W912QR22Q0042_Amendment 0001(1).pdf

CIVIL/OPS/ENVIRONMENTAL BR

ATTN: ADYSON MEDLEY

600 DR M L KING JR PL RM 821

LOUISVILLE KY 40202-2236

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

Solicitation W912QR22Q0042 to provide park attendant services at Tailwater Campground at Barren River Lake is hereby amended as follows:

a. Due to a clerical error, the Scope of Work (SOW) omitted the ATOPSEC language. The language is hereby added.

b. The due date is hereby extended from 10:00AM 24 March 2022 to 10:00AM 25 March 2022.

c. All other terms and conditions remain unchanged.

1. CONTRACT ID CODE PAGE OF PAGES

1 3

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W912QR22Q0042

X 9B. DATED (SEE ITEM 11)

10-Mar-2022

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO.

5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

11-Mar-2022

CODE

U. S. ARMY ENGINEER DISTRICT, LOUISVILLE

600 DR. MARTIN LUTHER KING, JR. PLACE

ROOM 821

LOUISVILLE KY 40202-2239

W912QR 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE W912QR

FACILITY CODECODE

EMAIL:TEL:

W912QR22Q0042

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SPECIAL INSTRUCTIONS

This Request for Quote (RFQ) is to provide all personnel, labor, supplies, and transportation necessary for Park Attendant services at Tailwater Campground at Barren River Lake. The Contractor shall provide all personnel, materials, supplies, parts, tools, equipment, and vehicles except as otherwise specified herein to perform these services.

Location:

U.S. Army Corps of Engineers Barren River Lake 11088 Finney Road Glasgow, KY 42141

One (1) firm-fixed price contract will be awarded as a result of this solicitation.

This procurement is 100% set-aside for Small Business, NAICS 561210.

Method of Payment under this contract will be Electronic Funds Transfer (EFT) to a commercial bank account specified by the Contractor.

In addition to the completed price breakout schedule/price quote, the offeror must complete their Representations and Certifications located in the solicitation.

Quotes are due on 25 March 2022 at 10:00 AM Eastern Time.

Electronic submittals will be accepted. You may submit your quote to adyson.medley@usace.army.mil. Fax submittals will not be accepted.

For contractual questions, please contact Adyson Medley at (502) 315-6211 or by e-mail at adyson.medley@usace.army.mil.

**ALERT: All contractors must be registered in the System for Award Management (www.SAM.gov) prior to contractors submission. All proposed contractors are highly encouraged to review FAR Clause 52.232-33 Payments by Electronic Funds Transfer – System for Award Management, which indicates “All payments by the Government under this contract shall be made by electronic funds transfer (EFT).” Those not currently registered can obtain registration by going to the website http://www.SAM.gov. Effective June 29, 2018 vendors creating or updating their registration can have their registration activated prior to the approval of the required notarized letter. However, the signed copy of the notarized letter must be sent to the GSA Federal Service Desk (FSD) within 30 days of activation or the vendor risks no longer being active in SAM. Vendors can check whether an account is active by performing a query by their CAGE or Unique Entity Identifier (known as DUNS).

The new registration process may now take several weeks, so vendors are highly encouraged to begin registering as soon as possible to avoid any possible delays in future contract awards. Remember, there is no cost to use SAM. To find out additional information about the changes of the SAM registration process, contractors should visit the Frequently Asked Questions (FAQ) link located at the top of the SAM homepage (www.sam.gov).

PLEASE NOTE: SAM is completely free of charge for both registrants and users.

Note: Page numbering in this document may not be accurate.

PARK ATTENDANT SERVICES

DESCRIPTION/ SPECIFICATIONS/ WORK STATEMENT

Introduction

Quote Form

Index of Specifications

Technical Provision 1 – Campgrounds General Technical Provision 2 - Campground Fee Station Operation

Project Specific Information

I. Barren River Lake II. Anti-Terrorism/Operations Security

Index of Exhibits

A. Excerpt from Service Contract Act Directory of Occupations B. Park Attendant Bidder's Background and Experience Statement

Introduction

GENERAL

For the upcoming recreation season, the Louisville District will contract with an individual, camping couple, or a group of interested individuals to serve as resident campground Park Attendant(s) for Tailwater Campground at Barren River Lake located in south-central Kentucky. The campground contract is for one base year, the 2022 recreation season.

Campgrounds covered under this solicitation are:

Barren River Lake:

Tailwater Campground

General information, descriptions, maps and lake specific requirements follow in the section on Project Specific Information.

Each campground requires a minimum of two attendant to perform duties.

