W912QR21Q0005.pdf

SEE ADDENDUM

(No Collect Calls)

W912QR21Q0005 19-Nov-2020

b. TELEPHONE NUMBER

502.315.7028

8. OFFER DUE DATE/LOCAL TIME

10:00 AM 14 Dec 2020

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912QR9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

KARI A SMITH

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

U. S. ARMY ENGINEER DISTRICT, LOUISVILLE

600 DR. MARTIN LUTHER KING, JR. PLACE

ROOM 821

LOUISVILLE KY 40202-2239

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

502.315.6195 OR 6193FAX:

TEL: 502.315.6172 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$8,000,000

NAICS:

561730

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF76

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

Section SF 1449 - CONTINUATION SHEET

SPECIAL INSTRUCTIONS

This Request for Quote (RFQ) is to provide all necessary management, personnel, materials, supplies, tools, equipment, fuel, and vehicles, except as otherwise provided herein, required to perform mowing, cleaning, refuse removal, maintenance, janitorial, and herbicide application services, in accordance with the Performance Work Statement and Maps. The Base Year will be Date of Award through 31 December 2021. The Contractor’s services and responsibility shall include all planning, programming, administration, management, supervision, communications, and inspection necessary to assure that all services are conducted in accordance with the contract requirements and all applicable Federal, state and local laws and regulations.

Note 1: This solicitation contains an option clause to extend the awarded contract for up to four (4) additional one year periods. The one-year option periods are as follows:

Option Year 1: 01 January 2022 through 31 December 2022 Option Year 2: 01 January 2023 through 31 December 2023 Option Year 3: 01 January 2024 through 31 December 2024 Option Year 4: 01 January 2025 through 31 December 2025

One award will be made from this Request for Quote (RFQ). The contract type is a Firm Fixed Price Purchase Order.

This procurement is 100% set-aside for Small Business, NAICS 561730 ($8 M).

Note 2: Page numbering in this document may not be accurate.

Method of Payment under this contract will be Electronic Funds Transfer (EFT) to a commercial bank account specified by the Contractor.

Quotes will not be accepted for quantities less than the quantities specified in the price breakout schedule. Failure to submit a unit price for all items listed (base year and option years) will be considered as a material deviation from the requirements of the RFQ and the quote will be rejected. An additional excel spreadsheet is provided for convenience in filling out the price breakout schedule. Offerors should complete the price breakout schedule within this solicitation.

Note 3: The contract award will be based on Low Price (base plus option years) to the Government. The offeror shall complete the price breakout. The total evaluated price will be determined by adding the total base plus all options price from the price breakout schedule. The price will be reviewed by the Government for reasonableness and realism through the use of price analysis. Price will also be checked for unbalancing of line items. Offerors are cautioned to distribute costs appropriately. Award will not be made to offerors who do not provide reasonable and realistic prices for all line items listed in the price breakout schedule.

Submit Quotes to Kari A. Smith via email to kari.a.smith@usace.army.mil. Quotes are due on 14 December 2020 at 10:00 AM Eastern Time. Fax submittals will not be accepted.

For contractual/technical questions, please contact Kari Smith by e-mail at kari.a.smith@usace.army.mil.

Interested contractors are highly encouraged to schedule a Site Visit. Site visits may be scheduled prior to the due date for submitting quotes by contacting Shannon Phelps at (812) 824-9135. Please note that the site visit is not an opportunity for questions or clarifications regarding this solicitation. All questions shall be submitted to Kari Smith through email at kari.a.smith@usace.army.mil.

All contractors must be registered in the System for Award Management (www.SAM.gov) prior to award of a contract. All proposed contractors are highly encouraged to review FAR Clause 52.232-33 Payments by Electronic

Funds Transfer – System for Award Management, which indicates “All payments by the Government under this contract shall be made by electronic funds transfer (EFT).” Those not currently registered can obtain registration by going to the website http://www.SAM.gov. The process can usually be completed from 24 to 48 hours after submission. Contractors will need to obtain a Unique Entity Identifier (previously DUNS number) for processing their registration. If you do not already have a Unique Entity Identifier, one can be obtained from DUN and Bradstreet by calling 1-800-333-0505. Refer to www.SAM.gov for information formerly found in CCR, EPLS, ORCA and FedReg.

