PWS_FY_19_Catered_Meals_Updated.docx

PERFORMANCE WORK STATEMENT (PWS)

FOR

Catered Meals FY 19

1.0 General: Provide Catered lunch meals to Barnes Air Nation Guard Base (ANGB) during the Saturday and Sunday drill periods for the contract base period and possible option periods.

1.1 Scope: The contractor shall furnish all personnel, food items, supervision, parts, tools, materials, facilities and transportation necessary to provide prepared meals at the 104th Fighter Wing (FW) for the periods specified within this PWS for the Regular Schedule Drill (RSD) weekends IAW the specifications and schedules below. The number of meals requested in this PWS is tentative only. The government will give the official number of meals required NLT 10 days before the scheduled event. Meal plan is provided in Appendix A - Menu.

1.1.1 RSD DATES:

1.1.1.1 Base Period 12-13 JAN 2019 (est. 425/475 servings)

1.1.1.2 Option 01 2-3 MAR 2019 (est. 475/475 servings)

1.1.1.3 Option 02 8-9 JUN 2019 (est. 475/475 servings)

1.1.1.4 Option 03 7-8 SEP 2019 (est.475/475 servings)

1.2 Background: The Force Support Squadron is responsible for several aspects in support of the 104th FW. A portion of their responsibilities includes preparation and service of food for the airmen of the 104th FW. However these responsibilities take a majority of their time during a RSD, and prevent them the opportunity to train on other aspects of the career field. It is necessary to cater meals periodically throughout the year in order to allow the Sustainment Services Flight the ability to train on other areas of their career field.

1.3 Period of Performance (PoP):

1.3.1.1 Base Period 12-13 JAN 2019

1.3.1.2 Option 01 01&02 2-3 MAR 2019

1.3.1.3 Option 02 08-09 JUN 2019

1.3.1.4 Option 03 07-08 SEP 2019

1.4 General Information:

1.4.1 After award of contract, the Contractor must either be listed on the approved Food Inspection website listed below, or allow the base personnel to conduct the Food Safety Inspection at their location. Prior to providing food, the contractor shall pass the inspection, otherwise that portion of the contract will be terminated. To verify if your company is registered in the approved system, reference the following website: https://vets.amedd.army.mil/86257B8D004A4B6C/PHC, reference by state.

1.4.2 Quality Control (QC): The contractor shall maintain an effective QC Plan (QCP) to ensure services are performed in accordance with this PWS. The contractor shall implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QCP is the means by which it assures itself that its work complies with the requirements of the contract. At a minimum, the contractor shall develop QC procedures that address the areas identified in Technical Exhibit 1, Performance Requirements Summary (PRS).

1.4.3 Quality Assurance (QA): The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government will do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) or defect rate(s).

1.4.4 Place & Time of Performance: All meals will be prepared off base and then prepared meals will be served at Building 003 (Dining Facility) at Barnes ANG between the hours of 10:30 AM and 1:00 PM, this does not include the time required for inspection, setup, and clean up following the meal. Meals will be served on both days of the drill as outlined in the base period and possible option periods, reference 1.3 Period of Performance. Exception to performance is when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential. Teleworking is/is not authorized.

1.4.4.1 Unscheduled gate closures by the Security Police may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

1.4.4.2 The contractor’s employees shall become familiar with and obey the regulations of the installation; including fire, traffic, safety and security regulations while on the installation. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall carry proper identification with them at all times, and shall be subject to such checks as may be deemed necessary. The contractor shall ensure compliance with all regulations and orders of the installation which may affect performance. The Government reserves the right to direct the removal of an employee for misconduct, security reasons, or any overt evidence of communicable disease. Removal of contractor employees for reasons stated above does not relieve the Contractor from responsibility for total performance of this contract.

