W912QR21R0007-0000.pdf

Solicitation For Facilities Operations, Maintenance & Repair Services

Defense Finance and Accounting Service (DFAS), Columbus, Ohio

Defense Supply Center Columbus

(DSCC)

09 OCTOBER 2020

W912QR21R0007

ARIMS: 200A

Disposition: Maintain for 15yrs after construction

W912QR21R0007-0000

SEE ADDENDUM

(No Collect Calls)

W912QR21R0007 09-Oct-2020

b. TELEPHONE NUMBER

502.315.6852

8. OFFER DUE DATE/LOCAL TIME

01:00 PM 09 Nov 2020

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912QR9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

MIRIAHA D SIGMON

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

1 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

U. S. ARMY ENGINEER DISTRICT, LOUISVILLE

600 DR. MARTIN LUTHER KING, JR. PLACE

ROOM 821

LOUISVILLE KY 40202-2239

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

502.315.6195 OR 6193FAX:

TEL: 502.315.6172 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

X 8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$16,500,000

NAICS:

238990

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF71

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W912QR21R0007

Section SF 30 - BLOCK 14 CONTINUATION PAGE

SPECIAL INSTRUCTIONS

This Request for Proposal (RFP) is for Maintenance Services for the Defense Finace and Accounting Service located in Columbus, OH. Services will begin on 1 February 2021.

NOTE: This solicitation is for the award of one (1) IDIQ contract consisting of a one (1) year base period and four (4), one (1) year option periods. Total capacity available for the IDIQ will not exceed $10,000,000.00. The full capacity is available from the date of initial award.

This procurement is 100% set-aside for 8(a), NAICS 238990, with a size determination of $16.5 million.

Award will be based on the Best Value to the Government. The following factors, listed in relative order of importance, will be evaluated for award: Past Performance, Management Plan and Price.

There is no bonding requirement for this procurement.

Method of Payment under this contract will be Electronic Funds Transfer (EFT) to a commercial bank account specified by the Contractor.

Proposals will not be accepted for quantities less than the quantities specified in the Price Breakout Schedule.

Failure to submit a unit price for all items listed (base year and option years) will be considered as a material deviation from the requirements of the RFP and the Proposal will be rejected.

The Proposal is due on 09 November 2020 at 01:00 pm Eastern Time

Notwithstanding 52.212-1, the offeror agrees to hold the prices in its offer firm for 90 calendar days from the date specified for receipt of offers.

Submit Proposals to: U.S. Army Corps of Engineers

Room 821, ATTN: Miriaha Sigmon 600 Dr. Martin Luther King, Jr. Place Louisville, KY 40202

Electronic submittals will be accepted. You may submit your proposal to Miriaha.D.Sigmon@usace.army.mil. Fax submittals will not be accepted.

For contractual/technical questions, please contact Miriaha Sigmon at (502) 315-6582 or by e-mail at miriaha.d.sigmon@usace.army.mil.

Note: Page numbering in this document may not be accurate.

All contractors must be registered in the System for Award Management (www.SAM.gov) prior to award of a contract. All proposed contractors are highly encouraged to review FAR Clause 52.232-33 Payments by Electronic Funds Transfer – System for Award Management, which indicates “All payments by the Government under this contract shall be made by electronic funds transfer (EFT).” Those not currently registered can obtain registration by going to the website http://www.SAM.gov. The process can usually be completed from 24 to 48 hours after submission. Contractors will need to obtain a unique entity identifier for processing their registration. Refer to www.SAM.gov for information formerly found in CCR, EPLS, ORCA and FedReg.

Please begin the registration process immediately in order to avoid delay of the contract award should your firm be selected.

SAM is completely free of charge for both registrants and users.

EVALUATION CRITERIA

PROCEDURES FOR SUBMITTAL OF OFFERS AND PROPOSAL EVALUATION CRITERIA

1. Overview.

1.1 The intent of this solicitation is to select one contractor for the maintenance service contract for the Defense Finance and Accounting Service (DFAS) Columbus Center located within the Defense Supply Center Columbus (DSCC), a Defense Logistics Agency (DLA) installation, located in Columbus, OH. The basis of award is the Best Value Trade-Off process. The Government will evaluate the proposals in accordance with the criteria described herein. The Contracting Officer will award a firm fixed price contract to the responsible offeror whom the Source Selection Authority (SSA) determines conforms to the solicitation, is fair and reasonable in price, and offers the best overall value to the Government. The Government reserves the right to award to other than the lowest priced offeror or to other than the highest technically rated offeror, or to reject all offers.

1.2 The facility to be maintained includes approximately 592,000 square feet containing seven stories plus a basement and three penthouses. Individual floor space varies from 66,804 to 87,825 gross square feet. The central mechanical plant and main electrical switchgear are housed in a separate Central Plant structure.

The cooling towers servicing the Columbus Center are located directly north of the Central Plant building.

The maintenance activities required under this project include, but may not be limited to general building operation, scheduled and preventative maintenance executed in accordance with a Preventative maintenance plan, routine maintenance and repair, and contract administration services. It also includes demand maintenance and repair services that are additional maintenance and repair services necessitated by age, wear and tear, which cannot be reasonably anticipated.

