W912QR24Q0121.pdf

W22W9K42204229

CJ Brow n Asphalt resurfacing.

The estimated construction cost is Betw een $25,000 and $100,000.

One firm-f ixed price contract w ill be aw arded based on the low est quote.

NAICS Code 237310, Size Standard $45 Million.

This is a 100% set-aside for Small Businesses.

Contractors must register and complete the representation and certif ication requirements in the System for Aw ard Management (SAM) database, available at https://sam.gov. Please ensure your annual SAM registration is current. Offerors' must comply w ith the requirements of 52.204-7, 52.204-8, 52.232-33, and any other representation and certif ication requirements in this solicitation through SAM.

PLEASE NOTE: SAM is completely free of charge for both registrants and users.

Block 12A Below : Complete acceptance of this contract by signing and returning the contract w ith Original Payment Bonds or Irrevocable Letter of Credit and Performance Bonds (hard copy is not required).

Electronic bonds shall be PROVIDED BY THE SURETY and upon approval a Notice to Proceed w ill be issued.

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS

NEGOTIATED

23-Aug-2024

(RFP)

(IFB)

CALL:

B. TELEPHONE NO. (Include area code) (NO COLLECT CALLS)

See Item 7

2. TYPE OF SOLICITATION

SEALED BID

3. DATE ISSUED

9. FOR INFORMATION A. NAME

SOLICITATION

NSN 7540-01-155-3212 1442-101 STANDARD FORM 1442 (REV. 4-85)

Prescribed by GSA

FAR (48 CFR) 53.236-1(e)

11. The Contractor shall begin performance w ithin _______14 calendar days and complete it w ithin ________90 calendar days after receiving aw ard, X notice to proceed. This performance period is X mandatory, negotiable. (See _________________________52.211-10

12 A. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

X YES NO

13. ADDITIONAL SOLICITATION REQUIREMENTS:

A. Sealed offers in original and __________1 copies to perform the w ork required are due at the place specif ied in Item 8 by ___________ local time ______________06 Sep 2024 (date). If this is a sealed bid solicitation, offers must be publicly opened at that time.

shall be marked to show the offeror's name and address, the solicitation number, and the date and time of fers are due.

B. An offer guarantee is, X is not required.

C. All offers are subject to the (1) w ork requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

D. Offers providing less than _______60 calendar days for Government acceptance after the date offers are due w ill not be considered and w ill be rejected.

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

1. SOLICITATION NO.

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

4. CONTRACT NO.

7. ISSUED BY CODE

U. S. ARMY ENGINEER DISTRICT, LOUISVILLE

600 DR. MARTIN LUTHER KING, JR. PLACE

ROOM 821

LOUISVILLE KY 40202-2239

W912QR

PAGE OF PAGES

1 OF

CODE

(Title, identifying no., date):

12B. CALENDAR DAYS

02:00 PM (hour)

Sealed envelopes containing offers

5. REQUISITION/PURCHASE REQUEST NO. 6. PROJECT NO.

8. ADDRESS OFFER TO (If Other Than Item 7)

FAX:TEL: 502.315.7494 TEL: FAX:

W912QR24Q0121 25

20B. SIGNATURE

(REV. 4-85)STANDARD FORM 1442 BACK

TO SIGN

NSN 7540-01-155-3212

SOLICITATION, OFFER, AND AWARD (Continued) (Construction, Alteration, or Repair)

CODE FACILITY CODE

17. The offeror agrees to perform the w ork required at the prices specif ied below in strict accordance w ith the terms of this solicitation, if this offer is accepted by the Government in w riting w ithin ________ calendar days after the date offers are due.

the minimum requirements stated in Item 13D. Failure to insert any number means the offeror accepts the minimum in Item 13D.)

AMOUNTS SEE SCHEDULE OF PRICES

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

AMENDMENT NO.

DATE

20A. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN

OFFER (Type or print)

AWARD (To be completed by Government)

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

(4 copies unless otherwise specified)

CODE

(Insert any number equal to or greater than

20C. OFFER DATE

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c) 41 U.S.C. 253(c)

CODE27. PAYMENT WILL BE MADE BY:26. ADMINISTERED BY

(Include ZIP Code)14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NO. (Include area code)

See Item 14

(Include only if different than Item 14)16. REMITTANCE ADDRESS

30B. SIGNATURE

29. AWARD (Contractor is not required to sign this document.)

document and return _______ copies to issuing office.) Contractor agrees Your of f er on this solicitation, is hereby accepted as to the items listed. This award con-to f urnish and deliv er all items or perf orm all work, requisitions identif ied summates the contract, which consists of (a) the Gov ernment solicitation and on this f orm and any continuation sheets f or the consideration stated in this y our of f er, and (b) this contract award. No f urther contractual document is contract. The rights and obligations of the parties to this contract shall be necessary .

gov erned by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certif ications, and specif ications or incorporated by ref er-ence in or attached to this contract.