Submit invoices to the respective lake:

Barren River Lake U.S. Army Corps of Engineers Barren River Lake 11088 Finney Road Glasgow, KY 42141-9642

Contract clauses are incorporated by reference.

The Prompt Payment Act applies to this procurement.

Point of Contact:

The following are designated as the Point of Contacts (POC) for this contract:

Barren River Lake Daniel R. Taylor, Lead Ranger, Barren River Lake, POC Alan B. Ramey, Project Manager, Barren River Lake, Alternate POC

TECHNICAL PROVISION 1

CAMPGROUNDS GENERAL

TP-1.1 GENERAL. Unless otherwise specified, the Contractor shall provide all personnel, uniforms, supplies, vehicles, equipment, management and supervision to perform services provided for in this contract.

TP-1.2 IDENTIFICATION OF CONTRACT VEHICLES AND UNIFORMS, DRESS CODES AND

PERSONAL APPEARANCE.

a. Park Attendants shall display magnetic signs provided by the Government on both sides of the vehicle.

Magnetic signs will be removed from the vehicle when departing the project.

b. Park Attendants shall supply and wear a uniform consisting of a uniform shirt, pants (or knee-length skirt), or knee-length shorts, and shoes during all duty hours. The pants, skirt or shorts shall be Khaki-colored. Cut-off shorts shall not be permitted. The shirt shall be a red “polo-style” or “golf-style” shirt. If an identification patch is required for the shirt, as determined by the Point of Contact (POC), it shall be provided by the government.

Uniforms shall be in good condition and will be kept clean. Contractor shall attempt to promote a favorable image of the Corps of Engineers through their personal appearance while on duty.

TP-1.3 PREWORK ORIENTATION AND TRAINING.

a. The Contractor and subsequent (Sub) Contractors shall attend a (2) two to (3) three day orientation and training with the POC during the first week of each year. This is usually held at the project office located near the dam. The training session will include training in the operation of the computer, the Recreation.gov or equivalent software program, and related Corps’ training policies. This session will be given on dates supplied by the POC and prior to opening of the campground. The attendant campsite will be available for the attendant’s use on the arrival date specified in the contract. The POC’s office shall be contacted to coordinate arrival time at the beginning of the season. All attendants will receive a thorough orientation of Corps’ regulations, operating procedures and fee collection instructions and shall be responsible for performing the work in accordance with applicable regulations, procedures and instructions. Basic computer skills shall be required to complete any additional training, when necessary, for computer operations and use of the computer network system.

b. The Contractor and subsequent (Sub) Contractors shall also attend a required training class on Verbal Defense and Influence (VDI). This training class will be conducted by a certified VDI instructor at a facility designated by the POC. The class will take place in May each year of the performance period before the Memorial Day Weekend. This training class will be at a centrally located facility for all (4) four Green River Area lakes. The travel to the training location will be less than 200 miles round trip per calendar year.

TP-1.4 SAFETY. Safety Manual Requirements. The Contractor(s) shall comply with all pertinent sections of the Corps of Engineers' Safety and Health Requirements Manual, EM 385-1-1, current at the time of award, and any subsequent revisions. This manual can be found on-line at:

http://www.usace.army.mil/Safety-and-Occupational-Health/Safety-and-Health-Requirements-Manual/.

TP-1.5 SECURITY.

a. AT Level 1 Training. All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, controlled access areas, or require network access, shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. Upon request, the contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website:

http://jko.jten.mil/courses/atl1/launch.html; or it can be provided by the RA ATO in presentation form which will be documented via memorandum.

b. Access and General Protection/Security Policy and Procedures. All contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

c. Background Checks. Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05 / AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative, as NCIC and TSDB are available), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

d. Suspicious Activity Reporting and Training. The contractor and all associated sub-contractors shall receive a brief/training (provided by the RA) on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 5 calendar days after the completion of the training.

e. OPSEC Training. All new contractor employees will complete Level I OPSEC Training within 30 calendar days of their reporting for duty. Additionally, all contractor employees must complete annual OPSEC awareness training. The contractor shall submit certificates of completion for each affected contractor and subcontractor employee, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training. OPSEC awareness training is available at the following websites: https://www.iad.gov/ioss/ or http://www.cdse.edu/catalog/operations-security.html; or it can be provided by the RA OPSEC Officer in presentation form which will be documented via memorandum.

f. Access Privileges: All contract employees, including subcontractor employees who are not in possession of the appropriate security clearance or access privileges, will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas.

