W912QR21Q0011 AMDT00002.pdf

W22W9K03147969

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

Solicitation W912QR21Q0011 to provide Control Tow er Elevator Upgrade at Caesar Creek Lake is hereby amended as follow s:

a. Due to amendment 0002, the solicitation due date has been extended to 01 February 2021 at 10AM Eastern Time.

b. Additional language has been added to the SOW under ITEM 1 to clarify needs of the project.

c. Additional Language has been added to the Price Breakout Schedule under Line Item 0001 in accordance with the additional language in the SOW under ITEM 1.

d. All other items remain unchanged.

e. Changes are highlighted in yellow.

SEE SUMMARY OF CHANGES

1. CONTRACT ID CODE PAGE OF PAGES

1 19

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W912QR21Q0011

X 9B. DATED (SEE ITEM 11)

24-Nov-2020

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

U0002

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

27-Jan-2021

CODE

U. S. ARMY ENGINEER DISTRICT, LOUISVILLE

600 DR. MARTIN LUTHER KING, JR. PLACE

ROOM 821

LOUISVILLE KY 40202-2239

W912QR 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912QR21Q0011

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE (SF 30)

The following have been added by full text:

SUMMARY OF CHANGES -AMDT 0002

Solicitation W912QR21Q0011 Amendment #0002

SUMMARY OF CHANGES

SPECIFICATIONS:

1. The following SECTIONS have been AMENDED with modifcations as follows:

00 10 00 – Solicitation: Required response date/time has changed

00 10 00 – Special instructions: date/time has changed

00 10 00 – Price Breakout Schedule: Additional language has been added to Line Item 0001 to clarify the needs of the project.

00 10 00 – Scope of Work: Paragraph as been added under ITEM 1 (First Paragraph) to clarify the needs of the project.

SECTION 00 10 00 - SOLICITATION

The required response date/time has changed from 27-Jan-2020 02:00 PM to 01-Feb-2021 10:00 AM.

The following have been modified:

PRICE BREAKOUT SCHEDULE

***AMENDMENT 0002***

LINE ITEM DESCRIPTION Job UNIT COST COST

0001 Remove and replace existing elevator controller, selector, travel cable wire, hoist cables, float switch, operating panel, call buttons, doors, door tracks, door seals and related hardware elevator motor, interlock and retiring cam systems, cable braking system at the Control Tower located at Caesar Creek Lake Waynesville, Ohio

Total Amount $

The contractor will be responsible for all costs involving shipping, delivery, storage, any rentals or associated equipment to install above materials and will be part of the contract bid price.

***AMENDMENT 0002***

SPECIAL INSTRUCTIONS

The contractor will furnish all personnel, equipment, supplies and materials necessary to remove and replace existing elevator controller, selector, travel cable wire, hoist cables, float switch, operating panel, call buttons, and related hardware at the Control Tower located at. Caesar Creek Lake. The contractor’s work and responsibility will include all planning, programming, administration, management, supervision, communications and inspection necessary to assure that all work is conducted in accordance with the contract requirements and all applicable Federal, State and Local laws and regulations. All work will be performed in strict compliance with the attached specifications and all other terms and conditions incorporated herein. Work will begin within 15 calendar days of the Notice to Proceed (NTP) and will conclude 180 calendar days after the NTP.

One award will be made from this Solicitation.

Method of Payment under this contract will be Electronic Funds Transfer (EFT) to a commercial bank account specified by the Contractor. Quotes will not be accepted for quantities less than the quantities specified in the Quote.

Bonding is required for this procurement action.

Note: The contract award will be based on Low Bid.

The solicitation will be available on the web only. Faxed, telephoned, or mailed requests for this solicitation will not be honored. To download the solicitation for this project, contractors are required to register at the Federal Contract Opportunities website at beta.SAM.gov. For a quick start guide use the following link:

http://falextracts.s3.amazonaws.com/Documentation/Federal%20Hierarchy/QSG%20Opportunities%20Part%204 %20of%204%20-%20Contractors.pdf

Quotes will not be accepted for quantities less than the quantities specified in the price breakout schedule. Offerors should complete the price breakout schedule within this solicitation.

***AMENDMENT 0002***

Quotes are due on 01 February 2020 10AM Eastern Standard Time. Fax submittals will not be accepted.

Electronic submittals will be accepted and may be emailed to logan.d.barrett@usace.army.mil.