2. Submittal of offers.

2.1 Offerors submitting proposals for this project should limit submissions to data essential for evaluation of proposals so that a minimum of time and monies will have been expended in preparing information required herein. The proposals must include information sufficiently detailed to clearly describe the offeror's capability for successfully completing the solicited project. Requirements stated in this Request for Proposal (RFP) are minimums. Proposals should follow in the order of sequence set forth in the RFP.

Information provided out of sequence may not be evaluated and may result in the offeror’s disqualification from award.

2.2 Offerors shall submit their proposals to the US Army Corps of Engineers, 600 Dr. Martin Luther King, Jr.

Place, Room 821, Louisville, KY 40202-2267 no later than the time and date specified in Block 13 of Standard Form 1442. Mark your proposal submission to the attention of Miriaha Sigmon. NOTE: The Louisville District is in the Eastern Time Zone.

2.3 Offerors are required to submit a proposal consisting of the information identified in paragraphs 2.4 and 2.5 below. All proposal materials shall be submitted in binders with a table of contents and tabbed section dividers. The sections should parallel the submission requirements identified herein.

2.4 Volume I shall be submitted in a three-ring binder and include the following information:

Volume I – Factor I: Past Performance Volume I – Factor II: Management Plan

*NOTE: The complete Volume I shall be submitted in original and six (6) paper copies and one (1) electronic copy on CD/DVD. The paper version of the proposal shall be used for evaluation and will control any conflicts or discrepancies between the two media. Offeror is responsible for ensuring the paper copy is consistent with the electronic copy of the proposal. Failure to place the required submission information under the appropriate tab (factor) may result in a lower rating if the evaluators cannot readily find the appropriate information. Any specified page limits will be strictly adhered to and enforced.

Information submitted that exceeds the specified limit(s) will not be evaluated.

2.5 Volume II shall be submitted in a three-ring binder (placed in a separate envelope) and shall include the following information:

Volume II – Tab A: Standard Form 1442 and Price Breakout Schedule Volume II – Tab B: Joint Venture Agreements Volume II – Tab C: Proof of Financial Ability Volume II – Tab D: Pre-Award Information

NOTE: Volume II shall be submitted in original and one (1) electronic copy on CD/DVD. The paper version of the proposal shall be used for evaluation and will control any conflicts or discrepancies between the two media. Offeror is responsible for ensuring the paper copy is consistent with the electronic copy of the proposal. Failure to place the required submission information under the appropriate tab/factor may result in a lower rating if the evaluators cannot readily find the appropriate information.

3. Proposal Evaluation Process.

3.1

3.2

3.2.1

3.2.2

3.2.3

3.2.4

A Source Selection Evaluation Board (SSEB) comprised of representatives of the Corps of Engineers, User/Customer, and other required personnel will evaluate the proposals. Offerors are advised that the technical evaluation and rating of proposals will be conducted in strict confidence. The number and identities of offerors are not revealed to anyone not involved in the evaluation and award process or to other offerors. Proposals will be evaluated based on the factors described herein, and the basis of award is a Best Value Trade-Off, as stated above.

The evaluation process essentially consists of four parts: proposal compliance review and responsibility review, technical evaluation, price evaluation, and price/technical trade-off analysis.

Proposal Compliance/Responsibility Review: This is an initial review to ensure that all required forms and certifications are complete, that both a technical (Volume I) and price proposal were received, and that the offeror is financially capable of sustaining performance under the contract.

Technical Evaluation: The SSEB will evaluate and rate the Volume I proposals against the RFP requirements. Factor I – Past Performance will be rated using Tables 1 and 2 below. The rating will be based on overall confidence in performance, with the final confidence assessment rating based on the extent of recent, relevant past experience and the quality of the offeror’s performance. Factor II – Management Plan will be rated using Table 3 below.

Price Evaluation: The SSEB and Contracting Officer/SSA will evaluate price proposals independent of the technical evaluation. The SSEB will not have access to price information until completion of the technical evaluation.

Price/Technical Trade-off Analysis: After all above evaluations are complete, the Contracting Officer/SSA will compare the relative advantages and disadvantages of technical proposals and compare prices. The Source Selection Authority (SSA) will then consider all factors to select the proposal offering the best value to the Government.

4. Proposal Information and Related Evaluation Factors.

4.1 Proposals will be evaluated in accordance with the factors below, listed in relative order of importance. All evaluation factors, other than price, when combined are considered approximately equal to price. The Government intends to evaluate proposals and award a contract without discussions with offerors (except clarifications as described in Federal Acquisition Regulation (FAR) 15.306(a)). Therefore, the offeror’s initial proposal should contain the offeror’s best terms from a price and technical standpoint. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary. If the Contracting Officer determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the Contracting Officer may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals.

4.2 Volume I – Factor I – Past Performance 1st

4.3 Volume I – Factor II – Management Plan 2nd

4.4 Volume II - Price and Pro Forma Information (Sealed Envelope)

Tab A Standard Form 1442 and Price Breakout Schedule Not Rated

Tab B Joint Venture Agreement Not Rated

Tab C Not Rated Proof of Financial Ability

Tab D Pre-Award Information Not Rated

4.5 Ratings

Evaluators will apply the one (l) rating for the definition that most closely matches the evaluation.

