W912QR23Q0022.pdf

SEE ADDENDUM

(No Collect Calls)

W912QR23Q0022

b. TELEPHONE NUMBER

502.315.7494

8. OFFER DUE DATE/LOCAL TIME

10:00 AM 08 Mar 2023

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

22-Feb-2023

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912QR9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

MAXWELL S WILLIAMS

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

W22W9K30096465

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

U. S. ARMY ENGINEER DISTRICT, LOUISVILLE

600 DR. MARTIN LUTHER KING, JR. PLACE

ROOM 821

LOUISVILLE KY 40202-2239

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE H2R0HC0 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

ROUGH RIVER LAKE

14500 FALLS OF ROUGH ROAD

FALLS OF ROUGH KY 40119-9801

TEL: FAX:

FAX:

TEL: 502.315.7494 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$19,500,000

NAICS:

561720

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

X X

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF42

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

Special Instructions

This is a Request for Quote (RFQ) to provide necessary management, personnel, materials, supplies, tools, equipment, fuel, and vehicles, except as otherwise provided herein, required to perform cleaning services at the Rough River Lake project recreation and operational areas, as specified and in strict accordance with the Performance Work Statement. The Contractor’s performance and responsibility shall include all planning, programming, administration, management, supervision, communications, and inspection necessary to assure that all services are conducted in accordance with the contract requirements and all applicable Federal, State and local laws and regulations.

The contract award will be based on Lowest Price to the Government.

One firm fixed price award will be made from this Solicitation.

Method of Payment under this contract will be Electronic Funds Transfer (EFT) to a commercial bank account specified by the Contractor. Quotes will not be accepted for quantities less than the quantities specified in the Quote. Failure to submit a unit price for all items listed in the price breakout schedule will be considered as a material deviation from the requirements and the Quote will be rejected.

The solicitation will be available on the web only. Faxed, telephoned, or mailed requests for this solicitation will not be honored. To download the solicitation for this project, contractors are required to register at the Federal Contract Opportunities website at www.SAM.gov. For a quick start guide use the following link:

http://falextracts.s3.amazonaws.com/Documentation/Federal%20Hierarchy/QSG%20Opportunitie s%20Part%204%20of%204%20-%20Contractors.pdf

Quotes are due by the time and date in Block 8 of the SF1449. Fax submittals will not be accepted. Electronic submittals will be accepted and may be emailed to Maxwell Williams at Maxwell.S.Williams@usace.army.mil. Interested contractors are highly encouraged to schedule a Site Visit. Please note that the site visit is not an opportunity for questions or clarifications regarding this solicitation.

All contractors must be registered in the System for Award Management (www.SAM.gov) prior to submission of quote. All proposed contractors are highly encouraged to review FAR Clause 52.232-33 Payments by Electronic Funds Transfer – System for Award Management, which indicates “All payments by the Government under this contract shall be made by electronic funds transfer (EFT).” Those not currently registered can obtain registration by going to the website http://www.SAM.gov. The process can usually be completed from 24 to 48 hours after submission.

Contractors will need to obtain a Unique Entity Identifier (formerly DUNS number) for processing their registration. If you do not already have a Unique Entity Identifier, one can be obtained from http://www.SAM.gov. Refer to www.SAM.gov for information formerly found in CCR, EPLS, ORCA and FedReg.

Please begin the registration process immediately in order to avoid delay of the contract award should your firm be selected.

ALERT: You must submit a notarized letter appointing the authorized Entity Administrator before your registration will be activated. This requirement now applies to both new and existing entities.

Effective 29 April 2018, the notarized letter process is now mandatory on all CURRENT registrants at SAM who have a requirement to update data on their SAM record. The notarized letter is mandatory and is required before the GSA Federal Service Desk (FSD) will activate the entity's registration.

Effective 29 June 2018, vendors creating or updating their registration can have their registration activated prior to the approval of the required notarized letter. However, the signed copy of the notarized letter must be sent to the GSA Federal Service Desk (FSD) with 30 days of activation or the vendor risks no longer being active in SAM.

PLEASE NOTE: SAM is completely free of charge for both registrants and users.

Section C-3 Facility and Area Cleaning

Item # Description Est. Quant. Unit Price Total

Campsite Cleaning __________ ______________ $_______

Clean Group Shelter __________ ______________ $_______

Litter Pick-up __________ ______________ $_______

Clean Pit Toilet, Flush Toilet, or Showerhouse __________ ______________ $_______

Receptacles __________ ______________ $_______

Fish Cleaning Station __________ ______________ $_______

Section C-3 Total $________

Section C-4 Project Office Janitorial Services

Project Office Cleaning __________ ______________ $_______

Section C-4 Total $________

Total for Contract (Section C-3 + C-4) with Period of Performances of 01 April 2023 to 31 March 2024:

Ea.

Ea.

Ea.

Ea.

Ea.

Ea.

Ea.

PRICE BREAKOUT SCHEDULE

Price Breakout Schedule - Rough River Lake Cleaning Services This is a Requirement Type Contract to furnish all necessary management, personnel, materials, supplies, tools, parts, equipment, and vehicles required to perform cleaning services at Rough River Lake.