***AMENDMENT 0002***

All contractors must be registered in the System for Award Management (www.SAM.gov) prior to award of a contract. All proposed contractors are highly encouraged to review FAR Clause 52.232-33 Payments by Electronic Funds Transfer – System for Award Management, which indicates “All payments by the Government under this contract shall be made by electronic funds transfer (EFT).” Those not currently registered can obtain registration by going to the website http://www.SAM.gov. The process can usually be completed from 24 to 48 hours after submission. Contractors will need to obtain a Unique Entity Identifier (formerly DUNS number) for processing their registration. If you do not already have a Unique Entity Identifier, one can be obtained from http://www.SAM.gov. Refer to www.SAM.gov for information formerly found in CCR, EPLS, ORCA and FedReg.

Please begin the registration process immediately in order to avoid delay of the contract award should your firm be selected.

ALERT: You must submit a notarized letter appointing the authorized Entity Administrator before your registration will be activated. This requirement now applies to both new and existing entities. Effective 29 April 2018, the notarized letter process is now mandatory on all CURRENT registrants at SAM who have a requirement to update data on their SAM record. The notarized letter is mandatory and is required before the GSA Federal Service Desk (FSD) will activate the entity's registration.

Effective 29 June 2018, vendors creating or updating their registration can have their registration activated prior to the approval of the required notarized letter. However, the signed copy of the notarized letter must be sent to the GSA Federal Service Desk (FSD) with 30 days of activation or the vendor risks no longer being active in SAM.

PLEASE NOTE: SAM is completely free of charge for both registrants and users.

STATEMENT OF WORK

STATEMENT OF WORK

Caesar Creek Lake Control Tower Elevator Upgrade

Project Location:

Caesar Creek Lake

4020 N. Clarksville Road Waynesville, Ohio 45068

Onsite Elevator Information:

General Specifications of existing Elevator.

Machine: Armor Machine Type 1/with 20” Dia. Drum Elevator Motor: “General Electric” Single Speed 7.5HP 1075 R.P.M. Synchronous Speed, Frame 326DZ. 208 Volts, 3 Ph., 60 CY.

Speed Governor: Abell Type AG-100 Brake: Abell Type A.T.B.

Control: Single automatic push button from car and floors, and gate closer for car gate.

Capacity: 1200LBS.

Speed: 100 F.P.M.

Travel: 93’0” From 1st Floor to 4th Floor Hoisting Cables: ½”-6/19 Preformed Landings: -4- Openings: -4- Signal: Alarm bell at 4th floor button in car control station. “In Use” light in floor control stations and door open call bell on car.

Car Enclosure: Type “A.C.M.F” with collapsible gate at front of car.

Hatch Enclosures: Single swing type hollow metal doors with closers.

Entrance Frames: Steel frames with steel sills.

Car Guide Rails: Planed Steel @ 8.1LB. Per foot Counterweight Guide Rails: Planed Steel @ 8.1LB. Per Foot

Note: All measurements and components will be verified by the contractor prior to installation. All new components will be compatible with the present car and rails associated with the elevator.

Elevator.

The elevator live load capacity is 1200 pounds and lift is provided by a 7.5 HP, 208-volt, 3-phase, 60-cycle, alternating current motor. The motor is controlled by a fully automatic electromagnetic type contactor located on top of elevator machine room on the 1st floor. Power for operation of the elevator comes from the MCC.

Brake.

The elevator is equipped with a solenoid operated magnetic brake. The brake is a 2-section shoe type with brake shoes applied to brake drum by springs under compression. The brakes are released by means of an electromagnet.

The circuit of the brake magnet is opened by the several safety devices so as to apply the brake at the limits of travel, when the car attains excessive speed, when the safety switch or safety stop button is opened, and on failure of current.

Limit Switches.

An automatic terminal stopping device located in the hoistway is provided and arranged to bring the car to a stop at each normal landing independent of the regular operating device. Overtravel limit switches are also provided, mounted on hoistway, operated by the car, and arranged to stop the car and prevent operation should the car travel beyond the zone of the normal stopping device.

Controls.

The hoisting motor is provided with a fully electromagnetic type controller operated by pushbuttons in the car and at floor landings. The pushbuttons marked “UP” and “DOWN” are interlocked mechanically and electrically to prevent simultaneous operation.

Scope of Work:

The contractor shall provide all tools, materials, equipment and labor to remove and replace the Control Tower elevator electrical components.