TABLE 1

Past Performance Relevancy Ratings

Rating Description Very Relevant Present/past performance effort involved essentially the same scope and magnitude of effort and complexities this solicitation requires.

Relevant Present/past performance effort involved similar scope and magnitude of effort and complexities this solicitation requires.

Somewhat Relevant Present/past performance effort involved some of the scope and magnitude of effort and complexities this solicitation requires.

Not Relevant Present/past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires.

TABLE 2

Past Performance Confidence Assessments

Rating Description Substantial Confidence Based on the offeror’s recent/relevant performance record, the Government has a high expectation that the offeror will successfully perform the required effort.

Satisfactory Confidence Based on the offeror’s recent/relevant performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort.

Neutral Confidence No recent/relevant performance record is available or the offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned. The offeror may not be evaluated favorably or unfavorably on the factor of past performance.

Limited Confidence Based on the offeror’s recent/relevant performance record, the Government has a low expectation that the offeror will successfully perform the required effort.

No Confidence Based on the offeror’s recent/relevant performance record, the Government has no expectation that the offeror will successfully perform the required effort.

TABLE 3

Management Plan Ratings

Adjectival Rating Description Outstanding Proposal indicates an exceptional approach and understanding of the requirements and contains multiple strengths, and risk of unsuccessful performance is low.

Good Proposal indicates a thorough approach and understanding of the requirements and contains at least one strength, and risk of unsuccessful performance is low to moderate.

Acceptable Proposal meets requirements and indicates an adequate approach and understanding of the requirements, and risk of unsuccessful performance is no worse than moderate.

Marginal Proposal has not demonstrated an adequate approach and understanding of the requirements, and/or risk of unsuccessful performance is high.

Unacceptable Proposal does not meet the requirements of the solicitation, and thus, contains one or more deficiencies, and/or risk of unsuccessful performance is unacceptable. Proposal is unawardable.

4.6 Definitions

1. Deficiency. A material failure of a proposal to meet a Government requirement or a combination of significant weaknesses in a proposal that increases the risk of unsuccessful contract performance to an unacceptable level. See FAR 15.001.

2. Strength. An aspect of an offeror’s proposal that has merit or exceeds specified performance or capability requirements in a way that will be advantageous to the Government during contract performance.

3. Significant Strength. An aspect of an offeror’s proposal that has appreciable merit or appreciably exceeds specified performance or capability requirements in a way that will be appreciably advantageous to the Government during contract performance.

4. Weakness. A flaw in the proposal that increases the risk of unsuccessful contract performance. See

FAR 15.001.

5. Significant Weakness. A flaw in the proposal that appreciably increases the risk of unsuccessful contract performance. See FAR 15.001.

6. Uncertainty. Any aspect of a non-cost/price factor proposal for which the intent of the offeror is unclear (e.g., more than one way to interpret the offer or inconsistencies in the proposal indicating that there may have been an error, omission, or mistake).

7. Clarification. Limited exchanges between the Government and offerors that may occur when award without discussions is contemplated. See FAR 15.306(a)(1).

5.0 Volume I – Factor I: Past Performance

5.1 Submission Requirements:

5.1.1 Provide descriptions of up to three (3) projects substantially complete or completed by the Prime Contractor within the last five (5) years (from the solicitation issue date) that are similar to this project in size and scope. Projects completed more than five (5) years before the solicitation issue date may be submitted by offerors and considered by the SSEB for evaluation purposes. but the overall relevancy rating for such projects may be reduced depending on how much older the project is beyond the five (5) year timeframe. Projects are considered substantially complete if enough work has been performed such that it demonstrates the ability to successfully complete all phases of the project. An Indefinite Delivery Indefinite Quantity (IDIQ) contract may be submitted only if a single task order could be considered similar to this project. Task orders may not be combined in order for the project to be considered similar.

5.1.2 Projects considered similar in size to this project are operations and maintenance services for a multi-story building(s) having a combined square footage of at least 150,000 square feet. This square footage may be a combination of multiple buildings provided that all work was completed under a single contract action.

5.1.3 Projects considered similar in scope to this project include building operations and maintenance, to include scheduled and unscheduled maintenance, for occupied multi-story building(s) such as office/administrative spaces, research laboratories, data facilities, and similar facilities. The prime contractor must demonstrate experience with dispatching personnel and contracting for maintenance work using a work order system.

5.1.4 Additional consideration may be given for projects that contain the following features:

a) Experience working with Federal Government Agencies

b) Demonstrated experience managing a reoccurring maintenance contract for a period of one year or greater

5.1.5 The following information shall be provided for each project:

a) Project Title, Location, and Contract Number/Unique Identifier

b) Date of Award that contract was complete to include start and end dates

c) Scope of the project, to include purpose/use of facility

d) Size of the facility/facilities maintained

e) Type and percentage of work that was self-performed

5.1.6 For this factor, also include any ratings, letters, awards, etc. that support past performance on these projects. Any of this information that is submitted shall clearly identify to which of the submitted projects it pertains. A sample Past Performance Questionnaire is attached for your convenience. If used, the Past Performance Questionnaire must be submitted by the offeror with the proposal submission and not sent directly to the agency from the reference. For each project, the offeror may provide information on problems encountered on the identified contracts and the offeror’s respective corrective action(s).