Offerors are strongly encouraged to attend the site inspection meeting and tour the project areas.

W912QR23Q0023

W912QR23Q0022

Section SF 1449 - CONTINUATION SHEET

REPS & CERTS

REPRESENTATIONS & CERTIFICATIONS

COMPANY NAME AND ADDRESS: __________________________________________

PHONE NUMBER _____________________ FAX NUMBER _____________________

EMAIL ADDRESS ________________________________________________________

BUSINESS SIZE (select one) Large Business _____ Small Business_____ HUBZone Business_____ 8A _____

Woman-Owned ____ Service-Disabled Veteran-Owned ____

Contractor is registered with SAM: _____ YES _____ NO

(See FAR 52.204-7)

TAX ID # ______________________

INDICATE Unique Entity Identifier (previously DUNS NUMBER) ___________________ (This is 9 digit alphanumeric code) (Note: See Unique Entity Identifier (FAR 52.204-7)

CAGE NO. _________

ROUGH RIVER LAKE

SERVICE CONTRACT

TABLE OF CONTENTS

SECTION C-1

GENREAL

SECTION C-1

GENERAL

C-1.1 PROJECT INFORMATION

C-1.2 PERFORMANCE WORK STATEMENT

C-1.3 CALL ORDERS

C-1.4 NEGOTIATION

C-1.5 WORKING HOURS

C-1.6 CONTRACTOR SUBMITTALS

C-1.7 PERMITS AND LICENSES

C-1.8 IDENTIFICATION OF CONTRACTOR EMPLOYEES AND VEHICLES

C-1.9 SAFETY AND SECURITY REQUIREMENTS

C-1.10 ACCIDENT REPORTING

C-1.11 DAMAGE REPORTS

C-1.12 CONTRACTOR EMPLOYEES’ CONDUCT AND COMPETENTCY

C-1.13 DAMAGE OR LOSS OF CONTRACTORS SUPPLIES AND PROPERTY

C-1.14 SUPERVISION

C-1.15 ENVIRONMENTALPROGRAM

C-1.16 CONTRACTOR DISCREPANCY REPORT (CDR)

C-1.17 MEETINGS

C-1.18 QUALITY CONTROL

C-1.19 QUALITY ASSURANCE

C-1.20 DEFICIENCIES

C-1.21 INTERRUPTIONS TO SYSTEMS

C-1.22 GOVERNMENT FURNISHED MATERIALS AND EQUIPMENT

C-1.23 CONTRACTOR FURNISHED ITEMS

C-1.24 SAFEGUARDING GOVERNMENT PROPERTY

C-1.25 NOTIFICATION OF WORK TO BE DONE

C-1.26 MINIMUM MANPOWER REQUIREMENTS

C-1.27 MINIMUM PERSONNEL QUALIFICATIONS

C-1.28 COOPERATION WITH OTHER CONTRACTORS, LESSEES, AND

VOLUNTEERS

C-1.29 REPORTS

C-1.30 APPLICABLE PUBLICATIONS

C-1.31 DEFINITIONS

SECTION C-2

GRASS MOWING AND MAINTENANCE OF LANDSCAPED AREAS

SECTION C-2

NOT APPLICABLE

SECTION C-3

CLEANING SERVICES – RECREATION FACILITIES AND AREAS

SECTION C-3

FACILITY AND AREA CLEANING

C-2.1 – GENERAL

C-2.2 – WORK TO BE PREPARED

C-2.3 – SCHEDULE OF WORK

C-2.4 – LOCATION OF WORK

C-2.5 – SPECIAL PROVISIONS

SECTION C-4 JANITORIAL

SERVICES

SECTION C-4

PROJECT OFFICE JANITORIAL SERVICE

C-3.1 – GENERAL

C-3.2 – WORK TO BE PERFORMED

C-3.3 – SCHDULE OF WORK

C-3.4 – LOCATION OF WORK

Exhibit A – Quality Assurance Surveillance Plan

Exhibit B – Deduction Schedule for Closed Areas

Exhibit C – Location of Work Maps

Exhibit D – Samples Forms

SECTION C-5

NATURAL RESOURCES MANAGEMENT

SECTION C-5

NOT APPLICABLE

SECTION C-6

NOT APPLICABLE

SECTION C-6

DRIFT, DEBRIS, AND TRASH REMOVAL

SECTION C-7

BEACH AND BUOY MAINTENANCE

SECTION C-7

NOT APPLICABLE

SECTION C-8

PARK ATTENDANT

SECTION C-8

NOT APPLICABLE

SECTION C-9

MAINTENANCE OF NAVIGATION AIDS

SECTION C-9

NOT APPLICABLE

SECTION C-10

NOT APPLICABLE

SECTION C-10 HERBICIDE

APPLICATION SERVICES

SECTION C-11

BUILDINGS, FACILITIES, MECHANICAL, ELECTRICAL, WATER, & SEWAGE SYSTEMS

SECTION C-11

NOT APPLICABLE

SECTION C-12

GUARDRAIL, SIGNS, BARRICADES, BUMPERS, CURBS, & POSTS

SECTION C-12

NOT APPLICABLE

SECTION C-13

MAINTENANCE OF ROADS, PARKING AREAS, PULL-OFFS, AND LAUNCHING RAMPS

SECTION C-13

NOT APPLICABLE

SECTION C-14

WILDFIRE, SUPPRESSION AND DISASTERS

SECTION C-14

NOT APPLICABLE

SECTION C-15

GENERAL

SECTION C-15

NOT APPLICABLE

DESCRIPTION/SPECFICATIONS SECTION C‐1

General

C‐1.1 PROJECT INFORMATION. Rough River Lake is in South Central Kentucky, in Breckinridge and Grayson Counties, approximately 17 miles Northwest of Leitchfield, Kentucky. Principal cities in the area are Leitchfield and Hardinsburg, Kentucky.