***AMENDMENT 0002***

ITEM 1:

The contractor, alongside with the COE Maintenance personnel will perform a lockout/tagout procedure prior to start of work. The contractor shall remove the existing controller, selector, travel cable wire, hoist cables, float switch, operating panel, Inspection Station Controls, call buttons on each level and related hardware in preparation for installation of new modern controls and circuit board. Contractor will properly remove, haul and dispose of all debris in accordance with appropriate state and federal requirements. The contractor shall install an industry standard microprocessor controller, Elevator Controls Incorporated, V900 AC, or equivalent, in place of the existing controller. Note: The controller and all replaced components shall be suitable for operation from existing utilities service and existing emergency generator power. In addition to the new controller, the contractor shall furnish and install a new Selector, Travel Wiring, Hoist Cables, Float Switch on the bottom of the cab, Car Operating Panel, Inspection Station Controls, elevator motor, interlock and retiring cam systems, cable braking system, geared machine with secondary brake system and Call Buttons on each level that are industry standard and fully compatible with the controller. Car Operating Panel Inspection Station Control Box and Call Buttons should be water, dust, and corrosion resistant. The contractor will remove and dispose of the elevator doors on all floors to include the car door, tracks, safety mechanisms and seals and replace with stainless steel #4 finish doors, safety mechanisms, tracks and rubber seals in accordance with the Ohio State Elevator regulations. The new controller shall be positioned and installed to facilitate inspection and periodic maintenance. All newly installed equipment shall be secured and supported to prevent damage by moving parts and/or vibration of operating equipment. The contractor shall fully function test the elevator, relays and switches in the presence of COE maintenance personnel and recertify the elevator to the applicable standards of ASME-A17 Safety Code for Elevators and Escalators.

***AMENDMENT 0002***

Note: All removed equipment shall be disposed of offsite in accordance with Federal, State and Local Laws.

All upgraded components must be compatible with the existing equipment not being upgraded. If the components are required to be upgraded, they must be included in the proposal. All safety features associated with the operation of the elevator will be upgraded as necessary to meet or exceed ASME-A17 Safety Code for Elevators and Escalators.

Upgraded equipment identified above will interface with existing Interlock and Retiring Cam systems on all doors to ensure safety feature remains functional upon completion of contract.

The contractor shall be licensed in the state of Ohio, obtain permits, and perform repairs, inspection, and testing in compliance with Chapter 4105 of the Ohio Labor and Industry Standards. The contractor shall be responsible for all fees associated with completing the work and shall be a part of the contract bid price. The inspections shall be performed by a qualified Elevator Inspector IAWASME QEI-1. The contractor shall conform to the US Army Corps of Engineers Safety and Health Requirements Manual EM 385-1-1, ASME A17 Safety Code for Elevators and Escalators, and the manufacturer’s recommendations.

ITEM 2:

The contractor shall perform inspections and load testing (1,200 lbs.) of the elevator in the presence of Government representation. Prior to acceptance, US Army Corps of Engineers (USACE) personnel shall be furnished with the contractor’s inspection and load test documentation and be given the opportunity to inspect, test, and operate the elevators. Any safety or contract deficiencies found shall be corrected at no additional cost to the government prior to acceptance. Any deficiencies found within the scope of the repairs shall be repaired by the contractor and re-tested (load test) if necessary. The government technical representatives for all the inspections and testing will be Leonard Bakker, Maintenance Mechanic Leader at Caesar Creek Lake.

The contractor shall furnish a copy of maintenance and operation manuals for the installed equipment as applicable and provide on-site instruction to COE maintenance personnel regarding inspection and periodic maintenance requirements of new equipment. The contractor shall coordinate instruction sessions with the COE to maximize participation. The contractor shall submit for review to the COE the catalog cut sheets and/or descriptive data or information for all parts and equipment to be utilized in the repair to fully demonstrate that all parts and/or materials will conform to the requirements and intent of the repair and are suitable for use in environment in which they are installed. Data shall include descriptive information for the types of equipment proposed and include the manufactures’ name, contact information, and performance characteristics.

The contractor shall warranty the work performed and newly installed equipment and materials supplied by the contractor or other suppliers for a period of 1 year from the date the Government takes possession. The contractor shall inform and provide the COE of any manufactures’ warranties before or at the time of Government possession.