NOTE: For purposes of evaluating past performance, the Prime Contractor is defined as the contractor identified in Block 14 of the Standard Form 1442. Projects performed by contractors other than the offeror, including, but not limited to, teaming partners, subcontractors, sister or parent companies, and affiliates will not be evaluated for past performance, unless those other contractors are part of a joint venture offeror as demonstrated by a signed joint venture agreement. If more than one contractor is listed in Block 14, then a signed joint venture agreement must be submitted with the proposal and the joint venture shall be registered as such in the System for Award Management (SAM). However, each party of the Joint Venture (JV) must submit their own Unique Entity Identifier Number (formerly known as DUNS) with the JV proposal. If the offeror represents the combining of two or more companies as a JV for the purpose of this RFP, each company in the JV may submit project examples, but the total submitted by the JV will not exceed three (3).

5.2 Evaluation Criteria:

5.2.1 The SSEB will first evaluate the relevancy of recent past performance identified in the proposal in response to paragraph 5.1 above. By using the criteria identified above, the SSEB will determine how relevant a past project is when compared to the scope, size, and magnitude of effort and complexities of the solicited project. A relevancy rating will be assigned to each submitted project using the Past Performance Relevancy Ratings table above.

5.2.2 The SSEB will next review how well the offeror performed on those projects. The Government reserves the right to check any or all cited references to verify supplied information and to assess owner satisfaction.

The Government also reserves the right to not contact the provided references. In addition to the information submitted by the offeror, the Government reserves the right to review any other sources of relevant information for evaluating past performance, including projects other than those submitted by the offeror. The Government will, at a minimum, review past performance information retrieved through the Contractor Performance Assessment Reporting System (CPARS), using all CAGE/Unique Entity Identifier numbers. Other sources may include, but are not limited to, past performance information retrieved from inquiries of owner representative(s), Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), and any other known sources not provided by the offeror.

5.2.3 The SSEB will review all past performance information collected and determine the quality of the offeror’s performance, general trends, and usefulness of the information and incorporate this information into the performance confidence assessment. The SSEB will assign a final, overall Performance Confidence rating, using the ratings in the Performance Confidence Assessment table above, based on the SSEB’s assessment of (1) the degree of the offeror’s recent, relevant experience, and (2) how well the offeror performed that experience.

6.0 Volume I – Factor II: Management Plan

6.1 Submission Requirements:

Provide a Management Plan narrative that describes how your labor, resources, subcontractors, and material suppliers will be managed, supervised, coordinated, and used to ensure successful completion of the contract requirements. Additionally, the Management Plan shall include the following information:

Describe your plan for immediate/emergency response maintenance action.

Describe your plan for mitigating disruption of day to day operations of an occupied space (noise, site cleanliness, etc.).

Describe your plan for managing subcontractors during contract performance.

Describe your process for managing, coordinating, and tracking changes that arise during contract performance.

Describe your plan for establishing and performing preventative maintenance (PM) procedures on electrical, heating and air conditioning, and mechanical equipment.

Describe the performance metrics (i.e. Mean Time Between Failure, Mean Time To Repair, etc.)

you’ll use to measure your preventative maintenance and process improvement goals, including how you will communicate your performance in these metrics to the customer.

Provide an organizational chart for this project showing home office support, on-site management, and the responsible chain of command. JV offerors must show the respective areas of responsibility for each partner. Clearly delineate on-site from off-site personnel on the organizational chart.

NOTE: There is a page limit of ten (10) single sided, 8.5” x 11” pages, using a minimum font size of 11 and a minimum margin of one-half inch on all sides for the Management Plan factor. There is a page limit of one (1) single sided 11” x 17” page for the organizational chart portion of this factor. The organizational chart does not count in the 10 page limit. Any information that exceeds these page limits will not be evaluated.

6.1.1 Evaluation Criteria:

Management Plan narratives will be evaluated based on the level of understanding of the work and the involvement the contractor will have in the management, oversight, control, and coordination of the work performed during the project. Narratives that demonstrate a clear understanding of the project requirements and provide a thorough approach for successfully managing the solicited project may be rated more favorably by the SSEB.

The offeror’s organizational chart will be evaluated based on the clarity, adequacy, capabilities, and strengths for successfully managing the solicited project.

7.0 Volume II - Price and Pro Forma Information

7.1 Tab A - Standard Form 1442 and Proposal Price Breakout Schedule.

7.1.1

7.1.2

Submission Requirements:

The offeror shall complete and submit Standard Form 1442 and Section 00 10 00, Proposal Price Breakout Schedule. Both of these forms are included in Section 00 10 00 of this solicitation.

Evaluation Criteria:

The price will be evaluated on base proposal plus all options. The price will be evaluated for fairness and reasonableness through the use of a price analysis. Price will also be checked for unbalancing of line items.

Unbalanced pricing exists when, despite an acceptable total evaluated price, the price of one or more line items is significantly over or understated as indicated by the application of cost or price analysis techniques. Offerors are cautioned to distribute costs appropriately. An offer may be rejected if the contracting officer determines that the lack of balance poses an unacceptable risk to the Government.