30A. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31A. NAME OF CONTRACTING OFFICER (Type or print)

30C. DATE

(Type or print)

TEL: EMAIL:

31B. UNITED STATES OF AMERICA 31C. AWARD DATE

BY

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

(Contractor is required to sign this28. NEGOTIATED AGREEMENT

(M ust be fully completed by offeror)OFFER

W912QR24Q0121

Section 00 10 00 - Solicitation

SPECIAL INSTRUCTIONS

Special Instructions The contractor’s work and responsibility will include all planning, programming, administration, management, supervision, communications and inspection necessary to assure that all work is conducted in accordance with the contract requirements and all applicable Federal, State and Local laws and regulations. All work will be performed in strict compliance with the attached specifications and all other terms and conditions incorporated herein.

LOCATION:

U.S. Army Corps of Engineers Clarence J Brown Dam 2630 Croft Road Springfield, OH 45503-2515

This procurement is 100% set-aside for Small Business, NAICS 237310 (Size Standard: $45.0 Million).

Method of Payment under this contract will be Electronic Funds Transfer (EFT) to a commercial bank account specified by the contractor.

Note: In addition to the completed price breakout schedule/price quote, the Offeror must complete their Representation and Certifications located in the solicitation.

One award will be made from this Solicitation.

Note: The contract award will be based on Lowest Price to the Government.

Quotes are due on 06 September 2024 at 2:00PM Eastern Time.

Only Electronic submittals will be accepted. You may submit your quote to Thomas.s.nauert@usace.army.mil SITE VISITS ARE HIGHLY ENCOURAGED. To have a full understanding of the scope of work a site visit is highly encouraged. Site visits will be held by appointment only*. Please contact the technical point of contact (TPOC) if you would like to schedule an appointment.

The TPOC’s information is as follows:

Brian Menker, Natural Resources Project Manager Clarence J Brown Dam & Reservoir 2630 Croft Road Springfield, OH 45503 937-325-2411

For contractual questions, please contact Thomas Nauert at (by e-mail at Thomas.s.nauert@usace.army.mil)

AN OFFEROR MUST HAVE AN ACTIVE REGISTRATION IN THE SYSTEM FOR AWARD

MANAGEMENT WHEN PLACING AN OFFER/QUOTATION PACKAGE FOR THIS

ACQUISITION. REGISTRATION CAN BE COMPLETED FREE OF CHARGE AT www.sam.gov.

ALERT: You must submit a notarized letter appointing the authorized Entity Administrator before your registration will be activated. This requirement now applies to both new and existing entities. Effective 29 April 2018, the notarized letter process is now mandatory on all CURRENT registrants at SAM who have a requirement to update data on their SAM record. The notarized letter is mandatory and is required before the GSA Federal Service Desk (FSD) will activate the entity's registration.

Effective 29 June 2018, vendors creating or updating their registration can have their registration activated prior to the approval of the required notarized letter. However, the signed copy of the notarized letter must be sent to the GSA Federal Service Desk (FSD) with 30 days of activation or the vendor risks no longer being active in SAM.

Note: Page numbering in this document may not be accurate.

Line Item

Service /Location Lot Size /Distance (Estimate)

Parking Spaces

Qty Unit Cost

Base Crack Fill /Engineer Road

.65 Miles NA 1 Job $

Option 1 Crack Fill /Overlook Drive

.85 Miles NA 1 Job $

Option 2 Seal, Paint & Striping / Maintenance Compound & Parking Lot

13,000 Sq.

Ft.

7 1 Job $

Option 3 Seal, Paint & Striping /Project Office Parking Lot

6,221 Sq.

Ft.

3 1 Job $

Option 4 Asphalt Repair /Bike Trail

500 Sq. Ft. NA 1 Job $

Option 5 Seal, Paint & Striping /Visitor Center Parking Lot

24,900 Sq.

Ft.

32 1 Job $

Option 6 Seal, Paint & Striping /Meadow View Parking Lot

23,500 Sq.

Ft./50 Sq.

Ft.

52 1 Job $

Option 7 Crack Fill /Prairie View Parking Lot

20,100 Sq.

Ft.

NA 1 Job $

Option 8 Crack Fill /Lake View Parking Lot

28,800 Sq.

Ft.

NA 1 Job $

Scope of Work Clarence J Brown Road & Parking Lot Crack Fill/Seal

U.S. Army Corps of Engineers Clarence J Brown Dam

2630 Croft Road Springfield, OH 45503-2515

1. Description

The contractor shall furnish all personnel, equipment, supplies, and materials necessary to fill and seal pavement cracks and asphalt surfaces, and paint and stripe asphalt surfaces at Clarence J Brown Dam and Reservoir, Springfield, OH. All work will be performed in strict compliance with the attached specifications and all other terms and conditions incorporated herein.

2. Scope of Work

2.1. Base: FRM - Crack Fill Engineer Road

The Contractor shall furnish all labor materials, supplies, tools, and equipment necessary to complete the Base Contract Action.

The Contractor will fill all cracks along approximately 0.65 miles of Engineer Road (Exhibit A.2). The Contractor will clean out cracks of all vegetation and debris. Apply a hot crack filling material designed for roadway crack filling along the roadway and parking lot as designated. The crack filling agent should be applied directly from a melter applicator capable of heating a minimum of 425 degrees to keep the material hot and fluid. Cracks should be flush, filled with no cap or recess in a way that fully fills each roadway crack. The Contractor will reclaim edges of asphalt from vegetative growth.