1.4.4.3 Security Requirements: The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the COR. The contractor and all associated subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by Department of Defense (DoD), Headquarters Department of Army (HQDA) and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes

1.4.4.3.1 Access and General Protection/Security Policy and Procedures: This standard language is for contractor employees with an area of performance within Government controlled installation, facility, or area. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the Contracting Officer’s Representative (COR). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by the local installation’s Security Forces, Director of Emergency Services or local Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by DoD, HAF and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

1.4.4.4 For Contractors that do not require CAC, but require access to a DoD Facility and/or Installation. Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (AFI 31-101 and AFI 10-245), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

1.4.4.5 Communications Security/Information Technology (COMSEC/IT) Security: All communications with DoD organizations are subject to COMSEC review. All telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. DoD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DoD organizations. Therefore, the contractor is advised that any time contractor personnel place or receive a call they are subject to COMSEC procedures. The contractor shall ensure wide and frequent dissemination of the above information to all employees dealing with DoD information. The contractor shall abide by all Government regulations concerning the authorized use of the Government's computer network, including the restriction against using the network to recruit Government personnel or advertise job openings.

1.4.5 Combating Trafficking in Persons: The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR 22.17.

1.4.6 Meals:

1.4.6.1 Meal pricing must include all overhead, delivery, and clean-up costs. Gratuity is prohibited.

1.4.6.2 Vendor will invoice for meals by date and type.

1.4.6.3 If short notice cancellation of meals causes the vendor to incur otherwise non-billable costs for perishable food, the vendor shall be reimbursed for those food costs provided the food has no alternative business use and is itemized and approved by the contracting officer for reimbursement.

1.4.6.4 If the caterer cancels the portions of the meals that have not been delivered to the business or that can be used by the business for other contracts. We receive a credit on the invoice.

1.4.6.5 The caterer delivers the food/items that cannot be satisfied under bullet 1.1.7. We then donate the food/items that we cannot maintain here at Barnes ANGB in accordance with specific donations policies and procedures.

1.4.6.6 The “not to exceed” number of meals mentioned in paragraph one is based on 100% attendance. Actual attendance may vary and will be provided to the meal vendor as soon as available. The vendor will then adjust the actual number of meals to be served, and be paid for, accordingly. The vendor will not exceed the total number of meals agreed upon without written consent from the Sustainment Services Superintendent, Force Support Squadron Superintendent and Contracting Office.

2.0 Definitions and Acronyms:

2.1 Definitions:

2.1.1 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2 Contracting Officer (KO): A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3 Contracting Officer Representative (COR): An employee of the U.S. Government designated by the KO to monitor contractor performance. Such appointment will be in writing and will state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 Defective Service: A service output that does not meet the standard of performance associated with the PWS.

2.1.5 Deliverable: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.6 Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 Quality Control: All necessary measures taken by the Contractor to ensure that the quality of an end product or service shall meet contract requirements.

2.1.8 Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.2 Acronyms:

AT/OPSEC Antiterrorism/Operational Security

GFP/M/E/S Government Furnished Property/Material/Equipment/Services

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S):

3.1 Barnes ANGB Dining Facility will provide napkins, eating utensils, china plates & bowls and hot & cold beverage cups.

3.2 After verification of proper food temperature, the Contractor will be able to use the existing reach-through warmers, refrigerator, and walk-in refrigerator coolers to keep the food at the proper temperature and out of the Temperature Danger Zone (TDZ).

3.3 Serving line for hot and cold food items being served, minus hotel pans and serving utensils

3.4 Milk dispensers for bulk milk (5 gal bibs max)

3.5 Automatic coffee maker during lunch period

3.6 The Government shall provide the soda dispenser for bulk soda. The post- mix system in which the Contractor will be able to insert their “bag in a box” for their carbonated soft-drinks, as outline in the menu, holds either 2.5 gal or 5 gal bibs.

3.7 Utilities: All utilities in the facility will be available for the contactor’s use in the performance of this contract. The contractor shall instruct employees in utilities conservation practices. The contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount.

3.8 An oven will be available, only if the food upon arrival requires to be brought out of the TDZ, the oven will only be able to be used for the 30 minute timeframe to get the food out of the TDZ.

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E):

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

4.1.1 The condiments shown on the proposed menus are required menu items.

4.1.2 The Contractor shall provide carbonated soft-drinks (i.e. Coke, Sprite), as outlined in the menu via the “bag in a box” post-mix system.