7.2 Tab B – Joint Venture Agreements

7.2.1 Submission Requirements:

If more than one contractor is listed in Block 14, or the offeror listed in Block 14 is a joint venture (JV), the offeror shall be registered in the System for Award Management (SAM) as a legal entity separate from the individual joint venture members. However, each member of the JV must submit its own Unique Entity Identifier (formally DUNS number) with the proposal. A copy of the offeror's signed joint venture agreement shall be submitted with the proposal.

In addition to the joint venture agreement, small business offerors submitting a proposal as a Mentor- Protégé JV under the SBA 8(a) or All Small Business Mentor-Protégé programs shall submit a copy of their SBA-approved Mentor-Protégé agreement.

7.2.2 Evaluation Criteria:

This information will be used for the purpose of completing the Pre-Award Survey and will not be rated.

Small business joint venture agreements must comply with the relevant regulations in Title 13 of the Code of Federal Regulations in order for an offeror to be eligible for any small business set-aside acquisitions and/or small business-related price preference.

7.3 Tab C – Proof of Financial Ability

7.3.1 Submission Requirements:

A. Financial Capability. Submit proof of financial ability (most recent financial statement covering assets and liabilities). Include the name, address, and telephone number of offeror's banking institution. If the offeror is a joint venture, submit this information for all joint venture members.

7.3.2 Evaluation Criteria:

This information will be used for the purpose of completing the Pre-Award Survey and will not be rated.

7.4 Tab D – Pre-Award Information

7.4.1 Submission Requirements:

A. The offeror shall submit one completed copy of Section 00 45 00, Representations and Certification.

B. The offeror shall submit the following information:

a) Number of years the firm has been in business

b) Name, address, and telephone numbers of two credit/trade references

c) A list of present commitments, including the dollar value

If the offeror is a joint venture, submit this information for all joint venture members.

7.4.2 Evaluation Criteria:

This information will be used for the purpose of completing the Pre-Award Survey and will not be rated.

“For Official Use Only” Source Selection Information See FAR 2.101 and 3.104 Page

NAVFAC/USACE PAST PERFORMANCE QUESTIONNAIRE (Form PPQ-0)

CONTRACT INFORMATION (Contractor to complete Blocks 1-4)

1. Contractor Information Firm Name: CAGE Code:

Address: Unique Entity Identifier:

Phone Number:

Email Address:

Point of Contact: Contact Phone Number:

2. Work Performed as: Prime Contractor Sub Contractor Joint Venture Other (Explain) Percent of project work performed:

If subcontractor, who was the prime (Name/Phone #):

3. Contract Information Contract Number:

Delivery/Task Order Number (if applicable):

Contract Type: Firm Fixed Price Cost Reimbursement Other (Please specify):

Contract Title:

Contract Location:

Award Date (mm/dd/yy):

Contract Completion Date (mm/dd/yy):

Actual Completion Date (mm/dd/yy):

Explain Differences:

Original Contract Price (Award Amount):

Final Contract Price (to include all modifications, if applicable):

Explain Differences:

4. Project Description:

Complexity of Work High Med Routine How is this project relevant to project of submission? (Please provide details such as similar equipment, requirements, conditions, etc.)

CLIENT INFORMATION (Client to complete Blocks 5-8)

5. Client Information Name:

Title:

Phone Number:

Email Address:

6. Describe the client’s role in the project:

7. Date Questionnaire was completed (mm/dd/yy):

8. Client’s Signature:

See FAR 2.101 and 3.104 Page

NOTE: NAVFAC/USACE REQUESTS THAT THE CLIENT COMPLETES THIS QUESTIONNAIRE

AND SUBMITS DIRECTLY BACK TO THE OFFEROR. THE OFFEROR WILL SUBMIT THE

COMPLETED QUESTIONNAIRE TO USACE WITH THEIR PROPOSAL, AND MAY DUPLICATE

THIS QUESTIONNAIRE FOR FUTURE SUBMISSION ON USACE SOLICITATIONS. CLIENTS ARE

HIGHLY ENCOURAGED TO SUBMIT QUESTIONNAIRES DIRECTLY TO THE OFFEROR.

HOWEVER, QUESTIONNAIRES MAY BE SUBMITTED DIRECTLY TO USACE. PLEASE CONTACT

THE OFFEROR FOR USACE POC INFORMATION. THE GOVERNMENT RESERVES THE RIGHT

TO VERIFY ANY AND ALL INFORMATION ON THIS FORM.

RATING DEFINITION NOTE

(E) Exceptional Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with few minor problems for which corrective actions taken by the contractor was highly effective.

An Exceptional rating is appropriate when the Contractor successfully performed multiple significant events that were of benefit to the Government/Owner. A singular benefit, however, could be of such magnitude that it alone constitutes an Exceptional rating. Also, there should have been NO significant weaknesses identified.

(VG) Very Good Performance meets contractual requirements and exceeds some to the Government’s/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

A Very Good rating is appropriate when the Contractor successfully performed a significant event that was a benefit to the Government/Owner. There should have been no significant weaknesses identified.