The contractor is required to provide flagging equipment to block traffic and signage for the public.

Note: Approximate square footage should not be used as a substitution for site inspection by interested contractor. Maps are representational of area and are not to be used as a substitution for site inspection.

2.2. Option 1: FRM – Crack Fill Overlook Drive

The Contractor shall furnish all labor materials, supplies, tools, and equipment necessary to complete Option 1.

The Contractor will fill all cracks along approximately 0.85 miles of Overlook Drive (Exhibit A.3). The Contractor will clean out cracks of all vegetation and debris. Apply a hot crack filling material designed for roadway crack filling along the roadway and parking lot as designated. The crack filling agent should be applied directly from a melter applicator capable of heating a minimum of 425 degrees to keep the material hot and fluid. Cracks should be flush, filled with no cap or recess in a way that fully fills each roadway crack. The Contractor will reclaim edges of asphalt from vegetative growth.

The contractor is required to provide flagging equipment to block traffic and signage for the public.

Note: Approximate square footage should not be used as a substitution for site inspection by interested contractor. Maps are representational of area and are not to be used as a substitution for

2.3. Option 2: FRM – Asphalt Seal Maintenance Compound & Parking Lot

The Contractor shall furnish all labor materials, supplies, tools, and equipment necessary to complete Option 2.

The Contractor shall use an asphalt sealant that is designed to protect asphalt surfaces against oxidation, moisture intrusion and against petroleum by-product intrusion. The sealant will meet ODOT specifications and will be approved by the Park Manager prior to use. The Contractor will clear all debris of the approximately 13,000 square feet of parking lot to receive sealing (Exhibit A.4). The area should receive two (2) coats of sealer. The contractor will apply a coal tar emulsion sealer designed to protect pavement surfaces with a quick drying additive. The contractor shall mix at least 2 lbs. of sand per 100 gallons of sealer used. No sealant will be placed on any surface other than paved asphalt including parking bumpers, sidewalk surfaces, or walls.

Upon completion of the asphalt sealing the Contractor will stripe paint. Marking paint shall be approved by the Park Manager Prior to the start of work. All lines, symbols, arrows, etc. will be repainted, same size as previously painted. Striping length and angle, width of spaces, etc. will be the same as existing stripes. Contractor shall make a detailed drawing of angles and lengths of stripes, arrows, stencil locations, etc. prior to sealing to ensure all required painting is completed. The colors for the painting and striping will be chosen and approved by the Park Manager. Any deviations of color, size or configuration must be pre-approved by the Park Manager. Smearing or over spraying will not be acceptable. The painting service will have a one year warranty.

The contractor is required to provide flagging equipment to block traffic and signage for the public.

Note: Approximate square footage should not be used as a substitution for site inspection by interested contractor. Maps are representational of area and are not to be used as a substitution for

2.4. Option 3: FRM – Asphalt Seal Project Office Parking Lot

The Contractor shall furnish all labor materials, supplies, tools, and equipment necessary to complete Option 3.

The Contractor shall use an asphalt sealant that is designed to protect asphalt surfaces against oxidation, moisture intrusion and against petroleum by-product intrusion. The sealant will meet ODOT specifications and will be approved by the Park Manager prior to use. The Contractor will clear all debris of the approximately 6,221 square feet of parking lot to receive sealing (Exhibit A.5). The area should receive 2 coats of sealer. The contractor will apply a coal tar emulsion sealer designed to protect pavement surfaces with a quick drying additive. The contractor shall mix at least 2 lbs. of sand per 100 gallons of sealer used. No sealant will be placed on any surface other than paved asphalt including parking bumpers, sidewalk surfaces, or walls.

Upon completion of the asphalt sealing the Contractor will stripe paint. Marking paint shall be approved by the Park Manager Prior to the start of work. All lines, symbols, arrows, etc. will be repainted, same size as previously painted. Striping length and angle, width of spaces, etc. will be the same as existing stripes. Contractor shall make a detailed drawing of angles and lengths of stripes, arrows, stencil locations, etc. prior to sealing to ensure all required painting is completed. The colors for the painting and striping will be chosen and approved by the Park Manager. Any deviations of color, size or configuration must be pre-approved by the Park Manager. Smearing or over spraying will not be acceptable. The painting service will have a one year warranty.

The contractor is required to provide flagging equipment to block traffic and signage for the public.

Note: Approximate square footage should not be used as a substitution for site inspection by interested contractor. Maps are representational of area and are not to be used as a substitution for site inspection.

2.5. Option 4: REC - Trail Asphalt Repair

The Contractor shall furnish all labor materials, supplies, tools, and equipment necessary to complete the contract.

The Contractor shall cut and remove damage asphalt of approximately 500 square feet of damaged asphalt (Exhibit A.6). All vegetation, dirt, and debris should be cleared, and any roots should be removed and grubbed. form the site to present a flush surface.

The contractor will lay up to two lifts of 2 inches of hot mix asphalt and hot tar all new edges. A tack coat will be applied if both lifts are not applied on the same day. All left over debris should be removed from site and discarded under and in accordance with Ohio EPA standards.

The contractor is required to provide flagging equipment to block traffic and signage for the public.