5.0 Requirements:

5.1 These meals must be cooked and delivered, ready to serve, to Barnes Air National Guard Base (ANGB). NO COOKING IS ALLOWED ON BASE. Meals must be held to proper temperature from the time of delivery to the end of the serving hours. Temperature Danger Zone (TDZ) is 41F – 140F. Potentially Hazardous Food (PHF) must stay outside of those temperatures (i.e. cold foods below 41F; hot foods above 140F). With the exception of time of delivery, if PHF temperatures enter the TDZ, the caterer will be given an opportunity to get it back to temperature (above 140F) before discarding, however, PHFs cannot be in TDZ for more than 30 minutes. Holding food to temperature in the walk-in refrigerator, food warmers, serving line, salad bars and coffee maker is authorized.

5.1.1 The meals will be served at building 003 (Dining Facility) at Barnes ANGB between the hours of 10:30am and 1:00pm. Note: Expect an initial rush of customers (Average 275) between 11:00 and 11:45.

5.1.2 The quality and serving sizes of the food served will be equivalent to commercially available prepared meals, and are indicated on the purposed menus. The entrées shown are recommended. If vender request to deviate from the proposed menus, changes must be coordinated two weeks prior to propose RSD.

5.1.3 The vendor is responsible for serving and portion control. Buffet style serving is preferred. Ala carte ordering is prohibited. The vendor is also responsible to provide their own serving utensils and hotel serving pans.

5.1.4 Carbonated soft-drinks (i.e. Coke, Sprite) will be provided via the “bag in a box” post-mix system by the vendor

5.1.5 Some of the meals may be “To-Go”. Styrofoam clam-shell shaped “To-Go” containers will be provided by Barnes ANGB. The “To-Go” items will consist of that day’s menu. There are no extra items allowed for take-out.

5.1.6 The follow items within the Barnes ANGB kitchen are items not authorized to be used by the contractor: serving utensils, and hotel serving pans.

5.1.7 The “not to exceed” number of meals mentioned in paragraph one is based on 100% attendance. Actual attendance may vary and will be provided to the meal vendor as soon as available. The vendor will then adjust the actual number of meals to be served, and be paid for, accordingly. The vendor will not exceed the total number of meals agreed upon without written consent from the Sustainment Services Superintendent, Force Support Squadron Superintendent and Contracting Office.

5.1.8 The condiments shown on the proposed menus are required menu items.

5.2 CONTRACTOR PERSONNEL:

5.2.1 The contractor shall furnish supervisory, administrative and direct labor personnel to accomplish all work required.

5.2.2 All employees of the contractor employed in the performance of work under this contract shall be employees of the contractor at all times and are not considered employees of the government.

5.2.3 Contractor Supervision: any attendant supervisor, or other supervisors shall be designated in writing to act in the contractor’s behalf, and shall be present during all hours when contract employees are working. Submission of this person must be provided to the Contracting Officer in writing one week prior to the period of performance.

5.2.3.1 At a minimum, the contractor kitchen supervisor must hold a ServSafe Managers certificate. All other workers must hold a ServSafe Food Handlers certificate. Proof of the certificates are required to be submitted prior beginning work.

5.2.4 Personal Hygiene: The Contractor Supervisor shall ensure the contract employees meet the following sanitation requirements. Any person who does not meet the Personal Hygiene requirements shall be asked to be removed from the serving line.

5.2.4.1 They wash their hands upon reporting for work, immediately after visiting a lavatory, after smoking, taking a break and after handling raw meat, poultry, garbage, or soiled items.

5.2.4.2 They remove wristwatches, bracelets, earrings, cell phones/pagers and rings before and during duty hours.

5.2.4.3 Their fingernails are cut short so that they do not extend beyond the end of the fingers and are kept clean.

5.2.4.4 They do not smoke, or use tobacco in any form, except during break periods in designated areas.

5.2.4.5 They do not consume food items/beverages in any form while on the serving line or in any food prep areas.

5.2.4.6 They trim facial hair to one (1) inch or less.

5.2.4.7 They wear acceptable hair restraints (hats, caps, and hairnets) to prevent loose hair from falling into food or onto food contact surfaces in accordance with prevailing health codes, this includes hair restraints for facial hair.

5.2.4.8 They shall wear appropriate clothing that is well–fitted, laundered and repaired. Contractor may furnish uniform clothing. Shoes shall be of sturdy construction and shall cover the feet to meet sanitation and safety requirements. No open–toe shoes, sleeveless blouses or shirts, or sandals are allowed.

