A02_Solicitation_W912R1-16-T-0020_DCANG_Strong_Bonds.pdf

SEE ADDENDUM

(No Collect Calls)

W912R1-16-T-0020 23-Aug-2016

b. TELEPHONE NUMBER

(703) 601-6812

8. OFFER DUE DATE/LOCAL TIME

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912R19. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

MSGT ARNITA TUNSTALL

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED ORX

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

USPFO DCARNG

189 POREMBA COURT BLDG. 350 JBAB

WASHINGTON DC 20373

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE F6M2WG 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

F6M2WG

DC AIR NATIONAL GUARD

3252 EAST PERIMETER ROAD

ANDREWS AFB MD 20762-5011

TEL: FAX:

FAX:

TEL: (703) 601-6810 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

NAICS:

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF29

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W912R1-16-T-0020

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Job Strong Bonds Event--Hotel Rooms

FFP

Provide 127 hotel rooms to accomodate 87 attendees and staff FOB: Destination

NET AMT

0002 1 Job Strong Bonds Event--Meals and Beverages

FFP

Provide meals and beveragesfor 87 attendees and staff

0003 1 Job Strong Bonds Event--Audio Visual

FFP

Audio Visual Equipment for the Strong Bonds Event

0004 1 Job Strong Bonds Event--Service Charges

FFP

Service Charges for Strong Bonds Event

CMRA

FFP

The Contractor shall complete the Contractor Manpower Reporting Application (CMRA) IAW PWS,Section 5.0, dated 22 Aug 2016, attached hereto.

PWS

PERFORMANCE WORK STATEMENT (PWS)

FOR

SEPT 2016 STRONG BONDS EVENT

22 AUGUST 2016

Part 1: General Information

1. General: This is a non-personnel services contract to provide support for the DC Air National Guard Strong Bonds Couples and Individuals Training event 8-11 September 2016 Ocean City, MD. The Government shall not exercise any supervision or control over the contract service providers performing the services herein.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, tools, materials, supervision and other items and non-personal services necessary to perform the Strong Bonds Family Training event as defined in this Performance Work Statement, except for those items specified as government furnished property and services.

The contractor shall perform to the terms, conditions and standards in this contract.

1.2 Background: The113th District of Columbia Air National Guard (DCANG) is located at Camp Springs, MD. This command supports over 1,100 airmen in the Washington, DC Tri-State area by providing air and ground support to the surrounding Tri-State area; as well to the President of the United States. This Strong Bonds Couples and Individuals training event is a Chaplain lead event, which provides airmen with necessary tools to deal with issues that all families face; such as communication, stress and support (in addition to deployment and re-integration).

1.3 Objectives: Provision for 87 attendees, including lodging and meeting space to accommodate all events, to ensure adequate space for learning and to meet the needs of the various units within the DCANG. The provisions include hotel rooming, meeting space rooms, audio-visual (screens, audio connections, computer hookups and microphones) and serve meals.

The contractor shall ensure there is a conducive learning environment at the event venue to support workshops, presentations and training and to provide those government personnel and their families attending the event with quality accommodations and identified support services.

The contractor shall provide 127 hotel rooms for attendees and staff.

Provide a separate dining area for participants and unit staff. Serve 87 meals (Dinner) at the event reception Friday night, 174 meals (Breakfast and Lunch) during the full event day Saturday, and 87 meals (Breakfast) on the day of departure Sunday morning. Provide one separate General Session meeting room for each event. Rooms shall hold up to 87 personnel [round tables seating; 8-10 people per each table].

Provide three breakout session rooms with seating for 30 persons in each session with round tables [8 or 10].

Audio Visual Services - Provide enough audio visual equipment, laser pointer and remote slide changer for one General Session and two breakout meeting rooms.

Provide registration space near the General Session room and three breakout meeting rooms to include: three square tables [4-6 feet long with 2 chairs per table to be placed outside the entrance of each room (in addition to at least one 110/115v power outlet by the table per room).

Provide a conference room for Staff to meet daily, storage, and handling for shipped packages/boxes or containers required by the Government to support the event.

Bulk copying service will not be required.

1.4 Scope: The Government is anticipating 87 attendees for this event. The Advance party members will arrive on Thursday, 8 September 2016. Attendees will arrive on Friday, 9 September 2016 after allowed check-in time and register at the event location that day. Everyone will depart on Sunday, 11 September 2016.

