W912QR23Q0097 AMDT 0001.pdf

BUSINESS OVERSIGHT BRANCH

600 DR M L KING JR PL, RM 821

LOUISVILLE KY 40202-2236

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

Solicitation W912QR23Q0097 for JT Myers Locks and Dam is hereby amended as follow s:

a. The due date for quotes has been changed to 04:00PM ET on 17 August 2023.

b. The Performance Work Statement has been updated to include the follow ing langauge: "All repairs shall be completed w ithin 270 calendar days from Notice to Proceed. Once the vessel has been picked up from location, it must be returned w ith all repairs complete w ithin 120 calendar days."

c. All other terms and conditions remain unchanged.

1. CONTRACT ID CODE PAGE OF PAGES

1 11

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W912QR23Q0097

X 9B. DATED (SEE ITEM 11)

26-Jul-2023

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

U0001

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

10-Aug-2023

CODE

U. S. ARMY ENGINEER DISTRICT, LOUISVILLE

600 DR. MARTIN LUTHER KING, JR. PLACE

ROOM 821

LOUISVILLE KY 40202-2239

W912QR 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE W912QR

FACILITY CODECODE

EMAIL:TEL:

W912QR23Q0097

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 08-Aug-2023 01:00 PM to 17-Aug-2023 04:00 PM.

The following have been modified:

PERFORMANCE WORK STATEMENT

SPECIFICATION

M/V AUSTIN DRYDOCK AND REPAIR

1. GENERAL – Provide all labor, material, and equipment necessary to make the repairs contained in the specifications below to the M/V Austin. Should the removal or shifting of any parts of the vessel be necessary for carrying out the repairs specified, the replacement shall be done by the Contractor, and any cost shall be accounted for in the associated line item. Any damage or loss resulting from removal of parts not specified below shall be the responsibility of the Contractor. Should any portion of the vessel’s structure require alteration to carry out the work, even though not specifically mentioned herein, the Contractor shall notify TPOC before making such alterations.

While the vessel is in the Contractor's possession, the Contractor shall be responsible for any loss or damages. All replacement parts shall be supplied and installed in accordance with the manufacturer’s best practices and specified tolerances.

Prior to performing any hot work on the hull of the vessel the contractor shall remove and store all fuel oil from the vessel. Tanks shall be cleaned and gas freed by a certified marine chemist, and a gas free certificate shall be maintained at the site for the duration of the hot work. All hot work shall have a fire watch that verifies that there is no fire for a minimum of 30 minutes after the completion of the hot work.

GENERAL DESCRIPTION -

Length Overall 40’ Breadth, Molded 18’ Depth, Molded 4’ Material All Welded Steel Propellers (2) 34"Dx24"P, 4 blade Draft, light 4’6” Hull Form/Special Features Pilothouse at stern of boat, crane on the head.

******************************ADMT 0001************************************

2. SCHEDULE – All repairs shall be completed within 270 calendar days from Notice to Proceed. Once the vessel has been picked up from location, it must be returned with all repairs complete within 120 calendar days.

******************************ADMT 0001************************************

3. BID SCHEDULE - Contractor shall bid on the following items and options.

Base Line Item:

Description: Unit Cost Quantity Estimated Cost

Drydock of MV Austin

Inspect vessel in accordance with Title 46 Chapter I Subchapter M Part 137

Investigate/troubleshoot the cause of the electrical system voltage loss

04 Inspect Rudders and Rudder Shafts 1

Prop Assembly Inspection and Repair

Investigate/troubleshoot fuel leak on port Diesel fuel storage tank

07 Prime and paint the entire vessel 1

Replace rubber hatch seals

Transportation of vessel to and from Drydock facility

Total Base Line Items $

Option Line Item

Description Unit cost Quantity Estimated Cost

10 Remove and Replace rubber rub rail 1

11 Welding of pitting - Per 100 Pits 10

Welding of linear seams - Per 25’ of Linear Seam

13 Repair of hull plating - Per 4 SqFt 10 14 Replace cooler guards 1

15 Replace Anodes 1

Total Option Line Items $

Total Base + Option Items $

4. BASE LINE-ITEM SPECIFICATIONS

01. Drydock of MV Austin

The M/V Austin shall be fully removed from the water by means of a traditional dry dock or marine ways.

