Master Industry Day-Youngstown Fire Station MILCON 30JAN25 - Copy.pdf

“The views, opinions and findings contained in this report are those of the authors(s) and should not be construed as an official Department of the Army position, policy or decision, unless so designated by other official documentation.”

Presenters:

Carolyn Russell, PMP - Project Manager John Hearn - Supervisory Construction

Control Rep, COR Karla Wright - Contracting Specialist Crystal Harbin- Deputy for Small Business

INDUSTRY DAY FORUM

YOUNGSTOWN AIR RESERVE BASE, OHIO

30 JAN 2025

ADMINISTRATIVE ANNOUCEMENTS

• Please ensure that you have signed in

• Send in chat for remote participants

• Company Name, POC Name, Email, Phone

• Are you interested in being the Prime or Subcontractor

• If you’re interested in being a subcontractor, state the type of work you are interested (Electrical, Mechanical, Roofing, etc.)

• Please turn off all mobile devices

• No recording

• This briefing and the attendee roster will be posted to SAM. GOV

• Please be advised that none of the information discussed today is contractually-binding

AGENDA

• Introduction of Team Members

• USACE Procurement Process Overview

• Small Business Briefing

• Overview of the Project

• Q&A Session

GOVERNMENT TEAM MEMBERS

Jonathan Powell, PE Project Manager, Air Force Reserve Command Bob Woods, PE Chief Design & Construction, 910th Civil Engineering Brock Elsea Engineer, 910th Civil Engineering Glady Simpson, RA Design Project Architect (Louisville District Office)

Karla Wright Contracting Specialist (Louisville District Office)

Carolyn Russell, PMP Project Manager (Louisville District Office)

Renee Booth Contracting Officer (Louisville District Office)

Crystal Harbin Deputy for Small Business (Louisville District Office)

Edward McBride, P.E. Area Engineer/ACO, Construction (WP Area Office)

John Hearn QA Supervisor/COR, Construction (WP Area/Resident Office)

Alex McCoy, P.E. Regional Resident Engineer/ACO, Construction (Louisville District Office)

USACE PROCUREMENT PROCESS OVERVIEW

Karla Wright Contracting Specialist

US Army Corps of Engineers

THE PROCUREMENT PROCESS

• This project will be a Design-Bid-Build (D-B-B) Invitation for Bid

(IFB).

• This is an unrestricted procurement

• A virtual, public bid opening will be hosted where the apparent winner will be announced.

• Project award will be made to the responsible bidder whose bid, conforming to the invitation for bids, will be most advantageous to the Government, considering only price and price-related factors included in the invitation.

• It will be awarded as a single firm fixed price contract.

HOW TO OBTAIN THE SOLICITATION

• The Solicitation will be posted to SAM.gov

• Solicitation Numbers will begin with “W912QR” and can be found by searching for key words. (examples Youngstown; Fire Station)

• You will have at least 30 days from the time the Solicitation is posted to submit a bid.

• Pre-Solicitation Notice – will be posted on www.sam.gov at least 15 days prior to the initial issuance of the Solicitation package http://www.sam.gov/ http://www.sam.gov/

OBTAINING THE ISSUE DOCUMENTS

• Please register in System for Award Management (SAM.gov)

• To accomplish the following:

• Download Technical Data Package: (i.e. plans/specs)

• Receive amendments issued to the solicitation

• Receive notifications on the solicitation

• View Interested Vendor List

Submitting Questions - ProjNet

• Instructions for submitting a Request for Information (RFI) will be included in the Solicitation.

• RFIs for this project will be received and answered through the ProjNet system http://www.ProjNet.org/ProjNet

• Any RFIs submitted directly to the project team will not receive a response and will be directed to the ProjNet system.

• This project will have a Projnet Bidder’s Key, which is used to post your RFIs to the proper project.

• DO NOT WAIT UNTIL THE LAST MINUTE TO ASK QUESTIONS

http://www.projnet.org/ProjNet

Submitting Questions - Continued

• DO NOT WAIT UNTIL THE LAST MINUTE TO ASK/SUBMIT QUESTIONS

via ProjNet

• Please submit your questions from the date the Solicitation is posted until ProjNet closes. The sooner the better.

• ProjNet will close, generally 5 to 10 days before bids are due.

BID SUBMISSION

• We will utilize the Electronic Receipt of Bid process – Instruction will be in

Section 00 21 00 of the solicitation package

• All proposals will be submitted through the PIEE Solicitation Module. Offerors must register in advance for a user ID and Password to access this system.

