Industry Day Slides - Conroe MG - 17 March 2025.pdf

INDUSTRY DAY

CONROE ARMY RESERVE CENTER (ARC)

MICROGRID PROJECT

CONROE, TEXAS

Presenters:

Keeley Slade – Project Manager Eliot Lincoln – Project Engineer MAJ Lesa Sylve – Contracting Officer Alex Hamilton – Contract Specialist Crystal Harbin– Small Business Professional

Date: 17 March 2025

”The views, opinions and findings contained in this report are those of the author(s) and should not be construed as an official Department of the Army position, policy or decision, unless so designated by other official documentation.”

ADMINISTRATIVE ANNOUNCEMENTS

• Please ensure that you have signed in

• Company Name, POC Name, Email, Phone

• Are you interested in being the Prime or Subcontractor

• If you’re interested in being a subcontractor, state the type of work you are interested (Electrical, Mechanical, Roofing, etc.)

• No recording

• This briefing and the attendee roster will be posted to SAM

• Please be advised that none of the information discussed today is contractually-binding

• Procurement Process And Overview

• Small Business Participation Plan and Subcontracting Requirements

• Overview of the Project

• Q&A Session

AGENDA

PROCUREMENT PROCESS AND OVERVIEW

Alex Hamilton Contract Specialist

U.S. Army Corps of Engineers Louisville District

MAJ Sylve Contracting Officer

U.S. Army Corps of Engineers Louisville District

• System for Award Management (SAM) at www.SAM.gov

• Conroe Microgrid Project – Conroe, TX

• Solicitation Number is W912QR25RA023

• Solicitations for USACE-Louisville begin with W912QR

• View Interested Vendors List and register as an Interested Vendor

• Register/Follow to receive notifications and updates / amendments

• RFP Technical Information (i.e., Plans and Specs) will be available for download from www.SAM.gov.

HOW TO OBTAIN THE SOLICITATION

• Pre-Solicitation Notice

• Posted on www.sam.gov at least 15 days prior to the initial issuance of the

Solicitation package.

• Advertisement

• Minimum 30 days to prepare proposals.

• Amendments issued to the RFP will also be posted on www.SAM.gov

OBTAINING THE ISSUE DOCUMENTS

• Requirements to download Technical Data Package:

• Need to be registered in System for Award Management (SAM) database.

You must sign up and sign-in to your account to use many features of SAM.gov (saving searches, viewing solicitations, etc.)

– Locate and Access the Solicitation notice in SAM database.

» Go to Attachments/Links Section to download the solicitation and all technical documents.

• You must register your business entity (you as an individual or your organization) to be able to propose on contracts or apply for federal assistance (grants, loans, etc.) from the federal government.

• Requirements to Submit Proposals:

• You must register your business entity (you as an individual or your organization) to be able to propose on contracts or apply for federal assistance (grants, loans, etc.) from the federal government.

• All proposals will be submitted through the Procurement Integrated Enterprise Environment (PIEE) Solicitation Module on time. Therefore, offerors must register in advance for a user ID and Password to access this system.

• Instructions for submission will be in Section 00 21 00 of the Solicitation Package

• The Army Depot (ANAD) Power Generation and Microgrid Project is a Design-Bid-Build (D-B-B) Request for Proposals (RFP).

• Project award will be made via a Single-Phase “Best Value Trade-off” basis as described in the evaluation criteria.

• Proposals must be submitted on time.

• The Louisville District is located within the Eastern time zone.

• The Source Selection Evaluation Board (SSEB) will evaluate contractors’ proposals based on specific factors which are defined in the RFP Package.

THE PROCUREMENT PROCESS

Source Selection Criteria for the “Best Value Trade-Off” consists of the following elements:

• Volume I

• Factor I: Past Performance (Recent projects, similar in size and scope)

• Factor II: Management Plan

• Factor III: Schedule Narrative

• Factor IV: Small Business Participation Plan

• Volume II – Price and Pro Forma Information

• Standard Form 1442 & Price Breakout Schedule, Subcontracting Plan (Large Businesses Only), Bonding, etc.

• Submit your best proposal the 1st time. If we receive an initial proposal that is awardable, discussions may not be opened.

PROPOSAL REQUIREMENTS

• Instructions for submitting a Request for Information (RFI) is included in the Solicitation

• RFIs for this project will be received and answered through the ProjNet system, http://www.ProjNet.org/ProjNet

• Any RFIs submitted directly to the project team will not receive a response and will be directed to the ProjNet system.

• Each project will have a ProjNet Bidder’s Key, which is used to post your RFIs to the proper project.

• The ProjNet Bidder’s Key will be included in the ProjNet Instructions section of the RFP.

• Requests for Information and their responses will be available for public review through ProjNet.

PROPOSAL REQUIREMENTS (cont.)

• We will utilize the Electronic Receipt of Proposal process – Instructions are in Section 00 21 00 of the solicitation package

• Proposals uploaded to and submitted through PIEE Solicitation Module

• Don’t wait until the last minute to upload your proposal. Late is Late! No exceptions!

PROPOSAL SUBMISSION

Crystal Harbin Deputy for Small Business

Louisville District

SBO-LRL@usace.army.mil

Courtney Luckett Small Business Professional

Louisville District

NETWORKING

• Networking is an important part of preparing for the upcoming project. The

Project Delivery Team develop the participant list and post to SAM. Please post the below information in the chat:

• Company Name

• POC Name, Email, Phone

• Are you interested in being the Prime or Subcontractor

• If you’re interested in being a subcontractor, state the type of work you are interested (Electrical, Mechanical, Roofing, etc.)