Note: Approximate square footage should not be used as a substitution for site inspection by interested contractor. Maps are representational of area and are not to be used as a substitution for

2.6. Option 5: REC – Asphalt Seal Visitor Center Parking Lot

The Contractor shall furnish all labor materials, supplies, tools, and equipment necessary to complete Option 5.

The Contractor shall use an asphalt sealant that is designed to protect asphalt surfaces against oxidation, moisture intrusion and against petroleum by-product intrusion. The sealant will meet ODOT specifications and will be approved by the Park Manager prior to use. The Contractor will clear all debris of the approximately 24,900 square feet of parking lot to receive sealing (Exhibit A.6). The area should receive 2 coats of sealer. The contractor will apply a coal tar emulsion sealer designed to protect pavement surfaces with a quick drying additive. The contractor shall mix at least 2 lbs. of sand per 100 gallons of sealer used. No sealant will be placed on any surface other than paved asphalt including parking bumpers, sidewalk surfaces, or walls.

Upon completion of the asphalt sealing the Contractor will stripe paint. Marking paint shall be approved by the Park Manager Prior to the start of work. All lines, symbols, arrows, etc. will be repainted, same size as previously painted. Striping length and angle, width of spaces, etc. will be the same as existing stripes. Contractor shall make a detailed drawing of angles and lengths of stripes, arrows, stencil locations, etc. prior to sealing to ensure all required painting is completed. The colors for the painting and striping will be chosen and approved by the Park Manager. Any deviations of color, size or configuration must be pre-approved by the Park Manager. Smearing or over spraying will not be acceptable. The painting service will have a one year warranty.

The contractor is required to provide flagging equipment to block traffic and signage for the public.

Note: Approximate square footage should not be used as a substitution for site inspection by interested contractor. Maps are representational of area and are not to be used as a substitution for

2.7. Option 6: REC – Asphalt Seal Meadow View Parking Lot

The Contractor shall furnish all labor materials, supplies, tools, and equipment necessary to complete Option 5.

The Contractor shall use an asphalt sealant that is designed to protect asphalt surfaces against oxidation, moisture intrusion and against petroleum by-product intrusion. The sealant will meet ODOT specifications and will be approved by the Park Manager prior to use. The Contractor will clear all debris of the approximately 23,500 square feet of parking lot to receive sealing (Exhibit A.7). The area should receive 2 coats of sealer. The area should receive 2 coats of sealer. The contractor will apply a coal tar emulsion sealer designed to protect pavement surfaces with a quick drying additive. The contractor shall mix at least 2 lbs. of sand per 100 gallons of sealer used. No sealant will be placed on any surface other than paved asphalt including parking bumpers, sidewalk surfaces, or walls.

The Contractor shall repair roadway cutout of approximately 50 square feet of damaged asphalt on the entrance to the Meadow View Parking Area. The site should be flush with the roadway. The contractor will lay up to two lifts of 2 inches of hot mix asphalt and hot tar all new edges. A tack coat will be applied if both lifts are not applied on the same day. All left over debris should be removed from site and discarded under and in accordance with Ohio EPA standards.

Upon completion of the asphalt sealing the Contractor will stripe paint. Marking paint shall be approved by the Park Manager Prior to the start of work. All lines, symbols, arrows, etc. will be repainted, same size as previously painted. Striping length and angle, width of spaces, etc. will be the same as existing stripes. Contractor shall make a detailed drawing of angles and lengths of stripes, arrows, stencil locations, etc. prior to sealing to ensure all required painting is completed. The colors for the painting and striping will be chosen and approved by the Park Manager. Any deviations of color, size or configuration must be pre-approved by the Park Manager. Smearing or over spraying will not be acceptable. The painting service will have a one year warranty.

The contractor is required to provide flagging equipment to block traffic and signage for the public.

Note: Approximate square footage should not be used as a substitution for site inspection by interested contractor. Maps are representational of area and are not to be used as a substitution for

2.8. Option 7: REC – Crack Fill Prairie View Parking Lot

The Contractor shall furnish all labor materials, supplies, tools, and equipment necessary to complete Option 7.

The Contractor will fill all cracks along Prairie View Parking Lot (Exhibit A.8). The Contractor will clean out cracks of all vegetation and debris. Apply a hot crack filling material designed for roadway crack filling along the roadway and parking lot as designated. The crack filling agent should be applied directly from a melter applicator capable of heating a minimum of 425 degrees to keep the material hot and fluid.

Cracks should be flush, filled with no cap or recess in a way that fully fills each roadway crack. The Contractor will reclaim edges of asphalt from vegetative growth.

The contractor is required to provide flagging equipment to block traffic and signage for the public.

Note: Approximate square footage should not be used as a substitution for site inspection by interested contractor. Maps are representational of area and are not to be used as a substitution for

2.9. Option 8: REC – Crack Fill Lake View Parking Lot

The Contractor shall furnish all labor materials, supplies, tools, and equipment necessary to complete Option 8.

The Contractor will fill all cracks along Lake View Parking Lot (Exhibit A.9). The Contractor will clean out cracks of all vegetation and debris. Apply a hot crack filling material designed for roadway crack filling along the roadway and parking lot as designated. The crack filling agent should be applied directly from a melter applicator capable of heating a minimum of 425 degrees to keep the material hot and fluid.

