W912QR21Q0030_Solicitation.pdf

SEE ADDENDUM

(No Collect Calls)

W912QR21Q0030

b. TELEPHONE NUMBER

502.315.6872

8. OFFER DUE DATE/LOCAL TIME

10:00 AM 23 Mar 2021

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE 16-Mar-2021

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912QR9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

LOGAN D BARRETT

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

1 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

W22W9K03288783

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

U. S. ARMY ENGINEER DISTRICT, LOUISVILLE

600 DR. MARTIN LUTHER KING, JR. PLACE

ROOM 821

LOUISVILLE KY 40202-2239

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE H2R0KD0 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

CAESAR CREEK LAKE

4020 N. CLARKSVILLE ROAD

WAYNESVILLE OH 45068-9408

TEL: FAX:

502.315.6195 OR 6193FAX:

TEL: 502.315.6172 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$30,000,000

NAICS:

712110

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF77

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W912QR21Q0030

Section SF 1449 - CONTINUATION SHEET

SPECIAL INSTRUCTIONS

This Request for Quote (RFQ) is for an Firm Fixed Priced Contract to provide four (4) separate but cohesive natural resource interpretive displays for the U.S. Army Corps of Engineers Visitor Center at Caesar Creek Lake. The Base Year will be 1 year from Date of Award. The Contractor's work and responsibility shall include all project management, exhibit planning, design and production, installation, and personnel training necessary to assure that all services are conducted in accordance with the contract requirements and all applicable Federal, state and local laws and regulations.

Note: This solicitation contains an option clause to extend the awarded contract for up to three (3) additional periods which may extend the period of performance one (1) year from date of award. All work for the Base shall be completed within one (1) year after the date of contract award. If exercised, the period of performance for the contract shall be extended by one (1) year per each Option that is exercised. If all Options are exercised, all work for the entire contract shall be completed no later than four (4) years after date of contract award. The option periods are as follows:

-Option 1 Tree Display – Fabrication and Install:

A realistic looking tree display shall be constructed that is free standing with a surrounding island. The island is to look like a forest floor. The island shall not exceed 9’ in length and 6’ in width. The island shall have a railing system that surrounds it with a ledge on top with interactive interpretive displays that relate to Ohio’s woodland ecosystems. Some taxidermy provided by the Corps can be incorporated. An example is in appendix A.

May extend the period of performance one (1) year

-Option 2 Prairie Display – Fabrication and Install:

Prairie Display shall have a mural on the wall that is 8’ in length and 4’ in width. A diorama of an Ohio-native wildflower prairie will be constructed in front of the wall. There will be a clear panel that protects the diorama will be placed in front of the display. The display and an interpretive panel will be added with a short description and pictures of prairies found at Caesar Creek Lake. Contracting Officer’s Technical Reviewer will provide the wording and pictures to add to the panel. An example is in appendix B.

May extend the period of performance one (1) year

-Option 3 River Corridor and Wetland Display – Fabrication and Install:

River Corridor and Wetland display shall be 19’ in length and 4’ wide. The diorama will show what a river ecosystem looks like under the water and have an interpretive description. The river will flow into a wetland showing what the ecosystem looks like. The wall mural will have a realistic looking sky and vegetation, made of suede wallpaper or a material similar. Taxidermy will be incorporated into the display and will be provided by the Corps. An example is in appendix C and D. The contractors will clean up all unused material, debris and dust in area after each job performed.

May extend the period of performance one (1) year

The dates provided are only estimates and are subject to change based on when an award is made.

One award will be made from this RFQ.

This procurement is 100% set-aside for Small Business, NAICS 712110 ($30.0 million).

Method of Payment under this contract will be Electronic Funds Transfer (EFT) to a commercial bank account specified by the Contractor.

There is no bonding requirement for this procurement action.

Note: The contract award will be based on Low Price to the Government for base plus options. In addition to the completed price breakout schedule/price quote, the offeror must complete and submit the Representations and Certifications located within the solicitation.

Submit Quotes by email to Logan D Barrett at logan.d.Barrett@usace.army.mil. Quotes are due 23 March 2021, 10:00 AM Eastern Time. Electronic submittals will be accepted. Fax submittals will not be accepted.

Quotes will not be accepted for quantities less than the quantities specified in the price breakout schedule. Failure to submit a unit price for all items listed (base year and option years) will be considered as a material deviation from the requirements of the Request for Quote (RFQ) and the quote will be rejected.

Quote Requirements Each offer must include the following items:

1 A completed Price Breakout Schedule/price quote.

2 A completed Representations and Certifications page 3 Provide documentation proof of a National Association of Interpretation (NAI) Certified

Interpretive Planner (CIP) on staff to provide Interpretive Expertise.

For contractual/technical questions, please contact Logan D Barrett by e-mail at Logan.d.barrett@usace.army.mil

Note: Page numbering in this document may not be accurate.