• The sign-in sheet and presentation slides will be posted to the www.SAM.gov notice following the close of this industry day. Please be sure to use this information to network with other firms and build your team.

• Interested Vendors List in SAM

• The Small Business Participation Plan is a rated evaluation factor in all unrestricted procurements

• Both large and small business offerors must submit a participation plan

• The participation plan is based on total contract value

• The Small Business Participation Plan must meet the minimum Total Small Business

Participation goal. The percentage will be included the solicitation.

• Small Business primes self-performance counts as Small Business Participation

• Large Business offerors must submit a Small Business Subcontracting Plan

• Mandated by FAR 19.702

• This is not a rated element as a part of the Source Selection process but the offeror shall submit an acceptable plan prior to award

• The subcontracting plan is based on total subcontracted dollars

• Failure to comply in good faith is in material breach of the contract

SMALL BUSINESS PARTICIPATION PLAN &

SUBCONTRACTING PLAN

OBTAIN INFORMATION

• Attend Site Visits, Pre-Proposal Conferences, & Industry Days (Obtain copies of attendee listings for subcontracting opportunities)

• Register as an Interested Vendor on SAM

• Attend Workshops, Conferences, Trade Fairs

• Louisville District Networking: Tentatively 29 July 2025

• Construction & IDIQ Forecast is maintained on the Business with Us page of the Great Lakes and Ohio River Division website, https://www.lrd.usace.army.mil/Opportunity-Forecast/

OPPORTUNITIES

• We anticipate executing approximately $1.3B in FY25 through both small and large businesses.

• Contracting opportunities are posted in the System for Award Management (SAM) website at www.sam.gov. Use “W912QR” to search for Louisville District projects.

• Actively Respond to Sources Sought Notices (Market Surveys) posted to SAM

• Actively Respond to Competitive Requirements posted to SAM

Keeley Slade Program Manager

CONROE, TEXAS

MICROGRID PROJECT OVERVIEW

Eliot Lincoln Project Engineer

U.S. Army Corps of Engineers - Louisville District

Project Information:

Description-

This is a Design-Bid-Build Construction project to provide energy resiliency by providing an on-site, automated energy control / generation storage management system: Construct a microgrid system, including a smart grid control system, that will have full islanding capability. The microgrid system will incorporate a new 388kW carport mounted photovoltaic (PV) solar array and 1- 340kW natural gas backup generator system, with load-balancing controllers to reduce fuel use. The microgrid system will include master microgrid controller, and an automated distribution switch to disconnect the Army Reserve Center (ARC) from local electrical utility grid during grid outages. Microgrid will be installed on a closed restricted network (CRN) requiring an Authority to Operate (ATO) IAW Department of Defense (DoD) policies. System cybersecurity requirements IAW UFC 4-010-06 “Cybersecurity for Facility Related Control Systems” are included in the specifications.

The microgrid system will support energy resiliency by providing on-site energy generation, this includes the installation of natural gas (NG) generators, PV system, microgrid control system, electrical interconnection switchgear, interconnection circuit wirings, and modification to the existing electrical distribution system as necessary to establish the Conroe ARC microgrid network. The PV array shall meet IEEE (Institute of Electrical and Electronic Engineers) Standard 1741-SA, 2018 IEEE 1547 for Interconnection, as well as meet all federal, state, and local code requirements. The PV system will be designed to utilize PV power on-site prior to feeding into the local grid. The net metering and interconnection agreements will require approval by the utility provider, Entergy Texas.

POWER GENERATION AND MICROGRID PROJECT

Scheduled Milestones (subject to change):

• Advertise Period – thru 12 May 2025

• Source Selection Evaluation Board – May 2025

• Discussions (if needed) – June 2025

• Contract Award – Late June 2025

• Notice to Proceed – Late July 2025

• Construction Completion – Jan 2027

POWER GENERATION AND MICROGRID PROJECT

Project Delivery Method - Design/Bid/Build

Procurement Method - Best Value Trade Off SSEB

Estimated Construction Duration - 540 days

Stakeholder - Conroe Army Reserve Base

AERIAL VIEW OF PROJECT SITE

VICINITY MAP

PROJECT LOCATION:

4724 SOUTH PKWY

ELECTRICAL SITE PLAN

ELECTRICAL SITE PLAN (ENLARGED)

PV CARPORT SYSTEM (EXAMPLE)

25NATURAL GAS ENGINE GENERATOR UNITS

(EXAMPLE)

MICROGRID MODE OF OPERATION

Three (3) States/Modes of Operation:

1) Grid Connected (Working)

• Connected in parallel to the utility grid

2) Islanded (Working)

• Automatically transition from Grid Connected mode to Islanded in event of outage

3) Blackout Condition (Deenergized)

• Isolation from utility grid due to severe fault on power system.

• Register SAM.gov to obtain and respond to solicitations

• Source Selection Evaluation Criteria are basis for selection by source evaluation boards

• Unrestricted solicitations require small business participation plan

• Conroe Microgrid Project project is scheduled for bids due in:

• Mid May 2025 via Solicitation W912QR25RA023

SUMMARY

WHAT QUESTIONS DO YOU HAVE FOR US?