Training tools are available on the SAM website to help you get familiar with SAM. Start by going to www.sam.gov, and then click on the SAM HELP tab. Under User Help you will find the full User Guide as well as Quick Start Guides and Helpful Hints that will help you create an account, migrate your roles, perform updates , and search for the information you need. These guides can also be viewed at http://www.acquisition.gov.

PLEASE NOTE: SAM is completely free of charge for both registrants and users.

PRICE BREAKOUT SCHEDULE

Mowing and Maintenance Services at Monroe Lake

Base Year: 1 January 2021 through 31 December 2021 The following Line Item Numbers (0001 – 0012) are for the Base Year

ITEM

NO.

ITEM

DESCRIPTION

UNIT

COST

UNIT

OF

ISSUE

QTY

TOTAL

SITES FOR MOWING

SERVICES

0001 Mowing, Area “A”, Site No. 1 (Office & Overlook)

$ EA 25 $

0002 Mowing (Leaf Removal), Area “A”, Site No.1 (Office & Overlook)

$ EA 2 $

0003 Mowing, Area “A”, Site No. 2 (Dam & Tailwater Area)

$ EA 25 $

0004 Mowing, Area “A”, Site No. 3 (Spillway Area)

EA 25

0005 Mowing, Area “A”, Site No. 4 (West Tailwater Area)

$ EA 25 $

0006 Mowing Area “B”, Site No. 1 (Office & Overlook Area)

$ EA 5 $

0007 Mowing, Area “B”, Site No. 2 (Dam &Tailwater Area)

$ EA 5 $

0008 Mowing, Area “B”, Site No. 3 (Spillway Area)

$ EA 5 $

MAINTENANCE SITE LOCATIONS

0009 Maintenance, Site No. 1 (Office & Overlook)

$ EA 68 $

0010 Maintenance, Site No. 2 (Dam & Tailwater Area)

$ EA 68 $

0011 Maintenance, Site No. 3 (Dam & Tailwater Area)

$ EA 68 $

0012 Maintenance, Site No. 4 (West Tailwater Area)

$ EA 68 $

TOTAL BASE YEAR (ITEMS 0001 - 0012 ) $

W912QR21Q0005

Option Year One - 01 January 2022 TO 31 December 2022 The following Line Item Numbers (0013 – 0024) are for Option Year One

ITEM

DESCRIPTION

UNIT

COST

UNIT

0013 Mowing, Area “A”, Site No. 1

$ EA 25 $

0014 Mowing (Leaf Removal), Area “A”, Site No.1 (Office & Overlook)

$ EA 2 $

0015 Mowing, Area “A”, Site No. 2 (Dam & Tailwater Area)

$ EA 25 $

0016 Mowing, Area “A”, Site No. 3 (Spillway Area)

$ EA 25 $

0017 Mowing Area “B”, Site No. 4 (West Tailwater Area)

$ EA 25 $

0018 Mowing, Area “B”, Site No. 1 (Office & Overlook Area)

$ EA 5 $

0019 Mowing, Area “B”, Site No. 2 (Dam & Tailwater Area)

$ EA 5 $

0020 Mowing, Area “A”, Site No. 3 (Spillway Area)

$ EA 5 $

MAINTENANCE SITE LOCATIONS

0021 Maintenance, Site No. 1

(Office & Overlook)

$ EA 68 $

0022 Maintenance, Site No. 2 (Dam & Tailwater Area)

$ EA 68 $

0023 Maintenance, Site No. 3 (Spillway Area)

$ EA 68 $

0024 Maintenance, Site No. 4

TOTAL OPTION YEAR ONE (ITEMS 0013-0024) $

Option Year Two – 01 January 2023 to 31 December 2023 The following Line Item Numbers (0025 – 0036) are for Option Year Two