1.4.1 The Hotel shall offer the following: lighted parking lot, small gift shop, an exercise room, full-service restaurant or food court, elevators for access to other than the ground floor, valet laundry, vending, and ice machines. Restricted Access afterhours, such as key cards used as a security measure to enter the hotel. At a minimum, individual lodging rooms shall be equipped with the following: television, telephone, internet access, small refrigerator and microwave. As stated in 1.3, the event venue shall have meeting space for multiple simultaneous briefings, a staff operations center and counseling room. The event venue shall have sufficient seating to meet the requirements for the anticipated attendance plus normal occupation within reasonable proximity to the meeting spaces. The Contractor shall provide an on-site representative from the time the advance party arrives on 8 September 2016 until the conclusion of the event and until the advance party and all the attendees leave on 11 September 2016.

1.4.2. From 1600 on 8 September 2016 through 1500 on 11 September 2016, a conference (staff) room will be established with internet connectivity for up to eight (x8) staff members. A Strong Bonds Couples and Individuals event registration desk shall be setup to accept registration from event participants on 9 September 2016, beginning at 1600 and conclude at 2100, preferably in the lobby of the lodging facility or in proximity to the lodging facility’s registration desk. A meeting room to accommodate a training session for 30 people shall be provided from 0700 to 1600 on 10 September 2016 and from 0700 to 1300 on 11 September 2016. There will be a Strong Bonds Meet and Greet held on the evening of 9 September 2016, from 1715 to 1830 on the event participants’ day of arrival. The first formal program event will begin at 1915-2100 on 9 September 2016. On 10 and 11 September three breakout rooms for 30 attendees each for small group training sessions and a Staff office. On the last event day, 11 September 2016, the Strong Bonds Couples and Individuals event shall consist of general sessions that shall begin at 0700 and end at 1400 to allow for cleanup of each training session.

This time frame will include worship service, breakfast and two breakout sessions and shall begin at 0700 and end by 1300 for attendees. Lodging shall be provided under government contract for attendees and staff. Space for a minimum of 87 persons to be located in an area adjacent to the General Sessions room; a rooming list will be attached. The following meals shall be required; Friday, 9 September 2016 – heavy Hors d’oeuvres; Saturday, 10 September 2016 – Breakfast and Lunch; and Sunday, 11 September 2016 - Breakfast. The dining area will be separate from the actual training session rooms.

1.5 Period of Performance: The period of performance is from 8-11 September 2016. Location:

Ocean City, MD.

General Information:

1.6 Quality Control: Quality Control is the responsibility of the contractor. The contractor is responsible for the delivery of quality services/supplies to the Government (see FAR 52.212-4, Contractor Terms and Conditions – Commercial Items).

1.6.1 Non-conforming Supplies or Services: When a contractor’s performance does not meet contract requirements and/or approved work schedules and/or timeframes it is considered non-conformance. Non-conformance shall be addressed at the lowest level (COR) then elevated to the (KO).

1.6.2 Hours of Operation: The contractor shall be responsible for conducting business 24 hours daily; from arrival of the advance party until conclusion of the event on the last day. The Contractor shall, at all times, maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS at the contractor’s place of business, with exception of severe weather and/or government shutdown/closures. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.3 Type of Contract: this is a Firm Fixed Price contract.

1.6.4 Security Requirements: The contractor shall provide room lockout keys for logistics storage area, staff operations room, logistics storage room(s) and Military Family Life Consultants (MFLC) presenter room to secure pilferable items.

1.6.5 Contracting Officer Representative (COR): The COR will be identified by separate letter.

The COR monitors all technical aspects of the contract and assists in contract administration. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR. The COR is not authorized to change any of the terms and conditions of the resulting order, direct action that changes the negotiated price of the contract (either increase or decrease) or changes delivery dates.

1.6.6 Key Personnel: The following Government personnel are considered key personnel by the government: Ch, Lt Col Myrtle Bowen (202) 716-2595. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager and alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

1.6.7 Supervision of Contractor Employees: The Government shall not exercise any supervision or control over Contractor or subcontractor employees while performing work under the contract. Such employees shall be accountable solely to the Contractor, not the Government. The Contractor, in turn, shall be accountable to the Government for Contractor and subcontractor employees’ performance.

1.6.8 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interest (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan shall be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.9 Protection of Personally Identifiable Information (PII). The contractor shall protect all Personally Identifiable Information (PII) encountered in the performance of services in accordance with DFARS 224.103 and DoDD 5400.11, Department of Defense Privacy Program, and DoD 5400.11-R. If a PII breach results from the contractor’s violation of the aforementioned policies, the contractor shall bear all notification costs, call-center support costs, and credit monitoring service costs for all individuals who’s PII has been compromised.