g. E-Verify Program. The Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award." *When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, with the designated Government representative. This Form will be provided to the Contracting Officer and shall become part of the official contract file.

h. Keys. The Contractor will be furnished keys for necessary access to areas and buildings. Any additional keys required will be furnished by the POC. No duplicates of the keys are to be obtained. Key security shall be the Contractor's responsibility. Failure to provide adequate key security will result in a deduction from the payment due the Contractor in the amount of the current cost to replace lost or damaged keys and replacing any affected locks.

i. Campground Fee Station Access. No unauthorized persons shall be permitted inside the Campground Fee Station. Authorized persons include Park Attendants and Corps employees who are on duty and have business inside the Campground Fee Station. Volunteer Park Hosts and Sheriff’s deputies may be allowed in the fee station at the discretion of the POC. The Attendants shall secure and lock the Campground Fee Station when it is unattended. Any money or user fee permit books left in the Campground Fee Station shall be locked in a government approved safe or vault or otherwise safeguarded in a manner approved by the POC.

j. Unauthorized Telephone Usage. In emergency situations, members of the public may be allowed to use the Campground Fee Station telephone. The Attendant shall dial the number to verify long distance call charges are reversed or charged to a credit card. Personal phone calls made by the Attendant will be kept to a minimum.

Government telephone lines are to be used primarily for authorized purposes only. Long distance phone calls may need to be approved by the POC prior to the call. This includes calls to other campground fee stations at project campgrounds.

Unauthorized long distance charges will be deducted from payments due the Contractor or shall be paid by the

Contractor, as determined by the POC. Government telephone lines will not be used for Internet access with personal computers or with government supplied computers.

TP-1.6 ACCIDENT REPORTING. The Contractor shall maintain accurate accident records and report accidents as prescribed by the POC. Accidents shall be reported within 24 hours of occurrence, and all serious accidents resulting in death or requiring medical attention or lost time shall be reported immediately.

TP-1.7 DAMAGE REPORTS. In all instances where Government property or equipment is damaged or lost by contract employees, the POC shall be notified immediately. A full report of the incident shall be submitted to the POC within two work days of the occurrence. The Contractor shall be responsible for any damage to Government property due to Contractor's negligence or abuse.

TP-1.8 CONDUCT.

a. Regulations. Contract employees shall comply with all provisions of Title 36, Chapter III, Part 327, Code of Federal Regulations (CFR) and applicable laws of the Commonwealth of Kentucky when performing work under this contract.

b. Conduct. Contract employees shall conduct themselves in a professional and orderly manner. Tact, diplomacy, and courtesy shall be exercised at all times while dealing with the public. The intent is a cheerful friendly contact with every customer. Personal cleanliness and presentable appearance are required of all contract personnel when dealing with the public.

c. Firearms. Contract employees shall not possess, display, or use firearms or any type weapon in the campground. Violations will result in immediate dismissal.

d. Controlled Substances. No intoxicating beverages, illegal drugs, or controlled substances shall be possessed or consumed. Violations will result in immediate dismissal.

e. Dismissal. Any Attendant or Contractor under the influence or in the possession of the substances described in TP-1.8d., or otherwise in violation of the restrictions contained in this paragraph, will be dismissed immediately.

Examples for immediate termination are intoxication on duty, cursing, harassing visitors, improper use of government-provided computer equipment, theft or unprovoked physical contact with visitors or other Contractors.

f. Pets. No facilities for housing or raising pets will be permitted. Pets shall be controlled as outlined in Title 36, CFR. Pets will not be allowed in the Campground Fee Station at any time unless prior approval has been granted from the POC.

g. Visitors. Children visiting or living with the Park Attendants shall not be allowed inside or around the Campground Fee Station, nor shall they engage in any action causing distraction to those conducting business at the Campground Fee Station. Visitors that wish to stay as guests of the attendant will be required to lodge in the attendant’s RV (maximum of 14 days) or, if in their own camper, will be required to park at a campsite and pay the regular camping fee for that site. No visitors will be allowed to use the attendant hook-ups at any time. Attendants will not save any sites for relatives, friends or guests. The attendant must also ensure that none of his/her visitors, guests or relatives remain for any prolonged period of time (15 minutes or more) within the gatehouse or immediate premises.