ITEM

DESCRIPTION

UNIT

COST

UNIT

0025 Mowing, Area “A”, Site No. 1

$ EA 25 $

0026 Mowing (Leaf Removal), Area “A”, Site No.1 (Office & Overlook)

$ EA 2 $

0027 Mowing, Area “A”, Site No. 2 (Dam & Tailwater Area)

$ EA 25 $

0028 Mowing, Area “A”, Site No. 3 (Spillway Area)

$ EA 25 $

0029 Mowing Area “B”, Site No. 4 (West Tailwater Area)

$ EA 25 $

0030 Mowing, Area “B”, Site No. 1 (Office & Overlook Area)

$ EA 5 $

0031 Mowing, Area “B”, Site No. 2 (Dam & Tailwater Area)

$ EA 5 $

0032 Mowing, Area “A”, Site No. 3 (Spillway Area)

$ EA 5 $

MAINTENANCE SITE LOCATIONS

0033 Maintenance, Site No. 1

(Office & Overlook)

$ EA 68 $

0034 Maintenance, Site No. 2 (Dam & Tailwater Area)

$ EA 68 $

0035 Maintenance, Site No. 3 (Spillway Area)

$ EA 68 $

0036 Maintenance, Site No. 4

TOTAL OPTION YEAR TWO (ITEMS 0025 - 0036 ) $

Option Year Three – 01 January 2024 to 31 December 2024 The following Line Item Numbers (0037 – 0048) are for Option Year Three

ITEM

DESCRIPTION

UNIT

COST

UNIT

0037 Mowing, Area “A”, Site No. 1

$ EA 25 $

0038 Mowing (Leaf Removal), Area “A”, Site No.1 (Office & Overlook)

$ EA 2 $

0039 Mowing, Area “A”, Site No. 2 (Dam & Tailwater Area)

$ EA 25 $

0040 Mowing, Area “A”, Site No. 3 (Spillway Area)

$ EA 25 $

0041 Mowing Area “B”, Site No. 4 (West Tailwater Area)

$ EA 25 $

0042 Mowing, Area “B”, Site No. 1 (Office & Overlook Area)

$ EA 5 $

0043 Mowing, Area “B”, Site No. 2 (Dam & Tailwater Area)

$ EA 5 $

0044 Mowing, Area “A”, Site No. 3 (Spillway Area)

$ EA 5 $

MAINTENANCE SITE LOCATIONS

0045 Maintenance, Site No. 1

(Office & Overlook)

$ EA 68 $

0046 Maintenance, Site No. 2 (Dam & Tailwater Area)

$ EA 68 $

0047 Maintenance, Site No. 3 (Spillway Area)

$ EA 68 $

0048 Maintenance, Site No. 4

TOTAL OPTION YEAR THREE (ITEMS 0037 - 0048 ) $

Option Year Four – 01 January 2025 to 31 December 2025 The following Line Item Numbers (0049 – 0060) are for Option Year Four

ITEM

DESCRIPTION

UNIT

COST

UNIT

0049 Mowing, Area “A”, Site No. 1

$ EA 25 $

0050 Mowing (Leaf Removal), Area “A”, Site No.1 (Office & Overlook)

$ EA 2 $

0051 Mowing, Area “A”, Site No. 2 (Dam & Tailwater Area)

$ EA 25 $

0052 Mowing, Area “A”, Site No. 3 (Spillway Area)

$ EA 25 $

0053 Mowing Area “B”, Site No. 4 (West Tailwater Area)

$ EA 25 $

0054 Mowing, Area “B”, Site No. 1 (Office & Overlook Area)

$ EA 5 $

0055 Mowing, Area “B”, Site No. 2 (Dam & Tailwater Area)

$ EA 5 $

0056 Mowing, Area “A”, Site No. 3 (Spillway Area)

$ EA 5 $

MAINTENANCE SITE LOCATIONS

0057 Maintenance, Site No. 1

(Office & Overlook)

