W912QR23Q0123_.pdf

SEE ADDENDUM

(No Collect Calls)

W912QR23Q0123

b. TELEPHONE NUMBER

502.315.7028

8. OFFER DUE DATE/LOCAL TIME

10:00 AM 22 Sep 2023

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

12-Sep-2023

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912QR9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

KARI A SMITH

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

U. S. ARMY ENGINEER DISTRICT, LOUISVILLE

600 DR. MARTIN LUTHER KING, JR. PLACE

ROOM 821

LOUISVILLE KY 40202-2239

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

FAX:

TEL: 502.315.7494 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$9,500,000

NAICS:

561730

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF32

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W912QR23Q0123

Section SF 1449 - CONTINUATION SHEET

SPECIAL INSTRUCTIONS

This Request for Quote (RFQ) is to provide fence repair and installation at Savanna Army Depot Activity, Savanna, Illinois. The Contractor’s services and responsibility shall include all planning, programming, administration, management, supervision, communications, and inspection necessary to assure that all services are conducted in accordance with the contract requirements and all applicable Federal, state and local laws and regulations.

One award will be made from this Request for Quote (RFQ). The contract type is a Firm Fixed Price Purchase Order.

This procurement is 100% set-aside for Small Business, NAICS 561730, Size Standard $9.5M.

Method of Payment under this contract will be Electronic Funds Transfer (EFT) to a commercial bank account specified by the Contractor.

The contract award will be based on Lowest Total Price (Base Plus Options) to the Government. The offeror shall complete the price breakout. The total evaluated price will be determined by adding the total of all line items from the price breakout schedule. The price will be reviewed by the Government for reasonableness through the use of price analysis. Price will also be checked for unbalancing of line items. Offerors are cautioned to distribute costs appropriately. Award will not be made to offerors who do not provide reasonable prices for all line items listed in the price breakout schedule.

Submit Quotes to Kari A. Rogers. Quotes are due on 22 September 2023 at 10:00 AM Eastern Time. Fax submittals will not be accepted. Electronic submittals will be accepted and may be emailed to kari.a.rogers@usace.army.mil.

For contractual/technical questions, please contact Kari Rogers by e-mail at kari.a.rogers@usace.army.mil. Technical Points of Contact shall not be contacted prior to award.

All contractors must be registered in the System for Award Management (www.SAM.gov) prior to quote submittal.

All proposed contractors are highly encouraged to review FAR Clause 52.232-33 Payments by Electronic Funds Transfer – System for Award Management, which indicates “All payments by the Government under this contract shall be made by electronic funds transfer (EFT).” Those not currently registered can obtain registration by going to the website http://www.SAM.gov. The process can usually be completed from 24 to 48 hours after submission.

Contractors will need to obtain a Unique Entity Identifier for processing their registration. If you do not already have a Unique Entity Identifier, one can be obtained by calling 1-800-333-0505.

Training tools are available on the SAM website to help you get familiar with SAM. Start by going to www.sam.gov, and then click on the SAM HELP tab. Under User Help you will find the full User Guide as well as Quick Start Guides and Helpful Hints that will help you create an account, migrate your roles, perform updates , and search for the information you need. These guides can also be viewed at http://www.acquisition.gov.

PLEASE NOTE: SAM is completely free of charge for both registrants and users.

Price Breakout Schedule Security Perimeter Fence Inspection/Maintenance

Savanna Army Depot Activity, Savanna, Illinois

Item Description Quantity Unit of

Measure Unit Price Total Item

Project Management Plan and Quality Control Plan

(PMP/QCP)

JOB

0002 Health and Safety Plan (HASP) 1 JOB $

Perimeter Fence Inspection/Maintenance FY24.

In addition, provide to Army:

1. Outdoor laminated outdoor padlock with weather protective coating or equivalent. – 30 matching locks with 100 Keys. See Lock Type Example.

2. Outdoor laminated outdoor padlock with weather protective coatings or equivalent. - 30 matching locks with 100 keys. Note these locks shall be keyed different than item 1 padlocks. Lock Type Example.

3. 26.5 feet of ½” log chain cut to 32” lengths.

Approved Inspection/Maintenance Report of the Perimeter Fence Inspection/Maintenance.

1 JOB $

Total Base $

Option #1 Perimeter Fence Inspection/Maintenance FY25.

Including an approved Inspection/Maintenance Report of the Perimeter Fence Inspection/Maintenance.

1 JOB $

Option #2 Perimeter Fence Inspection/Maintenance FY26.

Including an approved Inspection/Maintenance Report of the Perimeter Fence Inspection/Maintenance.

1 JOB $

Option #3 Perimeter Fence Inspection/Maintenance FY27.

Including an approved Inspection/Maintenance Report of

Option #4 Perimeter Fence Inspection/Maintenance FY28.

