PWS_-_Accountant_IIA_DCANG_FY17_-.doc

PERFORMANCE WORK STATEMENT (PWS)

FOR

ACCOUNTANT IIA SERVICES

1.0 Organizational Analysis

Air National Guard (ANG):

Source: (www.ang.af.mil/main/welcome.asp)

Mission

The Air National Guard's federal mission is to maintain well-trained, well-equipped units available for prompt mobilization during war and provide assistance during national emergencies (such as natural disasters or civil disturbances). During peacetime, the combat-ready units and support units are assigned to most Air Force major commands to carry out missions compatible with training, mobilization readiness, humanitarian and contingency operations such as Operation Enduring Freedom in Afghanistan.

Vision

The Air National Guard will meet 21st century challenges by proactively shaping our future with combat-ready, adaptable Airmen at our core. Together with our partners we will provide the capabilities necessary to guard America at home and defend freedom worldwide.

State Mission:

When Air National Guard units are not mobilized or under federal control, they report to the governor of their respective state, territory (Puerto Rico, Guam, Virgin Islands) or the commanding general of the District of Columbia National Guard. Each of the 54 National Guard organizations is supervised by the adjutant general of the state or territory. Under state law, the Air National Guard provides protection of life, property and preserves peace, order and public safety. These missions are accomplished through emergency relief support during natural disasters such as floods, earthquakes and forest fires; search and rescue operations; support to civil defense authorities; maintenance of vital public services and counterdrug operations.

Enduring Properties

· Secure the home front while defending the nation

· Develop adaptable Airmen

· Modernize our war fighting capabilities 2.0 Technical Requirements: The following requirements define the services required, the results required by the contractor performance and other pertinent information. The contractor is encouraged to surpass the minimal requirements, as well as demonstrate technical, operational, and administrative expertise to support the customer in exceeding organizational and departmental objectives. All plans, reports and program changes/updates shall be reviewed and approved by the government Contracting Officer’s Representative (COR) prior to release or any action by the contractor.

2.1. The Contractor Shall: Analyze inspection reports utilizing cross-feeds, inspection reports, and guidance from a variety of sources (DFAS, ACC, AF, ANG).

2.2. The Contractor Shall: Prepare payments and disbursements of Active Duty pay transactions for government approval. Ensure transactions are sufficient to confirm compliance with applicable laws and safeguard against waste, loss, and misappropriation. Use audits to inspect supporting documentation submitted by members and DFAS to ensure it is accurate, proper, and valid.

2.3. The Contractor Shall: Ensure gaining civilian and military pay documents are accurate, proper, and valid. Prepare records for government approval pertaining to members who are retiring or resigning from their positions.

2.3.1 Maintain the civilian pay system, ATTAPS; ensure members are correctly gained; aid members with timecard inputs when requested.

2.3.2 Provide research on the Dual Comp program to ensure members are correctly charged leave for military duty performed while in a civilian status; provide feedback to the government.

2.3.3 If errors are found, send notification to member’s supervisor for them to contact the timekeeper to ensure corrections are made to member’s pay records.

2.3.4 Use the Remedy system to up-channel any issues with civilian pay records that are not able to be fixed in the finance office. These cases are sent to DFAS for review and correction.

2.3.5 Prepare timecard adjustments for government approval, to include schedule changes and various civilian pay entitlements.

2.4. The Contractor Shall: Provide customer service to the DCANG as well as external agencies in person, by telephone, or electronically. Interact with customers to resolve accounting issues and concerns. Coordinate with employees of the finance office to ensure all issues are corrected within all sections of the finance office.

2.5. The Contractor Shall: Analyze military pay management notices and rejects and provide feedback to the government on any discrepancies found.

2.6. The Contractor Shall: Conduct research on the open document listing and provide options and/or solutions to remove discrepancies from the open document listing.

2.7. The Contractor Shall: Conduct research and audits of pay, accounting, travel, and other related records, both present and past history, to determine cause of unusual situation.

2.8. The Contractor Shall: Review and reconcile all Government Purchase card accounts quarterly.

2.9. The Contractor Shall: Maintain the self-inspection and internal controls programs.

2.9.1 Using AFAFO Checklist, perform Financial Self- Inspection bi-annually.

2.9.2 Using NGB provided Quality Assurance Database, enter and track deficiencies found in self-inspection.

2.9.3 Follow discrepancy through resolution. Provide the COR possible processes, solutions, and steps in a plan that could lead to accomplishing “get-well” status in a timely manner.

2.10 Maintain records IAW Federal Records Standards, rated satisfactory or higher. Utilize electronic records management provided by the military unit and be familiar with the Paper Reduction Act.