Cracks should be flush, filled with no cap or recess in a way that fully fills each roadway crack. The Contractor will reclaim edges of asphalt from vegetative growth.

The contractor is required to provide flagging equipment to block traffic and signage for the public.

Note: Approximate square footage should not be used as a substitution for site inspection by interested contractor. Maps are representational of area and are not to be used as a substitution for

3. Technical Point of Contact

Brian Menker, Natural Resources Project Manager Clarence J Brown Dam & Reservoir 2630 Croft Road Springfield, OH 45503

4. Pre-Work Conference

The contractor will be required to attend a pre-work conference prior to beginning work during which the contractor’s plan of work, safety procedures, start date and other items in this contract will be discussed.

5. Working Hours

Normal working hours, except as otherwise specified herein, will be Monday through Friday, 7:00 a.m.

to 4:00 p.m. Eastern Time. Work that interferes with other ongoing functions at the project will be scheduled around normal working hours, as specified by the Project Manager.

Holiday Work. The ten Federal Holidays observed are:

New Year's Day (January 1st) Martin Luther King Day (3rd Monday in January) President's Day (3rd Monday in February) Memorial Day (Last Monday in May) Juneteenth (June 19th) Independence Day (July 4th) Labor Day (1st Monday in September) Columbus Day (2nd Monday in October) Veterans Day (November 11th) Thanksgiving Day (4th Thursday in November) Christmas Day (December 25th)

When one of the above designated holidays falls on a Sunday, the following Monday is observed as a legal holiday. When a legal holiday falls on a Saturday, the preceding Friday is observed as a holiday.

Work will be scheduled around the above listed Federal holidays except as specified herein or as approved by the TPOC.

Inclement Weather Work. The Contractor will maintain the schedule of services regardless of inclement weather. Exceptions may be approved by the TPOC when severe conditions make it impractical to perform the work.

6. Contract Start and Completion Dates

Work under this contract will begin within 14 calendar days of Notice to Proceed (NTP) and complete within 90 calendar days after receiving the NTP.

7. Contractor Submittals

Unless otherwise specified, the Contractor will submit the following information to the TPOC prior to the pre-work conference for this contract:

a. Contractor Representatives. List of names of Contractor Representatives.

b. Accident Prevention Plan (APP). A suggested outline for the Contractor’s Accident Prevention Plan Appendix A of EM 385-1-1 See Section C-1.9 for APP requirements. Exhibit D.

c. Emergency Contacts. A prioritized list, including phone numbers, of those persons (normally Contractor Representatives) to call in case of emergencies.

d. Operators. A list of names of qualified equipment/vehicle operators, including experience, training and qualification to operate specific equipment.

e. Certificate of Insurance.

f. Performance Bond. (where applicable)

g. Security Requirements.

8. Permits and Licenses.

The Contractor will obtain, at own expense, any required licenses, permits or certifications necessary to perform the specified services. Required licenses, permits and certifications will be kept current during the period the work is performed. The Contractor is also responsible for any and all costs associated with the training of Contractor personnel to acquire and maintain valid licenses, permits or certifications necessary to perform the contract services specified herein. The Contractor, Contractor personnel and any persons acting on behalf of the Contractor will comply with all applicable Federal, State and local laws and regulations; including any subsequent changes to these laws and regulations.

Minimum Personnel and Training Requirements. The Contractor will provide an adequate number of fully trained and qualified personnel to perform the work specified herein. Contractor personnel will be properly trained to perform their assigned work in a safe and effective manner. Training will include, but is not limited to instruction on the proper and safe use and operation of Contractor equipment and any Contractor provided tools, supplies and materials required to perform the specified services. Only properly trained and qualified employees will be used in the performance of services specified herein.

The Contractor will also assume responsibility for training or Orienting Contractor personnel to perform the services specified in the contract. In the event the Contracting Officer or his/her Authorized Representative determines that the Contractor does not have a qualified employee performing the specified work, the Contractor will be required to provide qualified personnel, or subcontract the work to a person or persons who are trained and qualified to perform the work. The Contractor acknowledges that the employment of undocumented migrant workers to perform services under this contract will not be permitted.

9. Identification of Contract Employees and Vehicles.

All Contractor employees will be in good appearance while performing services. Employees must wear long pants, shirt with no vulgar or obscene graphics with at least sleeves equivalent of a t-shirt, and durable work type shoes. Vehicles and any motorized equipment utilized for transportation will be in good operating condition with no display of obscene or vulgar material such as stickers, flags, or etc.

Vehicles will be maintained in accordance with federal, state, and local laws.

10. Safety Requirements.

a. General. Performance of all services will assure complete safety to public visitors, Contractor employees, and all other persons in the area. The Contractor will comply with any pertinent requirements contained in the Corps of Engineers Safety Manual (EM 385-1-1), current at the time of award and any subsequent revisions to that document. Furthermore, the Contractor will comply with pertinent occupational safety and health standards for general industry (29 CFR Part 1910) as required by the Occupational Safety and Health Administration (OSHA). If the Contractor fails or refuses to promptly comply with safety and security requirements as specified herein, the TPOC or any other project employee may stop all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to any such work stoppage will be made subject to any claims for extension of time or for excess costs or damages sustained by the Contractor. Also, the Contractor will not be paid for work not performed as a result of the stop order.

b. The Contractor will comply with the Occupational Safety and Health Act (OSHA), the Corps of Engineers Manual, EM 385-1-1, https://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_38 5-1-1.pdf or latest version and as otherwise stated herein. Special attention will be given to the requirements for safety meetings.

