Dobbins ARC Presolicitation Conference Briefing.pdf

INDUSTRY DAY FORUM

DOBBINS ARB GA

ARMY RESERVES: ARMY RESERVE CENTER

DATE: 12 Dec 2024

TIME: 0900 EST

LOCATION:

94th CE – Building 501 884 Industrial Drive Dobbins ARB, GA 30069

MICROSOFT TEAMS:

https://dod.teams.microsoft.us/l/meetup-join/19%3adod%3ameeting_51390172ad0e4fd8b67ce4e9da1a3cb8%40thread.v2/0?context=%7b%22Tid%22%3a%22fc4d76ba-f17c-4c50-b9a7-8f3163d27582%22%2c%22Oid%22%3a%22a3c64622-369f-4a61-b685-8834267b854d%22%7d Meettng ID: 993 724 996 199 Pass code: PG5r3w Phone: +1 503-207-9433 Pin - 398983540

”The views, opinions and findings contained in this report are those of the author(s) and should not be construed as an official Department of the Army position, policy or decision, unless so designated by other official documentation.”

https://dod.teams.microsoft.us/l/meetup-join/19%3adod%3ameeting_51390172ad0e4fd8b67ce4e9da1a3cb8%40thread.v2/0?context=%7b%22Tid%22%3a%22fc4d76ba-f17c-4c50-b9a7-8f3163d27582%22%2c%22Oid%22%3a%22a3c64622-369f-4a61-b685-8834267b854d%22%7d https://dod.teams.microsoft.us/l/meetup-join/19%3adod%3ameeting_51390172ad0e4fd8b67ce4e9da1a3cb8%40thread.v2/0?context=%7b%22Tid%22%3a%22fc4d76ba-f17c-4c50-b9a7-8f3163d27582%22%2c%22Oid%22%3a%22a3c64622-369f-4a61-b685-8834267b854d%22%7d https://dod.teams.microsoft.us/l/meetup-join/19%3adod%3ameeting_51390172ad0e4fd8b67ce4e9da1a3cb8%40thread.v2/0?context=%7b%22Tid%22%3a%22fc4d76ba-f17c-4c50-b9a7-8f3163d27582%22%2c%22Oid%22%3a%22a3c64622-369f-4a61-b685-8834267b854d%22%7d

• Introduction

• Please ensure that you have signed in

• Company Name, POC Name, Email, Phone

• Are you interested in being the Prime or Subcontractor

• No recording

• This briefing and the attendee roster will be posted to SAM

• Please be advised that none of the information discussed today is contractually-binding

ADMINISTRATIVE ANNOUNCEMENTS

• Design Overview

• USACE Contracts

• Procurement Process

• Subcontracting Requirements

• Site visit after the formal agenda

AGENDA

Project: U.S. Army Reserve Center (FY 25) Advertise in Jan Award in May

Location: Dobbins Air Reserve Base, Georgia

Includes:

Land – ~12 acres Training Building 81,331 sf Vehicle Maintenance Shop 8,344 sf

Options Unheated Storage 3,456 sf Wash rack Loading Doc Concrete MEP lot Electric vehicle charging station

Performance Completion Period:

900 calendar days from Administrative Notice to Proceed (NTP)

PROJECT SCOPE

PROJECT SITE

Parking

Trailers

MAINTENANCE SHOP

KEY PLAN

1 Army Reserve Center 2 Vehicle Maintenance Shop 3 Unheated Storage Building 4 MEP Parking 5 POV Parking

PROCUREMENT PROCESS OVERVIEW

BONNY DYLEWSKI

CONTRACT SPECIALIST

USACE-LOUIVILLE DISTRICT

JESSE E. SCHARLOW

CONTRACTING OFFICER

USACE-LOUIVILLE DISTRICT

• System for Award Management (SAM) at www.SAM.gov

Solicitation Number W912QR25R0001 (Subject to Change) Solicitations for USACE-Louisville begin with W912QR Search using Keyword Search Feature (Select “Any Words” or “All Words”): Dobbins

• View Interested Vendors List and register as an Interested Vendor.

• Register to receive notifications and updates / amendments.