Including an approved Inspection/Maintenance Report of

Option #5 Individual Small Perimeter Fence Repairs, 10-foot section. Remove any fallen trees, repair 8-foot-tall fabric fence with 3 strand barb wire and fence poles if necessary. (To be awarded up to 100 time during the Period of Performance of the contract.)

Total Base plus Options$

Savanna Army Depot Activity Performance Work Statement Perimeter Fence Repair and

Maintenance At Savanna Army Depot Activity

Savanna, Illinois

August 31, 2023

1.0 Background and Introduction

This requirement is for landscape services (i.e. fence repair and maintenance) for Savanna Army Depot Activity, located at Savanna, Illinois.

The Savanna Army Depot Activity (SVDA; also referred to as the Installation) is located in northern Illinois approximately 7 miles north of the city of Savanna, Illinois; 25 miles southeast of Dubuque, Iowa; and approximately 150 miles west of Chicago Illinois. The majority of the northern and central portions of the installation are in Jo Daviess County, Illinois and the southernmost acreage is in Carroll County, Illinois. The installation is bounded by the Mississippi River to the south and west and by farm fields and bluffs to the north and east.

The property was purchased by the U.S. Army in 1917 and was used as a proof and test facility for artillery guns and ammunition. Activities at SVDA were initiated in 1918 with the proof testing of 75mm field guns, 155mm howitzers, and related ammunition. The installation officially was activated as Savanna Proving Ground in 1918. Proof testing may have ceased as early as April 1919.

Ordnance storage facilities were expanded between 1918 and 1921 when the name of the installation was changed to Savanna Ordnance Depot. A shell-loading facility was constructed in 1931 for loading and renovating 155mm shells and 300-pound bombs.

Intensive construction occurred between December 1939 and November 1941, when additional magazines, administrative buildings, and new bomb and shell-loading plants and subsequently for developing methods and procedures for loading, bracing, and staying all types of ammunition and explosives for shipment.

From 1947 to 1962, mustard-filled 75mm, 105mm, and 155mm projectiles were shipped to Savanna for renovation. These operations included removal of the fuse and burster from the chemical projectiles and reuse of the fuses in high-explosives ammunition. The mustard-filled projectiles later were shipped to Rocky Mountain Arsenal or destroyed at SVDA. From 1946 through the mid-1960s, more than 100 mustard-filled rounds were destroyed by burning at SVDA.

The U.S. Army Ordnance Ammunition, Surveillance, and Maintenance School was activated at the Installation in 1950. Additional school facilities were added in 1965 and a special weapons workshop was added in 1970.

The Installation was designated as a U.S. Army Ordnance Depot in 1959 and received a special weapons mission in 1961. A special ammunition area for assembly, disassembly, and storage was part of the Installation’s operation. In 1962, the Installation was placed under the jurisdiction of the U.S. Army Supply and Maintenance Command and its name was changed to Savanna Army Depot.

In 1972, ammunition maintenance and supply operations were reduced, and the special weapons storage and maintenance mission was terminated in 1974.

The last mission of the Installation was to receive, store, issue, and demilitarize conventional ammunition and general supplies. In addition, SVDA was responsible for manufacturing, procuring, and maintaining ammunition peculiar equipment and repair parts for worldwide Department of Defense (DoD) support. SVDA also provided ammunition and explosive quality assurance for conventional ammunition, guided missiles, large rockets, ammunition components, explosives, and packing material.

The Installation was proposed for the National Priorities List (NPL) in 1984 due to munitions–related contamination. The Installation was placed on the NPL in 1989. As a result, CERCLA activities have been ongoing at the installation since 1990. In 1995, the installation was placed on the Base Realignment and Closure (BRAC) list. A description of the current site status is included below. This description is based on the best information at the disposal of the Army, site conditions may have changed, and it is the responsibility of potential Contractors to research, investigate, and reach their own conclusions regarding site conditions.

The following documents can be used to obtain the necessary information for conducting the Perimeter Fence Repair and Maintenance work at SVDA.

1. Memorandum Of Agreement (MOA) between US Department of Army and US

Department of the Interior Concerning Refuge management and Property Transfer (September 2003)

2. Savanna Army Depot Activity Figure

3. Photos of typical perimeter fence damage

4. Lock Type Example

The Contractor shall be responsible for fully executing the firm fixed price type contract under this Performance Work Statement (PWS) approach by conducting required fence repair and maintenance services for which the United States Department of the Army (the “Army”) is statutorily responsible. The Contractor shall address all scheduling issues and assume contractual liability and responsibility for the achievement of the performance objectives for the fence inspection and maintenance services at the Savanna Army Depot Activity (the “Installation”) identified in this PWS. The Contractor must possess all the required expertise, knowledge, equipment and tools required to meet or exceed the government’s objectives identified in this PWS in accordance with established industry standards.

