W912QR24Q0137.pdf

Cave Run Lake Asphalt Dam Service Access Road

The estimated construction cost is betw een $25,000 and $100,000.

One firm-f ixed price contract w ill be aw arded based on the low est quote.

NAICS Code 237310, Size Standard $45 Million.

This is a 100% set-aside for Small Businesses.

Contractors must register and complete the representation and certif ication requirements in the System for Aw ard Management (SAM) database, available at https://sam.gov. Please ensure your annual SAM registration is current. Offerors' must comply w ith the requirements of 52.204-7, 52.204-8, 52.232-33, and any other representation and certif ication requirements in this solicitation through SAM.

PLEASE NOTE: SAM is completely free of charge for both registrants and users.

Block 12A Below : Complete acceptance of this contract by signing and returning the contract w ith Original Payment Bonds or Irrevocable Letter of Credit (hard copy is not required).

Electronic bonds shall be PROVIDED BY THE SURETY and upon approval a Notice to Proceed w ill be issued.

ADYSON MEDLEY 502.315.7494

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS

NEGOTIATED

09-Sep-2024

(RFP)

(IFB)

CALL:

B. TELEPHONE NO. (Include area code) (NO COLLECT CALLS)

2. TYPE OF SOLICITATION

SEALED BID

3. DATE ISSUED

9. FOR INFORMATION A. NAME

SOLICITATION

NSN 7540-01-155-3212 1442-101 STANDARD FORM 1442 (REV. 4-85)

Prescribed by GSA

FAR (48 CFR) 53.236-1(e)

11. The Contractor shall begin performance w ithin _______14 calendar days and complete it w ithin ________60 calendar days after receiving aw ard, X notice to proceed. This performance period is X mandatory, negotiable. (See _________________________FAR 52.211-10

12 A. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

X YES NO

13. ADDITIONAL SOLICITATION REQUIREMENTS:

A. Sealed offers in original and __________1 copies to perform the w ork required are due at the place specif ied in Item 8 by ___________ local time ______________23 Sep 2024 (date). If this is a sealed bid solicitation, offers must be publicly opened at that time.

shall be marked to show the offeror's name and address, the solicitation number, and the date and time of fers are due.

B. An offer guarantee is, X is not required.

C. All offers are subject to the (1) w ork requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

D. Offers providing less than _______60 calendar days for Government acceptance after the date offers are due w ill not be considered and w ill be rejected.

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

1. SOLICITATION NO.

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

4. CONTRACT NO.

7. ISSUED BY CODE

U. S. ARMY ENGINEER DISTRICT, LOUISVILLE

600 DR. MARTIN LUTHER KING, JR. PLACE

ROOM 821

LOUISVILLE KY 40202-2239

W912QR

PAGE OF PAGES

1 OF

CODE W912QR

(Title, identifying no., date):

12B. CALENDAR DAYS

10:00 AM (hour)

Sealed envelopes containing offers

CIVIL/OPS/ENVIRONMENTAL BR

ATTN: ADYSON MEDLEY

600 DR M L KING JR PL RM 821

LOUISVILLE KY 40202-2236

5. REQUISITION/PURCHASE REQUEST NO. 6. PROJECT NO.

8. ADDRESS OFFER TO (If Other Than Item 7)

FAX:TEL: 502.315.7494 TEL: 502.315.6211 FAX:

W912QR24Q0137 57

20B. SIGNATURE

(REV. 4-85)STANDARD FORM 1442 BACK

TO SIGN

NSN 7540-01-155-3212

SOLICITATION, OFFER, AND AWARD (Continued) (Construction, Alteration, or Repair)

CODE FACILITY CODE

17. The offeror agrees to perform the w ork required at the prices specif ied below in strict accordance w ith the terms of this solicitation, if this offer is accepted by the Government in w riting w ithin ________ calendar days after the date offers are due.

the minimum requirements stated in Item 13D. Failure to insert any number means the offeror accepts the minimum in Item 13D.)

AMOUNTS SEE SCHEDULE OF PRICES

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

AMENDMENT NO.

DATE

20A. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN

OFFER (Type or print)

AWARD (To be completed by Government)

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

(4 copies unless otherwise specified)

CODE

(Insert any number equal to or greater than

20C. OFFER DATE

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c) 41 U.S.C. 253(c)

CODE27. PAYMENT WILL BE MADE BY:26. ADMINISTERED BY

(Include ZIP Code)14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NO. (Include area code)

See Item 14

(Include only if different than Item 14)16. REMITTANCE ADDRESS

30B. SIGNATURE

29. AWARD (Contractor is not required to sign this document.)

document and return _______ copies to issuing office.) Contractor agrees Your of f er on this solicitation, is hereby accepted as to the items listed. This award con-to f urnish and deliv er all items or perf orm all work, requisitions identif ied summates the contract, which consists of (a) the Gov ernment solicitation and on this f orm and any continuation sheets f or the consideration stated in this y our of f er, and (b) this contract award. No f urther contractual document is contract. The rights and obligations of the parties to this contract shall be necessary .

gov erned by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certif ications, and specif ications or incorporated by ref er-ence in or attached to this contract.