C‐1.2 PERFORMANCE WORK STATEMENT The Contractor shall furnish all necessary management, personnel, materials, supplies, tools, equipment, fuel, and vehicles, except as otherwise provided herein, required to perform cleaning services at the Rough River Lake Project, as specified and in strict accordance with all Terms, Conditions, General, Specific and Technical Provisions, Drawings, Attachments, Exhibits, etc., contained herein or incorporated by reference.

The quantities listed in the Price Breakout Schedule are approximate and are provided as information only to assist in p r e p a r a t i o n of proposed pricing. They are not guaranteed, and the actual quantities may be more or less than shown.

Variation in these estimated quantities shall not be justification for modification of the contract or request for additional payment.

It is emphasized that the work described in this contract is a critical part of the Corps mission. The work described will be performed in a public recreation area. The Corps is committed to "Customer Care" and providing quality professional service.

C‐1.3 CALL ORDERS. When work is required under these Specifications, the Contractor shall respond within 2 workdays after receipt of notification. The Contractor will be notified of work to be performed by issuance of a Call Order by the Technical POC.

a. Call Orders. The Call Order is the Contractors' notification to actually perform the work, at the time(s) specified by the Technical POC, or if the time is not specified, according to the time schedules contained in the technical p r o v i s i o n s of the contract. There may be several call orders issued, at different times, for work contained in the c o n t r a c t . All work under this contract will proceed by the issuance of a call order.

b. Fixed Price. Under this procedure the Government requires definite quantities of items from the Price Breakout Schedule for routine work. The Contractor furnishes the services in accordance with the technical provision of t h e contract at the quoted price in the Price Breakout Schedule. The Contractor furnishes all plant, labor and materials for f i x e d price work unless otherwise specified.

C‐1.4 NEGOTIATION. No negotiated work is included in this contract.

C‐1.5 WORKING HOURS.

a. Normal Working Hours. Normal working hours, except as otherwise specified herein, shall be Sunday through Saturday, 7:00 a.m. to 4:00 p.m. Central Time. Work that interferes with other ongoing functions at the project shall be scheduled around normal working hours, as specified b y the Technical POC. Refer to individual sections of this specification for specific schedules of work.

b. Holiday Work. The eleven Federal holidays observed are:

New Year's Day (January 1st) Martin Luther King Day (3rd Monday in January) President's Day (3rd Monday in February) Memorial Day (Last Monday in May) Juneteenth (June 19th) Independence Day (July 4th) Labor Day (1st Monday in September) Columbus Day (2nd Monday in October) Veterans Day (November 11th) Thanksgiving Day (4th Thursday in November) Christmas Day (December 25th)

When one of the above designated holidays falls on a Sunday, the following Monday is observed as a legal holiday. When a legal holiday falls on a Saturday, the preceding Friday is observed as a legal holiday. Work shall be scheduled around the above listed Federal holidays except as specified herein or as approved by the

Technical POC.

c. Inclement Weather Work. The Contractor shall maintain the schedule of services regardless of inclement weather. Exceptions may be approved by the Technical POC when severe conditions make it impractical or dangerous to perform the work.

d. Emergency and/or After-Hours Work. Additional work may be required on holiday periods during heavy visitation, emergencies, or for other reasons as determined by the Technical POC. Additional work due to any of the above-mentioned items may vary in days or hours from the schedule of work listed in sections C-3 and C-4. Additional personnel may be required to handle the additional workload during holiday periods because of heavy visitation. The Technical POC will notify the Contractor of actual work requirements.

C‐1.6. CONTRACTOR SUBMITTALS. Unless otherwise specified, the Contractor shall submit the following information to the Technical POC prior to the pre-work conference for this contract:

a. Contractor Quality Control Inspector. List of Quality Control Inspectors.

b. Contractor Representatives. List of names of Contractor Representatives.

c. Accident Prevention Plan (APP). The Contractor shall submit, for acceptance by the Technical POC, an accident prevention plan and Activity Hazard Analysis (AHA) in accordance with the requirements of the Corps of Engineers' Safety and Health Requirements Manual, EM 385-1-1, hereinafter referred to as the Safety Manual, current at the time of award.

d. Emergency Contacts. A prioritized list, including phone numbers, of those persons (normally Contractor Representatives) to call in case of emergencies.

e. Operators. A list of names of qualified equipment/vehicle operators, including experience, training, and qualification to operate specific equipment.

f. Certification for Rollover Protective Structures (ROPS). The Contractor shall submit a certification from the manufacturer or a Registered Professional Engineer to demonstrate rollover protective structures (ROPS), as required in of the Safety Manual, comply with applicable SAE recommended practices or an approved OSHA program. In lieu of the certification, the Contractor may provide a written statement containing the following information permanently affixed to the ROPS:

1) Manufacturer's or fabricator's name and address;

2) ROPS model number, if any;

3) Machine make, model, or series number the structure is designed to fit.

g. Certification of Employees Qualified to Administer First Aid and CPR. The Contractor shall submit proof the appropriate number of employees, as required in the Safety Manual, are certified to administer First Aid and CPR

j. Quality Control Plan. Submit one copy of the basic quality control plan.