The Contractor must have the capability and experience to perform, or provide, a wide range of engineering evaluations on acquired data to prepare optimization plans for future monitoring at the site. Work will include, for example, engineering evaluation of effectiveness of remedy, annual reporting of findings with conclusions and engineering recommendation for optimization of remedy at the site.

The Contractor shall comply with all applicable federal, state and local laws and regulations and to fulfill the performance objectives of this PWS in a manner that is consistent with any applicable orders or permits, all existing cleanup and/or monitoring agreements, work plans, or guidance for the Installation, and relevant DoD and Army policy, for the duration of the contract.

1.1 Site Description and Status

Per paragraph 6.A. 1. Of the Memorandum of Agreement (MOA) between US Department of Army and US Department of the Interior Concerning Refuge management and Property Transfer (September 2003), with regulators requires the Army maintain locked gates and perimeter fence to keep trespassers out and to protect the public from encounter with Hazardous, Toxic, Radiological Waste (HTRW) and potential Unexploded Ordnance (UXO).

The SVDA perimeter fence is approximately 105,550 feet or 20 miles and is illustrated on the attached figure. The perimeter chain link fence is 8-foot-tall fabric, with 3 strand barb wire. Removal of trees and limbs from fence and reattach or patch holes in chain link mesh fabric. See attached typical pictures of limbs on fence and/or holes to patch/close. In addition, some posts may be required to be replaced.

2.0 Types of Services Required

This PWS includes fence repair and maintenance services, as identified in the following Section 3.0

3.0 Performance Objectives and Standards

This is a Performance-Based Acquisition, and the contractor is responsible for achieving the required performance objectives in this PWS for the fixed price awarded. The Contractor shall be required to furnish all plant, labor, materials and equipment necessary to meet the performance objectives and standards identified in Table 1 below. All extra or spare parts at the completion of the work will be turned over to the Army.

Table 1: Performance Objectives Summary

Performance Objective Performance Standards

Approved Project Management Plan (PMP/QCP) Draft PMP and QCP within 30 calendar days after Notice to Proceed Final PMP / QCP within 30 calendar days of receipt of COR comments on the drafts.

USACE approval through the Contracting Officer’s Representative (COR) of

PMP/QCP

Approved Health and Safety Plan (HASP) Draft Plans within 45 calendar days after

Notice to Proceed (NTP) Final Plans within 75 calendar days after NTP

USACE approval through the Contracting Officer’s Representative (COR) of HASP

Perimeter Fence Inspection/Maintenance FY24. See SVDA Installation Figure.

In addition, provide to Army:

1. Outdoor laminated padlock with weather protective coating. – 30 matching locks with 100 Keys. See Lock Type Example.

2. Outdoor laminated padlock with weather protective coatings. - 30 matching locks with 100 keys. Note these locks shall be keyed different than item 1 padlocks. See Lock Type Example.

3. 26.5 feet of ½” log chain cut to 32” lengths.

Approved Inspection/Maintenance Report of the Perimeter Fence Inspection/Maintenance.

• Draft Inspection/Maintenance Report within 30 calendar days of completion of field work.

• Final Inspection/Maintenance Report within 30 calendar days of receipt of Army/COR comments on the draft.

USACE oversight and approval, through the USACE COR

Option #1 Perimeter Fence Inspection/Maintenance FY25. Including an approved Inspection/Maintenance Report of the Perimeter Fence Inspection/Maintenance.

• Draft Inspection/Maintenance Report within 30 calendar days of completion of field work.

• Final Inspection/Maintenance Report within 30 calendar days of receipt of Army/COR comments on the draft.

USACE oversight and approval, through the USACE COR

Option #2 Perimeter Fence Inspection/Maintenance FY26. Including an approved Inspection/Maintenance Report of the Perimeter Fence Inspection/Maintenance.

• Draft Inspection/Maintenance Report within 30 calendar days of completion of field work.

• Final Inspection/Maintenance Report within 30 calendar days of receipt of Army/COR comments on the draft.

Option #3 Perimeter Fence Inspection/Maintenance FY27. Including an approved Inspection/Maintenance Report of the Perimeter Fence Inspection/Maintenance.

• Draft Inspection/Maintenance Report within 30 calendar days of completion of field work.

• Final Inspection/Maintenance Report within 30 calendar days of receipt of Army/COR comments on the draft.

Option #4 Perimeter Fence Inspection/Maintenance FY28. Including an approved Inspection/Maintenance Report of the Perimeter Fence Inspection/Maintenance.

• Draft Inspection/Maintenance Report within 30 calendar days of completion of field work.

• Final Inspection/Maintenance Report within 30 calendar days of receipt of Army/COR comments on the draft.

Option #5 Individual Small Perimeter Fence Repairs, 10-foot section. Remove any fallen trees, repair 8-foot-tall fabric fence with 3 strand barb wire and fence poles if necessary. (To be awarded up to 100 time during the length of contract.)