All contractors must be registered in the System for Award Management (www.SAM.gov) prior to award of a contract. All proposed contractors are highly encouraged to review FAR Clause 52.232-33 Payments by Electronic Funds Transfer – System for Award Management, which indicates “All payments by the Government under this contract shall be made by electronic funds transfer (EFT).” Those not currently registered can obtain registration by going to the website http://www.SAM.gov. The process can usually be completed from 24 to 48 hours after submission. Contractors will need to obtain a Unique Entity Identifier (formerly DUNS number) for processing their registration. If you do not already have a Unique Entity Identifier, one can be obtained from http://www.SAM.gov.

Refer to www.SAM.gov for information formerly found in CCR, EPLS, ORCA and FedReg.

Please begin the registration process immediately in order to avoid delay of the contract award should your firm be selected.

ALERT: You must submit a notarized letter appointing the authorized Entity Administrator before your registration will be activated. This requirement now applies to both new and existing entities. Effective 29 April 2018, the notarized letter process is now mandatory on all CURRENT registrants at SAM who have a requirement to update data on their SAM record. The notarized letter is mandatory and is required before the GSA Federal Service Desk (FSD) will activate the entity's registration.

Effective 29 June 2018, vendors creating or updating their registration can have their registration activated prior to the approval of the required notarized letter. However, the signed copy of the notarized letter must be sent to the GSA Federal Service Desk (FSD) within 30 days of activation or the vendor risks no longer being active in SAM.

Vendors can check whether an account is active by performing a query by their CAGE or Unique Entity Identifier (known as DUNS). The new registration process may now take several weeks, so vendors are highly encouraged to begin registering as soon as possible to avoid any possible delays in future contract awards. Remember, there is no cost to use SAM.

To find out additional information about the changes of the SAM registration process, contractors should visit the Frequently Asked Questions (FAQ) link located at the top of the SAM homepage (www.sam.gov).

If you are not currently registered, please begin the registration process before submitting a quote.

PRICE BREAKOUT SCHEDULE

Caesar Creek Lake Regional Visitor Center – Natural History Gallery

Line Item Description QTY Unit of Issue Unit Cost

Price

Base

Plan and Design for Base & Option 1, 2, and 3/ Woodland Wall Display –

Fabrication and install 1 Job

BASE TOTAL

Option 1

Tree Display – Fabrication and install.

May extend the period of performance one (1) year 1 Job

Option 2

Prairie Display – Fabrication and Install May extend the period of performance one (1) year

1 Job

Option 3

River Corridor and Wetland Display – Fabrication & install

May extend the period of performance one (1) year

1 Job

OPTION TOTAL

GRAND TOTAL (BASE + ALL OPTIONS)

All work for the Base shall be completed within one (1) year after the date of contract award. If exercised, the period of performance for the contract shall be extended by one (1) year per each Option that is exercised. If all Options are exercised, all work for the entire contract shall be completed no later than four (4) years after date of contract award.

Woodland Wall Display: A mural of a woodland forest shall be placed to cover the entirety of one wall that is 17’x 9’. The material should be suede wallpaper or something similar. Image of forest must be approved by a Contracting Officer’s Technical Reviewer.

Tree Display: A realistic looking tree display shall be constructed that is free standing with a surrounding island.

The island is to look like a forest floor. The island shall not exceed 9’ in length and 6’ in width. The island shall have a railing system that surrounds it with a ledge on top with interactive interpretive displays that relate to Ohio’s woodland ecosystems. Some taxidermy provided by the Corps can be incorporated. An example is in appendix A.

Prairie Display: Prairie Display shall have a mural on the wall that is 8’ in length and 4’ in width. A diorama of an Ohio-native wildflower prairie will be constructed in front of the wall. There will be a clear panel that protects the diorama will be placed in front of the display. The display and an interpretive panel will be added with a short description and pictures of prairies found at Caesar Creek Lake. Contracting Officer’s Technical Reviewer will provide the wording and pictures to add to the panel. An example is in appendix B.

River Corridor and Wetland Display: River Corridor and Wetland display shall be 19’ in length and 4’ wide. The diorama will show what a river ecosystem looks like under the water and have an interpretive description. The river will flow into a wetland showing what the ecosystem looks like. The wall mural will have a realistic looking sky and vegetation, made of suede wallpaper or a material similar. Taxidermy will be incorporated into the display and will be provided by the Corps. An example is in appendix C and D. The contractors will clean up all unused material, debris and dust in area after each job performed.

PERFORMANCE WORK STATEMENT

Performance Work Statement

SECTION C-1

General

C1. GENERAL

C1.1 Purpose. The purpose of this requirement is to provide project management, exhibit planning, design and production, installation, and personnel training for exhibit elements, audiovisuals, interpretive signs and related media, which may be used at U.S. Army Corps of Engineers’ location within the Caesar Creek Lake Project and Miami River Area. All work to be performed under this contract will be directed by the Government in accordance with the procedures outlined in the ordering clauses of this contract and shall be in accordance with industry standards unless otherwise specified within this contract.

