employees shall obtain the required employee passes. The Contractor shall, prior to the start of the contract, submit to the KO an estimate of the number of personnel expected at any one time on the contract. The Government will issue badges without charge. Each employee shall wear the Government issued badge over the front of the outer clothing.

4.5.1.2. The Contractor shall return the employee's pass and badge within five (5) days when an employee leaves the Contractor's service.

4.5.1.3. The company name shall be displayed on the Contractor's vehicles in a manner and size that is clearly visible. All vehicles shall display a valid state license plate and shall be maintained in good repair. Privately owned vehicles are not allowed at this job site.

4.5.1.4. The Contractor, as a general rule, shall not have access to classified information; however, the case that classified documents fall into the possession of the Contractor, the Contractor shall immediately contact the COR for disposition instructions.

4.6 ANTI-TERRORISM AND OPERATIONS SECURITY

4.6.1. All Contractor employees, including subcontractor employees, requiring access to Army installations, facilities, or controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the COR within 10 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at http://jko.jten.mil/courses/atl1/launch.html.

4.6.2. The Contractor and all associated subcontractors’ employees shall comply with applicable installation, facility, and area commander installation and facility access and local security policies and procedures (provided by the Government representative). The Contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by the installation Security Office. The Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

4.6.3. The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 10 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 45 calendar days after contract award.

4.6.4. Per AR 530-1, Operations Security, new contractor employees must complete Level I OPSEC training within 30 calendar days of their reporting for duty. All contractor employees must complete annual OPSEC awareness training. This training can be found at the following link, https://www.swf.usace.army.mil/Missions/Antiterrorism-Community- Awareness/AT-OPSEC-for-Contractors.

4.7 POST AWARD CONFERENCE/PERIODIC PROGRESS MEETINGS.

The Contractor agrees to attend any post award conference convened by the Contract Administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The KO, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the KO shall inform the Contractor how the Government views the Contractor's performance and the Contractor shall inform the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

4.8 CONTRACTING OFFICER’S REPRESENTATIVE (COR).

The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: Assure that the contractor performs the technical requirements of the contract;

Perform inspections necessary in connection with contract performance; Maintain written and oral communications with the contractor concerning technical aspects of the contract; Issue written interpretations of technical requirements, including Government drawings, designs, specifications; Monitor Contractor's performance and notifies both the KO and Contractor of any deficiencies; Coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the contract.

4.9 KEY PERSONNEL.

The Government considers the Contract Manager and Alternate Contract Manager to be key personnel for the Contractor. The Contractor shall provide a Contract Manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the Contractor when the manager is absent shall be designated in writing to the KO.

The Contract Manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The Contract Manager and alternate(s) must be able to read, write, and speak English. The contract manager or alternate shall be available between 8:00 a.m. to 4:00p.m., Monday through Friday except Federal holidays or when the Government facility is closed for administrative reasons.

4.10 IDENTIFICATION OF CONTRACTOR EMPLOYEES.

All contract personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as contractor products or that Contractor participation is appropriately disclosed. All Contractor and subcontractor employees working under this contract shall be identified by a distinctive nameplate, emblem, or patch attached in a prominent place on an outer garment. Employee identification shall not be substituted for Arsenal badges.

4.11 CONTRACTOR PERSONNEL CONDUCT.

Contractor personnel’s conduct shall not reflect discredit upon the Government. The Contractor shall ensure that personnel present a professional appearance. The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance. The Contractor is responsible for ensuring that any contractor employees providing services under this contract conduct themselves and perform services in a professional, safe, and responsible manner. The Contractor shall remove from the job site any employee for reasons of misconduct or security.

4.12 JOINT ETHICS REGULATION.

In accordance with DOD Directive 5500.7-R, “Joint Ethics Regulation”, Contractor employees must avoid improper influence in the execution of their duties under the contract. Particular attention should be paid to acceptance of gifts/ gratuities, and on non-disclosure of sensitive or classified information. The Contractor shall ensure employee conduct complies with 41 U.S. C 423 relative to release of acquisition related information or actions or discussions which may prejudice future competitions. The Contractor shall ensure no contractor employees conduct politically related activities or events on Government facilities.