There may be multiple milestones and/or deliverables for each performance objective (see Section 4.3 of this PWS). Payments will be based on successful completion of the milestones. Final decisions regarding the adequacy of milestone and deliverable completion resides with the COR (see Section 7.2 of this PWS), with appropriate acceptance of necessary site remediation documentation by regulators, consistent with applicable regulatory drivers listed in Section 1.0 of this PWS and consistent with the Performance Requirements Summary in Table 2 below. For the duration of the contract, the Contractor shall remain responsible for correction of remedy deficiencies noted during the OBG access control system work.

Table 2: Performance Requirements Summary

Desired Outcomes

Required Services

Performance

Standards

Monitoring

Method

Incentive/Disincentives for Meeting or Not

Meeting the Acceptable Quality Level

Quality Control/Assurance & Safety Safety Maintain Zero Class C Safety Submission of Issuance of a cure notice and high safety violations where the accident reports, possible termination of task standards contractor is adverse safety order or contract for determined at fault. inspection reports, continuous or uncorrected and similar safety violations. Adverse past documents. performance reports.

Performance Compliance No more than five COR Submission Issuance of a cure notice and with PWS Corrective Action of CARs, COR possible termination of task and Reports (CARs) report of failure to order or contract for referenced received by the delivery continuous or uncorrected applicable contractor within a acceptable product performance deficiencies, or regulations given contract or service in for failure to complete accordance with Performance-Based Performance- Milestones/Objectives.

Based Milestones/ Adverse past performance Objectives. reports.

4.0 Project Management

The PWS approach requires careful coordination of project activities to ensure that all stakeholders are kept informed of the project status, existing or potential problems, and any changes required to prudently manage the project and meet the needs of the Installation's project stakeholders and decision-makers. The Contractor shall be responsible for the following project management activities:

4.1 Project Management Plan

The Contractor shall develop and maintain a detailed Project Management Plan (PMP).

The PMP, based on the schedule prepared as part of the Contractor proposal, shall specify the schedule, technical approach and resources required for the planning, execution, and completion of the performance objectives. The first draft of the PMP shall be due within thirty (30) calendar days of notice to proceed and shall include a payment milestone plan. Elements of this draft PMP shall be part of the offeror’s proposal submittal. The draft PMP, proposed payment milestones, and subsequent revisions shall be subject to USACE review and approval, through the COR. The final PMP shall be due within 30 calendar days of receipt of COR comments on the draft

PMP. A payment milestone will be established for USACE approval of the final PMP through the COR.

As part of the PMP, the Contractor shall identify and implement a means for providing project status reports to the COR. The PMP shall address the frequency and content of status reports.

The Contractor shall update the PMP to reflect progress towards achievement of the performance objectives and delineate proposed actions to accomplish future project milestones. Any changes to the approved PMP will require Army approval through the

COR.

4.2 Project Schedule

As part of the PMP, the Contractor shall develop and maintain an Activity-Based Schedule that fully supports the technical approach and outlines activities and milestones defined at the appropriate detail level and logically sequenced to support and manage completion of the performance objectives in this PWS. Additionally, the due dates for all payable deliverables shall be identified. A payment plan shall be included with the schedule that may allow for payments to the Contractor based on successful completion of interim milestones proposed by the Contractor. Activities identified in the QCP should be appropriately coded in the project schedule to allow for planning of QC inspections. It is the Army’s intent to make all payments after verification of milestone completion in accordance with this schedule. Unless otherwise noted in Table 1 of this PWS, all performance objectives must be completed within the allowable contract period of performance provided all contract options have been exercised. The Contractor shall need to take into account the existing or future schedules developed under the applicable regulatory drivers listed in Section 1.0 of this PWS. The Contractor shall also need to coordinate activities with the COR to ensure that the proposed project schedule does not conflict with other contractor activities on site, or interrupt Installation mission activities.

4.3 Milestone Presentations

Milestone presentations shall be made to the COR at the completion of each milestone below to provide analysis and lessons learned, and to present approaches for completion of future milestones. At the COR’s request, the Contractor may also make milestone presentations to the other project stakeholders, consistent with the applicable regulatory drivers listed in Section 1.0 of this PWS, to show achievement of the performance objectives. This includes participation in annual Installation Action Plan (IAP) meetings, if requested by the COR.

The Contractor may propose a revision of the milestones below to reflect their PMP and provide for interim milestones. Interim milestones will only be accepted if they represent significant progress toward milestone completion, and completion of these interim steps can be measured and demonstrated. As noted in Section 3.0 of this PWS, payments will be tied to the successful completion of the following milestones or an interim milestone plan approved by the Army, through the COR. To that end, all proposed interim milestones should be associated with easily demonstrated metrics tied to performance measurements (e.g., final acceptance of a report rather than submission of a draft). All milestones must have a defined means for demonstrating completion in order to facilitate certification and approval (See Section 7.2, Certification and Approval of Project Milestones and Deliverables).