(S) Satisfactory Performance meets minimum contractual requirements. The contractual performance of the element or sub-element contains some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

A Satisfactory rating is appropriate when there were only minor problems, or major problems that the contractor recovered from without impact to the contract. There should have been NO significant weaknesses identified. Per DOD policy, a fundamental principle of assigning ratings is that contractors will not be assessed a rating lower than Satisfactory solely for not performing beyond the requirements of the contract.

(M) Marginal Performance does not meet some contractual requirements. The contractual performance of the element or sub-element being assessed reflects a serious problem for which the contractor has not yet identified corrective actions. The contractor's proposed actions appear only marginally effective or were not fully implemented.

A Marginal is appropriate when a significant event occurred that the contractor had trouble overcoming which impacted the Government/Owner.

ADJECTIVE RATINGS AND DEFINITIONS TO BE USED TO BEST REFLECT

YOUR EVALUATION OF THE CONTRACTOR’S PERFORMANCE

See FAR 2.101 and 3.104 Page

(U) Unsatisfactory Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the element or sub-element contains serious problem(s) for which the contractor's corrective actions appear or were ineffective.

An Unsatisfactory rating is appropriate when multiple significant events occurred that the contractor had trouble overcoming and which impacted the Government/Owner. A singular problem, however, could be of such serious magnitude that it alone constitutes an unsatisfactory rating.

(N) Not Applicable

No information or did not apply to your contract

Rating will be neither positive nor negative.

See FAR 2.101 and 3.104 Page

TO BE COMPLETED BY CLIENT

PLEASE CIRCLE THE ADJECTIVE RATING WHICH BEST REFLECTS

YOUR EVALUATION OF THE CONTRACTOR’S PERFORMANCE.

1. QUALITY:

a) Quality of technical data/report preparation efforts E VG S M U N

b) Ability to meet quality standards specified for technical performance E VG S M U N

c) Timeliness/effectiveness of contract problem resolution without extensive customer guidance E VG S M U N

d) Adequacy/effectiveness of quality control program and adherence to contract quality assurance requirements (without adverse effect on performance)

E VG S M U N

2. SCHEDULE/TIMELINESS OF PERFORMANCE:

a) Compliance with contract delivery/completion schedules including any significant intermediate milestones. (If liquidated damages were assessed or the schedule was not met, please address below)

E VG S M U N

b) Rate the contractor’s use of available resources to accomplish tasks identified in the contract E VG S M U N

3. CUSTOMER SATISFACTION:

a) To what extent were the end users satisfied with the project? E VG S M U N

b) Contractor was reasonable and cooperative in dealing with your staff (including the ability to successfully resolve disagreements/disputes;

responsiveness to administrative reports, businesslike and communication)

E VG S M U N

c) To what extent was the contractor cooperative, businesslike, and concerned with the interests of the customer? E VG S M U N

d) Overall customer satisfaction E VG S M U N

4. MANAGEMENT/ PERSONNEL/LABOR

a) Effectiveness of on-site management, including management of subcontractors, suppliers, materials, and/or labor force? E VG S M U N

b) Ability to hire, apply, and retain a qualified workforce to this effort E VG S M U N

c) Government Property Control E VG S M U N

d) Knowledge/expertise demonstrated by contractor personnel E VG S M U N

e) Utilization of Small Business concerns E VG S M U N

f) Ability to simultaneously manage multiple projects with multiple disciplines E VG S M U N

g) Ability to assimilate and incorporate changes in requirements and/or priority, including planning, execution and response to Government changes

E VG S M U N

h) Effectiveness of overall management (including ability to effectively lead, manage and control the program) E VG S M U N

5. COST/FINANCIAL MANAGEMENT

a) Ability to meet the terms and conditions within the contractually agreed price(s)? E VG S M U N

b) Contractor proposed innovative alternative methods/processes that reduced cost, improved maintainability or other factors that benefited the client E VG S M U N

c) If this is/was a Government cost type contract, please rate the Contractor’s timeliness and accuracy in submitting monthly invoices with appropriate back-up documentation, monthly status reports/budget variance reports, compliance with established budgets and avoidance of significant and/or unexplained variances (under runs or overruns)

E VG S M U N

d) Is the Contractor’s accounting system adequate for management and tracking of costs? If no, please explain in Remarks section. Yes No

e) If this is/was a Government contract, has/was this contract been partially or completely terminated for default or convenience or are there any pending terminations? Indicate if show cause or cure notices were issued, or any default action in comment section below.

Yes No

See FAR 2.101 and 3.104 Page

f) Have there been any indications that the contractor has had any financial problems? If yes, please explain below. Yes No

6. SAFETY/SECURITY

a) To what extent was the contractor able to maintain an environment of safety, adhere to its approved safety plan, and respond to safety issues?

(Includes: following the users rules, regulations, and requirements regarding housekeeping, safety, correction of noted deficiencies, etc.)

E VG S M U N

b) Contractor complied with all security requirements for the project and personnel security requirements. E VG S M U N

7. GENERAL

a) Ability to successfully respond to emergency and/or surge situations (including notifying COR, PM or Contracting Officer in a timely manner regarding urgent contractual issues).