4.13 COMBATING TRAFFICKING IN PERSONS.

The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR 22.17

4.14 ORGANIZATIONAL CONFLICTS OF INTEREST (OCI).

The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO. In the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may impose other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the

OCI.

4.15 FIRE PROTECTION.

The Contractor and his/her employees shall know where fire alarms are located and how to turn them on. Contractor employees operating critical equipment shall be trained to properly respond during a fire alarm or fire per local activity instructions.

4.15.1. No fire or flame producing device will be used on the site without prior approval of the COR and the local Fire Chief and issuance of a daily hot work permit.

4.15.2. Smoking will be permitted only in authorized/designated smoking areas with the approval of the COR. Smoking is not permitted inside or within 50 feet of any Arsenal building.

4.16 ENVIRONMENTAL PROTECTION.

4.16.1. Compliance with Environmental Laws and Regulations: Contractor shall comply with all applicable federal, state, and local environmental laws, statutes, regulations, executive orders, permits, Army regulations (with supplements), as well as Major Subordinate Command (MSC) and installation regulation, policy, Host Tenant Agreement or Interagency Service Support Agreement. Contractor shall immediately report any conflicts between applicable federal, state, local environmental laws, statutes, executive orders, and provisions of Army Regulation 200-1, and any specifications within this contract to the Contracting Officer Representative (COR).

4.16.2. Compliance with License and Certification Requirements: Contractor shall obtain all license and certification required by Federal, State, and Local environmental laws and regulations necessary to adhere to the specifications of this contract. The Contractor shall submit all plans, notifications, reports, submittal documents, and fees required by Federal, State, and Local environmental laws and regulations to the appropriate Federal, State, and Local authority and/or agency as necessary to adhere to the specification of this contract. All required licenses and certifications required by Federal, State, and Local environmental laws and/or regulations shall be considered a contract deliverable upon award.

4.16.3. Notification of Federal and State Regulators: Contractor shall immediately notify the Designated Government Representative (DGR) and COR of the arrival on site of any Federal, State, and/or DOD environmental regulator or enforcement agent and/or the receipt of any correspondence from a Federal or State environmental agency.

4.16.4. Inspections of Work Sites: Contractor shall submit to potential Federal, State, Army and installation work site environmental regulatory inspections and/or investigations into noncompliance, and fully cooperate with such inspections/investigations by providing the appropriate records and documentation. Environmental regulatory agencies are authorized by law to inspect any work site for environmental compliance with regulatory requirements. If an inspection is conducted, it will not stop or disrupt ongoing contract activities. The inspection will only require the work site environmental officer, or supervisor/manager to answer questions and/or escort the inspector to specific work site areas with the potential to affect environmental quality.

4.16.5. Reporting Noncompliance: Contractor shall immediately report any nonconformance and/or noncompliance with applicable Federal, State or Local environmental laws, Army and installation environmental regulations or policies to the COR.

4.16.6. Conformance with Environmental Management System: Contractor shall take the necessary actions to identify, monitor, and control those contract operations and activities that pose risk of contamination, or can negatively impact the natural and/or human environment.

4.16.7. Competency Training for Contractor Personnel: Contractor shall not allow personnel to perform any activities and/or tasks on installations without proper and adequate qualifications or job competency training. In the event of any identified noncompliance, the Contractor shall, if requested, provide proof of contract personnel training or qualification (individual name, training/qualification type, training/qualification certificate, and date of training/qualification) to perform those contract activities associated with the identified noncompliance.

4.16.8. Generation of Solid Waste: Contractor shall remove from the installation and dispose of all solid waste generated, which cannot be recycled to an approved and permitted off-post disposal facility.

4.16.8.1. The Contractor shall make maximum effort to reduce and prevent waste.

4.16.9. Protection of Work Site Resources: Contractor shall confine all activities to areas defined by the COR. Prior to the beginning of any work, the Contractor shall identify any land resources to be preserved within the work area. Except in areas indicated on the drawings or specified to be cleared, the Contractor shall not remove, cut, deface, injure, or destroy land resources including trees, shrubs, vines, grasses, topsoil, and landforms. The Contractor shall provide effective protection for land and vegetative resources at all times. Prior to site clearing and grubbing, the Contractor shall coordinate harvesting of saleable timber with the COR. Contractor shall notify the COR if any trees are required to be disposed or removed. The Contractor is not authorized to remove or dispose of any tree greater than 6 inches in diameter unless permission has been granted by the COR.