• RFP Technical Information (i.e., Plans and Specs) will be available for download from www.SAM.gov

HOW TO OBTAIN THE SOLICITATION

http://www.sam.gov/

• Pre-Solicitation Notice

– Minimum 15 days prior to Solicitation

• Advertisement

– Minimum 30 days to prepare Proposals

• Amendments issued to the RFP will also be posted on www.SAM.gov

OBTAINING THE ISSUE DOCUMENTS

• Requirements to download Technical Data Package:

Locate and access the Solicitation notice in the SAM database.

- Go to the “Attachments/Links” section to download the solicitation and all technical documents.

Sign-Up and Sign-In to your SAM account to:

- “Follow” to receive email notifications

- View interested vendors list

- Sign up as an Interested Vendor

• Requirements to Submit Proposals:

Register your business entity (you as an individual or your organization) to be able to propose on contracts as the Prime.

All proposals will be submitted through the PIEE Solicitation Module on time. Therefore, offerors must register in advance for a user ID and Password to access this system.0

• This project will be Design-Bid-Build (D-B-B) Request for Proposals (RFP)

• The solicitation is a Full and Open (Unrestricted) procurement.

• Project award will be made via a Single-Phase “Best Value Trade-off” basis as described in the Evaluation Criteria.

• Proposals must be submitted on time.

The Louisville District is located within the Eastern time zone.

• The Source Selection Evaluation Board (SSEB) will evaluate offerors’ proposals based on specific factors which are defined in the RFP Package.

THE PROCUREMENT PROCESS

• Source Selection Evaluation Criteria for the “Best Value Trade-Off” consists of the following elements:

1) Volume I – Factor I: Past Performance Evaluation

Relevancy - Recent projects, similar in size, scope, magnitude of effort & complexities; experience in successfully delivering the project(s) on time and within budget Quality of performance on submitted projects Other sources of relevant past performance information (i.e., CPARS, FAPIIS, eSRS)

2) Volume I – Factor II: Management Plan (i.e., Project Delivery Team/Staff, Resources, Collaboration, Communications Process, Quality Control, Plan to Mitigate Cost Growth and Schedule Creep, etc. . . . .)

3) Volume I – Factor III: Commissioning Plan (i.e., Commissioning Process, Commissioning Firm and/or Specialist, Outline of Systems to be Commissioned, etc. . . . .)

PROPOSAL REQUIREMENTS

Technical Evaluation

Factors

• Source Selection Evaluation Criteria for a “Best Value Trade-Off” consists of the following elements:

4) Volume I – Factor IV: Small Business Participation Plan (All - Large & Small Business Offerors)

5) Volume II – Pro Forma & Price Information Tab A: Standard Form 1442 & Price Tab B: Joint Venture Agreements (if applicable) Tab C: Evidence of Ability to Obtain Bonding & Proof of Financial Ability Tab D: Pre-Award Information (i.e., Reps & Certs, offeror information, etc.)

Tab E: Subcontracting Plan (Large Business Offerors only)

Technical Evaluation

Factor

• Source Selection Evaluation Criteria for a “Best Value Trade-Off” consists of the following elements:

5) Volume II – Pro Forma & Price Information (Continued) Tab F: Project Labor Agreement (PLA)

A Project Labor Agreement Resource Guidebook can be found at:

https://safe.menlosecurity.com/https://www.dol.gov/general/good-jobs/project-labor-agreement-resource-guide

North America’s Building Trades Union (NABTU):

https://nabtu.org/councils/georgia/?type=local

The Laborers’ International Union of North America and its affiliates, the Southeast Laborers’ District Council and Laborers’ Local Union 515 in Atlanta.