Vessel may be removed from water by means of a crane and placed on appropriate blocking for maintenance. Contractor is responsible for meeting all crane requirements listed in EM385-1-1, which includes crane inspection and lift planning. The lift of the vessel would be considered a critical lift by USACE. The vessel shall be blocked in such a way that it can structurally support the vessel with no damage to the hull. Contractor shall be responsible for properly positioning the supporting blocks so that the vessel will not be damaged.

02. Title 46 Chapter I Subchapter M Part 137 Inspection Provide all labor, material, and equipment necessary to:

A. Clean the entire hull exterior, the main deck, forward rake, sides, stern, and bottom, shall be pressure washed with fresh water of in accordance with Steel Structures Painting Council Standards SSPC- SP12 – High-Pressure Water Cleaning (HP WC – 5,000 to 10,000 psig). Examine the exterior of the hull, including bottom, sides, headlog, and stern, and examine all appendages for damage, fractures, wastage, pitting, or improper repairs. Contractor shall provide the services of a marine surveyor to audio gauge various locations throughout the vessel. For the purposes of bidding, the Contractor shall assume that one hundred (100) audiogauge “shots” are required per hull surface. The Contractor is also responsible for having the marine surveyor provide a detailed report of the audiogauge readings.

As part of this work, the Contractor is also responsible for providing all labor and power tools for cleaning locations where audiogauging is required.

B. Remove tail shafts and re-install after evaluation or repair.

C. Remove rudders for inspection. Replace upper and lower bearings. Replace Tube seal. Bearings and tubes shall be replaced in-kind with the existing. Contractor to provide a manufacturers cut sheet on the bearings prior to replacement. Re-install after evaluation or repair.

D. Pressure test engine and generator coolers per manufacturers recommendations. Provide findings as a report to TPOC within 15 days of test. Any work pertaining to repair or replacement of a defective cooler may be handled in a contract modification.

03. Troubleshoot Electrical System Voltage Loss

The contractor shall investigate/troubleshoot the cause of voltage loss to the batteries when vessel is docked and not in operation. Contractor shall submit a report outlining cause of electrical drain, identify components to be replaced, and schedule to complete repairs to TPOC. Repair of electrical components may be handled by a contract modification. No work pertaining to electrical voltage loss repair shall be completed before successful contract modification.

04. Inspect Rudders and Rudder Shafts If damage to rudders or rudder shafts is indicated during inspection, The repair of rudders and/or rudder shafts shall be handled by a contract modification. Contractor shall submit a report identifying components to be replaced or repaired, method of repairs, and schedule to complete repairs to TPOC. Rudder and/or shaft repairs may be handled by a contract modification. No work pertaining to rudder shaft damage repair shall be completed before successful contract modification.

05. Prop Assembly Inspection and Repair Contractor shall check shaft to engine alignment and install new USCG approved cutlass bearings, USCG approved packing glands, with the existing shafts and install the Government Furnished Equipment wheels on both the starboard and port sides. Both port and starboard shafts shall be straightened to return the shafts to original manufactures specifications. Rehabilitation to the port shaft coupling shall be completed before reinstalling the shafts. Contractor shall rehab the two wheels removed from the vessel. Contractor shall submit catalog cut of proposed packing gland and cutlass bearing for approval two weeks prior to the work commencing in this area. Cutlass bearing shall be a polymer style greaseless, water lubricated type and shall support at minimum the same length of shafting as the original bearings.

06. Troubleshoot Fuel Leak on Port Diesel Fuel Storage Tank The contractor shall investigate/troubleshoot the cause of Diesel fuel leak on port fuel tank. Contractor shall submit a report outlining cause of Diesel fuel leak, identify components to be replaced, and schedule to complete repairs to TPOC for approval. Repair of Diesel fuel leak may be handled by a contract modification. No work pertaining to the Diesel fuel leak shall be completed before successful contract modification.

07. Prime and Paint Entire Vessel A. Surface preparation shall be free of all visible and non-visible contaminants including soluble salt, oils, grease, dirt, and debris. SSPC SP3 Power Tool Cleaning or SSPC SP14 Industrial Blast Cleaning to remove all loose paint and loose rust. Feather abrade transition area between bare steel and tightly adhered coating. All hull surfaces to be recoated shall be cleaned to SSPC SP12/NACE No. 5 LP WC to WJ-4 Light Cleaning 5,000 psi pressure washing.

B. The Contractor shall prime and paint the entire vessel including wheelhouse and crane. Colors shall match the existing colors on the vessel and shall conform to the Federal Colorchip numbers shown below. Federal Standard #595 of 1 March 1956 defines the appearance of the colors associated with each colorchip number shown below. References below (such as “red” or “black”) not associated with a specific colorchip number shall be associated with a specific colorchip number shown elsewhere in this section for that color.