4.16.10. Prevention of Spills: Contractor shall adopt the installation's Spill Prevention Control and Countermeasures Plan (SPCC) if transporting, processing, storing, or in any way managing hazardous waste, hazardous material, petroleum-oils-lubricants, or other restricted items. In case of a spill, the person in control of the spill site or their designated representative shall take appropriate action to protect workers and bystanders; contain the spill (if it can be done safely);

secure the spill site; restrict ignition sources; and immediately contact the installation Fire and Emergency Services (Fire Department).

4.16.11. Protection of Sensitive Areas: Contractor shall comply with all installation designated sensitive and/or off-limit area restrictions. Sensitive areas are generally demarked indicating what activities (e.g., driving, digging, foot traffic) are prohibited. The Contractor shall also adhere to the following installation sensitive areas requirements:

4.16.12. Corrective Action for Noncompliance: Contractor shall when given a verbal and/or written notice of environmental noncompliance or nonconformance by the COR, take immediate corrective action. Failure or refusal to comply promptly may be grounds for the Contracting Officer to invoke the appropriate contractual remedies. This may cause all or part of the work to be stopped immediately until satisfactory corrective action has been taken.

4.16.13. Noise: Make the maximum use of low-noise emission products, as certified by the EPA. Blasting or use of explosives will not be permitted without written permission from the Contracting Officer, and then only during the designated times. Pile-driving operations shall be coordinated through the DGR and COR.

4.16.14. Mercury: Mercury is prohibited, unless specified otherwise, and with the exception of mercury vapor lamps and fluorescent lamps. Dumping of mercury-containing materials and devices such as mercury vapor lamps, fluorescent lamps, and mercury switches, in rubbish containers is prohibited.

Remove without breaking, pack to prevent breakage, and transport out of the activity in an unbroken condition for disposal as directed. Immediately report to the COR instances of breakage or mercury spillage. Clean mercury spill area to the satisfaction of the Contracting Officer. Cleanup of a mercury spill shall not be recycled and shall be managed as a hazardous waste for disposal

4.16.15. Pollution Prevention / Hazardous Waste Minimization: Minimize the use of hazardous materials and the generation of hazardous waste. Consult with the Environmental Office for suggestions and to obtain a copy of the installation's pollution prevention/hazardous waste minimization plan for supporting waste minimization goals.

4.17 SAFETY REQUIREMENTS.

The contractor shall comply with local, state, and Federal Occupational Safety and Health requirements and provide report of accidents and citations to the KO within 72 hours of occurrence.

4.17.1. Prior to commencing work, the Contractor shall meet with the COR to discuss and develop mutual understandings relative to administration of the Safety Program.

4.17.2. All Contractor personnel shall receive the General Safety Briefing prior to reporting to work. If proof of briefing attendance cannot be provided for any employee, that employee shall not be available to work until proof of attendance is provided. Time and location of briefing shall be provided to the contractor at the Post Award meeting.

4.17.3. The Contractor shall ensure compliance with Wearing of Safety Clothing.

All contractor personnel will comply with ANSI Z133.1; wear reflective bright orange or lime green vests while on site along with appropriate hard hat and safety glasses.

4.17.4. The Contractor shall ensure compliance with the Hazard Communication Standard, 29 CFR 1910.1200 and provide the COR with verification that each contract employee has been provided this training and has completed at a minimum OSHA 10 training prior to beginning work on the installation.

4.17.5. The Contractor's workspace may be inspected periodically for OSHA and Army violations. Abatement of violations will be the responsibility of the contractor and/or the Government as determined by the KO. The Contractor shall provide assistance to the Safety Office escort and the federal or state OSHA inspector if a complaint is filed. Any fines levied on the Contractor by federal or state OSHA offices due to safety/health violations shall be paid promptly.