Major Milestones

Approval of the Project Management Plan (PMP)

Approval of Work Plans and APP/HASP

Completion of the Perimeter Fence Inspection/Maintenance repairs to existing

Savanna Army Depot Activity perimeter fence system.

4.4 Health and Safety Requirements

Prior to beginning any fieldwork, the Contractor shall implement a written Safety and Health Program compliant with federal, state, and local laws and regulations and approved by the COR. The Contractor shall ensure that its subcontractors, suppliers and support personnel comply with the approved Site Safety and Health Plan (SSHP). The Army reserves the right to stop work under this contract for any violations of the SSHP at no additional cost to the Army. Once the Army verifies through the COR that the violation has been corrected, the Contractor shall be able to continue work. As a minimum, the SSHP shall contain the following elements: site description and contaminant characterization, safety and health hazard(s) assessment and risk analysis, safety and health staff organization and responsibilities, site specific training and medical surveillance parameters, personal protective equipment (PPE) and decontamination facilities and procedures to be used, monitoring and sampling required, safety and health work precautions and procedures, site control measures, on-site first aid and emergency equipment, emergency response plans and contingency procedures (on-site and off-site), logs, reports, and record keeping. Training and medical screening per 29 CFR 1910.120(e) is required for the contract.

The site is not suspected to contain Munitions and Explosives of Concern (MEC) or Chemical Warfare Materials (CWM); however, if suspect MEC or CWM is encountered during any phase of site activities the Contractor shall immediately halt operations and contact the COR for assistance and guidance.

4.5 Quality Management

The Contractor must ensure that the quality of all work performed or produced under this contract meets Army approval, through the COR. Quality control/assurance plans must be prepared and approved by the COR prior to performance of physical work.

Since the technical approach for this PWS shall be developed by the Contractor, the Contractor shall also develop a proposed Quality Control Plan (QCP) for use by the Army. A Draft QCP will incorporate the Performance Objectives and Requirements Summaries in Table 1 and 2 of the PWS, shall be submitted with the PMP deliverables within thirty (30) calendar days of notice to proceed. The Final CP will be prepared by the Army.

The QCP should highlight key quality control activities or events that the COR will use to determine when Army (COR or Contracting Officer (KO)) inspections can be conducted to assess progress toward and/or completion of milestones. Activities identified in the QCP should be appropriately coded in the project schedule to allow for planning of QC inspections.

4.6 Quality Control

4.6.1 Following contract award and during project implementation, the Contractor shall develop and submit documentation of project-specific quality assurance (QA) and QC activities prepared in accordance with the approved Work Plan. The Government will review and return the quality systems documentation, with comments, indicating acceptance or rejection. If necessary, the Contractor shall revise the documentation to address all comments and shall submit the revised documentation to the Government for acceptance. In addition, the Contractor shall develop and submit Quality Control Summary Reports to summarize the quality control details of the contract project. The problems and successes of the work done to control the quality of the chemical measuring activities and other chemically related cleanup activities shall be included in the summary reports.

4.7 Additional Site Plans

Prior to beginning any field work the Contractor shall prepare any additional plans or documents (e.g., field work plans, quality assurance project plan, waste minimization plans, health and safety plans and LUCIP) consistent with the applicable regulatory drivers listed in this PWS, and any other agreements, orders, or regulations that apply to the Installation and sites. These plans and documents shall be subject to Army review and approval, through the COR.

4.8 Protection of Property

The Contractor shall be responsible for any damage caused to property of the United States (Federal property) by the activities of the Contractor under this contract and shall exercise due diligence in the protection of all property located on the premises against fire or damage from any and all other causes. Any property of the United States damaged or destroyed by the Contractor incidental to the exercise of the privileges herein granted shall be promptly repaired or replaced by the Contractor to a condition satisfactory to the COR or reimbursement is made by the Contractor sufficient to restore or replace the property to a condition satisfactory to the COR.

4.9 Project Stakeholders

For the purposes of this PWS, project stakeholders include the Army, USEPA and IEPA.

Required level of involvement may differ from site to site and the Contractor shall be responsible for obtaining comments with appropriate approval or concurrence on project deliverables consistent with applicable regulatory drivers and agreements for each site.

4.10 Regulatory Involvement

All regulatory coordination shall be approved by USACE through the COR. The Contractor shall provide the necessary support to initiate, schedule, and address all regulatory aspects of the project (e.g., organizing discussions with regulators concerning site response objectives and completion requirements, obtaining regulator comments on site documents and appropriately addressing them, and obtaining written documentation of remediation completion from the regulators for all of the sites identified in this PWS).

The COR, or designee, will attend and represent the Army at all meetings with the regulators. With approval of the COR, the contractor may also informally discuss remediation issues with regulators and provide an after-action report back to the COR.