$ EA 68 $

0058 Maintenance, Site No. 2 (Dam & Tailwater Area)

$ EA 68 $

0059 Maintenance, Site No. 3 (Spillway Area)

$ EA 68 $

0060 Maintenance, Site No. 4

TOTAL OPTION YEAR FOUR (ITEMS 0049 - 0060 ) $

TOTAL BASE YEAR PLUS ALL OPTION YEARS (ITEMS 0001 - 0060) $

STATEMENT OF WORK

MONROE LAKE

SERVICES CONTRACT

TABLE OF CONTENTS

SECTION C-1

GENERAL

C-1.1 PROJECT INFORMATION

C-1.2 SCOPE OF WORK

C-1.3 CALL ORDERS

C-1.4 NEGOTIATION

C-1.5 WORKING HOURS

C-1.6 CONTRACTOR SUBMITTALS

C-1.7 PERMITS AND LICENSES

C-1.8 IDENTIFICATION OF CONTRACTOR EMPLOYEES AND VEHICLES

C-1.9 SAFETY AND SECURITY REQUIREMENTS

C-1.10 ACCIDENT REPORTING

C-1.11 C-1.12

DAMAGE REPORTS

CONTRACTOR EMPLOYEES’ CONDUCT AND COMPETENTCY

C-1.13 DAMAGE OR LOSS OF CONTRACTORS SUPPLIES AND PROPERTY

C-1.14 SUPERVISION

C-1.15 ENVIRONMENTAL PROGRAM

C-1.16 CONTRACTOR DISCREPANCY REPORT (CDR)

C-1.17 MEETINGS

C-1.18 QUALITY CONTROL

C-1.19 QUALITY ASSURANCE

C-1.20 DEFICIENCIES

C-1.21 INTERRUPTIONS TO SYSTEMS

C-1.22 GOVERNMENT FURNISHED MATERIALS AND EQUIPMENT

C-1.23 CONTRACTOR FURNISHED ITEMS

C-1.24 SAFEGUARDING GOVERNMENT PROPERTY

C-1.25 NOTIFICATION OF WORK TO BE DONE

C-1.26 MINIMUM MANPOWER REQUIREMENTS

C-1.27 MINIMUM PERSONNEL QUALIFICATIONS

C-1.28 COOPERATION WITH OTHER CONTRACTORS, LESSEES, AND

VOLUNTEERS

C-1.29 REPORTS

C-1.30 APPLICABLE PUBLICATIONS

C-1.31 DEFINITIONS

SECTION C-2

GRASS MOWING AND MAINTENANCE OF LANDSCAPED AREAS

MOWING SVCS

C-2.1 C-2.2 C-2.3

SCOPE OF WORK

INVENTORY OF MOWING & MAINTENANCE AREAS

C-2.4 MOWING CYCLE

C-2.5 ITEMS TO BE FURNISHED BY GOVERMENT

C-2.6 SUPPLIES TO BE FURNISHED BY CONTRACTOR

C-2.7 SERVICE EQUIPMENT

C-2.8 SPECIAL PROVISIONS

SECTION C-3

CLEANING SERVICES – RECREATION AREAS AND FACILITIES

SECTION C-3

CLEANING SVCS

C-3.1 GENERAL

C-3.2 WORK TO BE PERFORMED

C-3.3 SCHEDULE OF SERVICES

C-3.4 OTHER SERVICES

DESCRIPTION/SPECIFICATIONS

General

C-1.1 PROJECT INFORMATION. Monroe Lake is located in Brown, Jackson and Monroe counties. Monroe Lake is on Salt Creek, a tributary of the East Fork of the White River. The dam is about 15 miles south of Bloomington, Indiana and approximately 130 miles west of Cincinnati, Ohio.

C-1.2 SCOPE OF WORK. The Contractor shall furnish all necessary management, personnel, materials, supplies, tools, equipment, fuel, and vehicles, except as otherwise provided herein, required to perform mowing and maintenance services at the Monroe Lake project recreation areas, as specified and in strict accordance with all Terms, Conditions, General, Specific and Technical Provisions, Drawings, Attachments, Exhibits, etc., contained herein or incorporated by reference. The Contractor’s work and responsibility shall include all planning, programming, administration, management, supervision, communications and inspection necessary to assure that all services are conducted in accordance with the contract requirements and all applicable Federal, State and local laws and regulations. The Contractor is required to attend a pre-work meeting to be scheduled by the Park Manager.

Please note that the quantities listed in the price breakout schedule are approximate and are provided as information only to assist in preparation of proposed pricing. They are not guaranteed and the actual quantities may be less than shown. Variation in these estimated quantities shall not be justification for modification of the contract or request for additional payment.

It is emphasized that the work described in this contract is a critical part of the Corps mission. The work described will be performed in a public recreation area. The Corps is committed to "Customer Care" and providing quality professional service.

