Interpreter_PWS.pdf

(Ver. Jun 2014)

MANDATORY FORMAT FOR

PERFORMANCE WORK STATEMENT (PWS)

FOR

Translation Equipment Services

1.0 General:

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to perform Translation Equipment Services, as defined in this

PWS

1. 1.2 Background: Regional Cooperation 2018 Final Planning Conference (FPC) is a planning and development conference for a multi-national exercise, with the execution phase taking place in Massachusetts 10-23 September 2018. Due to the nature of the countries involved, translation equipment is necessary to facilitate communication and collaboration between the nations. The FPC will take Place 16-20 July 2018, and the Final Execution phase will take place 10-23 September 2018.

1.3 Period of Performance (PoP): The Periods of Performance shall be 16-20 July 2018, (with set-up occurring on 15 July 2018), 11-13 September 2018 (with set-up occurring on 10 September 2018), and 22-23 September 2018 (with set-up occurring on 21 September 2018).

1.4 General Information:

1.4.1 Place and Performance of Services: The contractor shall provide services between the hours of 0730-1630 on 16-20 July, 11-13 September and 22-23 September 2018, except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. Performance shall be at the Regional Training Institute, Building 5222, Camp Edwards, MA. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential. Telecommuting is not authorized.

1.4.2 Unscheduled gate closures by the Security Police may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

1.4.3 The contractor’s employees shall become familiar with and obey the regulations of the installation; including fire, traffic, safety and security regulations while on the installation. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall carry proper identification with them at all times. The contractor shall ensure compliance with all regulations and orders of the installation which may affect performance.

1.4.4 Security Requirements. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the 51st Troop Command. The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

1.4.5.1 COMSEC/IT Security. All communications with DOD organizations are subject to communications security (COMSEC) review. All telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. DOD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DOD organizations. Therefore, the contractor is advised that any time contractor place or receive a call they are subject to COMSEC procedures. The contractor shall ensure wide and frequent dissemination of the above information to all employees dealing with DOD information. The contractor shall abide by all Government regulations concerning the authorized use of the Government's computer network, including the restriction against using the network to recruit Government personnel or advertise job openings.

1.4.6 Physical Security. The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.7 Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO.

The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR, (or the KO if a COR is not assigned), to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.4.8. Combating Trafficking in Persons: The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. Such actions may include, but are not limited to, removal from the contract, reduction in benefits, or termination of employment. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR 22.17.

1.4.9 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

2.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S):

The Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract:

2.1 Property: The Government will furnish the necessary workspace for the contractor to perform services outlined in this PWS to include desk space, telephones, computers and other items necessary to maintain an office environment.

2.2 Utilities: All utilities in the facility will be available for the contactor’s use in the performance of this contract. The contractor shall instruct employees in utilities conservation practices. The contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount.

3.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E):

3.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 2.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

5.1 Services and Equipment needed for 15-20 July 2018:

5.1.1 2- 8x6 fully enclosed booth per day

5.1.2 60 - Headsets

5.1.3 4 - Interpreter transmitters (English, Dari and Russian) x 5 days

5.1.4 1- Interpreter console for 3 languages x 5 days

5.1.5 4- headphone/microphone for interpreters x 5 days

5.1.6 1- Technician for no more than 8 hours /day (on 16th, 17th, 18th, 19th, 20th)

5.1.7 Set-up of equipment, 15 July, Tear-down 20 July after exercise day

5.2 Services and Equipment needed for 10-13 September 2018

5.2.1 2- 8x6 fully enclosed booth per day

5.2.2 250 - Headsets

5.2.3 4 - Interpreter transmitters (English, Dari and Russian) x 2 days

5.2.4 1- Interpreter console for 3 languages x 2 days

5.2.5 4- headphone/microphone for interpreters x 2 days

5.2.6 1- Technician for no more than 8 hours /day (on 11th, 12th)

5.2.7 Set-up of equipment, 10 September, Tear-down 13 September

5.2 Services and Equipment needed for 22-23 September 2018

5.2.1 2- 8x6 fully enclosed booth per day

5.2.2 250 - Headsets

5.2.3 4 - Interpreter transmitters (English, Dari and Russian) x 1 day

5.2.4 1- Interpreter console for 3 languages x 1 day

5.2.5 4- headphone/microphone for interpreters x 1 day

5.2.6 1- Technician for no more than 8 hours /day (on 22nd)

5.2.7 Set-up of equipment, 21 September, Tear-down 23 September

5.X (The following language is mandatory in all PWSs): Contractor Manpower Reporting Application (CMRA):

5.X.1 The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the National Guard Bureau, 51st Troop Command via a secure data collection site.

5.X.2 The contractor shall completely fill in all required data fields using the following web address: http://www.ecmra.mil/. Reporting inputs shall be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk at http://www.ecmra.mil.

http://www.ecmra.mil/ http://www.ecmra.mil/

TECHNICAL EXHIBIT 1

Performance Requirements Summary

(The contractor service requirements are summarized into performance objectives that relate directly to mission essential tasks. The performance threshold briefly describes the minimum acceptable levels of services required for each task. These thresholds are critical to mission success. Surveillance should be limited to those tasks critical to successful contractor performance. )

This Performance Requirements Summary includes performance standards. The Government will use these standards to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

PWS Paragraph Task Performance

Standard Acceptable Quality

Levels (AQL) Surveillance Method /

By Whom 5.1.1 5.1.2

The contractor shall provide required equipment for the proper number of personnel.

Equipment must be separated by language group and be maintained and clean.

Equipment must be ready on time, and have enough batteries for entire event.

The contractor shall perform serviceability checks on the equipment prior to personnel using it.

5% failure to perform.

Periodic inspection by the CENTCOM COR to ensure equipment is operational and satisfactory.