C‐1.7 PERMITS AND LICENSES. The Contractor shall obtain, at his own expense, licenses or permits required to perform the contract work. The Contractor shall comply with all current Federal, State, and local laws and regulations and any subsequent changes.

C‐1.8 IDENTIFICATION OF CONTRACT EMPLOYEES AND VEHICLES. The Contractor shall furnish employees, excluding office and clerical personnel, T-shirts with the company identification on the left side of the shirt, which may be silkscreen or patchwork. Long trousers, shirts, and shoes/boots will be in good condition and be kept clean. The only exception allowed to the wearing of long trousers may be for personnel exclusively engaged in janitorial work at the restrooms, pit toilets, and porta-jons, who may be allowed to wear shorts that extend to at least the top of the knee, with approval of the Technical POC.

Any employee wearing worn uniform items (which shall include trousers, shorts, coats, boots or shoes) or not wearing the required uniform may be asked to leave the project until the uniform item(s) is/are replaced. The Contractor shall ensure that the subcontractors working on site for more than five consecutive days shall furnish employees with T-shirts with the subcontractor's name meeting the criteria above. Contractor and subcontractor's vehicles shall be identified with the organization name, address and telephone number prominently displayed on the outside of both front doors of the vehicle for readily visible identification.

C‐1.9 SAFETY AND SECURITY REQUIREMENTS.

a. General. If the Contractor fails or refuses to promptly comply with safety and security requirements as specified herein, the Technical POC or any other project employee may stop all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to any such work stoppage s h a l l be made subject to any claims for extension of time or for excess costs or damages sustained by t h e Contractor. Also, the Contractor will not be paid for work not performed as a result of the stop o r d e r .

The Contractor shall comply with the Occupational Safety and Health Act (OSHA), the Corps of Engineers Manual, EM 385-1-1 https://www.usace.army.mil/Missions/Safety-and- Occupational-Health/Safety-and-Health-Requirements-Manual/ and as otherwise stated herein.

Special attention shall be given to the requirements for safety meetings. The Contractor shall inform the Technical POC a minimum of 7 days prior to a Contractor monthly safety m e e t i n g , to permit a Government representative to attend.

b. Accident Prevention Plan (APP). The Contractor shall prepare an Accident Prevention Plan to assure that requirements of the safety program are provided as specified. This plan must be accepted by the Contracting Officer prior to commencement of any work. One copy of the Accident Prevention Plan shall be provided to the Contracting Officer and the Technical POC one week prior to the pre-work conference. The Accident Prevention Plan must be in the outline and form prescribed in Appendix A of EM 385- 1-1.

c. Activity Hazard Analysis.

1) The Contractor shall use Activity Hazard Analyses (AHA’s) as one of many tools to insure safe performance of work. It is the Contractor’s responsibility to prepare the AHA. Sample AHA’s may be available at the project office for review and use by the Contractor to assist in the development of site specific Activity Hazard Analyses prior to the Contractor performing the job.

The Contractor is encouraged to revise or add to these sample AHA’s as necessary to address changing conditions. Prior to performing jobs with inherent hazards, the Contractor shall review, at a “Tool Box” safety meeting, the approved AHA’s with those employees who shall perform that work each time the work is ordered. The Government may request advanced notification of the time and date of the above AHA Tool Box safety meeting for Contractor employees so that the Government may attend such reviews.

2) The Government will require the Contractor to prepare an AHA for any jobs for which an adequate AHA does not already exist. A copy of this AHA shall be submitted to the Technical POC and mus t be accepted before the Contractor starts the job. This copy of the AHA will become the property of the Government. Guidance is included in Exhibit D, which shall be used by the Contractor as a guide for the preparation of required AHA's.