The Contractor will inform the TPOC a minimum of 7 calendar days prior to a Contractor monthly safety meeting, to permit a Government representative to attend.

c. Accident Prevention Plan (APP). The Contractor will prepare an Accident Prevention Plan to assure that requirements of the safety program are provided as specified. This plan must be accepted by the Contracting Officer prior to commencement of any work. One copy of the Accident Prevention Plan will be provided to the Contracting Officer and the TPOC one week prior to the pre-work conference. The Accident Prevention Plan must be in the outline in 2- 7.b and use the form prescribed in 2-10.d of the EM 385-1-1.

d. Activity Hazard Analysis (AHA). The Contractor will use Activity Hazard Analyses (AHA’s) as one of many tools to insure safe performance of work. It is the Contractor’s responsibility to prepare the AHA. Sample AHA’s may be available at the project office for review and use by the Contractor to assist in the development of site specific Activity Hazard Analyses prior to the Contractor performing the job. The Contractor is encouraged to revise or add to these sample AHA’s as necessary to address changing conditions. Prior to performing jobs with inherent hazards, the Contractor will review, at a “Tool Box” safety meeting, the approved AHA’s with those employees who will perform that work each time the work is ordered. The Government may request advanced notification of the time and date of the above AHA “Tool Box” safety meeting for Contractor employees so that the Government may attend such reviews.

The Government will require the Contractor to prepare an AHA for any jobs for which an adequate AHA does not already exist. A copy of this AHA will be submitted to the TPOC and must be accepted before the Contractor starts the job. This copy of the AHA will become the property of the Government.

Guidance is included, which will be used by the Contractor as a guide for the preparation of required AHA's.

A copy of the approved AHA’s will be available at all times to workers at each associated job site and a copy will be provided to the Government.

e. Public Safety. The Contractor will ensure that reasonable precautions are taken to protect the public at all times where work is being performed. The Contractor will immediately report to the TPOC any potential hazards found by his employees on the project. The Accident Prevention Plan will include procedures to be taken to provide for public safety.

Additionally, the Contractor will not allow any persons, except employees, into work areas that are not otherwise open to the public; nor will the Contractor transport in Contractor work vehicles any persons, except employees, during times the Contractor is on the project performing work under a contract.

f. Personal Protective Apparel and Equipment. Protective apparel and equipment, as identified in the AHA, will be provided to eliminate or minimize hazards to personnel. As a minimum, each employee will wear a short-sleeved shirt, long trousers, and appropriate footwear during all contract work. Face shields, spectacles with side-shields, or goggles, and hearing protection will be worn by employees when required by safety manual. Fire extinguisher(s) and first aid kit(s) meeting the Safety Manual standards will also be provided and easily accessible to all employees.

g. Contractor Employees Certified in First Aid & CPR. The Contractor will schedule employees so the appropriate numbers of certified personnel are on duty to administer First Aid and CPR as required by the Safety Manual.

Copies of their certification will be provided in accordance with regulations. Two people per crew will be trained in First Aid and CPR. Individuals working alone will be trained in First Aid.

h. Hazard Communication Program. The Contractor will be responsible for implementing a hazard communication program for Contractor employees, as required by the Safety Manual. The Contractor will provide Material Safety Data Sheets (MSDS) and/or Safety Data Sheets (SDS) for review by the TPOC prior to use of any hazardous substance on the project and provide a plan for the proper handling, transportation, storage and usage of hazardous substances on the project.

1. 11. Required Security Training and Planning.

A. General security requirements and guidance: The security requirements described below apply to all contract personnel (including employees of the prime Contractor (“Contractor”) and all subcontractor employees) supporting the performance requirements of this contract. The Contractor is responsible for compliance with these security requirements. Questions regarding security matters shall be addressed to the designated Government representative (e.g., Contracting Officer Representative (COR), Requiring Activity (RA) representative, or Contracting Officer (if a COR or other RA representative is not appointed)). Contract personnel are critical to the overall security and safety of US Army Corps of Engineers (USACE) installations, facilities and activities, and security awareness training contributes to those efforts. The Department of Defense (DoD) and Army security training requirements specified below, if applicable, are performance requirements; all applicable contract personnel shall complete initial training within 30 days of contract award or the date new contract personnel begin performance on the contract. Within five business days from the completion of training, the Contractor shall provide written documentation (e.g., email or memorandum) to the Government representative. The documentation shall include the names of contract personnel trained and which training they completed; the Contractor shall maintain training records as part of their contract files and be prepared to provide copies of training certificates to the Government representative. Contractor personnel and vehicles are subject to search when entering federal installations. Additionally, all contract personnel shall comply with Force Protection Condition (FPCON) measures, Random Antiterrorism Measures (commonly referred to as “RAMs”), and Health Protection Condition (HPCON) measures. The Contractor is responsible for meeting performance requirements during elevated FPCON and/or HPCON levels in accordance with applicable RA plans and procedures— this includes identifying mission essential and non-mission essential personnel. In addition to the changes otherwise authorized by the changes clause of this contract, should the FPCON or HPCON levels at any individual facility or installation change, the Government may implement security changes that affect contract personnel. The Contractor shall ensure all contract personnel are aware of their security responsibilities, including any site-specific requirements identified in local policies or procedures.