3.0 Additional Requirements and Notes:

3.1 Required Skill Set: In order to successfully meet the performance objective of this task order, the Contractor employee shall possess the following education, knowledge, skills and/or certifications:

3.1.1 Required Bachelor's degree in accounting or related field. Minimum 5 years’ experience in a wide variety of accounting work, accounting systems, methods and procedures directly related to the task order. Demonstrated knowledge of Government accounting procedures and ability to research and correct abnormal balances and conditions appearing on accounting reports for the applicable command or activity. Other combinations of experience and education that meet the minimum qualifications may be substituted.

3.1.2 Possess additional Army/Air Guard experience directly related to the requirements of the Task Order, has a working understanding of the position functions and has sufficient knowledge to perform the work of the position described in the Task Order.

3.1.3 Additional Required Experience, Knowledge, Skills or Certifications: The Contractor shall have knowledge of federal, state, DOD, AF, and ANG financial directives.

3.2 The Contractor shall comply with the following Government directives in order to successfully complete job tasks:

· DOD Financial Management Regulation 7000.14 Vol 7a Military Pay Policy – Active Duty and Reserve Pay

· Joint Travel Regulations.

· Air Force Manual 65-601 Vol 1, Budget Guidance and Procedures.

· Air Force Manual 65-116 Vol 3 Defense Joint Military Pay System (DJMS) – Reserve Component (DJMS-RC).

3.3 The service requested is for an Accountant IIA. Location of work is 113WG/Comptroller Flight (CPTF), 3252 East Perimeter Road, Andrews AFB, MD 20762-5011; Room 137.

3.4 Service for this position will be provided on a monthly basis and will be stated in the Task Order Request for Quote (TORFQ). Work schedule is flexible in order to meet the requirements of the service.

3.5 Travel is anticipated for this task order for training and travel expenses associated with this service and shall not exceed the amount listed in the TO Request for Quote.

3.5.1 Prior to incurring any travel expenses, all travel requests must be submitted to the COR for pre-approval before sending to the Contracting Officer for written approval. Travel requests shall contain, at a minimum, the following information: dates, duration, origin and destination, purpose, and estimated costs for the person traveling. Availability of funds must be verified by the contractor employer prior to travel approval.

3.5.2 When travel is required at an alternate work site the reimbursable expense is only for that which exceeds the normal commuting distance. The contractor is not authorized mileage between residences to primary office. A detailed mileage log shall be provided to the COR monthly.

3.6 The Government will provide adequate facilities located at113WG/Comptroller Flight (CPTF), 3252 East Perimeter Road, Andrews AFB, MD 20762-5011; Room 137 , including a complete workstation and chair, computer, telephone, expendable supplies, computer hardware and software (and support), internet/intranet/Local Area Network (LAN) (and support), use of a fax machine, copier, printer, mail service and postage. All Government furnished supplies and equipment shall be for official use only.

4.0 Security Requirements:

4.1 A Secret Clearance is required. It is the contractor’s responsibility to initiate the secret clearance. This service requires access to classified information which requires the Contractor employee holds a secret security clearance.

4.2 The Contractor employee may have the need to access Personally Identifiable Information (PII) and/or For Official Use Only (FOUO) information in the performance of official duties. The Contractor shall work with the sponsoring office to complete local requirements, to include training, prior to accessing PII and/or FOUO information. PII and FOUO information must be protected under the Freedom of Information Act (5 U.S.C. 552) and/or the Privacy Act of 1974 (5 U.S.C. 552a). Unauthorized disclosure or misuse of FOUO or PII may result in disciplinary action, criminal and/or civil penalties.

4.3 A Common Access Card (CAC) is required for Base access and the Local Access Network (LAN). Contractor shall work with the contracting office for processing into the Trusted Associate Sponsorship System (TASS). Contractor shall work with the sponsoring office to complete local requirements for gaining access to the network. See below for additional information on obtaining a CAC.

4.4 Antiterrorism/OPSEC/IP Requirements:

4.4.1 Access and General Protection/Security Policy and Procedures. This standard language is for contractor employees with an area of performance within Government controlled installation, facility, or area. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the Contracting Officer’s Representative (COR). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by the local installation’s Security Forces, Director of Emergency Services or local Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by DoD, HAF and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

4.4.2 For Contractors Requiring Common Access Card (CAC). Before CAC issuance, the contractor employee requires, at a minimum, a favorably adjudicated National Agency Check with Inquiries (NACI) or an equivalent or higher investigation in accordance with Air Force Directive 31-101. The contractor employee will be issued a CAC only if duties involve one of the following: (1) Both physical access to a DoD facility and access, via logon, to DoD networks on-site or remotely; (2) Remote access, via logon, to a DoD network using DoD-approved remote access procedures; or (3) Physical access to multiple DoD facilities or multiple non-DoD federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months or more. At the discretion of the sponsoring activity, an initial CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully scheduled NACI at the Office of Personnel Management.