30A. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31A. NAME OF CONTRACTING OFFICER (Type or print)

30C. DATE

(Type or print)

TEL: EMAIL:

31B. UNITED STATES OF AMERICA 31C. AWARD DATE

BY

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

(Contractor is required to sign this28. NEGOTIATED AGREEMENT

(M ust be fully completed by offeror)OFFER

W912QR24Q0137

Section 00 10 00 - Solicitation

SPECIAL INSTRUCTIONS

This Request for Quote (RFQ) is for the contractor to provide re-surfacing the existing asphalt pavement for the USACE dam service access road at Cave Run Lake. This work will include leveling and wedging the existing pavement as needed and overlaying the road and approach with 2-inches of new surface asphalt. The asphalt mixture, construction, and placement are to meet the requirements of Kentucky Department of Highways Standard Specification for Road and Bridge Construction (KYDOH SSRBC), current edition, unless otherwise specified in this scope of work. The contractor shall furnish all personnel, materials, supplies, tools, parts, equipment, transportation, labor, supervision, communication, and quality control to complete the work listed below, at the area specified at Cave Run Lake, located in Rowan County, Kentucky in accordance with the attached Scope of Work

(SOW).

Location:

United States Corps of Engineers Cave Run Lake

150 KY-826

Morehead, KY 40351

This procurement is 100% set-aside for Small Business, NAICS 237310 (Size Determination $45M).

Method of Payment under this contract will be Electronic Funds Transfer (EFT) to a commercial bank account specified by the Contractor.

One award will be made from this Solicitation.

Note: The contract award will be based on Lowest Price to the Government.

Quotes are due on 23 September 2024 at 10:00 AM Eastern Time.

Electronic submittals will be accepted. You may submit your quote to adyson.medley@usace.army.mil. Fax submittals will not be accepted.

For contractual questions, please contact Adyson Medley at (502) 315-6211 or by e-mail at adyson.medley@usace.army.mil.

**ALERT: All contractors must be registered in the System for Award Management (www.SAM.gov) prior to contractors submission. All proposed contractors are highly encouraged to review FAR Clause 52.232-33 Payments by Electronic Funds Transfer – System for Award Management, which indicates “All payments by the Government under this contract shall be made by electronic funds transfer (EFT).” Those not currently registered can obtain registration by going to the website http://www.SAM.gov. Effective June 29, 2018 vendors creating or updating their registration can have their registration activated prior to the approval of the required notarized letter. However, the signed copy of the notarized letter must be sent to the GSA Federal Service Desk (FSD) within 30 days of activation or the vendor risks no longer being active in SAM. Vendors can check whether an account is active by performing a query by their CAGE or Unique Entity Identifier.

The new registration process may now take several weeks, so vendors are highly encouraged to begin registering as soon as possible to avoid any possible delays in future contract awards. Remember, there is no cost to use SAM. To find out additional information about the changes of the SAM registration process, contractors should visit the Frequently Asked Questions (FAQ) link located at the top of the SAM homepage (www.sam.gov).

PLEASE NOTE: SAM is completely free of charge for both registrants and users.

Note: Page numbering in this document may not be accurate.

PRICE BREAKOUT SCHEDULE

LINE

ITEM

DESCRIPTION UNIT QTY.

ESTIMATED

COST

Level, wedge, and overlay Dam Service Access Road and Approach as specified.

JOB 1

TOTAL BASE:

OPTION

LINE

ITEM

DESCRIPTION

Unit Price

UNIT QTY.

ESTIMATED

COST

Asphalt Base Course Repair as specified - Option will be awarded in 1 Square Yard sections & can be awarded up to 150 times.

SY 150

TOTAL OPTION:

Note:

Option Item may be executed within 7 calendar days of the inspection of identified area(s) requiring repair.

BASE + OPTION TOTAL $______________

STATEMENT OF WORK

Cave Run Lake Re-surfacing of USACE Dam Service Access Road and Approach

Cave Run Lake

150 KY-826

Morehead, Kentucky 40351

1. GENERAL REQUIREMENTS:

The work will involve re-surfacing the existing asphalt pavement for the USACE dam service access road at Cave Run Lake. This work will include leveling and wedging the existing pavement as needed and overlaying the road and approach with 2-inches of new surface asphalt. The asphalt mixture, construction, and placement are to meet the requirements of Kentucky Department of Highways Standard Specification for Road and Bridge Construction (KYDOH SSRBC), current edition, unless otherwise specified in this scope of work. The contractor shall furnish all personnel, materials, supplies, tools, parts, equipment, transportation, labor, supervision, communication, and quality control to complete the work listed below, at the area specified at Cave Run Lake, located in Rowan County, Kentucky.

The following intended work areas shall be limited to the Dam Service Access Road (Approximately 2,780 SY) as indicated in the Index of Exhibits. Please note, all measurements or quantities are approximate. It is the responsibility the contractor to inspect the site for exact square footage amounts and special conditions prior to bidding a proposal. Prices shall include mobilization & de-mobilization, fuel, labor, supervision, material, and equipment.

All debris, spoils, and material generated from construction of the area shall become the property of the Contractor and shall be removed from the project site. All spoils and waste must be properly disposed of and/or recycled offsite at a site authorized to accept the type of material. The contractor is responsible for any waste disposal, permits and fees associated with disposal.

The contractor will be required to restore all areas disturbed by contractor’s actions to its original condition.