The purpose of exhibits for U.S. Army Corps of Engineers’ facilities is to provide interpretive information to the visiting public about the Corps, its mission, the project and facilities, natural and cultural resource management, local wildlife, and the geographic area where the project is located. Completion of this effort will enhance the experience of all visitors including those with disabilities. The interpretive objectives of the Corps’ interpretive services program are to:

a. Enhance the public’s understanding of the multidimensional role of the Army and the Corps and their contributions to the Nation.

b. Enhance the public’s understanding of the purpose and operation of the project, and the different ecosystems that are native to the Southwest Ohio region.

c. Incorporate new technological programs, equipment, electronic and social media applications to reach next generation visitors.

d. Develop public appreciation for the safe and proper use of project resources.

e. Foster the spirit of personal stewardship of public lands.

f. Aid project personnel in accomplishing management objectives.

g. Reduce overall project operations and maintenance costs.

C1.2 Statement of Work. The Contractor shall provide all services including labor, materials, equipment, travel, and facilities to provide project management, exhibit planning, design, production, testing, fabrication, installation, and personnel training for exhibit elements, audiovisuals, interpretive signs and related media at U.S.

Army Corps of Engineers’ locations within the Caesar Creek Project and Miami River Area in accordance with the attached specifications. Interior exhibits will be required within the Caesar Creek Lake Visitor Center (Attachment 2).

C1.3 The Contractor will use guidelines and themes provided by the Government to create a design plan for the exhibits that are agreed upon by the Contracting Officer’s Technical Reviewer (COTR) and contractor.

Contractor will provide a finalized exhibit design, detailed drawings, and graphic designs before any fabrication and installation The Contractor will create and build the approved exhibits in the visitor center gallery that is identified by the Corps: The Contractor shall provide the following 4 displays that cover the identified area. The general theme of the total area is Natural Resources with subthemes of woodlands, prairies, and a wetland/river corridor ecosystems.

a. Woodland Wall Display: A mural of a woodland forest shall be placed to cover the entirety of one wall that is 17’x 9’. The material should be suede wallpaper or something similar. Image of forest must be approved by the Contracting Officer’s Technical Reviewer (COTR).

b. OPTION 1 Tree Display: A realistic looking tree display shall be constructed that is free standing with a surrounding island. The island is to look like a forest floor. The island shall not exceed 9’ in length and 6’ in width. The island shall have a railing system that surrounds it with a ledge on top with interactive interpretive displays that relate to Ohio’s woodland ecosystems. Some taxidermy provided by the Corps can be incorporated. An example is in appendix A.

c. OPTION 2 Prairie Display: Prairie Display shall have a mural on the wall that is 8’ in length and 4’ in width. A diorama of an Ohio-native wildflower prairie will be constructed in front of the wall. There will be a clear panel that protects the diorama will be placed in front of the display. The display and an interpretive panel will be added with a short description and pictures of prairies found at Caesar Creek Lake. Contracting Officer’s Technical Reviewer (COTR) will provide the wording and pictures to add to the panel. An example is in appendix B.

d. OPTION 3 River Corridor and Wetland Display: River Corridor and Wetland display shall be 19’ in length and 4’ wide. The diorama will show what a river ecosystem looks like under the water and have an interpretive description. The river will flow into a wetland showing what the ecosystem looks like.

The wall mural will have a realistic looking sky and vegetation, made of suede wallpaper or a material similar. Taxidermy will be incorporated into the display and will be provided by the Corps. An example is in appendix C and D.

e. The contractors will clean up all unused material, debris and dust in area after each job performed.

OPTIONS –

All work for the Base shall be completed within one (1) year after the date of contract award. If exercised, the period of performance for the contract shall be extended by one (1) year per each Option that is exercised. If all Options are exercised, all work for the entire contract shall be completed no later than four (4) years after date of contract award.

Option 1 Tree Display – Fabrication and Install:

May extend the period of performance by one (1) year

Option 2 Prairie Display – Fabrication and Install:

May extend the period of performance by one (1) year

Option 3 River Corridor and Wetland Display – Fabrication and Install:

May extend the period of performance by one (1) year

C1.4 Location. Caesar Creek Lake Visitor Center is located at 4020 N. Clarksville Road, Waynesville, Ohio 45068.

The lake project is located in Warren, Clinton and Greene counties in southwestern Ohio. The project sits in the town of Waynesville. The dam is 3 miles above the mouth of the Little Miami River (Attachment 1). The lake consists of 2830-acres of water and 33 miles of shoreline. With over 10,000 acres of managed lands. Caesar Creek exists as a cooperative management effort among the Corps of Engineers and the Ohio Department of Natural Resources - Divisions of Parks and Recreation, Wildlife, and Natural Areas and Preserves. In addition, one private non-profit organization, the Pioneer Village Association, plays an important role at the park.

Caesar Creek Lake has a Class-A visitor center that sees approximately 70,000 people a year. Visitors demographic is primarily families from surrounding larger cities of Dayton, Cincinnati, and Columbus Ohio.