Common Federal Colorchip References

1. Hull, stack, caprail, lower parts of deck fittings, bulwarks, handrails, and undersides of catwalks: Black, similar or equal to Federal Colorchip numbers 17038 (gloss).

2. Identification and Draft markings: White similar or equal to Federal Colorchip number 17875 (gloss).

3. Exterior decks: Red, similar or equal to federal colorship numbers70076 (gloss).

4. Exterior deckhouse: Old Ivory, similar or equal to Federal Colorchip numbers 17855 (gloss).

A paint sample will be provided to match this color to existing equipment.

5. Deck fittings, caution and Safety Zones, including crane tailswing radius: Yellow, similar or equal to Federal Colorchip numbers 13655 (gloss).

6. Underside of Pilothouse Visor: (mat finish) Black/17038

C. Paints The Contractor shall submit a list of paints to be used to the COR for approval prior to the start of painting. The abbreviation “dft” below means “dry film thickness”.

1. Full Prime Coat: All Surfaces Amine Cured Epoxy Mastic Hi-Build Coating S/G, Red Oxide – Volume Solids +87% @ 4-5mils dft,

2. Second Coat: Submerged Surfaces Amine Cured Epoxy Mastix Hi-Build Coating S/G, Black – Volume Solids +87% @ 4-5 mils dft,

3. Third Coat: Finish, Submerged Surfaces Amine Cured Epoxy Mastix Hi-Build Coating S/G, Black – Volume Solids +87% @ 4-5 mils dft,

4. Second Coat: Above Water Line Amine Cured Epoxy Mastix Hi-Build Coating S/G, Black – Volume Solids +87% @ 4-5 mils dft

5. Third Coat: Finish, above waterline:

Aliphatic Polyurethane Mastic Coating Gloss, Black – Volume Solids +65% @ 3-5 mils dft

6. Hull Lettering:

Aliphatic Polyurethane Mastic Coating Gloss, White – Volume Solids +65% @ 3-5 mils dft / coat – Apply 2 coats.

D. Replace Name Boards Nameboards shall be made of porcelain enamel steel, rectangular in shape, a minimum of 14-ga. thick, matching in dimensions with existing name boards. Hardware to attach boards shall be corrosion resistant and prevent cracking of the name board. Letters printed in gold porcelain finish with a blue porcelain finish background.

1. Name Board Letters & Trim Gold/23594

2. Name Board Background Blue/25102

08. Replace Rubber Hatch Seals

The contractor shall replace in kind rubber seals on 5 hatches located on the deck of the vessel. Any equivalent shall be submitted to TPOC and approved prior to purchasing.

09. Transportation of Vessel to and From Dry-dock Facility Vessel is currently located at John T. Myers Lock and Dam, 16501 Raben Road South Mount Vernon, IN 47620 Ohio River Mile 846. For dry-docking and repairs to be completed within 90 river miles of John T.

Myers Lock and Dam, government employees shall deliver and take return of vessel at contractor’s facility.

For facilities located greater than 90 river miles the contractor shall be responsible for towing vessel to repair facility and return after work is complete. Contact Patrick Buttry or Christopher Hughes at (812) 838-5836 at least 48 hours prior to pickup and delivery. Pickup and delivery shall be between 7:00 AM and 3:00 PM CST, Monday through Friday.

a. Insurance – The contractor shall have towing liability insurance. Evidence of insurance shall be submitted to the government representative at least two days prior to towing. The current replacement value of the M/V Austin is $1,100,000.

5. OPTION LINE-ITEM SPECIFICATIONS

NOTE: The following options may be awarded no later than 15 days after receipt of marine surveyor’s report to TPOC. Option must be awarded before work may commence.

10. Remove and Replace Rubber Rub Rail The contractor will replace approximately 120 linear feet of 10” wide x 2” thick weld-on laminated rubber rub rail in kind along the hull of the boat. Contractor to verify width and length of rub rail before purchasing.

11. Welding of Pitting Contractor will fill up corrosion pitting by weld buildup of pits > 1/8” deep as identified by the Contractor and approved by the TPOC. This option shall consist of welding up 100 pits and can be exercised up to 10 times.

Prior to performing any hot work on the hull of the vessel the contractor shall remove and store all fuel oil from the vessel. Tanks shall be cleaned and gas freed by a certified marine chemist, and a gas free certificate shall be maintained at the site for the duration of the hot work. All hot work shall have a fire watch that verifies that there is no fire for a minimum of 30 minutes after the completion of the hot work.