3) A copy of the approved AHA’s shall be always available to workers at each associated job site and a copy shall be provided to the Government.

d. Public Safety. The Contractor shall ensure that reasonable precautions are taken to protect the public at all times where work is being performed. The Contractor shall immediately report to the Technical POC any potential hazards found by his employees on the project. The Accident Prevention Plan shall include procedures to be taken to provide for public safety. Additionally, the Contractor shall not allow any p e r s o n s , except employees, into work areas that are not otherwise open to the public; nor shall the C o n t r a c t o r transport in Contractor work vehicles any persons, except employees, during times the Contractor is on the project performing work.

e. Personal Protective Apparel and Equipment. Protective apparel and equipment, as identified in the AHA, shall be provided to eliminate or minimize hazards to personnel. As a minimum, each employee shall wear a short-sleeved shirt (as detailed in C-1.8), long trousers and appropriate footwear during all contract work. Face shields, spectacles with side-shields, or goggles, and hearing protection shall be worn by employees when required by the safety manual. Contractor personnel involved in handling or application of pesticides or herbicides shall use all protective apparel per manufacturer's recommendations. Fire extinguisher(s) and first aid kit(s) meeting the Safety Manual standards shall also be provided and easily accessible to all employees.

f. Contractor Employees Certified in First Aid & CPR. The Contractor shall schedule employees so the appropriate numbers of certified personnel are on duty to administer First Aid and CPR as required by the Safety Manual. Two people per crew shall be trained in First Aid and CPR. Individuals working alone shall be trained in First Aid.

g. Hazard Communication Program. The Contractor shall be responsible for implementing a hazard communication program for Contractor employees, as required by the Safety Manual. The Contractor shall provide Material Safety Data Sheets (MSDS) and/or Safety Data Sheets (SDS) for review by the Technical POC prior to use of any hazardous substance on the project and provide a plan for the proper handling, transportation, storage and usage of hazardous substances on the project.

h. Equipment Safety.

1) Rollover Protective Structures (ROPS). A certification or written statement shall be provided, in accordance with C-1.6(h)

2) Seat Belts. Seat belts are required and shall be used on all riding lawn mowers and tractors.

3) Protective Devices. Mowers shall be equipped with suitable protective devices to prevent discharged objects from injuring people or damaging property.

i. Keys. The Contractor will be furnished keys for necessary access to areas and buildings. Any additional keys required will be furnished by the Technical POC. No duplicates of the keys are to be obtained. Keys will be inventoried semi‐annually with a written report given to the Technical POC or his Key Control Officer. Key security shall be the Contractor's responsibility. Failure to provide adequate key security shall result in a deduction from the payment due the Contractor in the amount of the current cost to replace lost or damaged keys and re‐combinating any affected locks, plus the installation labor of a WG‐10.

j. Access Gates. Egress and ingress to closed areas will be controlled as directed by the Technical P O C .

k. Required Security Training and Planning.

1. General security requirements and guidance: The security requirements described below apply to all contract personnel (including employees of the prime Contractor ("Contractor") and all subcontractor employees) supporting the performance requirements of this contract.

The Contractor is responsible for compliance with these security requirements. Questions regarding security matters shall be addressed to the designated Government representative (e.g., Contracting Officer Representative (COR), Requiring Activity (RA) representative, or Contracting Officer (if a COR or other RA representative is not appointed)). Contract personnel are critical to the overall security and safety of US Army Corps of Engineers (USAGE) installations, facilities and activities, and security awareness training contributes to those efforts. The Department of Defense (DoD) and Army security training requirements specified below, if applicable, are performance requirements; all applicable contract personnel shall complete initial training within 30 days of contract award or the date new contract personnel begin performance on the contract. Within five business days from the completion of training, the Contractor shall provide written documentation (e.g., email or memorandum) to the Government representative. The documentation shall include the names of contract personnel trained and which training they completed; the Contractor shall maintain training records as part of their contract files and be prepared to provide copies of training certificates to the Government representative. Contractor personnel and vehicles are subject to search when entering federal installations. Additionally, all contract personnel shall comply with Force Protection Condition (FPCON) measures, Random Antiterrorism Measures (commonly referred to as "RAMs"), and Health Protection Condition (HPCON) measures. The Contractor is responsible for meeting performance requirements during elevated FPCON and/or HPCON levels in accordance with applicable RA plans and procedures --this includes identifying mission essential and non-mission essential personnel. In addition to the changes otherwise authorized by the changes clause of this contract, should the FPCON or HPCON levels at any individual facility or installation change, the Government may implement security changes that affect contract personnel. The Contractor shall ensure all contract personnel are aware of their security responsibilities, including any site-specific requirements identified in local policies or procedures.

2. Antiterrorism (AT) Level I training: All contract personnel requiring routine access to Army installations, facilities, and controlled access areas, or requiring network access shall complete initial and annual refresher AT Level I awareness training. Online AT Level I awareness training is available at https://jko.jten.mil/ (website subject to change).

3. Physical security and access control requirements: All contract personnel requiring physical access to a federal installation or facility shall comply with the access control procedures of that location. Contract personnel requiring unescorted access to meet contract performance requirements on a DoD installation in the US shall be vetted by the installation/facility Provost Marshal/Directorate of Emergency Services/Security Office using the National Crime Information Center-Interstate Identification Index (commonly referred to as "NCIC-111") and Terrorist Screening Database (commonly referred to as "TSDB").

Contract personnel shall comply with all personal identity verification requirements specified in installation/facility policies and procedures. Contract personnel who do not meet requirements for unescorted access to USACE facilities shall coordinate escorted access with the Government representative, as needed. Contract personnel who receive keys, access cards, or lock combinations that provide access to government-owned property shall comply with key and lock control procedures of the RA.