Performance Work Statement

SECTION C-2

Definitions

C2. DEFINITIONS

C2.1 Contracting Officer – The person executing this contract on behalf of the Government and any other officer or civilian employee who is properly designated Contracting Officer. This term includes the authorized representative of a Contracting Officer acting within the limits of his/her authority.

C2.2 Contractor – The person whose bid is accepted by the U.S. Army Corps of Engineers and who has gained the responsibility of performing the duties governed by the specifications and requirements of the contract.

The term shall include, except as otherwise provided in this contract, the authorized representative of a Contractor acting within the limits of this authority.

C2.3 Exhibits – Exhibits may include interior, permanent ,display cases, video and/or audio programs, web-based programs, films, movies, slides, photographs, photo murals, scale models or full size models, dimensional maps and displays, dioramas, artifact mounts, and any fixtures, platforms, desks, cabinets, bulletin boards, education materials, curriculum guides, etc. and any elements thereof used to support and compliment visitor information. Exhibits may be interactive, passive, tangible and intangible.

C2.4 Project Management - Project Management includes full-time coordination of all work, quality control, on-site meetings, reviews, planning and research documents, all phases of planning and design work, production and installation, production of maintenance manuals, closeout package, and all other work identified in the contract.

C2.5 Contracting Officer’s Technical Reviewer (COTR) – Refers to the person or persons designated and acting on behalf of the Contracting Officer to review and comment on the accuracy of the content of exhibits and related media. These reviewers will include persons who are employees of the Government which have special expertise related to the exhibit content. These experts will provide input for exhibit planning and design, and will serve as reviewers of exhibit plans, designs, and related documents. It is expected that they will review text and graphics, and that based on that review, recommended changes will be incorporated by the Contractor into the planning and design documents.

SECTION C-3

Government provided Property and Services

C3. GOVERNMENT PROVIDED PROPERTY AND SERVICES

C3.1 The Corps of Engineers shall provide access to the visitor centers and project operations areas.

C3.2 The Corps of Engineers shall provide to the contractor all necessary reports, plans, documents, photographs, and other pertinent project information available only from them, necessary for the performance of the contract requirements.

SECTION C-4

Contractor provided Property and Services

C4. CONTRACTOR FURNISHED PROPERTY AND SERVICES

C4.1 The Contractor shall provide all services including labor, materials, equipment, travel, and facilities to provide project management, exhibit planning, design, production, testing, fabrication, installation and personnel training required to complete the work required as outlined in the tasks below.

SECTION C-5

Specific Tasks

C5. SPECIFIC TASKS

C5.1 Establish Goals, Parameters, and Tasks.

C5.1.1 At the beginning of a project goals shall be stated, parameters established, and tasks outlined.

Goals may include the project’s interpretative objectives and the desired visitor experience. Parameters may include budget, schedule, and interior space.

C5.1.2 When new information results in changes to previous decisions, the Contractor shall discuss with the COTR the impact on the project’s development before proceeding.

C5.2 Site Visit

Per FAR 52.237-1: An Optional Site Visit will be held on 22 February 2021 at 9:00 AM ET.

Caesar Creek Lake Visitor Center 4020 N. Clarksville Road Waynesville, Ohio 45068 513-897-1050

*Social distancing and mask are required*

C5.2.1 Travel to the project sites specified in the contract and meet with project participants to review the project requirements and develop schematics.

C5.2.2 Observe Site Conditions. Gain a general understanding of the Park/Project resources, observe site conditions; assess project needs; identify and interview project resource persons; determine visitor types, characteristics, and use patterns; and determine other facts useful for exhibit development. Survey other interpretive operations in the park or at the Project and determine their relevance to the exhibit project.

C5.2.3 Determine Objectives. Determine and document the interpretive themes and objectives of the exhibits from park or Project staff and relevant documents. Utilize preliminary planning documents such as the Master Plan, Interpretive Prospectus, Visitor Center Plan, and other documents in the determination of themes and objectives.

C5.2.4 Inspect Exhibit Spaces. Inspect, measure, map, videotape, and otherwise document proposed exhibit spaces and sites, and obtain and verify the accuracy of any architectural drawings of the site. Record locations of all outlets, registers, switches, and other equipment that might affect exhibit design.

C5.2.5 Review Building Plans. Review the design and construction drawings for the proposed visitor facilities to assure that all interpretive areas are appropriate for the conceptual and technical requirements of proposed exhibits, and provide review comments on such drawings. Address any universal accessibility issues.

C5.2.6 Inspect Artifacts/Objects. Inspect any artifacts/objects that may be available to determine their suitability for inclusion in proposed exhibits. For each relevant object take a photographic image and record the catalog number, dimensions, description, and any other data that will be needed to assist the project team in selecting display objects.

C5.2.7 Inspect Graphics. Inspect graphics in Corps of Engineer or Project Site Collections and other designated sources to determine their suitability for inclusion in exhibits; copy or photograph the graphics, and record information regarding subject, source, and content.