The Army, USEPA and IEPA (as necessary) will be the signature authority for all regulatory agreements and remediation documentation. The contractor shall anticipate in participating on a monthly basis in Base Cleanup Team (BCT) conference call in which the contractor will provide a current status and look ahead of the work for the perimeter fence system.

4.11 Public Involvement: Is controlled through the USACE Louisville district PAO, all communications for public will be addressed by Louisville District PAO.

4.11.1 Communications

The Contractor shall not make available or publicly disclose any data or report generated under this contract unless specifically authorized by the COR. If any person or entity requests information from the Contractor about the subject of this scope of work or work being conducted hereunder, the Contractor shall refer them to the COR. All reports and other information generated under this scope of work shall become the property of the Government, and distribution to any other source by the Contractor is prohibited unless authorized by the COR.

4.12 Deliverable Requirements

All documents must be produced with at least initial draft, and final versions. USACE, through the COR, will receive initial draft documents and will provide comments to the

Contractor within thirty (14) calendar days. The Contractor shall ensure that review periods are consistent with the applicable regulatory drivers noted in this PWS. All documents shall be identified as draft until completion of stakeholder coordination, when they will be finalized by the USACE and the Army. One copy of the final document shall be placed in both the project repository and Administrative Record (for CERCLA documents).

The Contractor shall propose deliverables and payment milestones as part of its proposal, and if approved by the Army, included as part of the PMP. Final decisions regarding the adequacy of milestone and deliverable completion resides with the COR (see Section 4.3 of this PWS, Milestone Presentations) and will be based on the appropriate acceptance and approval of required documentation by Regulatory Agencies, consistent with CERCLA and the NCP.

5.0 Expertise and Necessary Personnel

The Contractor shall provide the necessary personnel and equipment to execute this PWS successfully. The Contractor is responsible for determining the requirements for licensed professionals and certifications.

The Contractor shall furnish all plant, labor, materials and equipment necessary to meet the performance objectives. The Contractor shall provide personnel trained as required by the Occupational Safety and Health Administration (OSHA) and all other applicable federal and state regulations. The Contractor shall provide all support activities necessary to ensure the safe and effective accomplishment of all work. For all work performed under this contract, the Contractor shall also develop and implement quality control measures consistent with all applicable federal and state regulatory requirements and standards.

5.1 Key Personnel

The Army requires that the following positions, at a minimum, be designated as “key personnel,” subject to the terms and conditions for such set forth in the following paragraphs. For the purposes of this PWS dual roles by one individual will be permitted provided the individual meets the qualifications specified.

POSITION PERSONNEL

Project Manager [to be proposed by offeror]

Minimum requirements for each of these positions are listed below. Other Key personnel requirements can be found in the Basic Contract.

The Contractor shall notify the COR of any changes in key personnel. The change of key personnel is subject to approval by the KO, although such approval will not be unreasonably withheld provided replacement personnel are of the same quality as originally proposed.

Project Manager - The Contractor will provide a trained and experienced Project Manager (PM) for the contract. The PM shall serve as the single point of contact for the contract, and shall be responsible for the management of work, approved plans, and all federal, state, and local laws and regulations. The PM shall also maintain close communication and coordination with the COR for the duration of the project, including monthly progress and cost reporting, as applicable. The Project Manager will have the following qualifications:

A college degree in engineering, construction management, geology, chemistry, or related field and professional registration.

A minimum of ten (10) years Project Management experience.

Working knowledge of applicable federal, state, and local laws, regulations, and guidance.

Experience and/or working knowledge of risk management.

A basic understanding of Firm Fixed-Price Contracts.

6.0 Performance/Item Structure

6.1 Place of Performance

Work will be performed at the Installation and off-site Contractor offices as agreed to by both parties for proper performance of this contract.

6.2 Period of Performance: See Schedule based Performance Work Statement; All work should be completed by 60 months from date of Notice to Proceed of award.

6.3 Basic Requirements

The contractor shall submit a firm fixed price cost proposal as indicated in the price breakout schedule. Item’s can be sub-divided in the PMP milestone table for each individual activity and can be grouped for year 1 activities.

7.0 Additional Requirements

7.1 Resources

7.1.a Army Furnished Resources The Army, through the COR, shall make available the following resources to the Contractor:

Records, reports, data, analyses, and information, in their current format (e.g., paper copy, electronic, tape, disks, CDs), to facilitate development of an accurate assessment of current, former, and historical site activities and operations; waste generation and contaminant characteristics; parameters of interest; and site environmental conditions. It might be necessary to review paper copies at SVDA

Access to personnel to conduct interviews on Installation operations and activities, after award.

Access to DoD and Army policy and guidance documents.

Currently the Army works out of a LRA building located at Savanna Army

Depot Activity buildings 247. The contractor will be allowed to store supplies in the building provided no hazardous or flammable materials are stored and the space used is minimal.