4.17.6. Equipment shall be maintained in a safe operating at all times. Equipment shall be stored in the areas so designated. The Contractor shall secure vehicles and mobile equipment by removing the keys from key operated ignition or by other physical means when not in use. Electrical equipment must operate using existing building circuits. The Contractor shall prevent the operation of electrical equipment which requires power exceeding capacity of existing building circuits.

4.17.7. Work sites shall be kept free of debris and material which could cause injury to workmen or others in the area. When deemed advisable by the COR, signs shall be posted to warn of specific hazards.

4.17.8. Such other safety measures as the COR may determine to be reasonable and necessary for the protection of personnel and property will be enforced.

PART 5

5.0 ATTACHMENT LISTING

5.1.1. Attachments

5.1.1.1. HVAC-R System List*

5.1.1.2. HVAC – info sheet

5.1.1.3. HVAC – Task List

5.1.1.4. Performance Report

5.1.1.5. Discrepancy Report

*The HVAC-R Lists and tasks are a representative listing of the HVAC-R systems installed and evaluations to be made; it is furnished as a reference only to assist in the contractor’s bidding process.

ATTACHMENT 5.1.1.1

HVAC SYSTEM LIST

1. 5 ton Johnson Controls series 5 unit, J05ZF

2. 10 ton Johnson Controls series 10 unit, model J10ZF

3. 20 ton, Johnson Controls series YC, YC102-300

ATTACHMENT 5.1.1.2

INFORMATION SHEET

Unit Model Number ‐‐‐‐‐‐‐‐ Unit Serial Number ‐‐‐‐‐‐

Owner ‐‐‐‐‐‐‐‐‐‐‐‐ Owner Phone # ‐‐‐‐‐‐‐‐‐

Owner Address ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ IContractor ____________ Mechanic _________________________

VOLTAGE

Incoming Voltage (Three Phase Units) L 1‐L2_ __ _ L1 ‐L3 ‐‐‐‐ L2‐L3 ‐‐‐‐

Running Voltage (Three Phase Units) L 1‐L2_ __ _ L 1‐L3 ‐‐‐‐ L2‐L3 ‐‐‐

Incoming Voltage (Single Phase Units) L 1‐L2 ___ _ Running Voltage L 1‐L2_ __ _

Secondary Voltage_ _ _ B to G Volts* ‐‐‐ B to Y1* ‐‐‐ B to W1* ‐‐‐‐ *With thermostat calling

AMPERAGE

Cond. Fans: Rated Amps_ _ _ Running Amps Motor #1_ __ _ Motor #2 ‐‐‐‐

Evaporator Motor: Nominal HP __ _ Rated Amps_ _ _ Running Amps_ ___ _

AIRFLOW

Design CFM ____ Dry coil Pressure Drop ___ Calculated CFM ‐‐‐‐‐

HEATING

Supply Air Temperature*_ _ Return Air Temperature* ___ Temperature Rise* ___

*Measured at HI fire

REFRIGERATION

MEASURE AFTER 15 MINUTES OF RUN TIME

System 1 Suction Pressure___ Suction Temperature_ __ Superheat_ _ _

Discharge Pressure ‐‐‐ Discharge Temperature_ _ _ Subcooling_ _ _

System 2 Suction Pressure_ _ _ Suction Temperature ___ Superheat_ _ _

Discharge Pressure ___ Discharge Temperature ___ Subcooling_ _ _

ATTACHMENT 5.1.1.3

HVAC – Task List

The task list below is in addition to the information sheet. The items below and the info sheet are expected for each unit inspected on TTB Kelley.

1. Filter condition and size.

2. Motors and drive systems to include condition, operation, polarity and belts.

3. Economizer seals and operating linkage. Control connections for operation

4. Condenser coils.

5. Safety controls.

6. Electrical components, including control boards.

7. Condensate drain piping, also check for blockage.

8. Inspect the unit ducting to include connections at each end. Make recommendations for better efficiency and weather resistance.