1.6.10 Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR, (or the KO if a COR is not assigned), to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.6.11 Combating Trafficking in Persons: The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract;

procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. Such actions may include, but are not limited to, removal from the contract, reduction in benefits, or termination of employment. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR 22.17.

Part 2: Definitions & Acronyms

2. Definitions and Acronyms:

2.1. DEFINITIONS:

2.1.1 CONTRACT ADMINISTRATOR. The official Government representative delegated authority by the Contracting Officer to administer a contract. This individual is normally a member of the appropriate Contracting/Procurement career field and advises on all technical contractual matters.

2.1.2 CONTRACTOR. A supplier or Contractor awarded a contract to provide specific supplies or services to the government. The term used in this contract refers to the prime.

2.1.3 CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and/or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.4 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S.

Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.5 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.6 DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.7 GOVERNMENT-Furnished Property (GFP) or Government Property (GP). Property in the possession of, or directly acquired by, the Government and subsequently made available to the Contractor.

2.1.8 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.9 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.10 QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are acceptable in accordance with established standards and requirements of this contract.

2.1.11 QUALITY ASSURANCE SPECIALIST. An official Government representative concerned with matters pertaining to the contract administration process and quality assurance/quality control. Acts as technical advisor to the Contracting Officer in these areas.

2.1.12 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.13 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privacy of contract with the subcontractor.

2.1.14 WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.2 ACRONYMS:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AOR Area of Responsibility AR Army Regulation BASOPS Base Operations CAP Corrective Action Plan CDR Contract Discrepancy Report CFR Code of Federal Regulations CMR Contract Manpower Reporting CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation FSC Federal Service Code FY Fiscal Year GFP Government Furnished Property HIPAA Health Insurance Portability and Accountability Act of 1996 IAW In accordance with KO Contracting Officer MFLC Military Family Life Consultant NLT No later than OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) OFT Operations, Functional, Training ODC Other Direct Costs PDHRA Post Deployment Health Reassessment PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QC Quality Control QCP Quality Control Plan RSC Regional Support Command TE Technical Exhibit UIC Unit Identification Code

Part 3: Contractor Furnished Items and Services

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

Part 4: Specific Tasks

5. SPECIFIC TASKS:

5.1 Basic Services. The contractor shall provide services to support the Strong Bonds Family event that include: lodging, meeting space, meals, audio/visual, child and youth care services, additional support items identified in annex e, and parking. The Government will not be responsible for room service charges, long distance phone calls, movie rental charges, internet service charges, laundry, or other incidental room charges. Any such charges shall require the occupants to provide their personal credit cards to secure payment for those charges. The Government shall provide a total room count by 1 September 2016 and will cancel NLT 6 September 2016. The Government shall only pay for rooms used. See the following annexes for further specific task details:

5.1.1 Lodging and Meeting Rooms: The Contractor shall provide lodging for Staff and Attendees for this Strong Bonds Couples and Individuals event. At a minimum, the lodging establishment shall meet International Hospitality Association (IHA) Three Star rating criteria. The total estimated rooms for attendees, staff and presenters are 127 rooms for an estimated total of three (x3) night stays; broken down as follows:

Thursday Night 7 Rooms (double or queen) Staff (x7) only Friday Night 60 Rooms (double or queen) Staff (x8) and Attendees (x52) Saturday Night 60 Rooms (double or queen) Staff (x8) and Attendees (x52) Total Rooms 127 Rooms

5.1.1.1 The contractor shall provide rooms for attendees: 87 estimated attendees will need lodging for a total of two (x2) nights, 9-11 September 2016 (assumption: 1 room per couple/individual [unless extenuating circumstances exists]. Estimated room total for attendees is 120 for stays 9-11 September 2016. Attendee rooms under contract for two (60x2) nights = 120 night stays).

5.1.1.2 The contractor shall provide staff – one (1) night: seven Staff members on 8 September 2016 and eight staff members will need lodging for two nights, (assumption: 1 room per staff.

Estimated room total for Staff staying one night for 7 Staff and two nights for eight staff. Seven (x7) staff x one (x1) night + Eight (x8) x (x2) nights = 23 nights).

5.1.1.3 Security: The Hotel shall be in low crime area. Contractor shall limit conference area entries to outsiders during the event.

5.1.1.4 General: The contractor shall allow No onsite hotel renovations or other activities that will interfere with this event.