h. Appearance. The area around the Attendants campsite, the Campground Fee Station and a radius of 100 feet around the Campground Fee Station shall be maintained in a clean, sanitary and neat condition. The Campground Fee Station shall be cleaned at least once per week during the camping season. Attendants will be responsible for vacuuming the fee station, dusting surfaces, disposing of trash in campground trash receptacles, cleaning and sanitizing the restroom, and cleaning windows so that Attendants can have clear view out the windows and can be seen by the recreating public. Excessive use of air fresheners/sanitizers will not be permitted to hide pet odors or replace the need to keep the fee station in the sanitary conditions listed above. Personal equipment in or near the Campground Fee Station or around the Attendant's campsite requires prior approval of the POC. The Contractor shall obtain prior approval from the POC before erecting any sign or barricade, or altering any facility. The adornments around, on, or in the Fee Station by the Attendants should not distract the recreating public from interacting with the Attendants or cause a Safety Hazard by visitors who walk up to the Fee Station. The Fee Station adornments shall not distract from USACE signage, rules, or posted Fee Schedules. Signage in Fee Station windows shall not occur without prior approval from the POC.

i. Smoking Policy. Smoking in the Campground Fee Station is strictly prohibited. Besides safety considerations, tobacco smoke may damage computer equipment. Park Attendants may smoke outside of the Fee Station, but may not smoke while interacting with visitors.

j. Computers. The Contractor shall be required to utilize a computer for administering reservations, fee collection and/or other record-keeping responsibilities. The POC will give an orientation, which will include operating instructions for the computer, use of the computer network system, Recreation.gov or equivalent software and the Recreation.gov or equivalent program, to Park Attendants. Improper use of or the unauthorized addition and/or removal of software on the Government-provided computer, or in any way compromising the integrity of the computer system through an act such as unauthorized Internet usage, constitutes grounds for dismissal. The Contractor may be held liable for damages in such instances. Government furnished computers will only be used for official government work. Personal computers and devices at no time are allowed to be connected to any government telephone line, network or hardware system.

TP-1.9 GOVERNMENT FURNISHED ITEMS.

a. General. The Government will furnish certain materials, supplies and equipment to the Contractor.

Government-furnished property or items are furnished in an "as is" condition and shall be used only in connection with performance under the contract. Government-furnished items will be delivered to the Contractor at the campground. The Contractor shall be responsible for proper usage, care, storage and safeguarding of all Government-furnished items.

b. Campsite and Utilities. The Government will provide one campsite (two campsites at Bailey’s Point Campground) with water, electric and sewer hookups. The contractor will coordinate arrival and departure with project POC, which will not exceed 7 days prior to start date specified or 7 days after the closing date without written authorization.

c. Solid Waste Removal. Solid waste deposited in a garbage bin, dumpster or other waste receptacles near the Campground Fee Station will be removed by another Contractor.

d. Signs and Name Tags. Magnetic signs for vehicles and nametags for Park Attendants will be provided. Signs are posted and maintained by the government at the Attendant Camp Site indicating that the Attendant lives in the camper. This will indicate that the Attendant is available to aid the public directly or to obtain other assistance.

e. Campground Fee Station and Equipment. The Campground Fee Station contains a telephone, two-way radio, safe, recreation equipment plus all the necessary computer, software and related equipment to perform the job.

f. Campground Fee Station Supplies. All necessary forms, computer paper, ticket books, log books, regulations, brochures, car passes, Park Attendant Handbook and campground maps will be supplied.

TP-1.10 CONTRACTOR FURNISHED ITEMS.

a. General. Unless otherwise specified, the Contractor shall furnish all personnel, vehicles, transportation, equipment, and supplies required to perform all work.

b. Camping Unit. The Contractor shall provide a self-contained camping trailer or motor home to be parked on a site designated by the POC. Pick-up campers, tents, buses or homebuilt campers will not be accepted as units for Attendants. All equipment shall be removed within seven days of contract termination.

c. Personnel. Two trained attendants over 21 years of age are required to perform the services and shall reside in the campground during the work assignment. Attendants who are terminated, quit, or are not present for duty shall be replaced within 24 hours. Trained, temporary personnel are required during any absence of the Attendants.

Prior approval must be obtained from the POC in the event only one attendant is available to perform the services in the Campground Fee Station or as needed per contract specifications from 4:00 PM Local Time Friday afternoon through the end of the work shift on Saturday evening, during the peak season (second Friday of May through July 31, which shall include the Memorial Day, July 4th and Labor Day Weekends, and any other times when a large number of campers are expected to check-in to the campground).

d. Supplies and Equipment. The Contractor shall provide all required office type supplies not listed in TP-1.9f., including pens, paper, markers, 3x5 cards, toilet paper and janitorial supplies for cleaning the Campground Fee Station.

