W912QR24Q0005-0001 Amendment.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

Solicitation W912QR24Q0005 for Janitorial Services U.S. Army Corps of Engineers Resident Off ice (Indy) is hereby modif ied as follow s:

A) The Performance Work Statement has been revised. The revised Performance Work Statement Dated 27 November 2023 is enclosed herunder and replaces the previously furnished Performance Work Statement (PWS).

B) The price breakout schedule has incorporated an additional line item for the use of FAR 52.217-8 Option to Extend Services.

C) The due date for receipt of offer is not extended as a result of this amendment.

D) All amendments must be acknow ledged at the time offers are due.

E) All other terms and conditions remain unchanged.

1. CONTRACT ID CODE PAGE OF PAGES

1 9

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912QR24Q0005

X 9B. DATED (SEE ITEM 11)

29-Nov-2023

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

U0001

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE

DATE

29-NOV-2023

CODE

U. S. ARMY ENGINEER DISTRICT, LOUISVILLE

600 DR. MARTIN LUTHER KING, JR. PLACE

ROOM 821

LOUISVILLE KY 40202-2239

W912QR 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912QR24Q0005

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

The following have been modified:

PERFORMANCE OF WORK STATEMENT

W912QR24Q0005-0001

Janitorial Services Indiana Resident Main Office 27 November 2023

1. WORK TO BE PERFORMED: The Contractor shall furnish all labor, materials, and equipment to satisfactorily perform the required cleaning services during the hours/intervals specified by the U.S. Army Corps of Engineers, Indiana Resident Office, 9837 Beaumont Road, Indianapolis, IN 46216.

2. PERIOD OF PERFORMANCE AND SCHEDULING OF WORK: Work shall begin within 14 days after notice to proceed, but shall not begin prior to 01 January 2024 and will continue through 31 December 2024. . Work shall be performed within the normal Monday through Friday work week observed by the building occupants, federal holidays excluded (New Year’s Day, Martin Luther King, Jr., President’s Day, Memorial Day, Juneteenth, 4th of July, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, Christmas Day) once a week between the hours of 8:00 AM and 4:00 PM (day to be determined) Eastern Time (ET).

2. CLEANING SPECIFICATIONS: Cleaning shall include all office areas, break room, restrooms, and conference room and shall be performed according to the frequency matrix below.

Cleaning Area/Task Frequency Matrix Weekly Monthly Annually

a. Wastebaskets X

b. Floors (Vacuum, Mop, Shampoo) X X X

c. Floor Stripping & Waxing X

d. Counters, Tables, and Desktops X

e. Dusting X

f. Restrooms X

g. Glass (Interior Glass/Windows) X X

a. WASTEBASKETS: Wastebaskets shall be emptied, and all wastepaper and trash shall be deposited in on-site dumpster. Recycled white paper, aluminum cans and plastic shall be gathered from their receptacles and disposed of at an appropriate off-site recycling center.

b. FLOORS: All carpet shall be vacuumed each week and shampooed once per year. The carpeted area is approximately 2,020 SF. All vinyl tile floors shall be swept and mopped weekly. The vinyl area of the office is approximately 220 SF.

c. FLOOR STRIPPING AND WAXING: Fully strip and wax vinyl tile floors once each year (Approx.

Area:220SF)

• Area prepared by clearing obstacles such as furniture, rugs, and debris.

• Safety precautions set up such as wet floor signs and detour routes as necessary.

• Provide and apply wax/floor Stripping Agent that is ideal for the floor type.

• Rotary machines utilized by trained staff to scrub floor as many times as necessary to remove old wax.

• Scrut tight spaces by hand.

• Remove stripping Agent and old wax from floor using squeegee and wet vacuum.

• Neutralize floor using approved citric acid base product.

• Remove excess neutralizer from floor by wet-vacuum from the floor.

• Re-rinse the floor with water and wet-vacuum to ensure all neutralizer is removed.

• Dry floors entirely by using high efficiency air circulators and dry dust-mopping.

• Apply multiple coats of approved high-quality wax applied on completely dry floor as needed.

• Air-movers used between each coat of wax to expedite drying time.

• Wax dry time monitored to ensure a complete finish.

• All waste stripper agent, wax, and neutralizer shall be safely discarded off-site per the manufacturer’s instructions.

d. COUNTERS, TABLES, AND DESKTOPS: All horizontal areas shall be dusted and damp-wiped weekly.

e. DUSTING: All partitions, shelves, tops of cabinets, furniture, windows, and blinds shall be dusted weekly.

f. RESTROOMS: Clean and disinfect fixtures, mirrors, and porcelain weekly.

g. GLASS: Clean both sides of glass on two suite entry doors weekly, and the inside glass on all windows once a month.