C5.2.8 Site Visit Close Out Meeting. Present a brief summary of the site visit issues, review objectives and decisions made. Identify any outstanding issues and review schedule and the next steps.

C5.2.9 Write and Submit Trip Report. Draft a written trip report documenting principal decisions and agreements reached by the planning team; and finalize and submit that report after review and comment by the

COTR.

C5.3 Resource Package

C5.3.1 Conduct General Research. Conduct general research to support exhibit planning and design work during the concept planning and design phase. Locate and identify graphics, artifacts and display objects.

C5.3.2 Prepare and Submit Resource Package. Assemble and organize budget and personnel resources for each exhibit: the text, graphics, artifacts, and source information that will be presented in the Project Resource Package. Write the introduction, summary of interpretive themes, textual resource information, labels, and bibliography of books and videos. Assemble the Resource Package in the format and packaging Specified in the contract or in accordance with industry standards if not otherwise specified.

C5.4 Project Schedule

C5.4.1 Prepare and submit Project Schedule. Prepare a schedule for the phases of exhibit planning and design as well as for exhibit fabrication and installation.

C5.5 Project Budget

C5.5.1 Prepare and submit Cost Estimates. Prepare a cost estimate for exhibit planning and design, exhibit fabrication and installation, and a life-cycle cost estimate for annual and long term operation and maintenance.

C5.6 Prepare Schematic Design Plan

C5.6.1 Develop and submit a Schematic Design Plan using information generated through meetings and research. This plan includes the information gained from task 5.2 and shall include interpretive goals, general content and interpretive technique for each exhibit, exhibit sketches and floor plan or landscape plan, and a description of architectural or landscape modifications.

C5.7 Concept Design Plan

C5.7.1 Based on comments received from the COTR on the Schematic Design Plan, develop/prepare and submit a Concept Package to provide a visual and narrative description of the exhibits. The document will be used to gain consensus before final design plans are produced. This package includes draft text, a floor plan, perspective view drawings, elevation drawings, and materials/finishes sample board, and may also include audiovisual treatments, graphic and artifact working lists, and typographic samples. Specific requirements shall be specified in the contract. The contractor shall provide a presentation of the concept package to the staff at the Caesar Creek Lake Office.

C5.8 Perspective View Drawings

C5.8.1 Prepare Perspective View Drawings. Develop and render perspective view drawings of the exhibit spaces which will help reviewers to visualize the appearance of the exhibits when they are installed. The drawings shall include major architectural features, sketches of exhibits, and figures of visitors for scale. Number of drawings, angles of view, content, color, and art medium shall be as agreed to and specified.

C5.9 Exhibit Labels

C5.19.1 Write Exhibit Labels/Text. Write label copy for all proposed exhibits as specified in the contract.

Provide copies of the text in hard copy form as well as digital via either email, disk, or file sharing site. Format must be in MS Word.

C5.10 Audiovisual, Computer and Multimedia Programs

C5.10.1 Provide audiovisual treatments for all audiovisual, computer, and electronically controlled programs. These treatments will include an outline of the subject matter to be presented, a description of the sequence of events and options visitors will encounter, and a description of the materials, equipment, software and structures associated with the program. Insure that all specified items are obtainable.

C5.11 Models and Prototypes

C5.11.1 Fabricate scale models and/or prototypes. The level of detail and scale of such models shall be as agreed to and specified.

C5.12 Material, Color and Finish Samples

C5.12.1 Provide samples for all colors, materials, and finishes specified for exhibits. The samples shall be mounted on a presentation board, or secured within a ringed binder.

C5.13 Prepare Graphic and Artifact Layout

C5.13.1 Prepare Layouts. Prepare a layout page for each graphic and artifact in the project. Include the final dimensions of graphics, and crop marks for graphics.

C5.14 Graphics Package

C5.14.1 Prepare Graphics Package. Acquire all reproducible negatives, transparencies, slides, prints, or other image formats that will be used to reproduce graphics during the Production Phase of the project. Assemble proposed graphics in a notebook(s) clearly labeled. Exhibit Identification Numbers must be clearly displayed on each sheet which refers back to the layout for placement.

C5.15 Acquire Use Rights

C5.15.1 For each graphic in the project Graphics Package, determine if it is necessary to acquire use rights. Acquire one-time use rights on behalf of the Government or Project for all graphics which legally require such permission, and pay the fees required for such rights. Provide to the COTR all documentation demonstrating that rights have been secured and if use rights are not required, then explain why not. Include this documentation in the Graphic Package notebook(s). Integrate revised credit lines into the Planning Database. Notify the COTR promptly of any issues concerning use rights disputes or price negotiations problems.

C5.16 Equipment Schedules

C5.16.1 Develop Equipment Schedules/Cut Sheets Equipment/Cut Sheets. Provide an organized schedule of all equipment to be used in the exhibits such as lighting fixtures, audiovisual equipment, computers, mechanical devices, specialized fasteners, non-standard materials and other elements not covered elsewhere in the Final Package. Provide sources, salient characteristics, and cut sheets for all items.