12. Welding of Linear Seams Contractor shall gouge or ground out a corroded or open seams down to sound metal, and repair by welding in areas identified by the Contractor and approved by the TPOC. This option shall consist of welding up to 25’ of linear seam and can be exercised up to 16 times.

13. Repair of Hull Plating Contractor to remove, preform weld preparation, repair, prime and paint up to 4 square foot of shell plating by cutting in area identified by the Contractor, and approved by the TPOC. Patched area shall be sandblasted to near white metal and feathered at least 6” onto the unpatched surrounding metal. Patched area shall receive a prime coat that shall overlap 1 foot onto the unpatched surrounding metal in accordance with SSPC-SP10. Patch shall be painted both externally and internally if there is access to the internal space. Patches shall have corners with a minimum of 2” radius unless justification is provided by the contractor and approved by the TPOC. Option may be exercised up to 10 times.

14. Replace Cooler Guards

Contractor shall remove, fabricate new cooler guards for two (2) engine and one (1) generator coolers, paint in accordance with base line item 07 above, and install on the vessel.

15. Replace Anodes Contractor shall install twenty (20) 5lb magnesium tear-drop shaped anodes having single cast-in mounting strap anodes to the hull of the vessel to protect against future corrosion. There shall be four (4) placed on both the left and right side of the hull, four (4) across the bottom, four (4) on the Rake, and four (4) on the stern of the hull.

6. References The publications listed below form a part of this specification to the extent referenced. The publications are referred to within the text by the basic designation only.

ABS “Rules for Building and Classing Steel Vessels” and USCG “Rules and Regulations for Subchapter I, Vessels” as found in the Code of Federal Regulations (Title 46, CFR).

Code of Federal Regulations (Title 46, CFR).

Title 46 Subchapter I Vessels

Code of Federal Regulations (CFR) Title 46 Chapter I Subchapter M part 137 Drydock Inspections

American Bureau of Shipping (ABS) Rules for Building and Classing Steel Vessels for Service on Rivers and Intracoastal Waterways.

American Welding Society, Inc. (AWS) D 1.1 (2020 or latest version if superseded) Structural Welding Code-Steel

Steel Structures Painting Council (SSPC) SSPC-SP 5 White Metal Blast Cleaning SSPC-SP 6 Commercial Blast Cleaning SSPC-SP 7 Brush Off Blast Cleaning SSPC-SP 10 Near White Metal Blast Cleaning

US Army Corps of Engineers EM385-1-1 (2014 or latest version if superseded) Safety and Health Requirements Manual

7. Site Visit The Scope of Work only contains basic requirements for reference. It is recommended that each bidding contractor visit the job site and assume responsibility for quantities, materials, critical dimensions and work conditions used to calculate a proposal. To schedule a site visit, contact the onsite point of contacts below.

As-Built drawings are not available.

A site visit can be arranged by contacting the on-site POC:

Patrick Buttry, Lockmaster Cristopher Hughes, Maintenance Leader John T. Myers Locks and Dam 16501 Raben Road South Mount Vernon, IN 47620

(812) 838-5836

8. Special Requirements

A. GOVERNMENT CONTRACTING: All contractors will supply Federal Tax ID, DUNS number and be registered in SAM before this contract will be awarded.

B. DAMAGES: The contractor shall be responsible for all damages to government or private property resulting from negligent operations during the course of this contract. The contractor shall have appropriate insurance to cover liability and damages. The contractor shall be responsible for compensating the government for any damage to government property.

C. SAFETY: All work will be conducted in a safe manner. A pre-work meeting will be held to discuss safety procedures, and a plan of work. The Work must be performed in compliance with EM385-1-1 Safety and Health Requirements Manual, Corps of Engineers (current edition).

http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf The contractor shall supply the POC with an Accident Prevention Plan (APP) and an Activity Hazard Analysis (AHA).

D. WAGE RATES: Department of Labor wage rates apply to this work and are included.

E. WARRANTY: The contractor shall provide a minimum 1 year warranty or standard warranty whichever is greater on the entire system installation to the Lockmaster upon completion dated with the final acceptance date.

9. Payments:

Payment will be made by Electronic Funds Transfer (EFT), upon acceptance of the completed work and providing final invoice.