5.2.5 Personnel who are employed under this contract may purchase meals while on duty. However, the line shall not be set up early to feed contractor employees. The meal rate shall be the current civilian rate to include operating expenses.

5.2.6 If contract employees are observed eating government subsistence or snacking at any time they will be required to pay for a complete meal. They shall not bring food from other sources into the dining facility.

5.2.7 Loitering: Contract personnel shall not loiter in any working or patron area. Upon satisfactory completion of their assigned shift and after being released by their shift supervisor, employees shall promptly depart from the dining facility and from the ANG base

5.2.8 Use of Alcoholic Beverages/Drugs: The use of alcoholic beverages or illegal drugs by contractor personnel while on duty is strictly forbidden. Any violation shall be cause for immediate removal of the offender(s) by the contractor from further work. Removal of employees for such cause does not relieve the contractor of the requirement to provide sufficient personnel to adequately perform services.

5.2.9 Use of Tobacco: The use of tobacco products by the contractor personnel while on break will be confined to those areas designated by the government as smoking areas.

5.3 CONTRACTOR MANPOWER REPORTING APPLICATION (CMRA):

i. The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the National Guard Bureau via a secure data collection site.

ii. The contractor shall completely fill in all required data fields using the following web address: http://www.ecmra.mil/. Reporting inputs shall be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2019. Contractors may direct questions to the help desk at http://www.ecmra.mil.

6.0 SAFETY REQUIREMENTS

6.1 In performing work under this contract, the contractor shall:

6.1.1 Conform to the safety requirements contained in the contract for all activities related to the accomplishment of the work.

6.1.2 Take such additional immediate precautions as the KO may reasonably require for safety and mishap prevention purposes.

6.1.3 Provide protection to government property to prevent damage during the period of time the property is under the control or in possession of the contractor.

6.1.4 Include a clause in all subcontracts to require sub-contractors to comply with the safety provisions of this contract as applicable.

6.1.5 Record and report promptly (within one hour) to the KO or authorized GRs all available facts relating to each instance of damage to government property or injury to either contractor or government personnel.

6.1.6 In the event of an accident or mishap, take reasonable and prudent action to establish control of the scene, prevent further damage to persons or property, and preserve evidence until released by the investigative authority through the KO.

6.1.7 If the government elects to conduct an investigation of the incident, the contractor shall cooperate fully and assist government personnel in the conduct of investigation until the investigation is completed.

6.1.8 Include a clause in each applicable subcontract requiring the subcontractor's cooperation and assistance in accident reporting and investigation.

TECHNICAL EXHIBIT 1

Performance Requirements Summary (PRS)

This PRS includes performance objectives the Government will use to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

APPENDIX A -MENU

Saturday, 12 January 2019 Estimated Headcount – 425

SALAD BAR 6oz 425 servings Romaine Lettuce, Baby Spinach, cherry tomatoes, cucumbers, onions, chick peas, mushrooms, black olives, green peppers, broccoli buds, carrots, celery, hard boiled eggs, shredded cheese, croutons, bacon bits, cottage cheese (20lbs), potato salad (15lbs), macaroni salad (20lbs), fruit cocktail, fresh apples

Condiments-Saturday

Drinks- Milk, White (1 or 2 %) – Half-Pint…200 each Milk, Chocolate (Low Fat) - Half-Pint…200 each Coke- 12 oz. ….225 Servings Diet Coke- 12 oz. …75 Servings Sprite- 12 oz. …150 Servings

Sunday, 13 January 2019 Estimated Headcount – 475

SALAD BAR 6oz 475 servings Romaine Lettuce, Baby Spinach, cherry tomatoes, cucumbers, onions, chick peas, mushrooms, black olives, green peppers, broccoli buds, carrots, celery, hard boiled eggs, shredded cheese, croutons, bacon bits, cottage cheese (20lbs), potato salad (15lbs), macaroni salad (20lbs), fruit cocktail, fresh apples

Condiments-Saturday

Drinks- Milk, White (1 or 2 %) – Half-Pint…205 each Milk, Chocolate (Low Fat) - Half-Pint…200 each Coke- 12 oz. ….225 Servings