C5.17 Final Package

C5.17.1 Based on comments provided by the COTR, prepare and submit the final exhibit plan which will be used as a production package. The final exhibit plan includes final text, materials/finishes sample boards, audiovisual treatments, graphic layout drawings, exhibit structural drawings, a lighting plan, an electrical plan, typographic samples, and reference and style packages for original art, sculptures, models, and other display items.

Contractor may propose alternate design package format. Such format must be approved by COTR.

C5.18 Fabrication and Installation

C5.18.1 Project Management: Scheduling, coordinating, overseeing, and managing work produced and installed under this contract.

C5.18.2 Exhibit Structures: Fabrication of all exhibit elements including: cabinetry, panels, platforms, natural resource exhibits, or other exhibit elements.

C5.18.3 Electrical, Mechanical and Audiovisual: Purchase, fabricate, assemble, install into buildings or floor plans and exhibit structures, and thoroughly test all electrical and mechanical devices; this includes lighting.

Purchase and install audiovisual equipment into the exhibit structures, including electrical components to provide and ensure fully operational audiovisual systems for each exhibit unit.

C5.18.4 Photographs: Production of all photographic images.

C5.18.5 Graphics: Production of all graphics elements, whatever the medium.

C5.18.6 Artifacts: Preparation of artifact mounts for installation, including design, production, and installation.

C5.18.7 Setup and installation of all exhibit elements, including training of personnel in the operation and maintenance of exhibits and audiovisuals.

C5.19 Project Closeout Package Preparation and submittal of project closeout components shall be in accordance with Industry Standards and shall include but not be limited to the following as relevant to work issued:

C5.19.1 Artifacts, photographs, documents, drawings, references, and other source materials furnished by the Government, Project, or Receiving Work Location to the Contractor shall be returned unaltered and undamaged.

C5.19.2 Maintenance Manuals. Two hard copy manuals and two electronic copies shall be prepared and submitted. Manuals shall be prepared and content developed in accordance with Industry Standards to include but not limited to: Contractor Information; Index; Cleaning Instructions; Repair Instructions; Artifact Care and Handling; Product List and Catalog Cuts; Warranties; Exhibit Access Instructions; Exhibit Electrical and Mechanical Instructions; As-Builts for Electrical, Lighting, and Wiring; Color and Finish Samples; As-Built Exhibit Plan; As-Built Exhibit Drawings; Exhibit Assembly drawings, details, narrative, and photos.

C5.19.3 Audio Visual Operations Manuals. Two hard copy manuals and two electronic copies shall be prepared and submitted in accordance with Industry Standards to include but not limited to: Contractor Information;

Index; System Block diagrams; System Block Overview descriptions; Daily System Startup and Shutdown Procedures; System Adjustments; Troubleshooting Guide; Maintenance Procedures; Parts List – make – model-supplier(s) – price – replacement schedule – etc.; As-Built Wiring Diagrams; Manufacturer’s Installation, Maintenance, and User Instruction Manuals.

C5.19.4 Photo Negatives, Artwork Originals, Consents, and Source Material Manuals. One hard copy and one electronic copy shall be prepared and submitted as specified in the contract. Art and Photos shall be scanned in high resolution.

C5.19.5 Photographs of the Installed Exhibits. The Contractor shall submit photographs as specified in the contract.

C5.19.6 Samples. All samples, models, mock-ups, etc. as submitted to the COTR during review of work are the property of the Government. The COTR will inform the Contractor which samples are no longer of use and can be discarded and which shall be included in the closeout package.

C5.20 Contractor’s Standard Warranties. All exhibits and exhibit elements must be fully warranted under the Contractor’s standard warranty period, which shall be specified in the Contractor Quote, and shall be no less than one year from the date of the installation and Government’s final acceptance of the exhibit. The Contractor shall repair and/or replace any deficiencies, defects, and malfunctions at no cost or expense to the Government, Project, or Receiving Work Location. Warranties shall be covered by a manufacturer or by the Contractor at the Contractor’s expense.

C5.21 Contractor’s Telephone Support. At no additional cost, for two (2) years from the date of the Government’s, Project’s, or Receiving Work Location’s final acceptance of the exhibit, the Contractor shall provide technical support services for verbal and written correspondence, instruction and information pertaining to the performance, operation, and maintenance of the exhibit.

SECTION C-6

Interpretive Design Requirements

6. INTERPRETIVE DESIGN REQUIREMENTS

C6.1 Self-explanatory operation. Interpretive exhibits shall not be dependent on the use of personnel for their effectiveness. Rather, they should use a self-explanatory, visitor-actuated means of presentation.

C6.2 Ease of Maintenance. Exhibits shall feature ease of maintenance with necessary repairs accomplished by field personnel or expertise that is locally available. The design shall avoid use of one-of-a-kind audio-visual components and shall instead specify off-the-shelf equipment. All exhibits shall have easy access for the maintenance of light bulbs, wiring, and exhibit updating.