Invoice shall be mailed to:

JT Myers Locks and Dam Attn: Patrick Buttry 16501 Raben Road South Mount Vernon, IN 47620

10. Security:

A. General security requirements and guidance: The security requirements described below apply to all contract personnel (including employees of the prime Contractor (“Contractor”) and all subcontractor employees) supporting the performance requirements of this contract. The Contractor is responsible for compliance with these security requirements. Questions regarding security matters shall be addressed to the designated Government representative (e.g., Contracting Officer Representative (COR), Requiring Activity (RA) representative, or Contracting Officer (if a COR or other RA representative is not appointed)).

Contract personnel are critical to the overall security and safety of US Army Corps of Engineers (USACE) installations, facilities and activities, and security awareness training contributes to those efforts. The Department of Defense (DoD) and Army security training requirements specified below, if applicable, are performance requirements; all applicable contract personnel shall complete initial training within 30 days of contract award or the date new contract personnel begin performance on the contract. Within five business days from the completion of training, the Contractor shall provide written documentation (e.g., email or memorandum) to the Government representative. The documentation shall include the names of contract personnel trained and which training they completed; the Contractor shall maintain training records as part of their contract files and be prepared to provide copies of training certificates to the Government representative. Contractor personnel and vehicles are subject to search when entering federal installations. Additionally, all contract personnel shall comply with Force Protection Condition (FPCON) measures, Random Antiterrorism Measures (commonly referred to as “RAMs”), and Health Protection Condition (HPCON) measures. The Contractor is responsible for meeting performance requirements during elevated FPCON and/or HPCON levels in accordance with applicable RA plans and procedures --this includes identifying mission essential and non-mission essential personnel. In addition to the changes otherwise authorized by the changes clause of this contract, should the FPCON or HPCON levels at any individual facility or installation change, the Government may implement security changes that affect contract personnel. The Contractor shall ensure all contract personnel are aware of their security responsibilities, including any site-specific requirements identified in local policies or procedures.

B. Physical security and access control requirements: All contract personnel requiring physical access to a federal installation or facility shall comply with the access control procedures of that location. Contract personnel requiring unescorted access to meet contract performance requirements on a DoD installation in the US shall be vetted by the installation/facility Provost Marshal/Directorate of Emergency Services/Security Office using the National Crime Information Center-Interstate Identification Index (commonly referred to as “NCIC-III”) and Terrorist Screening Database (commonly referred to as “TSDB”). Contract personnel shall comply with all personal identity verification requirements specified in installation/facility policies and procedures. Contract personnel who do not meet requirements for unescorted access to USACE facilities shall coordinate escorted access with the Government representative, as needed. Contract personnel who receive keys, access cards, or lock combinations that provide access to government-owned property shall comply with key and lock control procedures of the

RA.

C. Pre-screen candidates using E-Verify Program: Pre-screen candidates using E-Verify Program:

Contractors shall comply with the requirements set forth in FAR clause 52.222-54 Employment Eligibility Verification and FAR Subpart 22.18 in using the E-Verify Program at (https://www.e-verify.gov/) (website subject to change) to meet the contract employment eligibility requirements. Contractors are encouraged to cooperate with Federal and State agencies responsible for enforcing labor requirements to include eligibility for employment under United States immigration laws in accordance with FAR 22.102-1(i). An initial list of verified/eligible candidates shall be provided to the COR no later than three business days after the initial contract award. When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, and submit it to the Contracting Officer to become part of the official contract file.

D. SUPPLEMENTAL SECURITY REQUIREMENTS

All Contractors and subcontractor employee(s) working on this contract who require access to any Louisville District Lake Projects and Lock and Dam Projects shall receive authorization to be on site at these facilities based upon a favorable background investigation in accordance with “Homeland Security Presidential Directive 12: Policy for a Common Identification Standard for Federal Employees and Contractors” (HSPD 12). The Louisville District Security Management Office shall submit contractor(s) personal information to complete the basic background investigation in order to make a recommendation to the Contracting Office of an employee’s suitability for work on Government property. The Procuring Contracting Officer (PCO) has the right to deny any contractor or subcontractor employee from working on the contract based upon the results of the background investigation provided by the Louisville District Security Office. The Government, Contractor, and subcontractors shall not permit any employee(s) access to drawings, blueprints, records, photos, sites, or projects until the Louisville District Security Management Office has completed an Operations Security (OPSEC) review of such items and determined they can be released.