7.1.b Contractor Furnished Resources

The Contractor must possess all the required expertise, knowledge, equipment and tools required to meet or exceed the Army’s objectives identified in this PWS in accordance with established industry standards.

In addition, the Contractor shall be responsible for the following: Coordination with the Army/COR and the Installation for access to the Installation, to execute this PWS and comply with the procedures described during the Contractors’ meeting at the Installation.

Coordination with the Army/COR and the Installation in order to gain access to available infrastructure (e.g., buildings, roadways, waste management units, other Installation facilities) and utilities (e.g., electric power and telephone lines, natural gas and water supply distribution pipelines, and wastewater discharge conveyances), to execute this PWS.

The provision and cost of the utilities associated with implementation of remedies, including installation of individual meters for necessary utilities.

All waste generated under this contract shall be the responsibility of the Contractor.

Any other necessary resources needed to achieve the performance objectives.

7.2 Certification and Approval of Project Milestones and Deliverables

The COR will be responsible for contract management, inspection, oversight, review, and approval activities. Certification and approval of project milestones by the COR is necessary before distribution of payments. Final acceptance of milestone completion shall include appropriate acceptance of site remediation documentation by regulators.

For the duration of the contract, the Contractor shall remain responsible for correction of remedy deficiencies noted during Quarterly, Semi-annual, Annual Reporting, MNA/Plume Stability Evaluation Reports, and LTM.

Certification by the Army is contingent upon the Contractor performing in accordance with the terms and conditions of the contract, this PWS, and all amendments/options.

Representatives of USACE, the Installation, and the Contractor may meet at a site and time designated by the COR after receipt of each status report or by conference call to:

Formally review the quantity and quality of services.

Inspect work for compliance with this PWS, the associated Contractor’s final proposal, and project documentation.

Accept or reject milestones and deliverables completed since the previous review; and in accordance with the Army approved Contractor’s payment milestone schedule prepared pursuant to Section 4.3 Milestone Presentations and as a result of this meeting, the Contractor shall submit an ENG Form 93 or equivalent for payment.

Contractor shall submit invoicing to the COR.

7.3 Government Rights

The Army has unlimited rights to all documents/material produced under this contract.

All documents and materials, to include the source codes of any software, produced under this contract shall be Army owned and are the property of the Army with all rights and privileges of ownership/copyright belonging exclusively to the Army. These documents and materials cannot be used or sold by the Contractor without written permission from the CO. All materials supplied to the Army shall be the sole property of the Army and cannot be used for any other purpose.

This right does not abrogate any other Army rights under the applicable Data Rights clause(s).

7.4 Stop Work

The Contractor, authorized Installation personnel, and the COR have the responsibility and authority to stop work immediately if the work is considered to be a serious threat to the safety or health of workers, other personnel, or to the environment. Authorized Installation personnel include Installation safety officers, Environmental Division personnel, and command personnel with responsibility for overall Installation operations.

When work is stopped due to a hazard/threat to worker safety, health, or the environment, the situation and resolution must be documented and submitted to the KO. Work must be stopped whenever MEC, chemical and biological warfare agents are encountered.

7.5 Environmental Responsibility Considerations

The Army will retain responsibility for any assessed natural resource damages that are attributed to historic releases of hazardous substances (prior to contract with the Contractor) and any injuries that are necessary and incidental to the reasonable implementation of a selected response or remedial action except for the work performed under this PWS. The Contractor shall be responsible for any/all additional natural resource injuries and associated Natural Resource Damages claims brought as a result of its actions (e.g., release of hazardous substance or unreasonable disturbance of natural resources as a result of construction activities).

Response cost claims, property damage and personal injury claims brought due to contamination and hazardous substance releases that have occurred historically (prior to contract with the Contractor) and are not due to Contractor restoration activities or other activities performed by the Contractor under this PWS are excluded from Contractor responsibility. The Contractor shall be responsible for and indemnify the Army for:

Any response cost claims for any environmental remediation services which the Contractor has assumed responsibility for under this PWS.

All costs associated with correction of a failure of any remedy implemented or operated and maintained by the Contractor to the extent such failure was caused by the willful or negligent acts or omissions of the Contractor in the course of performing the fence repair and maintenance services.

All personal injury or property damage claims to the extent caused by the acts or omissions of the Contractor in the course of performing the fence repair and maintenance services.

All natural resource damages pursuant to 42 U.S.C. Section 9607(a)(4)(C), to the extent that such damages were caused or contributed to by the actions of the Contractor or its successors in interest; and

All costs associated with or arising from any negligent acts or omissions or willful misconduct of the Contractor in the course of performing the fence repair and maintenance services or implementing remedial actions.

7.6 Inspections

The Army technical experts will independently review Contractor work to ensure compliance with all applicable requirements.