4. EQUIPMENT AND MATERIALS: The Contractor shall furnish all cleaning equipment, compounds, fluids, rags, and disinfectants. The Contractor shall also furnish trash bags (13 gal), toilet tissue (2-ply), and paper towels.

5. PAYMENT/INVOICES: Payment will be made monthly (the Contractor shall submit invoices to U.S. Army Corps of Engineers monthly.)

The invoicing POC is:

Rhonda McGee, 618-294-6382 rhonda.mcgee@usace.army.mil

Invoices should be submitted to:

US Army Corps of Engineers ATTN: Paramjitinder S Dhillon 9837 Beaumont Road Indianapolis, IN 46216

6. INSPECTION AND ACCEPTANCE: A Government representative will inspect the work to determine that the Contractor has complied with the terms of the contract.

7. SAFETY: All services will be performed in a manner that will assure complete safety to public visitors and all persons in the area. SDS sheets for all cleaning solvents shall be made available upon request.

8. ANTITERRORISM/OPERATIONS SECURITY:

a. AT Level I, Training: All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, controlled access areas, or requiring network access, shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. Upon request, the contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the Government POC within 5 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website:

http://jko.jten.mil/courses/atl1/launch.html; or it can be provided in presentation form which will be documented via memorandum.

mailto:rhonda.mcgee@usace.army.mil

b. Access, General Protection, and Security Policy and Procedures: Contractor and all associated subcontractor employees shall comply with applicable installation, facility, and area commander installation and/or facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services, Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at an individual facility or installation change, the Government may require changes in contractor security matters or processes.

c. For contractors who do not require CAC but require access to a DoD facility or installation:

Contractor and all associated subcontractors shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05 / AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative, as NCIC and TSDB are available).

d. iWatch Training: The contractor and all associated subcontractors shall receive a brief/training (provided by the RA) on the local iWATCH program (training standards provided by the requiring activity ATO).

This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the Government POC. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the Government POC NLT 5 days after completion of the training.

e. Requirement for OPSEC Training: All new contractor employees will complete Level I OPSEC Training within 30 calendar days of their reporting for duty. Additionally, all contractor employees must complete annual OPSEC awareness training. The contractor shall submit certificates of completion for each affected contractor and subcontractor employee, to the Government POC, within 5 calendar days after completion of training. OPSEC awareness training is available at the following websites:

https://www.iad.gov/ioss or http://www.cdse.edu/catalog/operations-security.html; or it can be provided in presentation form which will be documented via memorandum. Please ensure these websites are still operational and accurate. Will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas. All contract employees, including subcontractor employees who are not in possession of the appropriate security clearance or access privileges, will be escorted in areas where there may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas.

f. Pre-screen candidates using E-Verify Program. The Contractor must pre-screen Candidates using the E- Verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-Verify system. An initial list verified/eligible Candidates must be provided to Government personnel no later than 3 business days after the initial contract award.

-Performance of Work Statement-

P r i c e B r e a k o u t S c h e d u l e

N O T E : S h o u l d F A R C l a u s e 5 2 . 2 1 7 - 8 b e e x e r c i s e d , c a u s i n g a n e x t e n s i o n t o t h e c o n t r a c t n o t t o e x c e e d s i x m o n t h s , a f l a t e s c a l a t i o n r a t e w i l l b e i n c l u d e d o n O p t i o n Y e a r 4 ’ s p r i c e f o r a d d i t i o n a l w o r k a w a r d e d d u r i n g t h a t p e r i o d .

Line Item

Description Qty Unit of Measure

Total

0001 To provide Janitorial Services for Indiana Resident Office (Indy) in accordance with the attached PWS.

1 Job $

Total Base $ 0002 Option Year 1: 01 January 2025 thru 31 December 2025 1 Job $ 0003 Option Year 2: 01 January 2026 thru 31 December 2026 1 Job $ 0004 Option Year 3: 01 January 2027 thru 31 December 2027 1 Job $ 0005 Option Year 4: 01 January 2028 thru 31 December 2028 1 Job $

Total Options $ Total (Base + Option) $

Flat Escalation Rate in use of FAR 52.217-8 1 $

SPECIAL INSTRUCTIONS

SPECIAL INSTRUCTIONS

This Request for Quote (RFQ) is for a Purchase Order to provide Janitorial Services for the U.S. Army Corp of Engineers Indiana Resident Office at Indy in accordance with the Performance Work Statement. The base year work shall begin within 14 days after notice to proceed, but shall not begin prior to 01 January 2024 and will continue through 31 December 2024.