- Southeast Laborers’ District Council: David Rutledge, drutledge@selaborers.org

- Laborers’ Local Union 515: Pedro Franco, pedrojr4@gmail.com

Optional Resources https://safe.menlosecurity.com/https:/www.dol.gov/general/good-jobs/project-labor-agreement-resource-guide https://safe.menlosecurity.com/https:/www.dol.gov/general/good-jobs/project-labor-agreement-resource-guide https://nabtu.org/councils/georgia/?type=local mailto:drutledge@selaborers.org mailto:pedrojr4@gmail.com

• PLA will be evaluated for Acceptability IAW FAR 22.504(b) o Requirements. A PLA shall -

1) Bind all contractors and subcontractors engaged in construction on the construction project to comply with the PLA;

2) Allow all contractors and subcontractors to compete for contracts and subcontracts without regard to whether they are otherwise parties to collective bargaining agreements;

3) Contain guarantees against strikes, lockouts, and similar job disruptions;

4) Set forth effective, prompt, and mutually binding procedures for resolving labor disputes arising during the term of the project labor agreement;

5) Provide other mechanisms for labor-management cooperation on matters of mutual interest and concern, including productivity, quality of work, safety, and health; and

6) Include any additional requirements as the agency deems necessary to satisfy its needs.

o IAW FAR 22.504(c) USACE-LRL will not require contractors or subcontractors to enter into a PLA with any particular labor organization.

• Technical Factors listed in relative order of importance:

o Volume I – Factor I: Past Performance 1st o Volume I – Factor II: Management Plan 2nd o Volume I – Factor III: Commissioning Plan 3rd o Volume I – Factor IV: Small Business Participation Plan 4th

• All Technical Evaluation Factors, other than Price, when combined are considered approximately equal to Price.

• Submit your best proposal the 1st time. If we receive an initial proposal that is awardable, discussions may not be opened.

• Instructions for submitting a Request for Information (RFI) will be included in the Solicitation.

– RFIs for these projects will be received and answered through the ProjNet system: www.ProjNet.org o Any RFIs submitted/emailed directly to the Project Team will NOT receive a response, and offerors will be directed to the ProjNet system.

– A ProjNet Bidder’s Key included in the solicitation’s Project Instructions section of the RFP, which is used to post your RFIs/questions.

– RFIs and their responses will be available for public review through ProjNet.

• Information for an Optional Site Visit will be provided.

http://www.projnet.org/

• We will utilize the Electronic Receipt of Proposal process – Instructions will be in Section 00 21 00 of the solicitation package

• Proposals are uploaded to and submitted through PIEE Solicitation Module Recommend performing a test run well in advance

• Don’t wait until the last minute to upload your proposal. Late is Late! No exceptions!

PROPOSAL SUBMISSION

Crystal Harbin Deputy for Small Business

Louisville District

SBO-LRL@usace.army.mil

Courtney Luckett Small Business Professional

Louisville District mailto:SBO-LRL@usace.army.mil

• The Small Business Participation Plan is a rated evaluation factor in all unrestricted procurements

• Both large and small business offerors must submit a participation plan

• The participation plan is based on total contract value

• The Small Business Participation Plan must meet the minimum Total Small Business

Participation goal. The percentage will be included the solicitation.

• Small Business primes self-performance counts as Small Business Participation

• Large Business offerors must submit a Small Business Subcontracting Plan

• Mandated by FAR 19.702

• This is not a rated element as a part of the Source Selection process but the offeror shall submit an acceptable plan prior to award

• The subcontracting plan is based on total subcontracted dollars

• Failure to comply in good faith is in material breach of the contract

SMALL BUSINESS PARTICIPATION PLAN &

SUBCONTRACTING PLAN

OBTAIN INFORMATION

• Attend Site Visits, Pre-Proposal Conferences, & Industry Days (Obtain copies of attendee listings for subcontracting opportunities)

• Register as an Interested Vendor on SAM

• Attend Workshops, Conferences, Trade Fairs

• Louisville District Open House: 05 February 2025, Marriott Downtown, Louisville, KY

• Construction & IDIQ Forecast is maintained on the Business with Us page of the Great Lakes and Ohio River Division website, https://www.lrd.usace.army.mil/Opportunity-Forecast/ https://www.lrd.usace.army.mil/Opportunity-Forecast/

OPPORTUNITIES

• We anticipate executing approximately $1.3B in FY25 through both small and large businesses.

• Contracting opportunities are posted in the System for Award Management (SAM) website at www.sam.gov. Use “W912QR” to search for Louisville District projects.

• Actively Respond to Sources Sought Notices (Market Surveys) posted to SAM

• Actively Respond to Competitive Requirements posted to SAM (limited number of sole source opportunities) http://www.fbo.gov/