E VG S M U N

b) Compliance with contractual terms/provisions (explain if specific issues) E VG S M U N

c) Would you hire or work with this firm again? (If no, please explain below) Yes No

d) In summary, provide an overall rating for the work performed by this contractor. E VG S M U N

Please provide responses to the questions above (if applicable) and/or additional remarks. Furthermore, please provide a brief narrative addressing specific strengths, weaknesses, deficiencies, or other comments which may assist our office in evaluating performance risk (please attach additional pages if necessary):

PROJNET INSTRUCTIONS

OFFEROR'S QUESTIONS AND COMMENTS

Technical inquiries and questions relating to proposal procedures or bonds are to be submitted via Bidder Inquiry in ProjNet at http://www.ProjNet.org/ProjNet. As noted below, offerors shall not submit their proposals via ProjNet.

Offerors shall submit their proposals in accordance with the provisions stated in the solicitation.

To submit and review bid inquiry items, bidders will need to be a current registered user or self-register into system.

The Solicitation Number is: W912QR21R0007 The Bidder Inquiry Key is: 95XH58-GCQX57

Specific Instructions for ProjNet Bid Inquiry Access:

1. From the ProjNet home page linked above, click on Quick Add on the upper right side of the screen.

2. Identify the Agency. This should be marked as USACE.

3. Key. Enter the Bidder Inquiry Key listed above.

4. Email. Enter the email address you would like to use for communication.

5. Select Continue. A page will then open stating a user account was not found and will ask you to create one using the provided form.

6. Enter your First Name, Last Name, Company, City, State, Phone, Email, Secret Question, Secret Answer, and Time Zone. Make sure to remember your Secret Question and Answer as they will be used from this point on to access the ProjNet system.

7. Select Add User. Once this is completed you are now registered within ProjNet and are currently logged into the system.

Specific Instructions for Future ProjNet Bid Inquiry Access:

1. For future access to ProjNet, you will not be emailed any type of password. You will utilize your Secret Question and Secret Answer to log in.

2. From the ProjNet home page linked above, click on Quick Add on the upper right side of the screen.

3. Identify the Agency. This should be marked as USACE.

4. Key. Enter the Bidder Inquiry Key listed above.

5. Email. Enter the email address you used to register previously in ProjNet.

6. Select Continue. A page will then open asking you to enter the answer to your Secret Question.

7. Enter your Secret Answer and click Login. Once this is completed you are now logged into the system.

From this page you may view all bidder inquiries or add an inquiry.

Bidders will receive an acknowledgement of their question via email, followed by an answer to their question after it has been processed by our technical team.

Offerors are requested to review the specification in its entirety and to review the Bidder Inquiry System for answers to questions prior to submission of a new inquiry.

The call center operates weekdays from 8AM to 5PM U.S. Central Time Zone (Chicago). The telephone number for the Call Center is 800-428-HELP.

Offers will NOT be publicly opened. Information concerning the status of the evaluation and/or award will NOT be available after receipt of proposals.

NOTES:

1. Offerors shall not submit their proposals via ProjNet, but in accordance with the provisions stated in the solicitation. Any questions regarding acceptable means of submitting offers shall be made directly to the Contract Specialist identified in the solicitation.

2. Government responses to technical inquiries and questions relating to proposal procedures or bonds that are submitted to ProjNet in accordance with the procedures above are not binding on the Government unless an amendment is issued on Standard Form 30. In the case of any conflicts, the solicitation governs. Any changes or revisions to the solicitation will be made by formal amendment. Government responses will be limited to: (a) Notice that an amendment will be issued; (b) Reference to an existing requirement contained in the solicitation; or (c) Notice that a response is not necessary.

3. The ability to enter technical inquiries and questions relating to proposal procedures or bonds will be disabled five (10) days prior to the closing date stated in the solicitation. No Government responses will be entered into the ProjNet system within two (5) days prior to the closing date stated in the solicitation.

Price Breakout Schedule, Page 1 of 12

PRICE BREAKOUT SCHEDULE SUMMARY

BASE PERIOD-YEAR 1 (1 FEBRUARY 2021 THROUGH 31 JANUARY

2022, Total for BASE - Tables II*)

OPTION 1- YEAR 2 (1 FEBRUARY 2022 THROUGH 31 JANUARY 2023,

Total for OPTION Year 2 - Tables II*)

OPTION 2- YEAR 3 (1 FEBRUARY 2023 THROUGH 31 JANUARY 2024,

Total for OPTION Year 3 - Tables II*)

OPTION 3- YEAR 4 (1 FEBRUARY 2024 THROUGH 31 JANUARY 2025,

Total for OPTION Year 4 - Tables II*)

OPTION 4- YEAR 5 (1 FEBRUARY 2025 THROUGH 31 JANUARY 2026,

Total for OPTION Year 5 - Tables II* )

OPTION 5-TRANSITION SERVICES (Table III)

TOTAL CONTRACT

*Table I shall be used to determine Total Burdened rate used in Table II

Price Breakout Schedule, Page 2 of 12

PRICE BREAKOUT SCHEDULE

BASE PERIOD – 1 FEBRUARY 2021 THRU 31 JANUARY 2022

BASE – YEAR 1- TABLE I

Total Burdened Hourly Rate Determination:

Job Title SCA Occ.