All disturbed areas shall be graded and leveled to promote proper drainage, blended into the existing surrounding grades. Grassy areas shall be seeded and receive an even application of 15-15-15 fertilizer at a rate of 10 lbs. per 1000 square feet. The area will be seeded using Kentucky 31 Fescue seed, or an equivalent approved by the Park Manager, at a rate of 200 lbs. per acre. The seed shall be raked in and mulched with straw at a rate of 150 lbs. per 1000 square feet. The straw shall be secured with nylon netting that is securely fastened to the ground to hold the mulching material in place.

LINE ITEM 001: Level, Wedge, and Overlay Dam Service Access Road and Approach as specified.

The contractor shall prepare the dam service access road and approach, level and wedge the existing asphalt as needed, and place 2-inches of new asphalt surface over the existing road and approach in accordance with the technical specifications below.

OPTION ITEM 0001: Asphalt Base Course Repair as specified.

Asphalt base course repairs will be awarded based on one SY sections and can be awarded for up to 150 times for a maximum total of 150 SY.

Option Item may be executed within 7 calendar days of the inspection of identified area(s) requiring repair.

The contractor shall provide all labor, material, equipment, and incidentals necessary to repair the base course asphalt per the specifications below.

2. TECHNICAL SPECIFICATIONS

2.1 All asphalt materials, processing, and placing shall meet the KY Department of Highways Divisions 400 and 800, Sections 401, 402, 403, 406, 407, 804, 805, and 806. Mix design shall meet the requirements for AADTT Class 2. Both Hot Mix and Warm Mix Asphalt are acceptable. Asphalt Surface and Asphalt Base course should have a binder grade of PG64-22.

2.2 Prepare existing surfaces of the dam service access road with a mechanical broom/sweeper, removing all debris and foreign materials.

2.2.1 Provide a mechanical broom or sweeper that is adjustable to make uniform contact with the surface and that thoroughly cleans without cutting into the surface being swept. Use wire hand brooms when necessary.

2.2.2 Extend sweeping beyond the edges of the surface to ensure a thorough cleaning of the full width to be treated.

2.3 Tack Coat / Emulsified Asphalts

A tack coat shall be applied on each layer of asphalt as specified by Kentucky Department of Highways Standard Specification for Road and Bridge Construction (KYDOH SSRBC), Division 400, Section 406.02.01, current edition.

2.3.1 Ensure 0.1 gallons per square yard Tack coat is used when relaying the base and top courses.

Tack coat shall meet the requirements of (KYDOH SSRBC), Division 800, Specification Section 806.

2.3.2 Emulsified Asphalt tack coats of either SS-1 or SS-1h shall be used. Ensure the surface is dry, clean, dust-free, and between 70°F and 160°F.

2.3.3 Apply the tack coat with a spray bar that can be raised to a sufficient height so as to uniformly and completely coat the entire surface. When a uniform application, at the rate required, cannot be obtained from the spray bar, then apply the tack coat by fogging with a hand spray attachment.

2.3.4 If the application rate has not been achieved, reapply the tack coat to achieve the required application rate before placing asphalt mixture.

2.3.5 Placement of the new surface shall take place on the same day as tack coats are applied.

2.3.6 All contact surfaces including manholes, gutters, etc. shall be given a light tack coat prior to placing any fresh mixture against the joint as specified by (KYDOH SSRBC) Division 400, Section 406.03.03 item B, current edition.

2.4 Transporting.

Provide trucks for transporting asphalt mixtures to the site that have tight, clean, smooth metal beds that have been sprayed with a minimum amount of release agent. Drain excess release agents from truck beds.

Do not load trucks that are contaminated with an unapproved release agent.

2.4.1 Asphalt material should be loaded on to trucks per (KYDOH SSRBC) Division 400, Section 403.03.04, current edition.

2.4.2 Deliveries shall be scheduled so that placing and compacting of mixture is uniform with minimum stopping and starting of the paver.

2.4.3 Do not load trucks with asphalt mixtures when the ambient air temperature is below 35 °F.

2.4.4 Hauling over freshly placed material will not be permitted until the material has been compacted as specified, and allowed to cool to 140 °F.

2.5 Asphalt Placement.

The mix shall be placed and compacted at a temperature suitable for obtaining density, surface smoothness, and other specified requirements. Placement of the asphalt surface course shall be laid in a single course to a compacted thickness of 2 inches.

2.5.1 Do not place asphalt mixtures on any wet surface, when the ambient air and existing surface temperatures on the project are less than those specified in the table by (KYDOH SSRBC) Division 400, Section 406.03.01, current edition, or when weather conditions otherwise prevent the proper handling or finishing of the asphalt mixtures.

2.5.2 Upon arrival, the mixture shall be placed to the full width by an asphalt paver; it shall be struck off in a uniform layer of such depth that, when the work is completed, it shall have the required thickness and conform to the grade and contour indicated.

2.5.3 Use asphalt pavers that are self-propelled and capable of spreading and finishing all courses to the indicated widths and depths, line, grade, and cross section, with a smooth finish, uniform in density and texture, without requiring an undue amount of back-dressing for correcting irregularities.

2.5.4 The speed of the paver shall be regulated to eliminate pulling and tearing of the asphalt mat.

2.5.5 Any irregularities in the surface of the pavement course shall be corrected directly behind the paver. Excess material forming high spots shall be removed with a shovel or a lute. Indented areas shall be filled with hot mix and smoothed with a lute, or the edge of a shovel being pulled over the surface.

2.5.6 Unless otherwise permitted, placement of the mixture shall begin along the centerline of a crowned section or on the high side of areas with a one-way slope. The mixture shall be placed in consecutive adjacent strips having a minimum width of 5 feet.