Note: The contractor shall not operate LHE (Load Handling Equipment). COE personnel shall operate all LHE and the contractor shall coordinate any requests for LHE operations to the Lake Manager, Jim O’Boyle

(513) 897-1738

CAESAR CREEK LAKE CONTROL TOWER UPGRADE

TABLE OF CONTENTS

SPECIFICATIONS/DESCRIPTION

PAGE

1 Project Information 2 Performance Work Statement

3 TPOC

4 Pre-Work Conference 5 Working Hours 6 Contract Start and Completion Dates 7 Contractor Submittals 8 Permits and Licenses 9 Identification of Contract Employees and Vehicles 10 Safety Requirements 11 Required Security Training and Planning 12 Accident Reporting 13 Damage Reports 14 Contractor Employees’ Conduct and Competency 15 Damage or Loss of Contractor’s Supplies and Property 16 Supervision 17 Environmental Program 18 Contract Discrepancy Report (CDR)

19 Meetings 20 Quality Control 21 Quality Assurance 22 Deficiencies 23 Interruptions to Systems 24 Government Furnished Materials and Equipment 25 Contractor Furnished Items 26 Safeguarding Government Property 27 Minimum Manpower Requirements 28 Minimum Personnel Qualifications 29 Cooperation with other Contractors, Lessees, and Volunteers 30 Reports 31 Applicable Publications 32 Warranty 33 Wage Rates 34 Definitions 35 Index of Exhibits

SPECIFICATIONS/DESCRIPTION

1. Project Information.

The contractor will furnish all personnel, equipment, supplies and materials necessary to remove and replace existing elevator controller, selector, travel cable wire, hoist cables, float switch, operating panel, call buttons, and related hardware at the Control Tower located at. Caesar Creek Lake. The contractor’s work and responsibility will include all planning, programming, administration, management, supervision, communications and inspection necessary to assure that all work is conducted in accordance with the contract requirements and all applicable Federal, State and Local laws and regulations. All work will be performed in strict compliance with the attached specifications and all other terms and conditions incorporated herein.

2. Performance Work Statement.

The contractor will furnish all personnel, equipment, supplies and materials necessary to remove and replace existing elevator controller, selector, travel cable wire, hoist cables, float switch, operating panel, call buttons, and related hardware at the Control Tower located at. Caesar Creek Lake. The contractor’s work and responsibility will include all planning, programming, administration, management, supervision, communications and inspection necessary to assure that all work is conducted in accordance with the contract requirements and all applicable Federal, State and Local laws and regulations. All work will be performed in strict compliance with the attached specifications and all other terms and conditions incorporated herein.

3. Technical Point of Contact (TPOC):

Leonard Bakker U.S. Army Corps of Engineers Caesar Creek Lake

4020 N. Clarksville Road Waynesville, Ohio 45068 503-897-1738

4. Pre-Work Conference:

The contractor will be required to attend a pre-work conference prior to beginning work during which the Contractor’s plan of work, safety procedures, start date and other items in this contract will be discussed.

5. Working Hours.

a. Normal working hours, except as otherwise specified herein, will be Monday through Friday, 7:30 a.m.

to 4:00 p.m. Eastern Standard Time. Work inside Government buildings or other secured areas will be performed during the above referenced work hours. Work that interferes with other ongoing functions at the project will be scheduled around normal working hours, as specified by the Project Manager.

Holiday Work. The ten Federal holidays observed are:

New Year's Day (January 1st) Martin Luther King Day (3rd Monday in January) President's Day (3rd Monday in February) Memorial Day (Last Monday in May) Independence Day (July 4th) Labor Day (1st Monday in September) Columbus Day (2nd Monday in October) Veterans Day (November 11th) Thanksgiving Day (4th Thursday in November) Christmas Day (December 25th)

When one of the above designated holidays falls on a Sunday, the following Monday is observed as a legal holiday. When a legal holiday falls on a Saturday, the preceding Friday is observed as a holiday. Work will be scheduled around the above listed Federal holidays except as specified herein or as approved by the

TPOC.

b. Inclement Weather Work.

The Contractor will maintain the schedule of services regardless of inclement weather. Exceptions may be approved by the TPOC when severe conditions make it impractical or dangerous to perform the work.

6. Contract Start and Completion Dates.

Work under this contract will begin within 15 calendar days and complete within 180 calendar days after receiving the Notice to Proceed.

7. Contractor Submittals.

Unless otherwise specified, the Contractor will submit the following information to the TPOC prior to the pre-work conference for this contract:

a. Quality Control Plan. A suggested outline for the Contractor's Quality Control Plan.

b. Contractor Quality Control Inspector. List of Quality Control Inspectors.

c. Contractor Representatives. List of names of Contractor Representatives.

d. Accident Prevention Plan (APP). A suggested outline for the Contractor’s Accident Prevention Plan

Appendix A of EM 385-1-1 See Section C-1.9 for APP requirements. Exhibit D.

e. Emergency Contacts. A prioritized list, including phone numbers, of those persons (normally Contractor

Representatives) to call in case of emergencies.

f. Operators. A list of names of qualified equipment/vehicle operators, including experience, training and qualification to operate specific equipment.

g. Certificate of Insurance.

h. Performance Bond. (where applicable)

i. Security Requirements.

