Questions_and_Answers_19July2010.doc
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- Solicitation number
- W912SV-10-R-0027
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Questions and Answers updated 19 July 2010
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NATIONAL GUARD BUREAU
OFFICE OF THE U.S. PROPERTY AND FISCAL OFFICER, MASSACHUSETTS
50 MAPLE STREET, MILFORD, MASSACHUSETTS 01757-3604
REPLY TO
ATTENTION OF:
NGMA-PR-PC
DINING HALL FOOD PREPARATION AND ATTENDANT SERVICES
SOLICITATION: W912SV-10-R-0027
QUESTIONS & ANSWERS
All questions and answers must be in writing. Email all questions to jean.greenwood@us.army.mil with a courtesy copy to melissa.s.larson@us.army.mil). Questions must be received NLT 3 workdays prior to closing. Answers will be provided with questions, on a non-attribution basis to all eligible MATOC contractors. The Contracting Officer reserves the right to address questions received after the second (2) calendar day prior to solicitation closing with those offers deemed responsive and/or in the competitive range after closing.
| Question # |
| Date |
| Question |
| Answer |
| 1 |
| 6/28/2010 |
| 1. Is this project considered a new requirement? |
2. If this project is not considered a new requirement;
a. Who is the incumbent?
b. What is the contract number?
We currently have a food services contract at camp Edwards with Bowhead Manufacturing Copr, LLC. However, the contract is different in that it is for more than labor. It also involves the contractor paying for raw subsistence, other food items and supplies. The current contract is a delivery order written against a nationwide IDIQ contract, number W9133L-07-D-0002-0D01.
| 2 |
| 6/28/2010 |
| When will the referenced Statement of Work be available for interested vendors? |
| The SOW has been available since this solicitation was posted. Click on the “Additional Documentation” link near the bottom of the FedBiz Opps posting. |
| 3 |
| 7/5/2010 |
| Does the Massachusetts Commission for the Blind currently operate the Dining Facility at Camp Edwards? |
| No |
| 4 |
| 7/1/2010 |
| Are we to assume that we will only be serving out of either Shaw Hall or Twining Hall but not both at the same time, as serving out of both would involve two separate sets of food service attendants at the same time. |
| Will work out of one or the other depending on needs due to renovation or additional construction |
| 5 |
| 7/8/2010 |
| Section 1.2 - Second sentence; please explain the procedures required for the contractor to order subsistence through the MAARNG, DOL. Also please provide a ration submission sub mission schedule with expected time schedule to accomplish this task. |
| The contractor will order through the COR or J4 Representative on the ground. Submission schedule will be established within the guidelines with Food Distributors contracted with the MAARNG. Orders may be submitted and changed up to 72hours prior to delivery |
| 6 |
| 7/8/2010 |
| Section 1.2 - Third sentence; please explain the meaning of operations and accounting procedures (IAW) The Army Food Program AR 30-22 and Operation Procedures for the Army Food Program, DA Pam 30-22. Are you expecting the contractor to maintain an Army Ration Credit Accounting System Account (ARCS), Army Field Feeding Account (AFFS) or Reserve Component Subsistence System Account (RCSS) if so which accounting system is the contractor expected to maintain? |
| Where the government will be providing the subsistence IAW AR 30-22 the Army Ration Credit System (ARCS) will be used. The Government representative will instruct on the format to be used. The contractor will be expected to maintain the ARCS System. |
| 7 |
| 7/8/2010 |
| Section 2.2.1.1 states, average meal service is for approximately 400 personnel per meal for two (2) IDT weekends per month, except for Dec and Jan which may have only one IDT weekend. Does this statement mean the government is only expecting to feed two weekends per month for weekend feeding? What of the 112 days of Dining Facility Meal Services are IDT? Please provide an expected feeding matrix for IDT feeding. |
| Yes 2 weekends a month as a minimum subject to change as required. IDT is estimated at 48 days, again subject to change depending on training requirements. |
| 8 |
| 7/8/2010 |
| Section 2.2.2.1 - Please provide information on how many Annual Training (AT) days are expected for the term of the contracted based on the 112 days of Dining Facility Meal Service, as well as a feeding matrix by month of expected AT headcount. |
| Estimated AT days is 64 and is subject to change with training requirements, |
| 9 |
| 7/8/2010 |
| Section 2.3 - What percentage of the 112 days of Dining Facility Meal Services is expected to be Additional Meal Services. |
| The Gov. provides information based on |
forecast of training we cannot estimate a percentage of additional meal services
| 10 |
| 7/8/2010 |
| Section 2.5.5 - Is it the government’s intension to have the contractor prepare sack lunch meals from in house ingredients, or continue to provide soldiers with commercially prepared sack lunch meals, the labor involved for ordering commercial versus preparing in-house differs greatly? |
| Contractor will be expected to prepare sack lunch meals from in house ingredients. |
When numbers are 400 and above the government will order commercially prepared sack lunches from approved sources using the DSCP vendors
| 11 |
| 7/8/2010 |
| Section 2.5.11.3 - Is the term “pay the contracted meal rate” correct or should it say established standard meal rate? |
Established Meal Rates (Standard Meal Rates)
| 12 |
| 7/8/2010 |
| Section 3.2 - With the differences between the serving lines and additional equipment in Twining Hall and Shaw Hall are two separate bids required? |
| There is no difference between the two dining facilities all cooking equipment is the same and the remodeled facility just has a separate short order line no additional personnel required |
| 13 |
| 7/8/2010 |
| Pricing for CLINs 0001, 1001 and 2001 - are these to be priced at a 400 base headcount for 3 meals per day for 112 days? |
| No. IDT 48 days at 400 and AT days at 1,000 for 64 days. |
| 14 |
| 7/8/2010 |
| Pricing for CLINs 0002, 1002 and 2002 – are these to be priced at a base headcount of 400 for 3 meals for a single day we are NOT scheduled to be on site? |
| Yes |
| 15 |
| 7/8/2010 |
| It is stated we will service IDT weekends based on 5 meals between Saturday and Sunday, are we NOT pricing IDT weekend service or is that what the 112 days are for? If so are we to price CLINs 0001, 1001 and 2001 as 56 days of 3 meals and 56 days of 2 meals to total 112 days? |
| Total days include weekends and weekdays. Any day that falls on an IDT weekend training will meet the 5 meal requirements |
| 16 |
| 7/8/2010 |
| Are we to price labor for daily meal services that exceed 400? |
| At the discretion of the contractors |
| 17 |
| 7/12/2010 |
| Can you tell me the current contractor and the current contract price for this requirement? |
| See Question 1 for current contractor. The Current contract price is really irrelevant because the current contract is structured completely differently and includes the purchase of the food and supplies as well as provision of labor. |
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