2.5.7 On isolated areas where irregularities or unavoidable obstacles make the use of mechanical spreading and finishing equipment impractical, the mixture may be spread and luted by hand tools.

2.5.7.1 Wood or steel forms, rigidly supported to assure correct grade and cross section, may be used.

2.5.7.2 Placing by hand shall be performed carefully to avoid segregation of the mix. Broadcasting of the material shall not be permitted.

2.5.7.3 Any lumps that do not break down readily shall be removed.

2.5.8 Existing finished surface grades/ road profile shall be maintained unless USACE and Contractor agree that improvements to pavement crown, improvements to existing surface ponding issues, or improvements to pavement runoff can be achieved.

2.5.8.1 The surface of the completed work, when tested with a ten-foot straightedge, shall not contain irregularities more than 1/8 inch.

2.6 Leveling & Wedging.

The contractor shall level and wedge the existing asphalt as needed before placing the new surface course according to (KYDOH SSRBC) Division 400, Section 403.03.09, current edition.

2.6.1 Thoroughly clean the areas to receive the corrective work.

2.6.2 Apply the same tack material as specified for the course(s) being constructed.

2.6.3 Spread the asphalt mixture for leveling and wedging with a motor-patrol grader or paver.

2.6.3.1 Set the paver to a minimum thickness as directed to correct rutting, adverse warping, dipping, and other imperfections in the existing pavement and to provide a smooth, level surface for the final surface course.

2.6.3.2 After spreading, thoroughly compact the mixture.

2.6.4 Do not apply the material monolithically with the surface course.

2.7 Compaction of Asphalt.

After placing, the mixture shall be thoroughly and uniformly compacted by rolling per (KYDOH SSRBC) Division 400, Section 403.03.10, current edition, Option B.

2.7.1 The surface shall be compacted as soon as possible without causing displacement, cracking, or shoving. Provide self-propelled rollers that are capable of reversing smoothly. The sequence of rolling operations and the type of rollers used shall be at the discretion of the Contractor.

2.7.2 Sufficient rollers shall be furnished to handle the output of the plant.

2.7.3 To prevent adhesion of the mixture to the roller, equip steel-wheel rollers with adjustable scrapers, spray bars, and wetting pads to keep the wheels clean at all times. The wheels shall be kept properly moistened but excessive water will not be permitted.

2.7.4 The speed of the roller shall, at all times, be sufficiently slow to avoid displacement of the hot mixture and be effective in compaction. Any displacement occurring as a result of reversing the direction of the roller, or from any other cause, shall be corrected at once.

2.7.5 Rolling shall continue until the surface is of uniform texture, true to grade and cross section, and the required field density is obtained.

2.7.6 In areas not accessible to the roller, the mixture shall be thoroughly compacted with vibratory plate compactor(s) or hand tamper(s).

2.7.7 Any mixture that becomes loose and broken, mixed with dirt, contains check-cracking, or is in any way defective shall be removed full depth, replaced with fresh hot mixture, and immediately compacted to conform to the surrounding area. This work shall be done at the Contractor’s expense. Skin patching will not be allowed.

2.8 Joints.

The formation of joints shall be made ensuring a continuous bond between the courses and to obtain the required density. All joints shall have the same texture as other sections of the course and meet the requirements for smoothness and grade.

2.8.1 Transverse Joints. Transverse joints shall be kept to a minimum.

2.8.1.1 Transverse joints in one course shall be offset by at least 10 feet from transverse joints in the previous course. Transverse joints in adjacent lanes shall be offset a minimum of 10 feet.

2.8.1.2 The roller shall not pass over the unprotected end of the freshly laid mixture, except when necessary to from a transverse joint.

2.8.1.3 When necessary to form a transverse joint, it shall be made by means of placing a bulkhead or by tapering the course.

2.8.1.4 The tapered edge shall be cut back to its full depth and width on a straight line to expose a vertical face prior to placing material at the joint. The cutback material shall be removed from the project.

2.8.1.5 In both methods, all contact surfaces shall be given a light tack coat of emulsified asphalt material before placing any fresh mixture against the joint.

2.8.2 Longitudinal Joints.

2.8.2.1 The longitudinal joint in one course shall offset the longitudinal joint in the course immediately below by at least 1 foot; however, the joint in the surface course shall be at the centerline of the pavement.

2.8.2.2 Longitudinal joints which are irregular, damaged, uncompacted, cold (less than 175 degrees F at the time of placing adjacent lanes), or otherwise defective, shall be cut back a maximum of 2 inches from the top of the course with a cutting wheel to expose a clean, sound vertical surface for the full depth of the course. All cutback material shall be removed from the project.

2.8.2.3 All contact surfaces shall be given a light tack coat of emulsified asphalt material prior to placing any fresh mixture against the joint.

2.8.2.4 The Contractor will be allowed to use an alternate method if it can be demonstrated that density, smoothness, and texture can be met.

2.9 Remediation Procedures.

THIS PARAGRAGH IS ONLY TO BE USED IF repair and/or remediation of the existing base course asphalt, stone sub-base section, or subgrade is required. All work consisting of the remediation of existing conditions will be inspected and reviewed by USACE, and awarded via listed option item.