8. Permits and Licenses.

The Contractor will obtain, at own expense, any required licenses, permits or certifications necessary to perform the specified services. Required licenses, permits and certifications will be kept current during the period the work is performed. The Contractor is also responsible for any and all costs associated with the training of Contractor personnel to acquire and maintain valid licenses, permits or certifications necessary to perform the contract services specified herein. The Contractor, Contractor personnel and any persons acting on behalf of the Contractor will comply with all applicable Federal, State and local laws and regulations; including any subsequent changes to these laws and regulations. Minimum Personnel and Training Requirements. The Contractor will provide an adequate number of fully trained and qualified personnel to perform the work specified herein. Contractor personnel will be properly trained to perform their assigned work in a safe and effective manner. Training will include but is not limited to instruction on the proper and safe use and operation of Contractor equipment and any Contractor provided tools, supplies and materials required to perform the specified services. Only properly trained and qualified employees will be used in the performance of services specified herein. The Contractor will also assume responsibility for training or Orienting Contractor personnel to perform the services specified in the contract. In the event the Contracting Officer or his/her Authorized Representative determines that the Contractor does not have a qualified employee performing the specified work, the Contractor will be required to provide qualified personnel, or subcontract the work to a person or persons who are trained and qualified to perform the work. The Contractor acknowledges that the employment of undocumented migrant workers to perform services under this contract will not be permitted.

9. Identification of Contract Employees and Vehicles.

All Contractor employees will be in good appearance while performing services. Employees must wear long pants, shirt with no vulgar or obscene graphics with at least sleeves equivalent of a t-shirt, and durable work type shoes. Vehicles and any motorized equipment utilized for transportation will be in good operating condition with no display of obscene or vulgar material such as stickers, flags, or etc. Vehicles will be maintained in accordance with federal, state, and local laws.

10. Safety Requirements.

a. General. Performance of all services will assure complete safety to public visitors, Contractor employees, and all other persons in the area. The Contractor will comply with any pertinent requirements contained in the Corps of Engineers Safety Manual (EM 385-1-1), current at the time of award and any subsequent revisions to that document. Furthermore, the Contractor will comply with pertinent occupational safety and health standards for general industry (29 CFR Part 1910) as required by the Occupational Safety and Health Administration (OSHA). If the Contractor fails or refuses to promptly comply with safety and security requirements as specified herein, the TPOC or any other project employee may stop all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to any such work stoppage will be made subject to any claims for extension of time or for excess costs or damages sustained by the Contractor. Also, the Contractor will not be paid for work not performed as a result of the stop order.

b. The Contractor will comply with the Occupational Safety and Health Act (OSHA), the Corps of Engineers Manual, EM 385-1-1, https://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf or latest version and as otherwise stated herein. Special attention will be given to the requirements for safety meetings.

The Contractor will inform the TPOC a minimum of 7 calendar days prior to a Contractor monthly safety meeting, to permit a Government representative to attend.

c. Accident Prevention Plan (APP). The Contractor will prepare an Accident Prevention Plan to assure that requirements of the safety program are provided as specified. This plan must be accepted by the Contracting Officer prior to commencement of any work. One copy of the Accident Prevention Plan will be provided to the Contracting Officer and the TPOC one week prior to the pre-work conference. The Accident Prevention Plan must be in the outline and form prescribed in Appendix A of EM 385-1-1.

d. Activity Hazard Analysis (AHA). The Contractor will use Activity Hazard Analyses (AHA’s) as one of many tools to insure safe performance of work. It is the Contractor’s responsibility to prepare the AHA.

Sample AHA’s may be available at the project office for review and use by the Contractor to assist in the development of site specific Activity Hazard Analyses prior to the Contractor performing the job. The Contractor is encouraged to revise or add to these sample AHA’s as necessary to address changing conditions. Prior to performing jobs with inherent hazards, the Contractor will review, at a “Tool Box” safety meeting, the approved AHA’s with those employees who will perform that work each time the work is ordered. The Government may request advanced notification of the time and date of the above AHA “Tool Box” safety meeting for Contractor employees so that the Government may attend such reviews.

The Government will require the Contractor to prepare an AHA for any jobs for which an adequate AHA does not already exist. A copy of this AHA will be submitted to the TPOC and must be accepted before the Contractor starts the job. This copy of the AHA will become the property of the Government. Guidance is included, which will be used by the Contractor as a guide for the preparation of required AHA's.