C6.3 Flexibility. Provisions shall be made for flexibility in interpretive treatment. Changing use patterns in the decades ahead may necessitate updating the interpretive program.

C6.4 Design Longevity. Interpretive media shall utilize basic good design criteria, avoiding faddish design, typography, illustration styles, or graphics that may appear outdated within a short time. Visual appearances should be handled in such a way as to provide for a life span of a minimum of ten years following installation.

C6.5 Design. The design theme for all exhibits, signing, and literature formats shall be uniform and consistent. All such materials and media shall relate to one another visually and graphically. Exhibits shall harmonize with the architecture of the building as well.

C6.6 Visual Interest. Exhibits shall, wherever possible, be designed in such a way as to avoid the “flat panel” effect, utilizing dimension, color, lighting, and other means to convey and communicate their message.

C6.7 Real Objects. Wherever possible, actual “objects” shall be used to lend authenticity to the visitor experience and heighten communication of concepts. Use of historical artifacts, natural objects, and actual items of equipment can often provide a simple yet inexpensive and relatively maintenance-free way to provide visitor interest and provide visual impact to the exhibits. Combined with judicious use of mechanical interactive and audio-visual devices, such objects can be powerful and effective communication media.

C6.8 Visitor Participation. Quotes should emphasize creative and innovative hands-on (participatory) exhibit design. Interpretive media shall, within the limitations imposed by budgets, maintenance considerations, or visitor numbers, invite participation and involvement, making the visitor a participant in the interpretive experience rather than merely an observer.

C6.9 Touchable Objects. Except in the case of valuable, delicate or irreplaceable items, artifacts and objects shall be displayed without the use of glass or other unnecessary barriers between viewer and object. Where possible visitors shall be allowed and encouraged to touch and feel objects.

C6.10 AV Exhibit Elements. Audio-visual (AV) techniques shall be utilized to communicate narrative sequences or other concepts especially suited to audio-visual media. Length of A/V productions shall be strictly limited to the minimum time necessary to communicate the material. All A/V productions shall be prepared and presented in a professional manner, avoiding “home-made” shows or other amateur presentations.

C6.11 Principles of Interpretation. Exhibits shall be designed with Tilden’s Principles of Interpretation in mind. Information presented in exhibits and media shall be concise, simple, and straightforward. Simplicity of concept and in means of communication shall guide all design and layout decisions. No attempt shall be made to overwhelm visitors with a “book on a wall” approach. Casual visitors shall be able to understand the concepts being communicated without having to read text or look at every element. At the same time, the subject matter shall be covered in sufficient depth to satisfy the visitor who has more than a casual interest.

C6.12 Themes and Storylines. The Contractor shall develop themes and storyline elements that support the Interpretive Objections listed in Section 1. It is left up to the Contractor to design how the themes will be presented based on their talents and expertise and the guidelines presented in this contract.

C6.13 Universal Design Required. The Contractor’s exhibit design shall comply with the Principles of

Universal Design. Access for viewing and interactive use shall be insured for a variety of visitors with disabilities including, but not limited to, the visually and hearing impaired and those utilizing a wheelchair. All exhibits (including hands-on exhibits) shall be universally accessible to persons with disabilities, i.e., video productions shall be captioned, audio programs shall have assistance devices, and be physically accessible. Reference: Smithsonian Guidelines for Accessible Exhibition Design.

C6.14 Visitor Safety. Exhibits and all associated exhibit elements must strive to eliminate potential injury hazards, such as narrow access ways, sharp exposed corners, etc.

C6.15 Interpretive Expertise. In addition to general design and fabrication staff, Contractor shall utilize the expertise of an interpretive writer for development of title/text elements of proposed exhibits. In developing the proposed exhibits, Contractor must utilize the review and comments of a staff member, who has an interpretive background. The contractor will have a National Association of Interpretation (NAI) Certified Interpretive Planner (CIP) on staff to provide Interpretive Expertise.

C6.16 Evaluation. Exhibit prototypes shall be developed for key elements in the design for purposes of testing and evaluation. Evaluation by a professional exhibit evaluator is required and will include test subjects within the targeted age group.

SECTION C-7

Appliable Publications and Forms

C7. APPLICABLE PUBLICATIONS AND FORMS

C7.1 Below is a list of applicable regulations and publications that the Contractor shall use to perform the duties required under this contract unless otherwise directed or specified:

US Army Corps of Engineers, Project Operations - Recreation Operations and Maintenance Guidance and Procedures, ER 113-2-550, Nov 1996, Ch. 5 Visitor Center Program https://www.publications.usace.army.mil/Portals/76/Publications/EngineerRegulations/ER_1130-2-550.pdf

US Army Corps of Engineers Safety and Health Requirements Manual, EM 385-1-1, 30 Nov 2014. Available at: https://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf

Smithsonian Guidelines for Accessible Exhibition Design, Available at: https://www.sifacilities.si.edu/sites/default/files/Files/Accessibility/accessible-exhibition-design1.pdf