5.1.2 Meeting Rooms: Contractor shall provide meeting rooms for one General Session room, three Breakout session rooms and Staff Operations room.

5.1.2.1 The contractor shall provide one Meeting Room available 9 September 2016 from 1600 to 1915 for a Strong Bonds Couples and Individuals Welcome/Meet & Greet capable of holding up to 87 attendees in rounds of 8-10.

5.1.2.2 The contractor shall Provide one General Sessions room capable of holding up to 98 persons in rounds of 8-10, from Friday, 9 September 2016 1600-1915.

5.1.2.3 The contractor shall Provide three breakout rooms capable of holding up to 30 attendees in rounds of 8-10 from Saturday, 0700 to 1600 and again on Sunday 0700 to 1400. The breakout rooms shall be available for setup at 0600 both days. These rooms shall contain a stage or platform (risers), a podium, microphones, easel stands and pads, rounds and seating for 30 personnel with speakers and a conference sound system. These breakout sessions cannot be side by side.

5.1.2.5 The contractor shall provide a sufficient number of pads and pens for eight (8) to ten

(10) individuals on every attendee session table for both Saturday and Sunday mornings (depending on table size). The room shall contain water stations and/or pitchers filled with water, coffee, tea, juice, and glasses/cups for each room’s seating from (0800 until 1600 Saturday, and 0830 to 1300 Sunday. *Government shall provide Event Agendas for break times to refresh rooms).

5.1.2.6 The contractor shall Provide separate Dining Area to seat up to 87 Attendees and Staff members for (Friday dinner, Saturday breakfast and lunch, and Sunday breakfast).

5.1.3 Audio Visual: Contractor shall provide audio visual equipment for General Session rooms and Breakout rooms to include screens, handheld wireless and lavaliere microphones (mics), and laptop audio connections.

5.1.3.1 The contractor shall provide one (x1) screen for each meeting room.

5.1.3.2 The contractor shall Provide handheld wireless and lavaliere mics for each of the session rooms as follows:

5.1.3.3 The contractor shall Provide audio connections for each presentation laptop that will be used in each presentation room to play videos.

5.1.3.4 The contractor shall Provide one (1) high speed internet access point per meeting room for the duration of the event.

5.1.4 Food and Beverage. The contractor shall provide 348 meals commencing with 87 meals (Dinner) on Friday at the Welcome/Meet & Greet, 174 meals (Breakfast and Lunch) on Saturday, the first full event day on 10 September 2016. Sunday, the day of departure, only a breakfast meal for 87 shall be provided. Food and beverage charges are based upon a total of servings per meal. Self-serve beverage stations are preferred at each meal. Local government per diem rates for food shall apply. The dining room needs to be a separate room from the meeting rooms. The contractor shall identify the notification time frame for meal cancellation. The cancellation time frame should be consistent with commercial practice. The contractor must be in compliance with all applicable Air Force regulations regarding food and beverage services.

5.1.4.1 Breakfast. Hot food buffet shall be available from 0730 to 0900 on the following days:

10-11 September 2016. The buffet shall include such items as: pancakes, bacon, sausage, eggs, ham, assorted fresh fruit, pastries and cereal. Drinks shall consist of: coffee, milk, and juice.

Self-serve beverage stations are preferred.

5.1.4.2 Lunch. Hot food buffet shall be available from 1200-1315 on the following day: 10 September 2016. Buffet(s) shall include such items as: garden salad with assorted toppings and dressings, meat selections, vegetables, and starch selection. Drinks shall consist of coffee, milk, tea and juice for 87 lunches. Self-serve beverage stands are preferred.

5.1.4.3 Dinner. Hot food buffet shall be available from 1700-1830 on the following day 9 September 2016. Buffet entrée choices shall include: example: chicken dish, beef or casserole dish, vegetable, soup or salad and dessert. Drinks shall consist of coffee, milk, tea and soft drinks for 98 dinners. Self-serve beverage stands are preferred.

5.1.5 Additional Support Items: The following items are required to support the event:

5.1.5.1 The contractor shall Provide a copy machine or the capability for making bulk copies of up to 30 copies (for handouts) or have a copy machine made available for event use from Friday through Sunday of the Event. Total copy capability for Friday through Sunday will not exceed 75 copies with an average page count of 10 pages. No color reproduction is required. All sheets will be 8.5” x 11”. Printing will be single sided and each set of copies staples in the upper left corner. No folding will be required. If self-service, on Thursday, the contractor shall brief Government staff of the copier location, operation and troubleshooting, and the process to obtain paper and toner cartridge replacement 8 September 2016.