Any area(s) requiring repair or remediation shall be identified and reported to the TPOC and/or Lake Manager. Reporting would include but not be limited to the size and scope of the affected area(s), acceptable proposed repair procedure(s), and pricing for remedial work with supporting documentation, recommendations, associated costs, and applicable warranties. No remedial work shall take place until area(s) have been inspected by USACE and approval is granted. The following is a general outline of remedial procedures based on severity of failure.

2.9.1 Mild failure of existing asphalt base. The contractor will perform needed base repairs on any approved area identified. Cracks greater than 1/4 inches will be cleaned and filled using ASTM D6690 hot pour sealer. If excessive cracking is present or the base course asphalt has deteriorated and the sub-base aggregate are exposed, treat the area as a pothole.

If only the sub-base is exposed and in good condition, then start repairs from the sub-base up. If the sub-base is cracked or has a hole deep enough to expose all aggregate below, visually inspect the aggregate and replace any poor-quality material.

New asphalt base shall be laid in a single course to a compacted thickness of matching the existing base course asphalt elevation (minimum 3 inches). Placement of the asphalt surface course shall follow and be laid in a single course to a compacted thickness of 1.5 inches during re-surfacing operations to ensure continuity of the surface course.

Any excavated material or spoils from construction shall become the property of the Contractor and shall be removed from the project site. The contractor will remove all demolition debris and left over construction debris to a site licensed to receive/recycle construction debris. The contractor is responsible for any waste disposal, permits and fees associated with disposal.

2.10 Clean up.

All construction debris, trash, and spoils shall be removed from site by the contractor and properly disposed of according to all federal, state, and local laws and regulations. The contractor is responsible for any waste disposal, permits and fees associated with disposal.

3. RESPONSIBILITIES AND SITE CONDITIONS:

a. Existing break areas, offices, latrines, and showers are not available for contractor use. It is recommended that the contractor bring portable restrooms.

b. Parking of vehicles and designated laydown area is to be coordinated with the Lake Manager during pre-construction conference.

c. All deliveries will be coordinated with the Lake Manager at least 48 hours in advance.

d. Contractor shall keep work area clean and orderly.

e. All waste materials shall be removed, and under no circumstance be dumped into the lake.

f. Access to the facility shall not be impeded.

g. The contractor shall exercise care when selecting equipment and equipment sizes as to not damage the existing pavement, curbing, etc. Any damaged caused by negligence to the existing pavement shall be repaired/replaced at the expense of the contractor.

h. Any damage caused by construction to the existing buildings, structures, utilities, or other areas of the project site shall be fully restored to the condition present before start of construction at the contractor’s expense.

4. PRE-PROPOSAL SITE VISIT:

A HIGHLY ENCOURAGED site visit will be conducted on 17 September 2024 at 1030 ET. This site visit is for the contractor to evaluate the site conditions prior to submitting a proposal. If the initial site visit is missed the Contractor may request, with no guarantee, an additional site visit with the TPOC Darren Roberts and / or Lake Manager Thomas.

5. TECHNICAL POINT OF CONTACT & PROJECT REPRESENTATIVE:

TPOC: Darren Roberts USACE Engineering Technician Office: (502) 315-7007 Email: Darren.c.roberts@usace.army.mil

Lake Manager: Thomas Jackson Cave Run Lake

150 KY-826

Morehead, Kentucky 40351 Office: (606) 784-9709 Email: Thomas.D.Jackson@usace.army.mil

CAVE RUN LAKE

Re-surfacing of USACE Dam Service Access Road and Approach

TABLE OF CONTENTS

SPECIFICATIONS/DESCRIPTION

Section

1. Project Information

2. Scope of Work

3. Technical Point of Contact (TPOC)

4. Pre-Work Conference

5. Working Hours

6. Contract Start and Completion Dates

7. Contractor Submittals

8. Permits and Licenses

9. Identification of Contract Employees and Vehicles

10. Safety Requirements

11. Required Security Training and Planning

12. Accident Reporting

13. Damage Reports

14. Contractor Employees’ Conduct and Competency

15. Damage or Loss of Contractor’s Supplies and Property

16. Supervision

17. Environmental Program

18. Contract Discrepancy Report (CDR)

19. Meetings

20. Quality Control

21. Quality Assurance

22. Deficiencies

23. Interruptions to Systems

24. Government Furnished Materials and Equipment

25. Contractor Furnished Items

26. Safeguarding Government Property

27. Minimum Manpower Requirements

28. Minimum Personnel Qualifications

29. Cooperation with other Contractors, Lessees, and Volunteers

30. Reports

31. Applicable Publications

32. Warranty

33. Wage Rates

34. Definitions

35. Index of Exhibits

SPECIFICATIONS/DESCRIPTION

1. PROJECT INFORMATION:

Re-surfacing of the existing asphalt pavement area for the USACE Dam Service Access Road and Approach at Cave Run Lake, 150 KY-826, Morehead, Rowan County, Kentucky.

2. SCOPE OF WORK:

The contractor shall furnish all personnel, equipment, supplies and materials necessary to level and wedge the existing asphalt, and place 2 inches of new asphalt surface course for the USACE Dam Service Access Road and Approach at Cave Run Lake, 150 KY-826, Morehead, Kentucky. Prices shall include mobilization & de-mobilization, fuel, labor, supervision, material, and equipment.

The contractor’s work and responsibility shall include all planning, programming, administration, management, supervision, communications, and inspection necessary to assure that all work is conducted in accordance with the contract requirements and all applicable Federal, State and Local laws and regulations.