9. Inspect unit mounting to include plumb and level status, along with recommendations.

10. Inspect unit interior and exterior for obvious deterioration.

11. Inspect thermostats to include wiring and operation. Make recommendations for remote controls.

PART 6

6.0 APPLICABLE PUBLICATIONS

The following publications with their latest revisions at the time of award of the contract will apply to this contract.

6.1.1. 29 CFR 1910 Occupational Safety and Health Standards

6.1.2. AR 380-5 DA Info Security Program

6.1.3. AR 385-10 Army Safety Program

6.1.4. AR 200-1 Environmental Protection and Enhancement

6.1.5. AMC R 385-100 Safety Manual

6.1.6. Department of Labor, Occupational Safety and Health Administration (OSHA) Standards

6.1.7. National Electric Code

6.1.8. Army Regulation (AR) 525-13 Anti-terrorism

6.1.9. Army Regulation (AR) 530-1 Operations Security (OPSEC)

6.1.10. ANNEX K OPSEC Plan

6.1.11. ASHRAE 90.1

PART 7

7.0 DEFINITIONS AND ACRONYMS

7.1 DEFINITIONS

7.1.1. Contractor: A supplier or vendor awarded a contract to provide specific supplies or services to the government. The term used in this contract refers to the prime.

7.1.2. Contracting Officer (KO): A person with authority to enter into, administer, and/or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

7.1.3. Contracting Officer’s Representative (COR): An employee of the U.S.

Government appointed by the contracting officer to administer the contract.

Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

7.1.4. Defective Service: A service output that does not meet the standard of performance associated with the Performance Work Statement.

7.1.5. Deliverable: Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

7.1.6. Equipment: A tangible item that is functionally complete for its intended purpose, durable, nonexpendable, and needed for the performance of a contract. Equipment is not intended for sale, and does not ordinarily lose its identity or become a component part of another article when put into use.

Equipment does not include material, real property, special test equipment or special tooling.

7.1.7. Government Furnished Property: Property in the possession of, or directly acquired by, the Government and subsequently furnished to the contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes contractor-acquired property if the contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract.

7.1.8. Government Property: All property owned or leased by the Government.

Government property includes both Government-furnished property and contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property.

Government property does not include intellectual property and software.

7.1.9. Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal. The prime contractor is responsible for performance of all subcontractors.

7.1.10. Loss of Government Property: Unintended, unforeseen or accidental loss, damage, or destruction of Government property that reduces the Government’s expected economic benefits of the property. Loss of Government property does not include occurrences such as purposeful destructive testing, obsolescence, normal wear and tear, or manufacturing defects. Loss of Government property includes, but is not limited to: Items that cannot be found after a reasonable search; Theft; Damage resulting in unexpected harm to property requiring repair to restore the item to usable condition; or Destruction resulting from incidents that render the item useless for its intended purpose or beyond economical repair.

7.1.11. Material: Property that may be consumed or expended during the performance of a contract, component parts of a higher assembly, or items that lose their individual identity through incorporation into an end-item.

Material does not include equipment, special tooling, and special test equipment or real property.

7.1.12. Non-Personal Services: The personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the government and its employees. Non-personal service contracts are authorized by the government in accordance with FAR 37.012, under general contracting authority, and do not require specific statutory authorization.

7.1.13. Physical Security: Actions that prevent the loss or damage of Government property.

7.1.14. Property: All tangible property, both real and personal.

7.1.15. Property Administrator: An authorized representative of the KO appointed in accordance with agency procedures, responsible for administering the contract requirements and obligations relating to Government property in the possession of a contractor.

7.1.16. Property Records: Records created and maintained by the contractor in support of its stewardship responsibilities for the management of Government property.

7.1.17. Quality Assurance: The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

7.1.18. Quality Assurance Surveillance Plan: An organized document written by the government specifying the surveillance methodology used for surveillance of contractor performance.

7.1.19. Quality Control: All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

7.1.20. Sensitive Property: Property potentially dangerous to the public safety or security if stolen, lost, or misplaced, or that shall be subject to exceptional physical security, protection, control, and accountability. Examples include weapons, ammunition, explosives, controlled substances, radioactive materials, hazardous materials or wastes, or precious metals.

7.1.21. Subcontractor: One that enters into a contract…