4. Suspicious Activity Reporting training (e.g. iWATCH, CorpsWatch, or See Something, Say Something): All contract personnel shall receive initial and annual refresher training from the RA representative on the local suspicious activity reporting program. This locally developed training provides contract personnel with general information on suspicious behavior, and guidance on reporting suspicious activity to the project manager, security representative or law enforcement entity.

5. Escorting in classified and/or sensitive areas: In accordance with applicable regulations, all contract personnel who do not possess the appropriate security clearance or access privileges will be escorted in areas where they may be exposed to classified information or operations, sensitive information or activities, or restricted areas.

6. Pre-screen candidates using E-Verify Program: Contractors shall comply with the requirements set forth in FAR clause 52.222-54 Employment Eligibility Verification and FAR Subpart 22.18 in using the E-Verify Program at (https://www.e-verify.gov/) (website subject to change) to meet the contract employment eligibility requirements. Contractors are encouraged to cooperate with Federal and State agencies responsible for enforcing labor requirements to include eligibility for employment under United States immigration laws in accordance with FAR 22.102-1(i). An initial list of verified/ eligible candidates shall be provided to the COR no later than three business days after the initial contract award. When contracts are with individuals, the individuals will be required to complete a Form 1-9, Employment Eligibility Verification, and submit it to the Contracting Officer to become part of the official contract file.

SUPPLEMENTAL SECURITY REQUIREMENTS

All Contractors and subcontractor employee(s) working on this contract who require access to any Louisville District Lake Projects and Lock and Dam Projects shall receive authorization to be on site at these facilities based upon a favorable background investigation in accordance with “Homeland Security Presidential Directive 12: Policy for a Common Identification Standard for Federal Employees and Contractors” (HSPD 12). The Louisville District Security Management Office shall submit contractor(s) personal information to complete the basic background investigation in order to make a recommendation to the Contracting Office of an employee’s suitability for work on Government property. The Procuring Contracting Officer (PCO) has the right to deny any contractor or subcontractor employee from working on the contract based upon the results of the background investigation provided by the Louisville District Security Office. The Government, Contractor, and subcontractors shall not permit any employee(s) access to drawings, blueprints, records, photos, sites, or projects until the Louisville District Security Management Office has completed an Operations Security (OPSEC) review of such items and determined they can be released.

FOR ALL LOUISVILLE DISTRICT CONTRACTS:

Contractors shall submit a complete investigation packet for each contractor and subcontractor employee to the Louisville District Security Management office within 10 working days after award of any contract, or prior to the individual being permitted access to Louisville District facilities.

The Contractor must also provide the following: (1) Name of the Contract Specialist with whom he/she is working,

(2) Project Name, (3) Contract Number (4) Task Order Number when applicable, and (5) US Citizens Security Access Form or Pre-Bid/Site Visit Form; each employee working on site must have a background investigation form submitted directly to the Louisville District Security Office.

The Contractor must provide a full legal name, complete SSN#, Date of Birth, Place of Birth (City and State) and Driver’s license number if available. It is the Contractor’s responsibility to ensure the above information is accurate and legible, otherwise delays may occur.

Contractors shall have background checks completed for their employees annually in the case of Contracts with an initial period of performance (POP) greater than 1 year and those Contracts with Options or Modifications Which Extend the POP beyond 1 year. For instance, if the employee was cleared in May of 2022, they shall be cleared again in May of 2023. It is the Contractor’s responsibility to ensure that each employee’s security is up to date. Failure to comply may lead to possible removal from the project/jobsite.

The Contractor must ensure if new employees are brought in to work on an existing Contract with the U.S.

Army Corps of Engineers (USACE), they must process the employee through the Louisville District USACE Security Office for background purposes.

FOR CONTRACTORS REQUIRING DOD COMMON ACCESS CARDS (CAC)

The documents listed below are required:

SF 85, Questionnaire for Non-Sensitive Positions (see http://www.opm.gov/forms/ to print form).

Fingerprints are captured electronically at the closest Army Recruiting Station to the contractor’s home of record or at the USACE, Louisville District Security Office.

Contractor shall report any changes in personnel, or at any time conditions change at least 5 working days prior to individual(s) need to have access to the site. The Contractor shall provide the same information as listed above for all new employees.

Following submission of paperwork, the Louisville District Security Office will conduct an initial criminal check based upon the information provided. If there are no issues, the Louisville District Security Office will make recommendations to the PCO or their Designated Representative. The Louisville District Security Office cannot give approval due to unfavorable report(s). The Louisville District Security Office shall coordinate with Office of Counsel and will jointly make recommendations to the PCO and/or the Designated Representative should a background investigation come back with derogatory information. The PCO will make the determination whether to allow the Contractor personnel to work on the site based on Security and Office of Counsel recommendations, and the PCO will advise the Contractor of the decision.