Saturday, 02 March 2019 Estimated Headcount – 475

SALAD BAR 6oz 475 servings Romaine Lettuce, Baby Spinach, cherry tomatoes, cucumbers, onions, chick peas, mushrooms, black olives, green peppers, broccoli buds, carrots, celery, hard boiled eggs, shredded cheese, croutons, bacon bits, cottage cheese (20lbs), potato salad (15lbs), macaroni salad (20lbs), fruit cocktail, fresh apples

Condiments-Saturday

Drinks- Milk, White (1 or 2 %) – Half-Pint…250 each Milk, Chocolate (Low Fat) - Half-Pint…225 each Coke- 12 oz. ….225 Servings

Sunday, 03 March 2019 Estimated Headcount – 475

SALAD BAR 6oz 475 servings Romaine Lettuce, Baby Spinach, cherry tomatoes, cucumbers, onions, chick peas, mushrooms, black olives, green peppers, broccoli buds, carrots, celery, hard boiled eggs, shredded cheese, croutons, bacon bits, cottage cheese (20lbs), potato salad (15lbs), macaroni salad (20lbs), fruit cocktail, fresh apples

Condiments-Saturday

Drinks- Milk, White (1 or 2 %) – Half-Pint…200 each Milk, Chocolate (Low Fat) - Half-Pint…175 each Coke- 12 oz. ….225 Servings

Saturday, 08 June 2019 Estimated Headcount – 475

SALAD BAR 6oz 475 servings Romaine Lettuce, Baby Spinach, cherry tomatoes, cucumbers, onions, chick peas, mushrooms, black olives, green peppers, broccoli buds, carrots, celery, hard boiled eggs, shredded cheese, croutons, bacon bits, cottage cheese (20lbs), potato salad (15lbs), macaroni salad (20lbs), fruit cocktail, fresh apples

Condiments-Saturday

Drinks- Milk, White (1 or 2 %) – Half-Pint…225 each Milk, Chocolate (Low Fat) - Half-Pint…225 each Coke- 12 oz. ….225 Servings

Sunday, 9 June 2019 Estimated Headcount – 475

SALAD BAR 6oz 475 servings Romaine Lettuce, Baby Spinach, cherry tomatoes, cucumbers, onions, chick peas, mushrooms, black olives, green peppers, broccoli buds, carrots, celery, hard boiled eggs, shredded cheese, croutons, bacon bits, cottage cheese (20lbs), potato salad (15lbs), macaroni salad (20lbs), fruit cocktail, fresh apples

Condiments-Saturday

Drinks- Milk, White (1 or 2 %) – Half-Pint…225 each Milk, Chocolate (Low Fat) - Half-Pint…200 each Coke- 12 oz. ….225 Servings

Saturday, 07 September 2019 Estimated Headcount – 475

SALAD BAR 6oz 475 servings Romaine Lettuce, Baby Spinach, cherry tomatoes, cucumbers, onions, chick peas, mushrooms, black olives, green peppers, broccoli buds, carrots, celery, hard boiled eggs, shredded cheese, croutons, bacon bits, cottage cheese (20lbs), potato salad (15lbs), macaroni salad (20lbs), fruit cocktail, fresh apples

Condiments-Saturday

Drinks- Milk, White (1 or 2 %) – Half-Pint…250 each Milk, Chocolate (Low Fat) - Half-Pint…225 each Coke- 12 oz. ….225 Servings Diet Coke- 12 oz. …100 Servings

Sunday, 08 September 2019 Estimated Headcount – 475

SALAD BAR 6oz 475 servings Romaine Lettuce, Baby Spinach, cherry tomatoes, cucumbers, onions, chick peas, mushrooms, black olives, green peppers, broccoli buds, carrots, celery, hard boiled eggs, shredded cheese, croutons, bacon bits, cottage cheese (20lbs), potato salad (15lbs), macaroni salad (20lbs), fruit cocktail, fresh apples

Condiments-Saturday

Drinks- Milk, White (1 or 2 %) – Half-Pint…200 each Milk, Chocolate (Low Fat) - Half-Pint…200 each Coke- 12 oz. ….225 Servings Diet Coke- 12 oz. …100 Servings Sprite- 12 oz. …150 Servings

Ver. May 2018