Location:

U.S. Army corps of Engineers Indiana Resident Office (Indy)

9837 Beaumont Road

Indianapolis, IN 46216

Note: This solicitation contains an option clause to extend the awarded contract for up to four (4) additional one- year periods.

The one-year option periods are as follows:

Option Year 1: 01 January 2025 through 31 December 2025 Option Year 2: 01 January 2026 through 31 December 2026 Option Year 3: 01 January 2027 through 31 December 2027

Option Year 4: 01 January 2028 through 31 December 2028

One award will be made from this RFQ.

Method of Payment under this contract will be Electronic Funds Transfer (EFT) to a commercial bank account specified by the Contractor.

Quotes will not be accepted for quantities less than the quantities specified in the Price Breakout Schedule. Failure to submit a unit price for all items listed (base year and option years) will be considered as a material deviation from the requirements of the RFQ and the Quote will be rejected.

This procurement is 100% set-aside for Small Business, NAICS 561720 ($22 Million).

Note: The basis of award is Low Price.

Quotes are due on 06 December 2023 at 10:00 am (ET). Please submit quotes to brandon.h.gatz@usace.army.mil Fax Submissions will NOT be accepted. Quotes will be valid for 30 Calendar Days.

SITE VISITS ARE HIGHLY ENCOURAGED. To have a full understanding of the scope of work a site visit is highly encouraged. To schedule a site visit please contact the Technical POC, Justin Sumner. The POC’s information is as follows:

mailto:brandon.h.gatz@usace.army.mil

Justin Sumner Construction Management

Justin.O.Sumner@usace.army.mil

317-473-0225

1525 W Hoosier Blvd, Suite 101 Peru, IN 46970

For contractual questions, please contact Brandon Gatz by e-mail at brandon.h.gatz@usace.army.mil

All contractors must be registered in the System for Award Management (www.SAM.gov) prior to award of a contract. All proposed contractors are highly encouraged to review FAR Clause 52.232-33 Payments by Electronic Funds Transfer – System for Award Management, which indicates “All payments by the Government under this contract shall be made by electronic funds transfer (EFT).” Those not currently registered can obtain registration by going to the website http://www.SAM.gov. The process can usually be completed from 24 to 48 hours after submission. Contractors will need to obtain a Unique Entity Identifier (formerly DUNS number) for processing their registration. If you do not already have a Unique Entity Identifier, one can be obtained from http://www.SAM.gov.

Refer to www.SAM.gov for information.

Please begin the registration process immediately in order to avoid delay of the contract award should your firm be selected.

PLEASE NOTE: SAM is completely free of charge for both registrants and users.

ALERT: You must submit a notarized letter appointing the authorized Entity Administrator before your registration will be activated. This requirement now applies to both new and existing entities. Effective 29 April 2018, the notarized letter process is now mandatory on all CURRENT registrants at SAM who have a requirement to update data on their SAM record.

The notarized letter is mandatory and is required before the GSA Federal Service Desk (FSD) will activate the entity's registration.

Effective 29 June 2018, vendors creating or updating their registration can have their registration activated prior to the approval of the required notarized letter. However, the signed copy of the notarized letter must be sent to the GSA Federal Service Desk (FSD) within 30 calendar days of activation or the vendor risks no longer being active in SAM.

Vendors can check whether an account is active by performing a query by their CAGE or Unique Entity Identifier (known as DUNS). The new registration process may now take several weeks, so vendors are highly encouraged to begin registering as soon as possible to avoid any possible delays in future contract awards.

Remember, there is no cost to use SAM.

To find out additional information about the changes of the SAM registration process, contractors should visit the Frequently Asked Questions (FAQ) link located at the top of the SAM homepage (www.sam.gov). This Request for Quote (RFQ) is for a Purchase Order to provide janitorial services to be provided to the Indiana Project Office in accordance with the included specifications and Wage Determination.

mailto:brandon.h.gatz@usace.army.mil http://www.sam.gov/ http://www.sam.gov/ http://www.sam.gov/

52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 calendar days provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years.

(End of clause)

(End of Summary of Changes)