All work shall be performed in strict compliance with the attached specifications and all other terms and conditions incorporated herein.

3. POINT OF CONTACTS:

TPOC: Darren C. Roberts U.S. Army Corps of Engineers LRL Operations Office: (502) 315-7007

Lake Manager: Thomas Jackson Cave Run Lake

150 KY-826

Morehead, Kentucky 40351 Office: (606) 784-9709 Email: Thomas.D.Jackson@usace.army.mil

4. PRE-WORK CONFERENCE:

The awarded contractor will be required to attend a mandatory pre-work conference prior to beginning work during which the Contractor’s plan of work, safety procedures, start date and other items in this contract will be discussed.

5 . WORKING HOURS:

a. Normal working hours, except as otherwise specified herein, will be Monday through Friday, 7:00 a.m. to 4:00 p.m. Eastern Time. Work inside Government buildings or other secured areas will be performed during the above referenced work hours. Work that interferes with other ongoing functions at the project will be scheduled around normal working hours, as specified by the Project Manager.

Holiday Work. The eleven Federal holidays observed are:

New Year's Day (January 1st) Martin Luther King Day (3rd Monday in January) President's Day (3rd Monday in February) Memorial Day (Last Monday in May) Juneteenth (June 19th) Independence Day (July 4th) Labor Day (1st Monday in September) Columbus Day (2nd Monday in October) Veterans Day (November 11th) Thanksgiving Day (4th Thursday in November) Christmas Day (December 25th)

When one of the above designated holidays falls on a Sunday, the following Monday is observed as a legal holiday. When a legal holiday falls on a Saturday, the preceding Friday is observed as a holiday.

Work will be scheduled around the above listed Federal holidays except as specified herein or as approved by the TPOC.

b. Inclement Weather Work. The Contractor will maintain the schedule of services regardless of inclement weather. Exceptions may be approved by the TPOC when severe conditions make it impractical or dangerous to perform the work.

6. CONTRACT START AND COMPLETION DATES:

Work under this contract will begin within 14 calendar days of Notice to Proceed (NTP) and complete within 60 calendar days after receiving the NTP.

7. CONTRACTOR SUBMITTALS:

Unless otherwise specified, the Contractor will submit the following information to the TPOC prior to the pre-work conference for this contract:

a. Contractor Representatives. List of names of Contractor Representatives.

b. Accident Prevention Plan (APP). A suggested outline for the Contractor’s Accident Prevention Plan

Appendix A of EM 385-1-1

c. Activity Hazard Analysis (AHA)

d. Emergency Contacts. A prioritized list, including phone numbers, of those persons (normally Contractor

Representatives) to call in case of emergencies.

e. Operators. A list of names of qualified equipment/vehicle operators, including experience, training, and qualification to operate specific equipment.

f. Certificate of Insurance.

g. Security Requirements.

h. Asphalt Mix Design. Asphalt Job Mix Formulation and tests certifying compliance with KYDOH

SSRBC

i. Product Data of materials used. Emulsified asphalts tack coat, Striping paint specification sheets and

KYDOH SSRBC mfr. Certification

j. Aggregate Test Reports and Certificates. Specifications sheets from approved KYDOH SSRBC quarry

k. Project Schedule

l. Warranty

8. PERMITS AND LICENSES:

The Contractor will obtain, at own expense, any required licenses, permits or certifications necessary to perform the specified services. Required licenses, permits and certifications will be kept current during the period the work is performed. The Contractor is also responsible for all costs associated with the training of Contractor personnel to acquire and maintain valid licenses, permits or certifications necessary to perform the contract services specified herein. The Contractor, Contractor personnel and any persons acting on behalf of the Contractor will comply with all applicable Federal, State, and local laws and regulations, including any subsequent changes to these laws and regulations.

Minimum Personnel and Training Requirements. The Contractor will provide an adequate number of fully trained and qualified personnel to perform the work specified herein. Contractor personnel will be properly trained to perform their assigned work in a safe and effective manner. Training will include but is not limited to instruction on the proper and safe use and operation of Contractor equipment and any Contractor provided tools, supplies and materials required to perform the specified services. Only properly trained and qualified employees will be used in the performance of services specified herein. The Contractor will also assume responsibility for training or Orienting Contractor personnel to perform the services specified in the contract. In the event the Contracting Officer or his/her Authorized Representative determines that the Contractor does not have a qualified employee performing the specified work, the Contractor will be required to provide qualified personnel, or subcontract the work to a person or persons who are trained and qualified to perform the work. The Contractor acknowledges that the employment of undocumented migrant workers to perform services under this contract will not be permitted.

9. IDENTIFICATION OF CONTRACT EMPLOYEES AND VEHICLES:

All Contractor employees will be in good appearance while performing services. Employees must wear long pants, shirt with no vulgar or obscene graphics with at least sleeves equivalent of a t-shirt, and durable work type shoes. Vehicles and any motorized equipment utilized for transportation will be in good operating condition with no display of obscene or vulgar material such as stickers, flags, or etc. Vehicles will be maintained in accordance with federal, state, and local laws.