C-1.3 CALL ORDERS. When services are required under these Specifications, the Contractor shall respond within 48 hours after receipt of notification. The Contractor will be notified of services to be performed by phone call or email.

a. The Call Order is the Contractors' notification to actually perform the work, at the time(s) specified by the

Government POC, or if the time is not specified, according to the time schedules contained in the technical provisions of the contract. All work under this contract will proceed by the issuance of a call order which may include phone calls, emails or mailing.

b. Fixed Price. Under this procedure the Government requires definite quantities of items from the price breakout schedule for routine work. The Contractor furnishes the services in accordance with the technical provision of the contract at the quoted price in the price breakout schedule. The Contractor furnishes all plant, labor, equipment, and materials for fixed price work unless otherwise specified.

C-1.4. NEGOTIATION. No negotiated work is included in this contract.

C-1.5 WORKING HOURS.

a. Normal Working Hours. Normal working hours, except as otherwise specified herein, shall be Monday through Friday, 7:00 a.m. to 4:00 p.m. eastern standard time or as specified on the Call Order. Work inside Government buildings or other secured areas shall be performed during the above referenced work hours.

Work that interferes with other ongoing functions at the project shall be scheduled around normal working hours, as specified by the Government Point of Contact (POC). Please refer to individual sections of this contract specification for specific schedules of work.

b. Holiday Work. The ten Federal holidays observed are:

New Year's Day (January 1st) Martin Luther King Day (3rd Monday in January) President's Day (3rd Monday in February) Memorial Day (Last Monday in May) Independence Day (July 4th) Labor Day (1st Monday in September) Columbus Day (2nd Monday in October) Veterans Day (November 11th) Thanksgiving Day (4th Thursday in November) Christmas Day (December 25th)

When one of the above designated holidays falls on a Sunday, the following Monday is observed as a legal holiday. When a legal holiday falls on a Saturday, the preceding Friday is observed as a holiday. Work shall be scheduled around the above listed Federal holidays except as specified herein or as approved by the Government POC.

c. Inclement Weather Work. The Contractor shall maintain the schedule of services regardless of inclement weather. Exceptions may be approved by the Government POC when severe conditions make it impractical or dangerous to perform the work. The Contracting Officer (KO) or Government POC will notify the Contractor, by modification to the Call Order, of any change(s) that extends the performance period due to inclement weather.

C-1.6 CONTRACTOR SUBMITTALS. Unless otherwise specified, the Contractor shall submit the following information to the Government POC prior to the pre-work conference for this contract. The Government POC has legal binding authority to request additional information from the contractor granted that the information is within the scope of services being rendered.

a. Quality Control Plan. An outline for the Contractor's Quality Control Plan is in Exhibit G.

b. Contractor Quality Control Inspector. List of Quality Control Inspectors.

c. Contracting Representatives. List of names of Contracting Representatives.

d. Accident Prevention Plan (APP). A suggested outline for the Contractor’s Accident Prevention Plan.

See Section C-1.9 for APP requirements.

e. Emergency Contacts. A prioritized list, including phone numbers, of those persons (normally Contractor

Representatives) to call in case of emergencies.

f. Operators. A list of names of qualified equipment/vehicle operators, including qualifications, experience and training to operate specific equipment.

g. Certificate of Insurance

h. Performance Bond (where applicable)

i. Security Requirements – See section C-1.9.h

j. Certification for Rollover Protective Structures (ROPS). The Contractor shall submit a certification from the manufacturer or a Registered Professional Engineer to demonstrate rollover protective structures (ROPS), as required in of the Safety Manual, comply with applicable SAE recommended practices or an approved OSHA program. In lieu of the certification, the Contractor may provide a written statement containing the following information permanently affixed to the ROPS:

1) Manufacturer's or fabricator's name and address;

2) ROPS model number, if any;

3) Machine make, model, or series number the structure is designed to fit.

k. Certification of Employees Qualified to Administer First Aid and CPR. The Contractor shall submit proof the appropriate number of employees, as required in the Safety Manual, are certified to administer First Aid and

CPR.

C-1.7 PERMITS AND LICENSES. The Contractor shall, at his own expense, obtain any licenses or permits required to perform all aspects, requirements, and work under this contract. The Contractor shall comply with all current Federal, State, and local laws and regulations and shall comply with any subsequent changes.