A copy of the approved AHA’s will be available at all times to workers at each associated job site and a copy will be provided to the Government.

e. Public Safety. The Contractor will ensure that reasonable precautions are taken to protect the public at all times where work is being performed. The Contractor will immediately report to the TPOC any potential hazards found by his employees on the project. The Accident Prevention Plan will include procedures to be taken to provide for public safety. Additionally, the Contractor will not allow any persons, except employees, into work areas that are not otherwise open to the public; nor will the Contractor transport in Contractor work vehicles any persons, except employees, during times the Contractor is on the project performing work under a contract.

f. Personal Protective Apparel and Equipment. Protective apparel and equipment, as identified in the AHA, will be provided to eliminate or minimize hazards to personnel. As a minimum, each employee will wear a short-sleeved shirt, long trousers, and appropriate footwear during all contract work. Face shields, spectacles with side-shields, or goggles, and hearing protection will be worn by employees when required by safety manual. Fire extinguisher(s) and first aid kit(s) meeting the Safety Manual standards will also be provided and easily accessible to all employees.

g. Contractor Employees Certified in First Aid & CPR. The Contractor will schedule employees so the appropriate numbers of certified personnel are on duty to administer First Aid and CPR as required by the Safety Manual.

Copies of their certification will be provided in accordance with regulations. Two people per crew will be trained in First Aid and CPR. Individuals working alone will be trained in First Aid.

h. Hazard Communication Program. The Contractor will be responsible for implementing a hazard communication program for Contractor employees, as required by the Safety Manual. The Contractor will provide Material Safety Data Sheets (MSDS) and/or Safety Data Sheets (SDS) for review by the TPOC prior to use of any hazardous substance on the project and provide a plan for the proper handling, transportation, storage and usage of hazardous substances on the project.

11. Required Security Training and Planning.

A. AT Level I Training. All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, controlled access areas, or require network access, shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. Upon request, the contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website: http://jko.jten.mil/courses/atl1/launch.html; or it can be provided by the RA ATO in presentation form which will be documented via memorandum

B. Access and General Protection/Security Policy and Procedures. All contractor and all associated sub-contractors employees will comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor will also provide all information required for background checks to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

C. Non CAC ID Card Access to a DOD Facility or Installation. Contractor and all associated sub-contractors employees will comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05 / AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative, as NCIC and TSDB are available), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

D. Suspicious Activity Reporting Training (e.g. iWATCH, CorpsWatch, or See something, Say Something).

The contractor and all associated sub-contractors will receive a brief/training (provided by the RA) on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the Project Manager, security representative or law enforcement entity. This training will be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 5 calendar days after the completion of the training.

E. For Contracts that Require OPSEC Training All new contractor employees will complete Level I OPSEC Training within 30 calendar days of their reporting for duty. Additionally, all contractor employees must complete annual OPSEC awareness training. The contractor shall submit certificates of completion for each affected contractor and subcontractor employee, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training. OPSEC awareness training is available at the following websites: https://www.iad.gov/ ioss/ or http://www.cdse.edu/catalog/operations-security.html;

or it can be provided by the RA OPSEC Officer in presentation form which will be documented via memorandum.

F. Classified/Sensitive/Restricted Area Escort Requirements. All contract employees, including subcontractor employees who are not in possession of the appropriate security clearance or access privileges, will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas.

G. Pre-Screen Candidates/E-Verify Program. The Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award.

*When contracts are with individuals, the individuals will be required to complete a Form I- 9, Employment Eligibility Verification, with the designated Government representative.

This Form will be provided to the Contracting Officer and will become part of the official contract file.

Emergency Contacts. A prioritized list, including phone numbers, of those persons (normally Contractor Representatives) to call in case of emergencies.

The contractor will supply the Technical POC (TPOC) with an Accident Prevention Plan (APP) and an Activity Hazard Analysis (AHA) prior to site work in accordance with EM 385-1-1.

12. Accident Reporting.

The Contractor is responsible for reporting all accidents to the Project Manager immediately. Prompt action will be taken to ensure immediate and appropriate medical treatment. The Contractor will maintain an accurate record of any accidents in the manner and on the forms prescribed by the Project Manager. For property damage accidents of $2,000 or more, the Contractor will complete and submit to the Project Manager a copy of ENG Form 3394. The Contractor will maintain an OSHA 300 Log of On – The – Job injuries and first aid treatments.