B. Physical security and access control requirements: All contract personnel requiring physical access to a federal installation or facility shall comply with the access control procedures of that location. Contract personnel requiring unescorted access to meet contract performance requirements on a DoD installation in the US shall be vetted by the installation/facility Provost Marshal/Directorate of Emergency Services/Security Office using the National Crime Information Center-Interstate Identification Index (commonly referred to as “NCIC-III”) and Terrorist Screening Database (commonly referred to as “TSDB”). Contract personnel shall comply with all personal identity verification requirements specified in installation/facility policies and procedures. Contract personnel who do not meet requirements for unescorted access to USACE facilities shall coordinate escorted access with the Government representative, as needed. Contract personnel who receive keys, access cards, or lock combinations that provide access to government-owned property shall comply with key and lock control procedures of the RA.

C. Suspicious Activity Reporting training (e.g. iWATCH, CorpsWatch, or See Something, Say Something): All contract personnel shall receive initial and annual refresher training from the RA representative on the local suspicious activity reporting program. This locally developed training provides contract personnel with general information on suspicious behavior, and guidance on reporting suspicious activity to the project manager, security representative or law enforcement entity.

D. Pre-screen candidates using E-Verify Program: Contractors shall comply with the requirements set forth in FAR clause 52.222-54 Employment Eligibility Verification and FAR Subpart 22.18 in using the E-Verify Program at (https://www.e-verify.gov/) (website subject to change) to meet the contract employment eligibility requirements. Contractors are encouraged to cooperate with Federal and State agencies responsible for enforcing labor requirements to include eligibility for employment under United States immigration laws in accordance with FAR 22.102- 1(i). An initial list of verified/eligible candidates shall be provided to the COR no later than three business days after the initial contract award. When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, and submit it to the Contracting Officer to become part of the official contract file.

SUPPLEMENTAL SECURITY REQUIREMENTS

All Contractors and subcontractor employee(s) working on this contract who require access to any Louisville District Lake Projects and Lock and Dam Projects shall receive authorization to be on site at these facilities based upon a favorable background investigation in accordance with “Homeland Security Presidential Directive 12: Policy for a Common Identification Standard for Federal Employees and Contractors” (HSPD 12). The Louisville District Security Management Office shall submit contractor(s) personal information to complete the basic background investigation in order to make a recommendation to the Contracting Office of an employee’s suitability for work on Government property. The Procuring Contracting Officer (PCO) has the right to deny any contractor or subcontractor employee from working on the contract based upon the results of the background investigation provided by the Louisville District Security Office. The Government, Contractor, and subcontractors shall not permit any employee(s) access to drawings, blueprints, records, photos, sites, or projects until the Louisville District Security Management Office has completed an Operations Security (OPSEC) review of such items and determined they can be released.

FOR ALL LOUISVILLE DISTRICT CONTRACTS:

Contractors shall submit a complete investigation packet for each contractor and subcontractor employee to the Louisville District Security Management office within 10 working days after award of any contract, or prior to the individual being permitted access to Louisville District facilities.

The Contractor must also provide the following: (1) Name of the Contract Specialist with whom he/she is working,

(2) Project Name, (3) Contract Number (4) Task Order Number when applicable, and (5) US Citizens Security Access Form or Pre-Bid/Site Visit Form; each employee working on site must have a background investigation form submitted directly to the Louisville District Security Office.

The Contractor must provide a full legal name, complete SSN#, Date of Birth, Place of Birth (City and State) and Driver’s license number if available. It is the Contractor’s responsibility to ensure the above information is accurate and legible, otherwise delays may occur.

Contractors shall have background checks completed for their employees annually in the case of Contracts with an initial period of performance (POP) greater than 1 year and those Contracts with Options or Modifications Which Extend the POP beyond 1 year. For instance, if the employee was cleared in May of 2022, they shall be cleared again in May of 2023. It is the Contractor’s responsibility to ensure that each employee’s security is up to date. Failure to comply may lead to possible removal from the project/jobsite.

The Contractor must ensure if new employees are brought in to work on an existing Contract with the U.S. Army Corps of Engineers (USACE), they must process the employee through the Louisville District USACE Security Office for background purposes.

FOR CONTRACTORS REQUIRING DOD COMMON ACCESS CARDS (CAC)

The documents listed below are required:

SF 85, Questionnaire for Non-Sensitive Positions (see http://www.opm.gov/forms/ to print form).

Fingerprints are captured electronically at the closest Army Recruiting Station to the contractor’s home of record or at the USACE, Louisville District Security Office.

Contractor shall report any changes in personnel, or at any time conditions change at least 5 working days prior to individual(s) need to have access to the site. The Contractor shall provide the same information as listed above for all new employees.

