Youth_Camp_2018_PWS.pdf

PERFORMANCE WORK STATEMENT

The Massachusetts National Guard Child and Youth Program will provide two 5 day, 4 night, overnight co-ed adventure summer camp experiences for Massachusetts National Guard (MANG) children and youth with qualifying housing and dining facilities. The camp shall gather military children and youth from around Massachusetts to assist them in making connections and developing a peer group with other military youth through shared adventure experiences in a traditional camp environment.

Camp Dates: Desired Dates:

Week one: July 15, 2018 – July 20, 2018 (Half days on 15 July 2018 and 20 July 2018. Full days on 16 – 19 July 2018. Overnights on 15 July 201-19 July 2018) Week two: July 22, 2018 – July 27, 2018 (Half days on 22 July 2018 and 27 July 2018. Full days on 23 - 26 July 2018. Overnights on 22-26 July 2018)

Camper Ages: Grades 3-12 as of the fall of 2018, Minimum age 8, Maximum age 16 Genders: Males and Females Number of Campers: 40 each week Location: Within mid-Massachusetts

CAMP SHALL PROVIDE:

The camp shall provide a fully staffed, fairly remote, outdoor/nature-oriented summer adventure camp for children and youth of the Massachusetts National Guard Child and Youth Program (MANGCYP) to include:

• At minimum, 1 Camp Director, 1 full-time certified cook.

• 1 Counselor for every eight (8) military youth campers.

• Clean and well maintained, gender separated cabins with beds for each of 40 campers with a same gender counselor sleeping in each cabin at a ratio of at least 1 counselor for each 8 campers.

• 1 adult female cabin for volunteers/MANG staff

• Twenty-four (24) hour camper supervision by trained, background checked camp staff at least 18 years of age.

• At minimum, 1 medical staff member available 24 hours a day, trained and certified in child and adult CPR and first aid for treating children and monitoring medication and medical conditions.

• Clean and maintained shower and toilet facilities, separated by gender.

• 1 designated storage/office area for the MANG to use for materials and supplies that is centrally located (ie.

an empty cabin, shed, office space etc.)

• Appropriately staffed and inspected kitchen with current food safety certification (ServSafe or equivalent) and dining area to provide campers and volunteers three (3) nutritious meals per day with two (2) healthy snacks in between. Snack shall be put out on a location, like the cafeteria or a tent, for the kids to grab on the go. Snacks shall be made available daily.

• Vendor will provide access to potable water for campers at all times.

• Adjustments must be made for any camper with specific food allergies. The government shall provide the number of attendees that have food allergies and what specific food allergies they are.

• Access to water with at least three (3) of the following activities available and staffed with a certified lifeguard and certified instructor (where necessary) during activity time: marine biology lessons, swimming, sailing, kayaking, canoeing, or other aquatic activities.

• At least one high adventure activity, such as a high/low ropes course or a rock wall, that is safety certified and staffed with a certified staff member.

• Facilities, grounds, access and materials for at least 3 traditional camping experiences such as arts and crafts, camp fires, cookouts, field games and sports, nature walks, etc.

• Large open field that can allow for large, static military displays for military appreciation day. Displays shall be supplied by the Government.

• Large indoor facility that can hold all campers, staff, and volunteers to be used for activities during inclement weather and nighttime activities, ie. Camp talent show.

• Communication with Lead Child and Youth Program Coordinator (LCYPC) and/or State Family Program Director and/or Military Point of Contact (MPOC) and/or Child and Youth Behavioral Military Family Life

Counselor (CYP-MFLC) regarding health, well-being, questions, concerns, and management of campers throughout the week of camp. They shall be used as a resource for military campers and staff working with military campers.

• Daily after action meeting with LCYPC/SFPD/ MPOC to discuss any questions, concerns, or actions that need to be addressed.

• Camp, camp staff and campers must be covered by camp’s liability insurance.

• The camp assumes ALL direct and indirect safety liability.

• The camp is responsible for paying for the camp, all indirect and direct costs associated with providing the camp week and experiences.

• Provide the LCYPC/SFPD/ MPOC with pertinent camp registration documents (medical, camp liability, etc.) to be included in camper registration process no later than June 1, 2018.

• Provide the LCYPC/SFPD/ MPOC with full descriptions/camp plans/schedules/emergency procedures and other reasonable requests for information at least 45 days prior to beginning of the first day of camp. Work with LCYPC/SFPD/ MPOC to coordinate final schedule 15 days prior to beginning the first week of camp.

• No public advertising or information shall be shared about who is in attendance during the week of the MANG camp or who the customer is. All advertising for attendance at the camp shall be done through the MA National Guard Child and Youth Program (MANGCYP) and its partners.

• Collaborate with and allow for the LCYPC/SFPD/ MPOC, the Government, and its partners to deliver the following:

GOVERNMENT SHALL PROVIDE:

• Organization and execution of the registration process to ensure camper eligibility

• Communication and collaboration with Camp Director regarding staff training, logistics, schedule, activities, registration process, etc.

• Training for camp staff about unique qualities of military kids and families and their exceptional strength, concerns and issues and develop activities and themes to support/address these strengths, concerns, and issues prior to the start of camp.

• Campers with activities, education and/or sharing opportunities designed specifically for military children and youth, to help them:

a. form bonds/connect with other military children and youth

b. learn to express themselves and communicate effectively

c. explore their unique strengths, concerns and issues

d. build resiliency and healthy coping mechanisms

• Coordination of all extra-curriculum activities during the day and evening programming not provided directly by the camp.

• Static military displays if a “Military Day” is planned

Other

1. The Government shall be permitted to connect its equipment to the contractor’s electrical outlets and facilities, with no additional costs to the government for use of contractor’s electrical service.

2. The contractor shall have adequate staff at the front desk during check-in/registration to ensure attendees are promptly served.

PERFORMANCE REQUIREMENTS SUMMARY

PWS

Paragraph Task Standard

Acceptable Quality

Level (AQL Remedy/Impact

A Accreditation Camp must be have American Camper Association Accreditation

100%

B Meeting Space Provide meeting space large enough to comfortably accommodate number of participants per performance work statement (PWS).

100% If meeting space(s) does not meet the standard, the contractor shall arrange for

Provide audio visual equipment that is functioning adequately. Provide clean, safe environment conducive to training opportunity offered to participants.

alternative meeting space at no additional cost to the government.

Performance below AQL will be noted for future reference.

C Catering Provide menu variety, prompt service, high-quality food, beverage, and service and other meal requirements as outlined in the PWS and contract.

Menu variety, timeliness and service: no more than one violation.

Food and safety issues shall be at

100% compliance.

The contractor’s invoice will be deducted at the per meal rate for each attendee unable to eat as a result of untimeliness or food/safety issues.

Performance below AQL will be noted for future reference.

D Other On-site representative throughout the duration of the camp.

100% Performance below AQL will be noted for future reference.

E Adventure Activities At least one high adventure activity, such as a high/low ropes course, challenge course, or a rock wall, that is safety certified and staffed with a certified staff member as stated in PWS.

100% If facility does not offer adventure activity according to PWS, the contractor shall arrange for offsite high adventure activity at another location at no additional cost to the government.