The Contractor will also provide a monthly record of all exposure and accident experience incidental to the performance of services under the contract. This reporting requirement includes exposure and accident experience of both the Prime Contractor and any subcontractor(s). A Monthly Record of Work-Related Injuries/Illnesses & Exposure form will be available from the Project Manager. The Monthly Record of Work-Related Injuries/Illnesses & Exposure report will be provided to the Project Manager by the 5th working day of the month for the previous month.

13. Damage Reports.

All instances where Government materials, supplies, property, and/or equipment are damaged will be reported immediately to the Project Manager. When the damage was caused by contract employees, a written report of the incident and extent of such damage will be submitted to the Project Manager, within 2 work days (less weekends and holidays) of occurrence. For property damage accidents of $2,000 or more the Contractor will complete and submit to the Project Manager a copy of ENG 3394.

14. Contractor Employees’ Conduct and Competency.

All contract employees will conduct themselves in a proper and courteous manner at all times. Since the majority of work is performed in the presence of the general public, the conduct of all employees is critical and will be closely monitored. Contract employees will comply with all provisions of Title 36, Chapter III, Part 327, CFR and obey all posted signs and regulations in the performance of the work under this contract.

Being under the influence of or consuming alcoholic beverages or controlled substances by the Contractor or employees while on duty is prohibited.

a. Employee Dismissal. The Contractor expressly agrees to dismiss any employee or subcontractor employee whose continued employment is deemed by the Project Manager to be inconsistent with the best interests of the public or the U.S. Army Corps of Engineers. The KO or the Project Manager may require the Contractor to immediately remove from the work site any employee or subcontractor who is incompetent, endangers persons or property, or whose physical or mental condition would impair their ability to satisfactorily perform the work. Notification to the Contractor will be promptly made in writing if time and circumstances permit. Otherwise, notification will be verbal and confirmed in writing as soon as possible. No removal will reduce the Contractor's obligation to perform all work required under this contract nor be the basis for time extension. Immediate replacement of the employee will be made.

15. Damage or Loss of Contractor’s Supplies and Property.

The Contractor is responsible for taking the action necessary to protect Contractor supplies, materials and equipment, and the personal property of Contractor employees from loss, damage or theft. The Government assumes no responsibility for theft, damage, etc., of the above. The Government is not responsible for providing storage areas or facilities for the storage of Contractor supplies, materials and equipment. With prior approval, the Project Manager may provide a location for the temporary storage of large equipment to prevent the transportation of such equipment to/from the work site while a particular service is being performed. However, the Government assumes no liability for the loss or destruction of Contractor equipment while it is stored on Government property.

16. Supervision.

The TPOCs will be Leonard Bakker and Jim O’Boyle. The Contractor is responsible for providing on-site supervision and quality control inspections of work performed under the contract. The level of supervision and inspections will be sufficient to assure that services are performed in accordance with contractual requirements and all applicable Federal, state and local laws and regulations. The Contractor or a Contractor Representative will personally supervise the work, or be readily available by phone or other means of communication to respond to any contract issue that may arise when work is in progress. The Contractor Representative(s) will conduct overall management coordination and be the central point of contact with the Government for performance of all work under the contract.

Contractor Representative will have full authority to contractually commit the Contractor for prompt action on all matters pertaining to administration of this contract, and will be the on-site Contractor employee who is responsible for safety.

In addition to Contractor Representative(s), the Contractor will also appoint Quality Control Inspectors (QCI) who will perform the Contractor's Quality Control Program. QCI’s will be responsible for implementing the Contractor’s Accident Prevention Plan. All QCI'S will have the authority to determine for the Contractor when work is ready for Government inspection and to make decisions for the Contractor on re-performance when necessary. A QCI will be appointed for each work crew. For work performed outside normal working hours, a Contractor Representative or QCI will be present at the work site.

The TPOC and Government Inspectors will deal directly with the QCI’s or Contractor Representatives, for normal day-to-day administration of the contract provisions.

The names and telephone numbers of all individuals authorized to act on behalf of the Contractor as Contractor Representatives will be submitted in writing to the TPOC before work is performed.

The Contractor will maintain copies of contract work requirements, specifications, Activity Hazard Analysis, etc., at each work site which relate to each person's work responsibilities, and will review them to insure employees comprehension of a job prior to initiating work.

17. Environmental Program.

The Contractor will comply with Federal, State, and local laws, regulations and standards regarding environmental protection. All environmental protection matters will be coordinated with the TPOC. Any of the facilities operated by the Contractor may be inspected by the TPOC, or other Federal, State and local officials without advance notice. Access for inspection will be granted upon request.

Citations against Government facilities operated by the Contractor for non-compliance with environmental standards are a matter for resolution between the Government and the issuing office.