Americans with Disabilities Act Accessibility Guidelines (ADAAG), 6 September 1991. Available at https://www.ada.gov/2010ADAstandards_index.htm

Uniform Federal Accessibility Standards (UFAS), 49 FR 31528, April 1, 1988. Available at: https://www.access-board.gov/aba/ufas.html

US Army Corps of Engineers Graphics Standards Manual, EP 310-1-6, 1 June 2006. Available at:

https://www.publications.usace.army.mil/Portals/76/Publications/EngineerPamphlets/EP_310-1-6.pdf

US Army Corps of Engineers Sign Manual, EP 310-1-6a and b, 1 June 2006. Available at:

https://www.publications.usace.army.mil/Portals/76/Users/182/86/2486/EP_310-1- 6a%20change%202.pdf?ver=sN4vDdnZ-mFVPNUTs9VldQ%3d%3d and https://www.publications.usace.army.mil/Portals/76/Publications/EngineerPamphlets/EP_310-1- 6b.pdf?ver=lPJh3mtilgG1RoLGJo8-8w%3d%3d

Performance Work Statement

SECTION C-8

Appliable Publications and Forms

C8. PERFORMANCE SCHEDULE

C8.1 Project Schedule. The Contractor shall complete all work required under this contract in compliance with the schedule provided below. All work for the Base shall be completed within one (1) year after the date of contract award. If exercised, the period of performance for the contract shall be extended by up to one (1) year per each Option that is exercised.

If all Options are exercised, all work for the entire contract shall be completed no later than up to four (4) years after date of contract award.

C8.1.1 Content Development- The Contractor shall submit a revised Outline 10 calendar days upon the date of award

C8.1.2 Concept Design 30%– The Contractor shall submit a Concept Design Package, including an artifacts, graphics and reusable exhibit components notebook, within 60 calendar days upon Contracting Officer’s approval of Content Development. Class “B” cost estimates shall also be provided.

C8.1.3 Final Design- 75% Submittal – The Contractor shall develop a series of prototypes of key exhibit elements for testing and possible re-design. The Contractor shall provide a 75% Final Design Package to include complete draft exhibit text, final floor plan, AV treatments, graphic design drawings, finished shop drawings, Class “A” cost estimate, and engineering specifications within 60 calendar days from government approval of the preliminary design package. The design package shall be broken out by location.

C8.1.4 Final Design –100% Submittal – The Contractor shall provide a 100% Final Design Package to include final exhibit text in TGA booklet, graphic design layouts within 30 calendar days from government approval of the 75% Final Design Package. The final design package shall be broken out by location.

C8.1.5 Fabrication – Upon approval of the Final Design Package by the government, the Contractor shall complete all fabrication phase deliverables as funding allows and the Contracting Officer directs, including final graphics, final AV elements and all exhibit fabrication within 100 calendar days.

C8.1.6 Installation – Upon approval by the government of the Fabrication Phase deliverables, the Contractor shall complete the following within 100 calendar days: installation of the exhibits and related requirements, training of project staff and any other work remaining under the contract. Should multiple location deliverables be authorized, the Contractor shall commence installation as location deliverables’ fabrication is completed. Installation should occur in a sequential manner so as to expedite delivery.

The contractor is responsible for all clean up, debris removal, and restoration of room after completion. All work shall be performed during daylight hours between 7:00 a.m. and 3:30 p.m. Eastern Time, Monday through Friday.

No work shall be performed outside of these times, or on Saturday or Sunday or on Federal Holidays, unless approved by the Park Manager. The Federal Holidays are listed below:

Holiday New Year’s Day

Birthday of Martin Luther King, Jr.

Washington’s Birthday

Memorial Day

Independence Day

Labor Day

Columbus Day

Veterans Day

Thanksgiving Day

Christmas Day

Work will be scheduled and coordinated with the Park Manager to eliminate or minimize the impact of closure or restricted access caused by the contractors work on the general public.

The Government is not responsible for providing storage areas or facilities for the storage of Contractor supplies, materials, and equipment.

If completed work does not conform to contract requirements, the Government may require the Contractor correct the deficiency to bring them into conformity with the requirements. Correction of deficiencies shall not entitle the Contractor to an increase of the unit price contained in the awarded contract. If the Contractor fails to promptly correct unsatisfactory work or fails to take necessary action to ensure future work is in compliance with the contract requirements, the Government may proceed with any rights or remedies detailed within the contract clauses and terms.

Warranty:

The contractor shall provide a one year written warranty for all work performed under this contract.

Property Damage:

The contractor shall use reasonable care to avoid damaging existing buildings, equipment, facilities, and structures during the performance of the specified work. If the Contractor, Contractor employees, or persons acting on behalf of the Contractor fail to use reasonable care and Government property is damaged, the contractor shall repair or replace the damaged property at no expense to the Government. Property damage caused by the Contractor or persons/employees acting on behalf of the Contractor shall be reported to the Contracting Specialist and the Park Manager on the day of occurrence or on the first working day following the occurrence.

Insurance:

The contractor shall provide to the Park Manager,…