5.1.5.2 The contractor shall provide three tables with skirts and chairs in the registration area (Hotel Lobby on Friday) for attendee event registration and in-processing.

5.1.5.3 The contractor shall provide up to three tables with skirts and chairs in the registration area (Hotel Lobby on Friday) for Unit Representatives check in and for late arrival attendee event registration and in-processing.

5.1.5.4 The contractor shall Provide up to 6 display stands/easels able to support standard poster sized signage to place throughout the Event(s) area.

5.1.5.5 The contractor shall Provide a means to communicate with contractor staff, hand held radios or other means to communicate quickly with Hotel Staff during the event periods.

5.1.5.7 The contractor shall Provide a dedicated Audio/Visual person on-site to be available to assist during all event days from 1600-2100 on Friday to 0800-1550, Saturday, and from 0700- 1300 on Sunday.

5.1.5.8 The contractor shall provide three cork boards or “white boards” each 6 ft. x 4ft. or larger to be located near the registrations area/hotel lobby on Friday and Saturday of the event. If “white boards” are provided, the contractor shall also provide for each one eraser and, as a minimum, four “white board” markers consisting of two (2) black and two of another color. If cork boards are provided, the contractor shall provide 50 pins for each to post note on the cork boards.

5.1.5.9 Parking or Transportation: The contractor shall provide 65 parking spaces per night for two (x2) nights 9-11 September 2016 in an adjacent parking ramp or lot to accommodate the vehicles for government employees attending this event.

5.1.5.10 Shuttle Service: N/A

5.2 Contractor Manpower Reporting Application (CMRA):

5.2.1 The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the DC National Guard via a secure data collection site.

5.2.2 The contractor shall completely fill in all required data fields using the following web address: http://www.ecmra.mil/. Reporting inputs shall be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk at http://www.ecmra.mil.

Strong Bonds Couples & Individuals Training Schedule

Friday, 9 September

0900 Staff Office (for entire stay) 1600-1830 Hotel Check-in and Training Registration 1700-1830 Dinner – 98 people 1830-1845 Welcome 1915-2030 Session I/Room I - 30 Session I/Room II - 30 Session I/Room III - 30

Saturday, 10 September 0730-0900 Breakfast - 98 0900-1015 Session II Room I - 30 Room II - 30 Room III - 30 1015-1045 Break 1045-1200 Session III

Room I - 30 Room II - 30 Room III - 30 1200-1315 Lunch - 98 1315-1445 Session IV

Room I - 30 Room II - 30 Room III - 30 1345-1400 Break 1500-1515 Group Photo

Sunday, 11 September 0700-0730 Voluntary Worship 0730-0900 Breakfast – 98 0900-1030 Session V

Room I - 30 Room II - 30

Room III - 30 1030-1055 Break 1100-1230 Session VI

Room I - 30 Room II - 30 Room III - 30 1230-1300 Evaluations/Wrap Up

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 0002 Destination Government Destination Government 0003 Destination Government Destination Government 0004 Destination Government Destination Government 0005 Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC

0001 POP 08-SEP-2016 TO

11-SEP-2016

N/A F6M2WG

DC AIR NATIONAL GUARD

3252 EAST PERIMETER ROAD

ANDREWS AFB MD 20762-5011

F6M2WG

0002 POP 08-SEP-2016 TO

11-SEP-2016

N/A (SAME AS PREVIOUS LOCATION)

0003 POP 08-SEP-2016 TO

N/A (SAME AS PREVIOUS LOCATION)

0004 POP 08-SEP-2016 TO

N/A (SAME AS PREVIOUS LOCATION)

0005 POP 08-SEP-2016 TO

N/A (SAME AS PREVIOUS LOCATION)

CLAUSES INCORPORATED BY REFERENCE

52.204-10 Reporting Executive Compensation and First-Tier

Subcontract Awards

OCT 2015

52.204-16 Commercial and Government Entity Code Reporting JUL 2016 52.204-18 Commercial and Government Entity Code Maintenance JUL 2016 52.209-6 Protecting the Government's Interest When Subcontracting

With Contractors Debarred, Suspended, or Proposed for Debarment

OCT 2015

52.209-7 Information Regarding Responsibility Matters JUL 2013 52.209-10 Prohibition on Contracting With Inverted Domestic

Corporations

NOV 2015

52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under and Federal Law

FEB 2016

52.213-2 Invoices APR 1984 252.203-7997 (Dev) Prohibition on Contracting with Entities that Require Certain

Internal Confidentiality Agreements (Deviation 2016-O0003)

OCT 2015

252.209-7992 (Dev) Representation by Corporations Regarding an Unpaid Delinquent Tax Liability or a Felony Conviction under any Federal Law - Fiscal Year 2015 Appropriations

DEC 2014

252.209-7999 (Dev) Representation by Corporations Regarding an Unpaid Delinquent Tax Liability or a Felony Conviction under any Federal Law (Deviation)

JAN 2012

CLAUSES INCORPORATED BY FULL TEXT

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (OCT 2015)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF 1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show--

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender's request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions or commercial items for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers:

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and--

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government's control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent

Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers.

Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation. (1)(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to--GSA Federal Supply Service Specifications Section, Suite 8100, 470 East L'Enfant Plaza, SW, Washington, DC 20407, Telephone (202) 619-8925, Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision.

Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST (https://assist.dla.mil/online/start/).

(ii) Quick Search (http://quicksearch.dla.mil/).

(iii) ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by--

(i) Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone

(215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Data Universal Numbering System (DUNS) Number. (Applies to all offers exceeding $3,500, and offers of $3,500 or less if the solicitation requires the Contractor to be registered in the System for Award Management (SAM) database. The offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation “DUNS” or “DUNS +4” followed by the DUNS or DUNS +4 number that identifies the offeror's name and address. The DUNS +4 is the DUNS number plus a 4-character suffix that may be assigned at the discretion of the offeror to establish additional SAM records for identifying alternative Electronic Funds Transfer (EFT) accounts (see FAR Subpart 32.11) for the same concern. If the offeror does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one. An offeror within the United States may contact Dun and Bradstreet by calling 1-866-705-5711 or via the internet at http://fedgov.dnb.com/webform. An offeror located outside the United States must contact the local Dun and Bradstreet office for a DUNS number. The offeror should indicate that it is an offeror for a Government contract when contacting the local Dun and Bradstreet office.

(k) System for Award Management. Unless exempted by an addendum to this solicitation, by submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance and through final payment of any contract resulting from this solicitation. If the Offeror does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror. Offerors may obtain information on registration and annual confirmation requirements via the SAM database accessed through https://www.acquisition.gov.

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency's evaluation of the significant weak or deficient factors in the debriefed offeror's offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

(End of provision)

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR

EXECUTIVE ORDERS--COMMERCIAL ITEMS (JUN 2016)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015).

(2) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(3) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items: (Contracting Officer check as appropriate.)

___ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

X (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Oct 2015) (41 U.S.C. 3509).

X (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (June 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

___ (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Oct 2015) (Pub. L. 109-

282) (31 U.S.C. 6101 note).

___ (5) [Reserved]

___ (6) 52.204-14, Service Contract Reporting Requirements (JAN 2014) (Pub. L. 111-117, section 743 of Div. C).

___ (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (JAN 2014) (Pub. L.

111-117, section 743 of Div. C).

X (8) 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Oct 2015) (31 U.S.C. 6101 note).

____ (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (July 2013) (41 U.S.C. 2313).

____ (10) [Reserved]

____ (11)(i) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (NOV 2011) (15 U.S.C. 657a).

____ (ii) Alternate I (NOV 2011) of 52.219-3.

____ (12) (i) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (OCT 2014) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

____ (ii) Alternate I (JAN 2011) of 52.219-4.

____ (13) [Reserved]

____ (14)(i) 52.219-6, Notice of Total Small Business Set-Aside (NOV 2011) (15 U.S.C. 644).

____ (ii) Alternate I (NOV 2011).

____ (iii) Alternate II (NOV 2011).

____ (15)(i) 52.219-7, Notice of Partial Small Business Set-Aside (June 2003) (15 U.S.C. 644).

____ (ii) Alternate I (Oct 1995) of 52.219-7.

____ (iii) Alternate II (Mar 2004) of 52.219-7.

____ (16) 52.219-8, Utilization of Small Business Concerns (OCT 2014) (15 U.S.C. 637(d)(2) and (3)).

____ (17)(i) 52.219-9, Small Business Subcontracting Plan (Oct 2015) (15 U.S.C. 637(d)(4)).

____ (ii) Alternate I (Oct 2001) of 52.219-9.

____ (iii) Alternate II (Oct 2001) of 52.219-9.

____ (iv) Alternate III (Oct 2015) of 52.219-9.

____ (18) 52.219-13, Notice of Set-Aside of Orders (NOV 2011) (15 U.S.C. 644(r)).

____ (19)…