Code

(1)

Scope Reference

Wages (Hourly Rate) (2)

Total Burdened Hourly Rate

Contract Manager * None C.1.4 $ XX.XX $ XX.XX

Admin Assistant 01020 C.1.4 $ $

Electrician Maintenance Lead 23160 C.1.4 $ $

Electrician Maintenance 23160 C.1.4 $ $

General Maintenance Worker 23370 C.1.4 $ $

General Maintenance Worker 23370 C.1.4 $ $

General Maintenance Worker 23370 C.1.4 $ $

General Maintenance Worker 23370 C.1.4 $ $

General Maintenance Worker 23370 C.1.4 $ $

Painter Maintenance 23760 C.1.4 $ $

HVAC Mechanic Lead 23410 C.1.4 $ $

HVAC Mechanic 23410 C.1.4 $ $

Maintenance Trades Helper 23580 C.1.4 $ $

* Note- This occupation is not covered by the Service Contract Act (SCA) ** State percentage values for these columns

(1) This refers to the United States Department of Labor (DOL), Wage and Hour Division (WHD), Service Contract Act (SCA) Occupation number.

(2) These figures must at a minimum meet the applicable Service Contract Act hourly wage rates and fringes required to be paid to service employees (see attached wage determination). See also clauses 52.222-41, 52.222-43, 52.222-55, and 52.222-62.

NOTE: Each service employee employed in the performance of this contract by the Contractor or any subcontractor shall be paid not less than the minimum monetary wages and shall be furnished fringe benefits in accordance with the wages and fringe benefits as specified in any wage determination attached to this contract. “Service employee” means any person engaged in the performance of this contract other than any person employed in a bona fide executive, administrative, or professional capacity, as these terms are defined in Part 541 of Title 29, Code of Federal Regulations, as revised. It includes all such persons regardless of any contractual relationship that may be alleged to exist between a Contractor or subcontractor and such persons.

Price Breakout Schedule, Page 3 of 12

BASE – YEAR 1 - TABLE II

Total Labor Cost:

Job Title SCA Occ.

Code

(1)

Scope Reference

Total Burdened

Hourly Rate*

Hours Subtotal Overtime Rate

Overtime Hours

Subtotal TOTAL

Contract Manager None C.1.7 $ 2080 $ $ 80 $ $ Admin Assistant 01020 C.1.7 $ 2080 $ $ 80 $ $ Electrician Maintenance Lead 23160 C.1.7 $ 2080 $ $ 80 $ $ Electrician Maintenance 23160 C.1.7 $ 2080 $ $ 80 $ $ General Maintenance Worker 23370 C.1.7 $ 2080 $ $ 80 $ $ General Maintenance Worker 23370 C.1.7 $ 2080 $ $ 80 $ $ General Maintenance Worker 23370 C.1.7 $ 2080 $ $ 80 $ $ General Maintenance Worker 23370 C.1.7 $ 2080 $ $ 80 $ $ General Maintenance Worker 23370 C.1.7 $ 2080 $ $ 80 $ $ Painter Maintenance 23760 C.1.7 $ 2080 $ $ 80 $ $ HVAC Mechanic Lead 23410 C.1.7 $ 2080 $ $ 80 $ $ HVAC Mechanic 23410 C.1.7 $ 2080 $ $ 80 $ $ Maintenance Trades Helper 23580 C.1.7 $ 2080 $ $ 80 $ $

TOTAL BASE PERIOD LABOR COST: $

*From Base – Year 1 – Table I

Price Breakout Schedule, Page 4 of 12

OPTION 1- YEAR 2 – 1 FEBRUARY 2022 THRU 31 JANUARY 2023

OPTION 1 - YEAR 2 - TABLE I

Total Burdened Hourly Rate Determination:

Job Title SCA Occ.

Code

(1)

Scope Reference

Wages (Hourly Rate) (2)

Total Burdened Hourly Rate

Contract Manager * None C.1.4 $ XX.XX $ XX.XX

Admin Assistant 01020 C.1.4 $ $ Electrician Maintenance Lead 23160 C.1.4 $ $ Electrician Maintenance 23160 C.1.4 $ $ General Maintenance Worker 23370 C.1.4 $ $ General Maintenance Worker 23370 C.1.4 $ $ General Maintenance Worker 23370 C.1.4 $ $

General Maintenance Worker 23370 C.1.4 $ $ General Maintenance Worker 23370 C.1.4 $ $ Painter Maintenance 23760 C.1.4 $ $ HVAC Mechanic Lead 23410 C.1.4 $ $ HVAC Mechanic 23410 C.1.4 $ $ Maintenance Trades Helper 23580 C.1.4 $ $

* Note- This occupation is not covered by the Service Contract Act (SCA) ** State percentage values for these columns

(1) This refers to the United States Department of Labor (DOL), Wage and Hour Division (WHD), Service Contract Act (SCA) Occupation number.

(2) These figures must at a minimum meet the applicable Service Contract Act hourly wage rates and fringes required to be paid to service employees (see attached wage determination). See also clauses 52.222-41, 52.222-43, 52.222-55, and 52.222-62.

NOTE: Each service employee employed in the performance of this contract by the Contractor or…