4.4.3 For Contracts that require Handling or Access to Classified Information. For contracts that require handling or access to classified information, the contractor shall comply with FAR Clause 52.204-2, Security Requirements, including the National Industrial Security Program Operating Manual (DoD 5220.22-M) and applicable updates/changes. This clause involves access to information classified “Confidential/Secret/Top Secret” and requires contractors to comply with a Visitor Group Security Agreement (VGSA) with all contractor operations located on Air Force/Air National Guard installations in accordance with this PWS. Contract personnel must be entered in the Joint Personnel Adjudication System (JPAS). A DD 254, DoD Contract Security Classification Specification, is required for all classified contracts. Completion of the Security Administration CBT on ADLS is required.

4.4.4 AT Level I Training. This standard language is for contractor employees with an area of performance within a Government controlled installation, facility or area. All contractor employees, to include subcontractor employees, requiring access Government Installations, Facilities and Controlled Access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. Certificates of completion for each affected contractor employee and subcontractor employee will be maintained by the COR or Antiterrorism Representative. AT level I Awareness Training is available at the following website: http://jko.jten.mil 4.4.5 Requirement for OPSEC Training. In accordance with AFI 10-701, Operations Security, OPSEC PMs/SMO/SMNCOs/Coordinators will provide OPSEC training or training materials to contract employees within 90 days of employees’ initial assignment to the contract and annually thereafter. General organizational orientations may need to be supplemented by duty-related orientations in the work center targeted toward specific critical information and vulnerabilities associated with the work. Initial training (OPSE 1301 – OPSEC Fundamentals) and refresher training (Security Administration) are both available on the ADLS website.

4.4.6 For Information Assurance (IA) / Information Technology (IT) Training. All contractor employees and associated sub-contractor employees shall complete the DoD Information Assurance Awareness, Cyber Awareness Challenge before issuance of network access and annually thereafter. All contractor employees performing services involving IA/IT functions shall comply with DoD and Air Force training requirements in DoDD 8570.01, DoD 8570.01-M and AFPD 33-2 within 30 days of the start of contract performance.

5.0 Miscellaneous:

5.1 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

5.1.1.

Contractor employee shall complete a non-disclosure agreement and return to the COR prior to the start of performance.

5.2 Performance of Service during Crisis Declared by the National Command Authority is not applicable this task order.

5.3 The Contractor is cautioned that if off-duty active military personnel are hired under this contract, they may be subject to permanent change of station, change in duty hours, or deployment. Military Reservists and National Guard members may be subject to recall to active duty. The absence of such employees shall not constitute an excuse for nonperformance under this contract.

5.4 Hours of Operation: The Contractor shall perform the services required under this contract within core operating hours as between 07.30 - 17.00 hours.

5.5 Identification of Contractor Employees: Contractor personnel are required to wear company identification/badges at all times in order to identify themselves as a contractor and to avoid creating an impression that they are government employees. The badges shall have the company name, employee name and the word “contractor” displayed. The contractor’s status as a “contractor” shall be predominantly displayed in all correspondence types (to include signature blocks on e-mail). Ref. base contract sec. C 7.

5.6 Contractor Manpower Reporting Application (CMRA):

5.6.1 The Contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for AIR FORCE via a secure data collection site.

5.6.2 The Contractor shall completely fill in all required data fields using the following web address: http://www.ecmra.mil/. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk at http://www.ecmra.mil/.

Unit Identification Code (UIC) for the Requiring Activity: FFL820

Issuing Office DoDAAC: W912R1

PERFORMANCE REQUIRMENT SUMMARY (PRS)

2017 ACCOUNTANT IIA

Performance Requirements Summary. This Summary includes performance standards. The Government will use these standards to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

Task Order Objective: Provide Accountant IIA services to the 113WG/Comptroller Flight (CPTF), District of Columbia Air National Guard (DCANG).

Monthly Review/ COR

Semi-Annually/ COR

DELIVERABLES SCHEDULE

Technical Specification 2.3 Military Pay Transactions

Technical Specification 2.9 Internal Control Program

Technical Specification 2.9 Open Document Listing

Technical Specification 2.8 Government Purchase Card Program

4.4.5 / OPSEC

Training