e. Transportation. Transportation to patrol the campground, deliver remittance registers to the office, etc. shall be provided by the Contractor. All vehicles used by the Attendants shall be licensed according to State and Federal Government licensing and safety regulations, and all vehicle operators must have a valid driver’s license. Any deviation from this requirement must be authorized by the POC, including use of scooters, etc.

f. Change Fund. Attendants shall have sufficient personal funds on hand to serve as a change fund. The Government will not provide a change fund.

g. Phones. Attendants shall have a method of being reached outside of duty hours. This can be a private cell phone or a personal phone at which they can be reached in times of emergency or when items regarding their contract duties need to be discussed.

h. Uniform items, as stated in TP-1.2.b.

i. First Aid & CPR. In accordance with the Safety Manual requirements, Attendants shall be certified in First Aid and CPR to better serve our customers. Proof of this certification should be supplied during the orientation.

TP-1.11 CONTRACTOR SUBMITTALS.

a. Background and Experience Statement. The Park Attendant Background and Experience Statement format is included as an exhibit. ALL Bidders shall complete this form and return it with their quote so that the Contracting Officer can determine the best value bid.

b. Additional Information Required for NCIC and DEERS Background Checks. All bidders and partners working in the tollhouse (gatehouse) as subcontractors will have NCIC background checks completed. This information will be required on the background and experience statement and includes full legal name, date of birth, and Social Security Number of all partners in the venture.

The successful bidder only for each campground may also be required to complete a DEERS background check – this check involves completion of forms DD 1172-2, SF 85 and OF 306 as well as FD 258 prior to start of contract work. All Forms will be provided by the Government either during pre-award and/or during training/pre-work processing in. This information must be provided prior to any fee collection work, and is regulated by Army regulations in order to conduct all required background checks. It also ensures that potential and awarded contractors possess business integrity as an appropriate safeguard for the annual volume of user fees collected.

c. Bonds. Prior to the first day of work, the Contractor shall submit proof of a Fidelity Bond in the amount of $5,000.00 to the POC. The cost of securing a bond will be the responsibility of the Contractor. An irrevocable, unconditional letter of credit in the amount of $5,000 may be substituted for a Fidelity Bond.

TP-1.12 OTHER CONTRACTS. Work may be performed in this area by the Government, other Contractors, or volunteers. The Contractor shall fully cooperate with other personnel as directed by the POC. The Contractor shall not commit or permit any act interfering with the performance of work by another Contractor, volunteer, or Government employee.

TP-1.13 PAYMENT.

a. Payment for services under this contract will be made MONTHLY by the Corps of Engineers Finance Center. An invoice for services performed must be submitted by the contractor at the end of each calendar month to the Project Office. Payment should be made 30 days after submittal of the monthly invoice.

b. Payment will be withheld for services not performed in accordance with contract specifications. Failure of the Contractor to provide items and services listed shall be grounds for contract termination.

TP-1.14 CONFLICT OF INTEREST. The Contractor shall not engage in any activity or employment which conflicts in any way with his or her performance of park attendant duties.

TP-1.15 DEFINITIONS. As used throughout these Technical Provisions- Description/Specifications/Work Statement, the following terms are defined:

a. Contractor. The prime Contractor and all Contractor employees and personnel, also referred to as the Park

Attendants or Attendants.

b. Point of Contact (POC). An individual designated to be responsible for administration of this contract.

c. Volunteer Campground Host. A volunteer campground host may be assigned to the various campgrounds during the camping season. These volunteers work directly for the POC and are assigned to the campgrounds to assist the public, provide general information and perform other minor tasks that have been assigned by the POC.

These volunteers are not to be used by the contractor to perform tasks under this contract; however, they may assist in handing out information and brochures to campers registering at the Fee Station.

TECHNICAL PROVISION 2

CAMPGROUND FEE STATION OPERATION

TP-2.1 GENERAL. The work shall consist of the services required to administer and implement the programs to operate the campground and to maintain necessary records. The Contractor shall provide all personnel, supplies, and transportation to perform this work unless otherwise specified herein (Ref TP-1.9 & TP-1.10).