Any service or submittal performed that does not meet contract requirements shall be corrected or re-performed by the Contractor and at no additional cost to the Government.

Corrective action must be certified and approved by the COR consistent with the basic contract. If the Contractor performs any task unsatisfactorily and not all defects are corrected, the Government reserves the right to terminate the contract for default. In addition, the Government reserves its rights under FAR clause 52.212-4(a), for further remedies concerning a contractor’s failure to perform in conformance with contract requirements.

7.7 Organizational Conflicts of Interest

7.7.1 Disclosure. The Contractor shall provide a disclosure statement with its proposal, which concisely describes all relevant facts concerning any past or present organizational conflicts of interest relating to the work in each PWS. In the same statement, the Contractor shall provide the information required in the following paragraph to assure the Government that the conflicts of interest have been mitigated and/or neutralized to the maximum extent possible. If a conflict of interest is discovered after contract award, the Contracting Officer will make a decision whether to terminate or rescind the PWS and/or contract at that time.

7.8 Access and Security

In order to ensure the security and orderly running of the Installation, any contractor personnel who wish to gain access to the Installation shall follow procedures established by the Installation. The Contractor should account for potential delays due to DoD security requirements in its pricing.

For Savanna Army Depot Activity keys to locked areas are handled by the BEC/USACE representative. The contractor will not access any active government facilities. Anti-Terrorism training is found in the Base contract.

7.9 Travel

Travel to/from the Installation and to other CONUS locations for such purposes as to attend meetings, briefings and/or presentations may be required incidental to this remedial action, the costs for which shall be included in the total price for the PWS.

7.10 Performance and Payment Bonds

In accordance with the base contract, the Contractor:

is NOT required to furnish Performance and Payment Bonds on this PWS.

is required to furnish Performance and Payment Bonds on this PWS in accordance with the following:

7.11 Warranty

In accordance with the base contract, the Contractor:

is NOT required to provide a 5-year warranty for each site as specified in this PWS.

is required to provide a 5-year warranty for each site as specified in this

PWS.

7.12 Insurance: Clean-up Cost Cap Insurance is not required nor is the Pollution Liability Insurance required.

8.0 Deliverables: For Pricing Purposes

Agencies

Draft Draft Final Final

BEC 1 1 1

USACE Louisville 1 1 1 BRAC Office 1 1 1

All Deliverables shall be provided in hard copy and electronic version. Please provide 2 CDs with each deliverable.

Attachment A: Reference Documents

The Army believes that documentation provided with the solicitation represents the most recent and appropriate documentation available for the Installation and sites identified in this contract. However, if there is a conflict between this information and other site documentation (the existing reports), the Contractor is solely responsible for reviewing all available information and forming their independent, professional conclusions/interpretation of site conditions and requirements to meet the objectives of this contract. This information is not intended as a substitute for complete analysis of technical data available, nor is it intended to be a guide on how the Contractor should address achievement of the performance objectives/standards.

Specific documents may be made available following a request to the Contracting Officer, if the documentation can be distributed in a timely manner. Electronic format is not guaranteed.

Table 3: Available Reference Documents

1. Memorandum of Agreement US Department of the Army and US Department of the Interior concerning Refuge Management and Property Transfers at Savanna Army Depot Activity, Savanna Illinois dated 29 September

2. Savanna Army Depot Activity Figure

3. Photos of typical perimeter fence damage

4. Lock Type Example

Attachment B: List of Acronyms

AEDB-R Army Environmental Database - Restoration Module

AEDB-CC Army Environmental Database - Compliance-Related Cleanup Module

APP Accident Prevention Plan

AR Administrative Record

ARAR Applicable or Relevant and Appropriate Requirement

BEC Base Environmental Coordinator

BRAC Base Realignment and Closure

CAIS Chemical Agent Identification Sets

CAR Corrective Action Report

CCC Clean Cost Cap

CERCLA Comprehensive Environmental Response, Compensation, and Liability Act

CFR Code of Federal Regulations

CMI(O) Corrective Measures Implementation (Operations)

CMS Corrective Measures Study

CONUS Continental United States

COR Contracting Officer's Representative

CPAR Contractor Performance Assessment Report

CR Compliance Restoration

CRP Community Relations Plan

CSDGM Content Standard for Digital Geospatial Metadata

CWM Chemical Warfare Materials

DA Department of the Army

DDESB Department of Defense Explosives Safety Board

DERP Defense Environmental Restoration Program

DID Data Item Description

DoD Department of Defense

DTSC Department of Toxic Substances Control

EI Environmental Insurance

EM Engineer Manual

EMS Environmental Management System

ERIS Environmental Restoration Information System

FAR Federal Acquisition Regulation

FFA Federal Facility Agreement

FFPR Firm Fixed Price Remediation

FGDC Federal Geographic Data Committee FS Feasibility Study

FFS Focused Feasibility Study

FSC…