Following submission of paperwork, the Louisville District Security Office will conduct an initial criminal check based upon the information provided. If there are no issues, the Louisville District Security Office will make recommendations to the PCO or their Designated Representative. The Louisville District Security Office cannot give approval due to unfavorable report(s). The Louisville District Security Office shall coordinate with Office of Counsel and will jointly make recommendations to the PCO and/or the Designated Representative should a background investigation come back with derogatory information.

The PCO will make the determination whether to allow the Contractor personnel to work on the site based on Security and Office of Counsel recommendations, and the PCO will advise the Contractor of the decision.

FOREIGN NATIONALS

The Contractor shall provide the package listed above, as well as additional materials noted below for all Foreign Nationals. The Contractor is to expect additional time in the approval process for all Foreign Nationals due to the level of review and elevation of the review to Headquarters staff to complete. All Foreign Nationals must comply with the following paragraph:

In accordance with Engineering Regulation 380-1-18, “Technology Transfer, Disclosure of Information and Contacts with Foreign Representatives” dated 1 August 1996, Section 4, all foreign nationals who work on Corps of Engineers’ contracts shall be approved by the Headquarters US Army Corps of Engineers (HQ USACE) Foreign Disclosure Officer before beginning work on this contract; this regulation includes subcontractor employees. The Contractor shall submit to the Security Management Office, the names of all foreign nationals proposed for performance under this contract, along with documentation to verify legal admittance into the United States. Such documentation shall include at least one of the following: a U.S. passport, Certificate of U.S. Citizenship (INS Form N-560 or N-561), Certificate of Naturalization (INS Form N-550 or N-570), Alien Registration Card with photograph (INS Form I-151 or I- 551), Employment Authorization Card (INS Form I-688A), etc.

In order to assure forms are properly completed, and to minimize time delays, the Contractor is encouraged to work closely with the Louisville District Security Office. The Government will return for correction incomplete forms, illegible forms, etc. which will delay the contractor / subcontractor from beginning work.

Security requirements are subject to change in accordance with HSPD-12, Office of Personnel Management, regulation or policy changes, etc. The Government shall add any changes to security requirements by modification to the contract.

The Contractor shall contact the Louisville District Security Office by phone, le er, or email at the following numbers/addresses:

CELRL-SM

600 Mar n Luther King Jr. Pl Louisville, KY 40202

Primary Email: DLL-CELRL-Security-SM@usace.army.mil

Alternate (if no response in 72 hours):

James R. Milner, phone (502) 315-6916; James.R.Milner@usace.army.mil

Jason Almodovar, phone (502) 315-6754; Jason.Almodovar@usace.army.mil

*When contracts are with individuals, the individuals will be required to complete a Form I- 9, Employment Eligibility Verification, with the designated Government representative.

This Form will be provided to the Contracting Officer and will become part of the official contract file.

Emergency Contacts. A prioritized list, including phone numbers, of those persons (normally Contractor Representatives) to call in case of emergencies.

The contractor will supply the Technical Point of Contact (TPOC) with an Accident Prevention Plan (APP), and an Activity Hazard Analysis (AHA) prior to site work in accordance with EM 385-1-1.

12. Accident Reporting.

The Contractor is responsible for reporting all accidents to the Project Manager immediately. Prompt action will be taken to ensure immediate and appropriate medical treatment. The Contractor will maintain an accurate record of any accidents in the manner and on the forms prescribed by the Project Manager. For property damage accidents of $2,000 or more, the Contractor will complete and submit to the Project Manager a copy of ENG Form 3394. The Contractor will maintain an OSHA 300 Log of On – The – Job injuries and first aid treatments.

The Contractor will also provide a monthly record of all exposure and accident experience incidental to the performance of services under the contract. This reporting requirement includes exposure and accident experience of both the Prime Contractor and any subcontractor(s). A Monthly Record of Work- Related Injuries/Illnesses & Exposure form will be available from the Project Manager. The Monthly Record of Work-Related Injuries/Illnesses & Exposure report will be provided to the Project Manager by the 5th working day of the month for the previous month.

13. Damage Reports.

All instances where Government materials, supplies, property, and/or equipment are damaged will be reported immediately to the Project Manager. When the damage was caused by contract employees, a written report of the incident and extent of such damage will be submitted to the Project Manager, within 2 work days (less weekends and holidays) of occurrence. For property damage accidents of $2,000 or more the Contractor will complete and submit to the Project Manager a copy of ENG 3394.

14. Contractor Employees’ Conduct and Competency.

All contract employees will conduct themselves in a proper and courteous manner at all times. Since the majority of work is performed in the presence of the general public, the conduct of all employees is critical and will be closely monitored. Contract employees will comply with all provisions of Title 36, Chapter III, Part 327, CFR and obey all posted signs and regulations in the performance of the work under this contract. Being under the influence of or consuming alcoholic beverages or controlled substances by the Contractor or employees while on duty is prohibited.

a. Employee Dismissal. The Contractor expressly agrees to dismiss any employee or subcontractor employee whose continued employment is deemed by the Project Manager to be inconsistent with the best interests of the public or the U.S. Army Corps of Engineers.

The KO or the Project Manager may require the Contractor to immediately remove from the work site any employee or subcontractor who is incompetent, endangers persons or property,…