TP-2.2 WORK TO BE PERFORMED. The Contractor shall collect all designated fees, maintain records, transmit funds, distribute literature, administer the reservation system (Recreation.gov or equivalent program through a Windows based computer system, greet visitors, distribute customer comment cards, count boat ramp fees, check-out recreation equipment, encourage conformance with regulations and sell Annual Day Use Passes and sell any other passes under the Federal Discount program, as determined by the POC. Cash, checks, and credit cards shall be accepted. Attendant may be required to process honor vault fee collections. Specifics of work to be performed are detailed in the Park Attendant's Handbook, which will be provided on the first day of work.

a. Campground Reservations. The (Recreation.gov) or equivalent software provided by a government service contractor, will provide advance reservation services for campsites and other reserveable facilities in the (Recreation.gov) inventory or equivalent program. These services include, but are not limited to the following:

receiving reservation requests; bookings; collecting and processing fees; cancellations; changes; refund and credit requests; and transmitting reservations information daily to each individual campground or other identified field location. The Contractor shall use the procedures designated by the POC for processing use fees and use the accounting procedures as required by the POC. The POC may modify the procedures at any time during the term of the contract.

1. Attendants will perform specific duties daily to implement the reservation program in accordance with established and provided procedures. Duties include, but are not limited to, the following:

maintaining current on-site records; posting reserveable facilities; checking site availability for customers; check-in registration processing; etc. Attendants utilizing (Recreation.gov) or equivalent software will be oriented and trained on all aspects of the campground management program by the government. Specific duties and procedures will be detailed and further defined in the (Recreation.gov) or equivalent software user's guide and through pre-work training provided by the government.

2. Park Attendants will provide advance reservation services for walk-up or current on-site customers, as directed by the POC. Park Attendants will be given, at the beginning of the contract period, a thorough orientation and training on all aspects of the procedures for reserving campsites and administering the advance reservation system. Specific duties and procedures will be explained in the (Recreation.gov) or equivalent software user’s guide and throughout the pre-work training provided by the government.

b. Fee Collection Procedures. The Contractor shall collect all designated fees for campsites, visitors, Annual Day Use Passes, America the Beautiful Passes, point of sale items, and reservations. The Contractor shall be responsible for the collection of fees, permits, and submissions of funds to the (Recreation 1 Stop (R1S)) lock box through the (Recreation.gov) program or equivalent software and program. Funds must be turned in once per week, regardless of the amount on hand. When the collection exceeds $5,000.00 at any point, it must be submitted to the (R1S) lockbox or equivalent program. Cash will be converted to a money order or cashiers check for transmittal to the (R1S) lockbox or equivalent program. If forms change or procedures change for turn-in of funds, to conform to changing regulations, the Park Attendant shall comply with changes as directed by the POC. Note: The cost of money orders or cashiers check shall be paid by the Park Attendant and will not be deducted from the fee submitted.

The Contractor shall bear all postal charges associated with transmission and documentation of recreation use fees.

The Contractor shall be audited weekly or as deemed necessary by the POC. The Contractor shall guarantee the payment, to the government, of all funds received.

c. Fee Collection Procedure When Computer Not Available. Contractor/Attendant shall notify the POC or Project Office of any computer or program failures as soon as possible. In addition, the Contractor or Attendant shall accurately record all phases occurring and leading up to the failure. In the event that a power failure or prolonged malfunction of computer equipment makes computer-generated forms impossible, the Contractor shall hand-write permits (General Receipt Book or equivalent form), then enter the data when the computer is available again. If a mistake is made while issuing a handwritten permit, Attendants shall write "VOID" on the permit, and all three copies of the permit shall be left attached to the permit book. The total fees collected for each book of General receipts or equivalent forms shall be noted on the cover. If deposits must be made during a period when the computer is unavailable the POC will provide instructions on preparation of a non-computer-generated remittance form, but otherwise, transmit funds and documents as previously described.

d. Checks. When personal checks are used for payment of user fees, Attendants shall ensure the check is: (1) a first party instrument; (2) made payable to the party designated by the POC for each type of transaction; (3) in the exact amount of the fee; (4) annotated to show user's home address, driver's license number, state of issue, and vehicle license number and state of issue; (5) Campground I.D. No. and reservation No. is written on the check; (6) and endorsed immediately.

e. Refunds. Attendants will not make refunds. Refund requests are normally faxed to the Project Office the next business day, or processed through the (Recreation.gov) or equivalent program, as determined by the POC.

f. Trend Data. The Contractor/Attendants shall compile and document certain data as requested by the POC.