• It is recommended to perform a test run well in advance.

• Technical support is available through PIEE.

• https://piee.eb.mil/

• Don’t wait until the last minute to upload your proposal – Late is Late (NO EXCEPTIONS!)

* The Louisville District is in the Eastern time zone.

Crystal Harbin Deputy for Small Business

Louisville District

SBO-LRL@usace.army.mil mailto:SBO-LRL@usace.army.mil

• Large Business offerors must submit a Small Business Subcontracting Plan

• Mandated by FAR 19.702

• This is not a rated element as a part of the Source Selection process but the offeror shall submit an acceptable plan prior to award

• The subcontracting plan is based on total subcontracted dollars

• Failure to comply in good faith is in material breach of the contract

SUBCONTRACTING PLAN

OBTAIN INFORMATION

• Attend Site Visits, Pre-Proposal Conferences, & Industry Days

• Obtain copies of attendee listings for subcontracting opportunities

• Register as an Interested Vendor on SAM

• Attend Workshops, Conferences, Trade Fairs

• Louisville District Open House: 05 February 2025 https://app.smartsheetgov.com/b/form/69413fa1c43f4cb393095d88eab8440f

• Review Agency Forecasts (posted on website)

• https://www.lrd.usace.army.mil/Opportunity-Forecast/ https://app.smartsheetgov.com/b/form/69413fa1c43f4cb393095d88eab8440f https://www.lrd.usace.army.mil/Opportunity-Forecast/

LOUISVILLE DISTRICT OPPORTUNITIES

• We anticipate executing approximately $1.3B in FY25 through both small and large businesses.

• Contracting opportunities are posted in the System for Award Management (SAM) website at www.sam.gov. Use “W912QR” to search for Louisville District projects.

• Actively Respond to Sources Sought Notices (Market Surveys) posted to SAM

• Actively Respond to Competitive Requirements posted to SAM (limited number of sole source opportunities) http://www.fbo.gov/

PROJECT OVERVIEW

John Hearn Supervisory Construction Control Rep, COR

US Army Corps of Engineers

YOUNGSTOWN AIR RESERVE STATION (YARS)

The installation is located at Youngstown– Warren Regional Airport. The host wing for the installation is the 910th Airlift Wing (910 AW), an Air Force Reserve Command unit operationally gained by the Air Mobility Command.

https://en.wikipedia.org/wiki/Youngstown%E2%80%93Warren_Regional_Airport https://en.wikipedia.org/wiki/Youngstown%E2%80%93Warren_Regional_Airport https://en.wikipedia.org/wiki/Youngstown%E2%80%93Warren_Regional_Airport https://en.wikipedia.org/wiki/910th_Airlift_Wing https://en.wikipedia.org/wiki/910th_Airlift_Wing https://en.wikipedia.org/wiki/Air_Force_Reserve_Command https://en.wikipedia.org/wiki/Air_Force_Reserve_Command https://en.wikipedia.org/wiki/Air_Force_Reserve_Command https://en.wikipedia.org/wiki/Air_Mobility_Command https://en.wikipedia.org/wiki/Air_Mobility_Command

Project Highlights:

Demolition of Building 415 in the footprint of the new facility. Construction of new 24,500 SFT Fire Station. The facility will include drive through bays sized to current Aircraft Rescue and Fire fighting vehicle requirements and a sleep space sized to accommodate 22 beds. Facility next to active airfield.

Project Delivery Method: Design-Bid-Build Procurement Method: Unrestricted IFB (Invitation For Bid) Estimated Construction Duration: 790 Calendar days

Magnitude of Construction: Between $10M and $25M

Youngstown Fire Station MILCON

Milestone Target Month Advertisement FEB 2025 Pre-Bid Site Visit MAR 2025 Proposals Due APR 2025 Contract Award MAY 2025 Notice to Proceed (Admin) JUN 2025 Construction Complete APR 2027

SITE LOCATION FOR NEW FIRE STATION

1/30/2025

CONSTRUCT NEW FIRE STATION, YARS, OHIO

YARS FIRE STATION – GREY IMAGE

File Name

SUMMARY

• Register www.SAM.gov to obtain and respond to solicitations.

• Unrestricted solicitations require small business participation.

• Scheduled for advertisement late February/early March 2025.

• Site Visit will be offered after advertisement.

Q&A