10. SAFETY REQUIREMENTS:

a. General. Performance of all services will assure complete safety to public visitors, Contractor employees, and all other persons in the area. The Contractor will comply with any pertinent requirements contained in the Corps of Engineers Safety Manual (EM 385-1-1), current at the time of award and any subsequent revisions to that document. Furthermore, the Contractor will comply with pertinent occupational safety and health standards for general industry (29 CFR Part 1910) as required by the Occupational Safety and Health Administration (OSHA). If the Contractor fails or refuses to promptly comply with safety and security requirements as specified herein, the TPOC or any other project employee may stop all or part of the work until satisfactory corrective action has been taken.

No part of the time lost due to any such work stoppage will be made subject to any claims for extension of time or for excess costs or damages sustained by the Contractor. Also, the Contractor will not be paid for work not performed as a result of the stop order.

b. The Contractor will comply with the Occupational Safety and Health Act (OSHA), the Corps of Engineers Manual, EM 385-1-1, https://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf or latest version and as otherwise stated herein. Special attention will be given to the requirements for safety meetings.

The Contractor will inform the TPOC a minimum of 7 calendar days prior to a Contractor monthly safety meeting, to permit a government representative to attend.

c. Accident Prevention Plan (APP). The Contractor will prepare an Accident Prevention Plan to assure that requirements of the safety program are provided as specified. This plan must be accepted by the Contracting Officer prior to commencement of any work. One copy of the Accident Prevention Plan will be provided to the Contracting Officer and the TPOC one week prior to the pre-work conference.

The Accident Prevention Plan must be in the outline and form prescribed in Appendix A of

EM385-1-1.

d. Activity Hazard Analysis (AHA). The Contractor will use Activity Hazard Analyses (AHA’s) as one of many tools to insure safe performance of work. It is the Contractor’s responsibility to prepare the AHA. Sample AHA’s may be available at the project office for review and use by the Contractor to assist in the development of site-specific Activity Hazard Analyses prior to the Contractor performing the job. The Contractor is encouraged to revise or add to these sample AHA’s as necessary to address changing conditions. Prior to performing jobs with inherent hazards, the Contractor will review, at a “Tool Box” safety meeting, the approved AHA’s with those employees who will perform that work each time the work is ordered. The Government may request advanced notification of the time and date of the above AHA “Tool Box” safety meeting for Contractor employees so that the Government may attend such reviews.

The Government will require the Contractor to prepare an AHA for any jobs for which an adequate AHA does not already exist. A copy of this AHA will be submitted to the TPOC and must be accepted before the Contractor starts the job. This copy of the AHA will become the property of the Government. Guidance is included, which will be used by the Contractor as a guide for the preparation of required AHA's.

A copy of the approved AHA’s will be available at all times to workers at each associated job site and a copy will be provided to the Government.

e. Public Safety. The Contractor will ensure that reasonable precautions are taken to protect the public at all times where work is being performed. The Contractor will immediately report to the TPOC any potential hazards found by his employees on the project. The Accident Prevention Plan will include procedures to be taken to provide for public safety. Additionally, the Contractor will not allow any persons, except employees, into work areas that are not otherwise open to the public; nor will the Contractor transport in Contractor work vehicles any persons, except employees, during times the Contractor is on the project performing work under a contract.

f. Personal Protective Apparel and Equipment. Protective apparel and equipment, as identified in the AHA, will be provided to eliminate or minimize hazards to personnel. As a minimum, each employee will wear a short-sleeved shirt, long trousers, and appropriate footwear during all contract work. Face shields, spectacles with side-shields, or goggles, and hearing protection will be worn by employees when required by safety manual. Fire extinguisher(s) and first aid kit(s) meeting the Safety Manual standards will also be provided and easily accessible to all employees.

g. Contractor Employees Certified in First Aid & CPR. The Contractor will schedule employees, so the appropriate numbers of certified personnel are on duty to administer First Aid and CPR as required by the Safety Manual.

Copies of their certification will be provided in accordance with regulations. Two people per crew will be trained in First Aid and CPR. Individuals working alone will be trained in First Aid.

h. Hazard Communication Program. The Contractor will be responsible for implementing a hazard communication program for Contractor employees, as required by the Safety Manual. The Contractor will provide Material Safety Data Sheets (MSDS) and/or Safety Data Sheets (SDS) for review by the TPOC prior to use of any hazardous substance on the project and provide a plan for the proper handling, transportation, storage and usage of hazardous substances on the project.

11. REQUIRED SECURITY TRAINING AND PLANNING:

a. General security requirements and guidance:

The security requirements described below apply to all contract personnel (including employees of the prime Contractor (“Contractor”) and all subcontractor employees) supporting the performance requirements of this contract. The Contractor is responsible for compliance with these security requirements. Questions regarding security matters shall be addressed to the designated Government representative (e.g., Contracting Officer Representative (COR), Requiring Activity (RA) representative, or Contracting Officer (if a COR or other RA representative is not appointed)). Contract personnel are critical to the overall security and safety of US Army Corps of Engineers (USACE) installations, facilities and activities, and security awareness training contributes to those efforts. The Department of Defense (DoD) and Army security training requirements specified below, if applicable, are performance requirements; all applicable contract personnel shall complete initial training within 30 days of contract award or the date new contract personnel begin performance on the contract. Within five business days from the completion of training, the Contractor shall provide written documentation (e.g., email or memorandum) to the Government representative. The documentation shall include the names of contract personnel trained and which training they completed; the Contractor shall maintain training records as part of their contract files and be prepared to provide copies of training certificates to the Government representative. Contractor personnel and vehicles are subject to search when entering federal installations.