The attendant may be required to pass out and collect customer survey cards as well. All requested information by the POC is to be kept current and accurate.

g. Greeting the Public. Tact, diplomacy and courtesy will be exercised at all times in dealing with the Public (our customers), including visitors and sightseers. During the hours the Campground Fee Station is open, the Attendants shall greet everyone as they approach the campground fee station and give them a copy of the campground regulations. A copy of the lake map and other brochures may be given upon request. Customers who wish to evaluate the facilities shall be allowed to drive through the campground once, when it is less than 75% full (a courtesy pass with the appropriate time marked on it will be issued). At other times they can park at the fee station and walk through, unless they are disabled. Persons with disabilities shall be accommodated at all times and will be allowed to drive through. Obvious potential violations shall be tactfully discussed to minimize corrective action. Attendants shall record the campsite occupied by each camping party and maintain a permanent record of the status of campsites. Customers selecting a site shall be allowed to enter the campground prior to registering.

h. Improper Disposal of Garbage. Attendants may be asked to give instructions for proper disposal of garbage to each group renting a site. Campers will be required to deposit their refuse in a garbage bin, dumpster, or other waste receptacle. If a camper leaves garbage at a site, the Attendant will turn in any available information (names, address, license #, etc.) to the POC. Attendants may also be asked to hand out garbage bags provided by the government to each group renting a site, at the discretion of the POC.

i. Access Control. Particular emphasis will be placed on the number of people and vehicles at each site and the visitors and their length of stay. The campground entrance gate will be opened on the first day of fee collection and will remain open until the last day of fee collection unless otherwise directed by the POC. Attendants shall require all visitors to leave by 9:30 P.M. and drive or walk through the campground to ensure compliance at that time.

During the hours the fee station is closed, campers will be allowed to enter and set up on non-reserved sites at campgrounds that do not have zero day reservation policies. For campgrounds that have a zero day reservation policy, campers will be allowed to set up on sites only if they have a valid reservation. Campers wishing to stay on a non-reserved site at campgrounds with a zero day reservation policy will have to call the reservation service, make a reservation online, or wait for the Park Attendant to come back on duty for further assistance. Attendants may be required to update reservation status information for public display. This may involve posting information at individual sites. Attendants shall be responsible for assuring these arrivals are properly registered and fees collected at the next opportunity when the fee station is open.

j. Campground Patrols. The Attendants shall inspect the campground and correct minor violations of rules, regulations, and procedures by diplomatically informing visitors of the infraction. Tour the campground in the late evening to determine if any trouble areas are developing. Attendants shall be easily identifiable by either wearing their approved uniform apparel or with a mode of transportation that has been approved by the local POC and properly displays the supplied decal of “PARK ATTENDANT". Rangers will contact individuals who refuse to comply with the regulations. Between 5:00 P.M. and 7:00 P.M. daily, remove the user permit from vacant sites and ensure the camping fee has been collected from occupied sites. Report all occupied sites which appear to be unattended or abandoned and all campers who refuse to pay the camping fee to the Ranger. The attendants shall patrol the campground between 10:00 P.M. and 11:00 P.M. daily to ensure that quiet hours are maintained and that all visitors have left the campground. Inspect campground facilities for proper operation each workday between 9:00 A.M. and 11:00 A.M. and again between 5:00 P.M. and 7:00 P.M. or sooner if campers report a malfunction.

If a commode or urinal malfunctions, post an "out of order" sign on the affected fixture and notify the POC. Reset hand dryer and receptacle /light circuit breakers, as necessary.

k. Reporting Disturbances. The Attendants shall report all disturbances that cannot be diplomatically controlled to a Ranger, and shall furnish the Ranger with detailed information. The Ranger will decide if the disturbance merits calling local law enforcement officers. If a Ranger cannot be contacted and the disturbance requires a law enforcement officer, the Attendant shall place the appropriate call. All communications with law enforcement personnel, accidents, incidents and violations shall be documented and reported to a Ranger as soon as possible. All complaints will be immediately referred to the POC, or Ranger, and a written record will be kept indicating the nature of the complaint, date and time. Emergency situations involving a fatality or involving a large number of campers (localized flooding, severe storm damage, etc) shall be communicated to the Ranger on duty and/or the POC immediately.

l. Written Reports. The Attendants shall keep written reports of criticisms of park facilities and report situations that could affect visitor health and safety or any maintenance items needing attention. Record the times of contract law enforcement patrols through the campground and keep other records as required by the POC (i.e. the number of sites occupied each day, or the number of visitors turned away when the campground is full, etc.).

m. Communication. During fee station operating hours, monitor the two-way radio and operate in compliance with established procedures. Answer the telephone in a courteous manner and use for official business only.

Deliver bona fide emergency messages to campers.

n. Flags. The United States of America flag will be raised and lowered each day, at the opening and closing of the fee station, and secured in the Campground Fee Station each evening. Deviations from this schedule will be communicated to attendants by the POC. If the flag is illuminated then the flag will remain raised through the night.