FOREIGN NATIONALS

The Contractor shall provide the package listed above, as well as additional materials noted below for all Foreign Nationals. The Contractor is to expect additional time in the approval process for all Foreign Nationals due to the level of review and elevation of the review to Headquarters staff to complete. All Foreign Nationals must comply with the following paragraph:

In accordance with Engineering Regulation 380-1-18, “Technology Transfer, Disclosure of Information and Contacts with Foreign Representatives” dated 1 August 1996, Section 4, all foreign nationals who work on Corps of Engineers’ contracts shall be approved by the Headquarters US Army Corps of Engineers (HQ USACE) Foreign Disclosure Officer before beginning work on this contract; this regulation includes subcontractor employees. The Contractor shall submit to the Security Management Office, the names of all foreign nationals proposed for performance under this contract, along with documentation to verify legal admittance into the United States. Such documentation shall include at least one of the following: a U.S.

passport, Certificate of U.S. Citizenship (INS Form N-560 or N-561), Certificate of Naturalization (INS Form N-550 or N-570), Alien Registration Card with photograph (INS Form I-151 or I-551), Employment Authorization Card (INS Form I-688A), etc.

In order to assure forms are properly completed, and to minimize time delays, the Contractor is encouraged to work closely with the Louisville District Security Office. The Government will return for correction incomplete forms, illegible forms, etc. which will delay the contractor / subcontractor from beginning work.

Security requirements are subject to change in accordance with HSPD-12, Office of Personnel Management, regulation or policy changes, etc. The Government shall add any changes to security requirements by modification to the contract.

The Contractor shall contact the Louisville District Security Office by phone, letter, or email at the following numbers/addresses:

CELRL-SC

600 Martin Luther King Jr. Pl Louisville, KY 40202

Charles R. Tanner, phone (502) 315-6929; email Charles.R.Tanner@usace.army.mil James R. Milner, phone (502) 315-6916; email James.R.Milner@usace.army.mil Jason Almodovar, phone (502) 315-6754; email Jason.Almodovar@usace.army.mil

C‐1.10 ACCIDENT REPORTING. The Contractor shall maintain accurate accident records and report accidents as prescribed by the Technical POC. Accidents shall be reported within 24 hours of occurrence, and all serious accidents (those resulting in death or injury requiring medical attention or lost time) shall be reported immediately.

C‐1.11 DAMAGE R E P O R T S . In a l l i n s t a n c e s where G o v e r n m e n t property, equipment, n a t u r a l f e a t u r e s , landscape, or trees are damaged by contract employees, an immediate notification shall be made to the Technical POC. A full report of the incident and extent of such damage shall be submitted to the Technical POC within two working days of occurrence, excluding weekends and holidays.

C‐1.12 CONTRACT EMPLOYEES’ CONDUCT AND COMPETENCY. All contract employees shall conduct themselves in a proper and courteous manner at all times. Since the majority of work is performed in the presence of the general public, the conduct of all employees is critical and will be closely monitored.

Contract employees shall comply with all provisions of Title 36, Chapter III, Part 327, CFR and obey all posted signs and regulations in the performance of the work under this contract. Being under the influence of or consuming alcoholic beverages or controlled substances by the Contractor or employees while on duty is prohibited.

a. Employee Dismissal. The Contractor expressly agrees to dismiss any employee or subcontractor employee whose continued employment is deemed by the Technical POC to be inconsistent with the best interests of the public or the U.S. Army Corps of Engineers. The KO or the Technical POC may require the Contractor to immediately remove from the work site any employee or subcontractor who is incompetent, endangers persons or property, or whose physical or mental condition would impair their ability to satisfactorily perform the work. Notification to the Contractor will be promptly made in writing if time and circumstances permit. Otherwise, notification will be verbal and confirmed in writing as soon as possible. No removal shall reduce the Contractor's obligation to perform all work required under this contract nor be the basis for time extension. Immediate replacement of the employee shall be made.

C‐1.13 DAMAGE OR LOSS OF CONTRACTOR’S SUPPLIES AND PROPERTY. The Contractor is responsible for taking the action necessary to protect Contractor supplies, materials and equipment, and the personal property of Contractor employees from loss, damage or theft. The Government assumes no responsibility for theft, damage, etc., of the above.

C‐1.14 SUPERVISION.

a. General. The Contractor shall act as, or provide, a Superintendent physically present on‐site whenever the work specified herein is being performed. The Contractor shall appoint a representative in his/her absence, or in the absence of the Superintendent. The Superintendent and any designated representative shall have full authority to represent the Contractor for prompt action on any matter pertaining to contract administration. The Superintendent shall deal directly with the Technical POC or a designated representative for day‐to‐day administration of contract provisions.

If the Contractor appoints a Superintendent, one primary Superintendent shall be appointed to coordinate all communications with the Technical POC for all activities under this contract, except that an alternate Superintendent may be appointed to act on behalf of the primary Superintendent in this individual’s absence.

b. Communication. The Contractor or the appointed Superintendent shall contact the Technical POC or their designated representative daily, or as directed by the Technical POC, to coordinate his work schedule in compliance with the contract terms and arrange satisfactory operating agreements between his operations and the Corps of Engineers. The Contractor shall furnish the Technical POC, in writing, the name of a superintendent for on‐the‐job contact and supervision purposes. The Contractor and Superintendent shall attend a pre‐work conference at the Project Office prior to commencing contract work. The Contractor or Superintendent shall maintain a communication system which ensures a maximum one‐half hour (1/2) hour response to messages or inquiries from the Technical POC, or his representative, on major issues such as performance related problems needing attention and relaying emergency messages to Contractor employees.