Additionally, all contract personnel shall comply with Force Protection Condition (FPCON) measures, Random Antiterrorism Measures (commonly referred to as “RAMs”), and Health Protection Condition (HPCON) measures. The Contractor is responsible for meeting performance requirements during elevated FPCON and/or HPCON levels in accordance with applicable RA plans and procedures—this includes identifying mission essential and non-mission essential personnel. In addition to the changes otherwise authorized by the changes clause of this contract, should the FPCON or HPCON levels at any individual facility or installation change, the Government may implement security changes that affect contract personnel. The Contractor shall ensure all contract personnel are aware of their security responsibilities, including any site-specific requirements identified in local policies or procedures.

b. Physical security and access control requirements:

All contract personnel requiring physical access to a federal installation or facility shall comply with the access control procedures of that location. Contract personnel requiring unescorted access to meet contract performance requirements on a DoD installation in the US shall be vetted by the installation/facility Provost Marshal/Directorate of Emergency Services/Security Office using the National Crime Information Center-Interstate Identification Index (commonly referred to as “NCIC-III”) and Terrorist Screening Database (commonly referred to as “TSDB”). Contract personnel shall comply with all personal identity verification requirements specified in installation/facility policies and procedures.

Contract personnel who do not meet requirements for unescorted access to USACE facilities shall coordinate escorted access with the Government representative, as needed. Contract personnel who receive keys, access cards, or lock combinations that provide access to government-owned property shall comply with key and lock control procedures of the RA.

c. Suspicious Activity Reporting training (e.g. iWATCH, CorpsWatch, or See Something, Say Something):

All contract personnel shall receive initial and annual refresher training from the RA representative on the local suspicious activity reporting program. This locally developed training provides contract personnel with general information on suspicious behavior, and guidance on reporting suspicious activity to the project manager, security representative or law enforcement entity.

d. Pre-screen candidates using E-Verify Program:

Contractors shall comply with the requirements set forth in FAR clause 52.222-54 Employment Eligibility Verification and FAR Subpart 22.18 in using the E-Verify Program at (https://www.e-verify.gov/) (website subject to change) to meet the contract employment eligibility requirements. Contractors are encouraged to cooperate with Federal and State agencies responsible for enforcing labor requirements to include eligibility for employment under United States immigration laws in accordance with FAR 22.102- 1(i). An initial list of verified/eligible candidates shall be provided to the COR no later than three business days after the initial contract award. When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, and submit it to the Contracting Officer to become part of the official contract file.

e. SUPPLEMENTAL SECURITY REQUIREMENTS:

All Contractors and subcontractor employee(s) working on this contract who require access to any Louisville District Lake Projects and Lock and Dam Projects shall receive authorization to be on site at these facilities based upon a favorable background investigation in accordance with “Homeland Security Presidential Directive 12: Policy for a Common Identification Standard for Federal Employees and Contractors” (HSPD 12). The Louisville District Security Management Office shall submit contractor(s) personal information to complete the basic background investigation in order to make a recommendation to the Contracting Office of an employee’s suitability for work on Government property. The Procuring Contracting Officer (PCO) has the right to deny any contractor or subcontractor employee from working on the contract based upon the results of the background investigation provided by the Louisville District Security Office. The Government, Contractor, and subcontractors shall not permit any employee(s) access to drawings, blueprints, records, photos, sites, or projects until the Louisville District Security Management Office has completed an Operations Security (OPSEC) review of such items and determined they can be released.

FOR ALL LOUISVILLE DISTRICT CONTRACTS:

Contractors shall submit a complete investigation packet for each contractor and subcontractor employee to the Louisville District Security Management office within 10 working days after award of any contract, or prior to the individual being permitted access to Louisville District facilities.

The Contractor must also provide the following: (1) Name of the Contract Specialist with whom he/she is working, (2) Project Name, (3) Contract Number (4) Task Order Number when applicable, and (5) US Citizens Security Access Form each employee working on site must have a background investigation form submitted directly to the Louisville District Security Office.

The Contractor must provide a full legal name, complete SSN#, Date of Birth, Place of Birth (City and State) and Driver’s license number if available. It is the Contractor’s responsibility to ensure the above information is accurate and legible, otherwise delays may occur.

Contractors shall have background checks completed for their employees annually in the case of Contracts with an initial period of performance (POP) greater than 1 year and those Contracts with Options or Modifications Which Extend the POP beyond 1 year. For instance, if the employee was cleared in May of 2022, they shall be cleared again in May of 2023. It is the Contractor’s responsibility to ensure that each employee’s security is up to date. Failure to comply may lead to possible removal from the project/jobsite.

The Contractor must ensure if new employees are brought in to work on an existing Contract with the U.S.

Army Corps of Engineers (USACE), they must process the employee through the Louisville District USACE Security Office for background purposes.

FOR CONTRACTORS REQUIRING DOD COMMON ACCESS CARDS (CAC):

The documents listed below are required: SF 85, Questionnaire for Non-Sensitive Positions (see http://www.opm.gov/forms/ to print form). Fingerprints are captured electronically at the closest Army Recruiting Station to the contractor’s home of record or at the USACE, Louisville District Security Office.

Contractor shall report any changes in personnel, or at any time conditions change at least 5 working days prior to individual(s) need to have access to the site. The Contractor shall provide the same information as listed above for all new employees.

Following submission of paperwork, the Louisville District Security Office will conduct an initial criminal check based upon…