C-1.8 IDENTIFICATION OF CONTRACT EMPLOYEES AND VEHICLES. The Contractor shall furnish his employees, other than office and clerical personnel, standardized uniforms (shirt-pants/shirt-skirt) with a company patch or embroidered identification on the breast pocket or on the sleeve at the top of the arm, within 30 days after notice of award of the contract. Any employee hired 30 calendar days after award of the Contract shall be in the required uniform within 14 calendar days of the date of hire. Contractor uniforms shall not resemble U.S. Army Corps of Engineers uniforms. Contractor employees and subcontractors shall wear these uniforms at all times they are performing work under this contract. Exceptions may be granted by the Government POC for short term workers, or during disasters, emergencies, wildfire suppression, or special circumstances specified by the Government POC.

Stained or faded uniforms shall not be worn. All vehicles used by the Contractor to perform work under this contract shall be identified with the company name prominently displayed on the outside of both front doors of each vehicle in a professional manner to provide an attractive and readily visible means of identification.

The Contractor may require his employees to report in their own vehicles to the project, but these personal vehicles must be parked at a site designated by the Government POC. All vehicles used in performance of work must be marked. Vehicles used by the Contractor to perform administrative functions such as morning meetings or crew supervision must also be marked.

C-1.9 SAFETY AND SECURITY REQUIREMENTS.

a. General. If the Contractor fails or refuses to promptly comply with safety and security requirements as specified herein, the Government POC or any other project employee may stop all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to any such work stoppage shall be made subject to any claims for extension of time or for excess costs or damages sustained by the Contractor. Also, the Contractor will not be paid for work not performed as a result of the stop order.

The Contractor shall comply with the Occupational Safety and Health Act (OSHA), the Corps of Engineers Manual, EM 385-1-1 (http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf), and as otherwise stated herein. Special attention shall be given to the requirements for safety meetings. The Contractor shall inform the Government POC a minimum of 7 days prior to a Contractor monthly safety meeting, to permit a Government representative to attend.

b. Accident Prevention Plan (APP). The Contractor shall prepare an APP to assure that requirements of the safety program are provided as specified. This plan must be accepted by the KO prior to commencement of any work. One copy of the APP shall be provided to the Contracting Officer and the Government POC one week prior to the pre-work conference. The APP must be in the outline and form prescribed in Appendix “A” of EM 385-1-1.

c. Activity Hazard Analysis (AHA).

1) The Contractor shall use Activity Hazard Analyses (AHA’s) as one of many tools to insure safe performance of work. It is the Contractor’s responsibility to prepare the AHA. An approved AHA must be prepared by the Contractor. Sample AHA’s may be available at the project office for review and use by the Contractor to assist in the development of site specific Activity Hazard Analyses prior to the Contractor performing the job. The Contractor is encouraged to revise or add to these sample AHA’s as necessary to address changing conditions. Prior to performing jobs with inherent hazards, the Contractor shall review, at a “Tool Box” safety meeting, the approved AHA’s with those employees who shall perform that work each time the work is ordered. The Government may request advanced notification of the time and date of the above AHA Tool Box safety meeting for Contractor employees so that the Government may attend such reviews.

2) The Government will require the Contractor to prepare an AHA for any jobs for which an adequate

AHA does not already exist. A copy of this AHA shall be submitted to the Government POC and must be accepted before the Contractor starts the job. This copy of the AHA will become the property of the Government. Guidance is included in Exhibit I, which shall be used by the Contractor as a guide for the preparation of required AHA's.

3) A copy of an approved AHA is required for each Call Order issued by the Government. A copy of the approved AHA’s shall be available at all times to workers at each associated job site and a copy shall be provided to the Government.

d. Public Safety. The Contractor and its employees shall comply with all pertinent sections of the Corps of

Engineers Manual, EM 385-1-1, “Safety and Health Requirements Manual,” current at time of award and any subsequent revisions. This manual will be provided by the Park Manager. The Contractor shall ensure that reasonable precautions are taken to protect the public at all times where work is being performed. The Contractor shall immediately report to the Government POC any potential hazards found by his employees on the project. The APP shall include procedures to be taken to provide for public safety. Additionally, the Contractor shall not allow any persons, except employees, into work areas that are not otherwise open to the public; nor shall the Contractor transport in Contractor work vehicles any persons, except employees, during times the Contractor is on the project performing work under a Call Order.

e. Personal Protective Apparel and Equipment. Protective apparel and equipment, as identified in the AHA, shall be provided to eliminate or minimize hazards to personnel. As a minimum, each employee shall wear a short-sleeved shirt, long trousers, and appropriate footwear during all contract work (as detailed in C-1.8).

