Industry Day Slides -UEPH FY26 Barracks - 23 April 2025 Final.pptx

Industry day the Unaccompanied Enlisted Personnel Housing (UEPH) Barracks Fort Campbell, KY

Presenters:

Josh Westgate– Contracting Officer Crystal Harbin– Deputy for Small Business Jim MacMillan– Design Team Lead

Date: 23 April 2025

”The views, opinions and findings contained in this report are those of the author(s) and should not be construed as an official Department of the Army position, policy or decision, unless so designated by other official documentation.”

ADMINISTRATIVE ANNOUNCEMENTS

Please ensure that you have signed in Company Name, POC Name, Email, Phone Are you interested in being the Prime or Subcontractor If you’re interested in being a subcontractor, state the type of work you are interested (Electrical, Mechanical, Roofing, etc.)

This briefing and the attendee roster will be posted to SAM Please be advised that none of the information discussed today is contractually-binding

Procurement Process And Overview

Small Business Participation Plan and Subcontracting Requirements

Overview of the Project

Q&A Session

AGENDA

PROCUREMENT PROCESS and OVERVIEW

Josh Westgate Contracting Officer U.S. Army Corps of Engineers Louisville District Joshua.K.Westgate@usace.army.mil

System for Award Management (SAM) at www.SAM.gov UEPH Barracks– Fort Campbell, KY Solicitation Number is TBD Solicitations for USACE-Louisville begin with W912QR View Interested Vendors List and register as an Interested Vendor Register/Follow to receive notifications and updates / amendments RFP Technical Information (i.e., Plans and Specs) will be available for download from www.SAM.gov.

HOW TO OBTAIN THE SOLICITATION

Pre-Solicitation Notice Posted on www.sam.gov at least 15 days prior to the initial issuance of the Solicitation package.

Advertisement Minimum 30 days to prepare proposals.

Amendments issued to the RFP will also be posted on www.SAM.gov

OBTAINING THE ISSUE DOCUMENTS

Requirements to download Technical Data Package:

Need to be registered in System for Award Management (SAM) database. You must sign up and sign-in to your account to use many features of SAM.gov (saving searches, viewing solicitations, etc.)

Locate and Access the Solicitation notice in SAM database.

Go to Attachments/Links Section to download the solicitation and all technical documents.

You must register your business entity (you as an individual or your organization) to be able to propose on contracts or apply for federal assistance (grants, loans, etc.) from the federal government.

Requirements to Submit Proposals:

You must register your business entity (you as an individual or your organization) to be able to propose on contracts or apply for federal assistance (grants, loans, etc.) from the federal government.

All proposals will be submitted through the Procurement Integrated Enterprise Environment (PIEE) Solicitation Module on time. Therefore, offerors must register in advance for a user ID and Password to access this system.

Instructions for submission will be in Section 00 21 00 of the Solicitation Package

The Unaccompanied Enlisted Personnel Housing (UEPH) Barracks Project is a Design-Bid-Build (D-B-B) Request for Proposals (RFP).

Project award will be made via a Single-Phase “Best Value Trade-off” basis as described in the evaluation criteria.

Proposals must be submitted on time.

The Louisville District is located within the Eastern time zone.

The Source Selection Evaluation Board (SSEB) will evaluate contractors’ proposals based on specific factors which are defined in the RFP Package.

THE PROCUREMENT PROCESS

Source Selection Criteria for the “Best Value Trade-Off” consists of the following elements:

Volume I Factor I: Past Performance (Recent projects, similar in size and scope) Factor II: Management Plan Factor III: Small Business Participation Plan

Volume II – Price and Pro Forma Information Standard Form 1442 & Price Breakout Schedule, Subcontracting Plan (Large Businesses Only), Bonding, etc.

Submit your best proposal the 1st time. If we receive an initial proposal that is awardable, discussions may not be opened.

PROPOSAL REQUIREMENTS

Instructions for submitting a Request for Information (RFI) is included in the Solicitation

RFIs for this project will be received and answered through the ProjNet system, http://www.ProjNet.org/ProjNet Any RFIs submitted directly to the project team will not receive a response and will be directed to the ProjNet system.

Each project will have a ProjNet Bidder’s Key, which is used to post your RFIs to the proper project.

The ProjNet Bidder’s Key will be included in the ProjNet Instructions section of the RFP.

Requests for Information and their responses will be available for public review through ProjNet.

PROPOSAL REQUIREMENTS (cont.)

We will utilize the Electronic Receipt of Proposal process – Instructions will be in Section 00 21 00 of the solicitation package

Proposals uploaded to and submitted through PIEE Solicitation Module

Don’t wait until the last minute to upload your proposal. Late is Late! No exceptions!

PROPOSAL SUBMISSION

Advertise: First Quarter FY 26

Bids Due: Second Quarter FY26

Award: Second/Third Quarter FY 26

Project Complete: Second Quarter FY 29 Schedule

Crystal Harbin Deputy for Small Business Louisville District

SBO-LRL@usace.army.mil

The Small Business Participation Plan is a rated evaluation factor in all unrestricted procurements Both large and small business offerors must submit a participation plan The participation plan is based on total contract value The Small Business Participation Plan must meet the minimum Total Small Business Participation goal. The percentage will be included the solicitation.

Small Business primes self-performance counts as Small Business Participation

Large Business offerors must submit a Small Business Subcontracting Plan Mandated by FAR 19.702 This is not a rated element as a part of the Source Selection process but the offeror shall submit an acceptable plan prior to award The subcontracting plan is based on total subcontracted dollars Failure to comply in good faith is in material breach of the contract

Small Business Participation plan & Subcontracting PLAN

BUILDING YOUR TEAM

Network at Industry Day

Review Sign-In Sheet and Interested Vendors List (https://www.sam.gov/)

SBA’s Dynamic Small Business Search (https://dsbs.sba.gov)

SBA’s SUBNet (https://subnet.sba.gov/client/dsp_Landing.cfm)

FPDS-NG ezSearch (https://www.fpds.gov/ezsearch/)

USASpending (https://www.usaspending.gov/)

APEX Accelerator (https://www.apexaccelerators.us/#/)

Obtain information Attend Site Visits, Pre-Proposal Conferences, & Industry Days Obtain copies of attendee roster for subcontracting opportunities

Attend Workshops and Conferences

Louisville District Open House: February 2026

Construction & IDIQ Forecast is maintained on the Business with Us page of the Great Lakes and Ohio River Division website, https://www.lrd.usace.army.mil/Opportunity-Forecast/ opportunities We anticipate executing approximately $1.3B in FY25 through both small and large businesses.

Contracting opportunities are posted in the System for Award Management (SAM) website at www.sam.gov. Use “W912QR” to search for Louisville District projects.

Actively Respond to Sources Sought Notices (Market Surveys) posted to SAM

Actively Respond to Competitive Requirements posted to SAM

Register SAM.gov to obtain and respond to solicitations

Source Selection Evaluation Criteria are basis for selection by source evaluation boards

Unrestricted solicitations require small business participation plan

Fort Campbell UEPH Barracks Project is scheduled for bids due in:

Second Quarter FY 26

SUMMARY

What Questions do you have for us?

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