C‐1.15 ENVIRONMENTAL PROGRAM.

a. General. The Contractor shall comply with Federal, State, and local laws, regulations and standards regarding environmental protection. All environmental protection matters shall be coordinated with the Technical POC. Citations for noncompliance with environmental standards against work performed by the Contractor are a matter of resolution between the installation representative and the issuing office. Payment of fines or penalty charges associated with citations issued by Federal, State, or local officials will be made by the Government. If the citations are issued due to faulty operation or maintenance practices or negligent acts on the part of Contractor employees, the Technical POC will deduct the fine or penalty from any payment due the Contractor.

b. Hazardous or Toxic Substances. If the Contractor encounters any containers, not used in his operation (i.e., barrels, drums, etc.), on the project maintenance area, suspected of containing, or having contained, hazardous or toxic substances, he shall immediately notify the Technical POC.

The containers shall not be moved or disturbed by the Contractor until the Government confirms there is no hazardous or toxic substance involved. Once confirmed the containers do not contain hazardous or toxic substances, the Contractor shall be responsible for removing them as a part of this contract.

At no time will the Contractor be responsible for handling containers involving hazardous or toxic substances as a part of this contract.

c. Refuse Hauling, Dumping and Disposal Areas. Transportation of refuse and debris shall comply with State and Federal Laws. Anytime the Contractor is hauling refuse, the truck will be fully enclosed and/or covered to prevent any garbage from falling from the truck. Unless otherwise specified, all refuse and debris shall be removed from the project on the day it is picked up. All refuse shall be hauled to a State approved Sanitary Landfill or Transfer Station. Receipts indicating the amount dumped and the dates and times of dumping will be retained by the Contractor and be subject to regular inspection by the Technical POC. No dumping or disposal shall be permitted upon Government property without prior approval from the Technical POC.

C‐1.16 CONTRACT DISCREPANCY REPORT (CDR). A CDR is a formal document used by the Government to process defects in services (see Exhibit C). As initially issued to the Contractor, the CDR describes the discrepancy or problem. The CDR will be discussed with the Contractor or his representative when it is issued. The Contractor shall provide his written response on the CDR form within 24 hours of issuance. The Contractor's response must:

a. Identify the cause and corrective action taken, and

b. Identify Contractor action to prevent recurrence.

The Contracting Officer or the Technical POC will evaluate the Contractor's response and take appropriate action, which may i n c l u d e making necessary deductions. Upon finalization of the CDR, the Contractor and the Technical POC must sign the form. The Contractor will be given a copy of the completed form. Should the Contractor not concur with any d e c i s i o n , etc., the Contractor may so state, in writing, and request a final decision by the Contracting Officer. The Contracting Officer monitors all CDR's issued, and CDR's are the principle evidence used by the Contracting Officer in determining Government contract actions such as termination.

C‐1.17 MEETINGS. The Contractor and/or superintendent shall meet with the Technical POC or his designated representative weekly or as determined by the Technical POC. The Technical POC will hold a meeting not later than one normal workday after a Contract Deficiency Report (CDR) is issued. Mutual effort will be made to resolve any problems identified. Written minutes of these meetings shall be prepared by the Technical POC and signed by the Technical POC and the Contractor or their representative(s). Should the Contractor not concur with any decisions, etc., contained in the minutes, the Contractor shall state so in writing, and request a final decision by the KO.

C‐1.18 QUALITY CONTROL. The Contractor shall have a Quality Control program to assure the requirements of the contract are provided as specified. The primary purpose of Quality Control is to identify and correct deficiencies in the quality of services performed before the level of performance is unacceptable.

The program shall include, but not be limited to the following:

a. An inspection system covering all the services stated in the contract specifications.

b. A method of identifying and correcting deficiencies in the quality of services performed before the level of performance is unacceptable.

c. A file of all inspections conducted by the Contractor and the corrective actions taken. These files shall be made available for inspection upon request by the Technical POC.

d. A method of insuring that employees have full knowledge of work assignments and that appropriate technical expertise is utilized with each work assignment.

e. A method of coordinating each work crew’s activities with the Technical POC and/or inspector.

A signed plan, including Contractor specific information, shall be provided to the Contracting O f f i c e r and the Technical POC, and accepted, prior to the Pre-Work Conference. If changes to this program occur, updated copies shall be provided to the Contracting Officer and Technical POC.

Failure to provide appropriate Quality Control may result in issuance of a CDR, and/or termination of the contract.

C‐1.19 QUALITY ASSURANCE. The Government will monitor the Contractor's performance in accordance with the Quality Assurance Surveillance Plan, Exhibit A, and reserves the right to perform inspections at a level sufficient to assure adequacy of the Contractor's Quality Control Plan. The Government will use 100% Inspection.

a. Quality Assurance Inspections. The Technical POC will inform the Contractor as to how the Government intends to inspect the contract and who is in charge of Quality Assurance. The Quality Assurance Inspector (QAI) will keep a daily log of all communications with the Contractor and/or Contractor’s superintendent. The Contractor and the QAI shall coordinate work schedules and inspections to best evaluate Contractor performance.