Only the US Flag and the Corps flag will be allowed to be flown.

o. Counting Other Monies. Park Attendants may be required to count monies from the boat ramp fee boxes jointly with a park ranger or Corps office staff member on a weekly basis, in accordance with procedures established by the POC. Counting of fee boxes may occur more than once per week, depending on use of the boat ramps, etc.

TP-2.3 SPECIAL CONDITIONS. Government furnished computers will only be used for official government work. Personal computers or devices at any time will not be allowed to be connected to any government telephone line, except by written authorization of the POC. See also T.P.1.8.j.

TP-2.4 CHANGES TO HOURS OF OPERATION. Anticipated changes from normal working hours will be on the Memorial Day weekend, Labor Day weekend, and July 4th week/weekend. The POC may modify working hours during these holidays to better accommodate the public.

a. The first (2) two to (3) three days of work, prior to fee collection, will all be workdays and used primarily for orientation, training and answering visitor questions while at the fee station.

b. If serious problems occur with the computer system and the presence of the Park Attendant is necessary, the POC may require the Park Attendant to maintain additional hours in the tollhouse until the problems have been resolved. This call for additional hours is expected to be used only with major problems.

c. The POC reserves the right to modify the hours scheduled to be worked, provided that there will be no net increase in the number of hours scheduled to be worked.

d. The POC reserves the right to modify arrival and departure dates up to two weeks (14 days) for reasons of inadequate funding, weather conditions or campground utilization without modifying the Contract.

PROJECT SPECIFIC INFORMATION

I. Barren River Lake

GENERAL

For the coming recreation season, the Louisville District will contract with a camping individual, couple, or group of interested individuals to serve as Park Attendant(s) at campgrounds at Barren River Lake, Kentucky. These campgrounds are: Tailwater Campground, Bailey's Point Campground, and The Narrows Campground.

The Attendant(s) will be hired by contract after they quote for the positions. The contract at each Campground, at the option of the POC, may be renewed for two (2) additional years.

AREA

Barren River Lake is located in Barren, Allen, and Monroe counties in south central Kentucky. This 10,000 acre lake is midway between the cities of Glasgow and Scottsville, Kentucky, about 95 miles south of Louisville and 55 miles north of Nashville. The dam and Corps office is located on Highway 252 in Barren County. Other highways that provide accessibility to the lake are 31-E, 1533, 101, 234, and 87, as well as other secondary roads. The lake has nine recreation areas and one state park that provides marinas, boat ramps, picnic sites, swimming, camping, lodging, etc. for the 1 million plus lake visitors each year.

CAMPGROUND

Tailwater Campground, located below the dam, has access from highway 252. This 48 campsite, Class ‘A’ campground has a campground fee station, one modern shower house, amphitheater, baseball field, volleyball court, garbage bin, boat ramp, hiking trail, one vault toilet, a parking lot for fisherman and boaters and paved roads. All 48 campsites have individual water and electrical hookups. Campsites are a combination of back in and pull through sites, each having a worktable, picnic table, lantern hanger, and fire ring/grill. Tailwater campground also contains a group camping area. The Campground fee Station has air conditioning, restroom, computer, telephone and a two-way radio. The adjacent day-use area provides a picnic area, picnic shelter, playground, vault toilets, and a parking area for the stilling basin. A volunteer Campground Host may be assigned to the campground during the camping season.

QUOTE INFORMATION

Quotes are being accepted for Tailwater Campground, with the estimated Park Attendant arrival and departure dates as follows:

Base Year (2022) Recreation Area Year Arrival * Departure* Days Tailwater 2022 May 4 September 19 120

*Arrival dates are on Wednesday for the campgrounds. The campground will open and fee collection will begin on Friday, two days after arrival. Park Attendant Services for the campground will end the Monday after fee collection ends.

The above is subject to change depending upon changes in visitation patterns and/or periods, and budgetary constraints.

Offerors are encouraged to visit the campground prior to quote. Visits to the areas may be arranged by contacting Lead Ranger Dan Taylor at 11088 Finney Road, Glasgow, KY 42141 or by calling 270-646-2055.

FEE COLLECTION SEASON

Park Attendant services for Tailwater Campground will begin two days before fee collection begins and end on the Monday after fee collection ends. Attendant(s) will be required to keep regular hours at the fee station, except during the first two days of work when fees are not collected, as this time will be used for orientation and training, and the Monday after fee collection ends, which will be used to close out the books and fee station.

CAMPGROUND FEE STATION HOURS OF OPERATION

All times are Central Standard Time (CST)

Tailwater Fee Station Operating Hours:

Monday, Wednesday, & Thursday…