FOR ALL LOUISVILLE DISTRICT CONTRACTS:

Contractors shall submit a complete investigation packet for each contractor and subcontractor employee to the Louisville District Security Management office within 10 working days after award of any contract, or prior to the individual being permitted access to Louisville District facilities.

The Contractor must also provide the following: (1) Name of the Contract Specialist with whom he/she is working, (2) Project Name, (3) Contract Number (4) Task Order Number when applicable, and (5) US Citizens Security Access Form or Pre-Bid/Site Visit Form; each employee working on site must have a background investigation form submitted directly to the Louisville District Security Office.

The Contractor must provide a full legal name, complete SSN#, Date of Birth, Place of Birth (City and State) and Driver’s license number if available. It is the Contractor’s responsibility to ensure the above information is accurate and legible, otherwise delays may occur.

Contractors shall have background checks completed for their employees annually in the case of Contracts with an initial period of performance (POP) greater than 1 year and those Contracts with Options or Modifications Which Extend the POP beyond 1 year. For instance, if the employee was cleared in May of 2022, they shall be cleared again in May of 2023. It is the Contractor’s responsibility to ensure that each employee’s security is up to date. Failure to comply may lead to possible removal from the project/jobsite.

The Contractor must ensure if new employees are brought in to work on an existing Contract with the U.S. Army Corps of Engineers (USACE), they must process the employee through the Louisville District

USACE Security Office for background purposes.

FOR CONTRACTORS REQUIRING DOD COMMON ACCESS CARDS (CAC)

The documents listed below are required:

SF 85, Questionnaire for Non-Sensitive Positions (see http://www.opm.gov/forms/ to print form).

Fingerprints are captured electronically at the closest Army Recruiting Station to the contractor’s home of record or at the USACE, Louisville District Security Office.

Contractor shall report any changes in personnel, or at any time conditions change at least 5 working days prior to individual(s) need to have access to the site. The Contractor shall provide the same information as listed above for all new employees.

Following submission of paperwork, the Louisville District Security Office will conduct an initial criminal check based upon the information provided. If there are no issues, the Louisville District Security Office will make recommendations to the PCO or their Designated Representative. The Louisville District Security Office cannot give approval due to unfavorable report(s). The Louisville District Security Office shall coordinate with Office of Counsel and will jointly make recommendations to the PCO and/or the Designated Representative should a background investigation come back with derogatory information. The PCO will make the determination whether to allow the Contractor personnel to work on the site based on Security and Office of Counsel recommendations, and the PCO will advise the Contractor of the decision.

FOREIGN NATIONALS

The Contractor shall provide the package listed above, as well as additional materials noted below for all Foreign Nationals. The Contractor is to expect additional time in the approval process for all Foreign Nationals due to the level of review and elevation of the review to Headquarters staff to complete. All Foreign Nationals must comply with the following paragraph:

In accordance with Engineering Regulation 380-1-18, “Technology Transfer, Disclosure of Information and Contacts with Foreign Representatives” dated 1 August 1996, Section 4, all foreign nationals who work on Corps of Engineers’ contracts shall be approved by the Headquarters US Army Corps of Engineers (HQ USACE) Foreign Disclosure Officer before beginning work on this contract; this regulation includes subcontractor employees. The Contractor shall submit to the Security Management Office, the names of all foreign nationals proposed for performance under this contract, along with documentation to verify legal admittance into the United States. Such documentation shall include at least one of the following: a U.S. passport, Certificate of U.S. Citizenship (INS Form N-560 or N-561), Certificate of Naturalization (INS Form N-550 or N-570), Alien Registration Card with photograph (INS Form I-151 or I-551), Employment Authorization Card (INS Form I-688A), etc.

In order to assure forms are properly completed, and to minimize time delays, the Contractor is encouraged to work closely with the Louisville District Security Office. The Government will return for correction incomplete forms, illegible forms, etc. which will delay the contractor / subcontractor from beginning work.

Security requirements are subject to change in accordance with HSPD-12, Office of Personnel Management, regulation or policy changes, etc. The Government shall add any changes to security requirements by modification to the contract.

The Contractor shall contact the Louisville District Security Office by phone, letter, or email at the following numbers/addresses:

CELRL-SC

600 Martin Luther King Jr. Pl

Louisville, KY 40202 Charles R. Tanner, phone (502) 315-6929; email Charles.R.Tanner@usace.army.mil James R. Milner, phone (502) 315-6916; email James.R.Milner@usace.army.mil

Jason Almodovar, phone (502) 315-6754; email Jason.Almodovar@usace.army.mil

(End of Summary of Changes)