The Contractor will conduct all operations and maintenance activities in a manner to prevent contamination of Government land and property. The Contractor will ensure all lubricants, petroleum products, paints, cleaning materials, or any other hazardous substances are not spilled, leaked or disposed of on Government property and are disposed of in accordance with environmental regulations.

If spills or contamination occur, the Contractor will be responsible for cleanup and any associated costs in accordance with Federal, State and Local Law. Such spills will be reported to the TPOC immediately.

18. Contract Discrepancy Report (CDR).

A CDR is a formal document used by the Government to process defects in services. As initially issued to the Contractor, the CDR describes the discrepancy or problem. The CDR will be discussed with the Contractor or his representative when it is issued. The Contractor will provide his written response on the CDR form within 24 hours of issuance. The Contractor's response must:

Identify the cause and corrective action taken, and Identify Contractor action to prevent recurrence.

Upon finalization of the CDR, the Contractor and the TPOC must sign the form. The Contractor will be given a copy of the completed form. Should the Contractor not concur with any decision, etc., the Contractor may so state, in writing, and request a final decision by the Contracting Officer. The Contracting Officer monitors all CDR's issued, and CDR's are the principle evidence used by the Contracting Officer in determining Government contract actions such as termination or decision not to exercise options.

19. Meetings.

The Contractor is required to attend a pre-work meeting to be scheduled by the TPOC. The Contractor or his authorized representative will report each Month with the schedule and location determined by the TPOC to discuss contract work items. Specific topics of discussion at the Monthly meetings may include issuing inspections, quality control, and upcoming work. If a CDR is issued, mutual effort will be made to resolve any and all problems identified to preclude their recurrence. The TPOC may alter this reporting schedule, or change the reporting method, time, or place if mutually agreeable between the TPOC and the Contractor. A tour of the work site will be conducted following the discussions. It is recommended that the

Contractor’s on-site representative or superintendent also attend this meeting. During the pre-work conference, the Contractor will also provide any required submittals not previously submitted.

20. Quality Control.

The Contractor will have a Quality Control program to assure the requirements of the contract are provided as specified. The primary purpose of Quality Control is to identify and correct deficiencies in the quality of services performed before the level of performance is unacceptable.

The program will include, but not be limited to the following:

a. An inspection system covering all the services stated in the contract specifications.

b. A method of identifying and correcting deficiencies in the quality of services performed before the level of performance is unacceptable.

c. A file of all inspections conducted by the Contractor and the corrective actions taken. These files will be made available for inspection upon request by the TPOC.

d. A method of insuring that employees have full knowledge of work assignments and that appropriate technical expertise is utilized with each work assignment.

e. A method of coordinating each work crew’s activities with the TPOC and/or inspector.

The Contractor may use any or all portions of this plan to prepare a plan of his own. A signed plan, including Contractor specific information, will be provided to the Contracting Officer and the TPOC, and accepted, prior to the Pre-Work Conference. If changes to this program occur, updated copies will be provided to the Contracting Officer and TPOC.

Failure to provide appropriate Quality Control may result in issuance of a CDR, and/or termination of the contract.

21. Quality Assurance.

The Government will monitor the Contractor's performance in each functional area under this contract and reserves the rights to use whatever additional surveillance procedures are deemed appropriate. The Government will keep a record of all complaints received by the public concerning Contractor performance. Upon receipt of a written complaint by the public, the Government will attempt to verify the complaint and furnish the Contractor a copy of the findings. Should the Government verification reveal a nonperformance by the Contractor, a CDR may be issued.

A Government employee will not be considered an Inspector unless he identifies himself as such to the Contractor, the Contractor Representative, or Quality Control Inspector. No Inspector is authorized to change any provision of the specifications without written authorization of the Contracting Officer nor will the presence or absence of an inspector relieve the Contractor from any requirements of the Contract.

22. Deficiencies.

If the Contractor fails to perform, or if performance in any area is judged unsatisfactory by the TPOC, the Government will take corrective action. If any of the services do not conform to contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no cost to the Government.

23. Interruptions to Systems.

Contractor will coordinate with TPOC so that the contractors work will not interrupt the projects mission.

Any authorized interruptions will be kept to an absolute minimum, and all repairs or replacements of equipment or components will be accomplished in an expeditious and efficient manner.

24. Government Furnished Materials and Equipment.

Utilities: The Government will furnish available utilities to perform the specified work. The Contractor will make a dedicated effort to conserve utilities and will comply with all Government regulations regarding energy conservation.

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