Face shields, spectacles with side-shields, or goggles, and hearing protection shall be worn by employees when required, (Please See EM 385-1-1, “Safety and Health Requirements Manual,”).

Contractor personnel involved in handling or application of pesticides or herbicides shall use all protective apparel per manufacturer's recommendations. Fire extinguisher(s) and first aid kit(s) meeting the “Safety and Health Requirements Manual” standards shall also be provided and easily accessible to all employees.

f. Contractor Employees Certified in First Aid & CPR. The Contractor shall provide its employees the appropriate number of CPR and First Aid certified personnel on duty as required by EM 385-1-1“Safety and Health Requirements Manual”. Copies of their certification shall be provided to the Government POC and will be the property of the Government. Two people per crew shall be trained in First Aid and CPR.

Individuals working alone shall be trained in First Aid.

g. Hazard Communication Program. The Contractor shall be responsible for implementing a hazard communication program for Contractor employees, as required by 01.B.04 of the Safety Manual. The Contractor shall provide Material Safety Data Sheets (MSDS) and/or Safety Data Sheets (SDS) for review by the Government POC and/or KO prior to use of any hazardous substance on the project and provide a plan for the proper handling, transportation, storage and usage of hazardous substances on the project.

h. Antiterrorism/Operations Security - Required Security Training and Planning.

1. Access, General Protection, and Security Policy and Procedures All Contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy.

In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

2. Suspicious Activity Reporting Training (e.g. iWATCH, CorpsWatch, or See Something, Say Something). The contractor and all associated sub-contractors shall receive a brief/training (provided by the RA) on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the Government POC NLT 5 calendar days after the completion of the training.

3. Pre-screen candidates using E-Verify Program. The Contractor must pre-screen Candidates using the E-verify Program website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the Government POC no later than 3 business days after the initial contract award.

http://www.uscis.gov/e-verify

4. For contractors who do not require CAC, but require access to a DoD facility or installation.

Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05 / AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative, as NCIC and TSDB are available), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

C-1.10 ACCIDENT REPORTING. The Contractor is responsible for reporting all accidents to the Government POC immediately. Prompt action shall be taken to ensure immediate and appropriate medical treatment. The Contractor shall maintain an accurate record of any accidents in the manner and on the forms prescribed by the Government POC. For property damage accidents of $5,000 or more, the Contractor shall complete and submit to the Government POC a copy of ENG Form 3394 (see Exhibit D). The Contractor shall maintain an OSHA 300 Log (see Exhibit D) of On – The – Job injuries and first aid treatments.

C-1.11 DAMAGE REPORTS. All instances where Government materials, supplies, property, and/or equipment are damaged shall be reported immediately to the Government POC. When the damage was caused by contract employees, a written report of the incident and extent of such damage shall be submitted to the Government POC, within 2 work days (less weekends and holidays) of occurrence. For property damage accidents of $5,000 or more the Contractor will complete and submit to the Government POC a copy of ENG 3394.

C-1.12 CONTRACT EMPLOYEES' CONDUCT AND COMPETENCY. All contract employees shall conduct themselves in a professional, respectful and courteous manner at all times. Since the majority of work is performed in the presence of the general public, the conduct of all employees is critical and will be closely monitored. Contract employees shall comply with all provisions of Title 36, Chapter III, Part 327, CFR and obey all posted signs and regulations in the performance of the work under this contract. Being under the influence of or consuming alcoholic beverages or controlled substances by the Contractor or employees while on duty is prohibited and will result in termination of the contract.

a. Employee Dismissal. The Contractor expressly agrees to dismiss any employee or subcontractor employee whose continued employment is deemed by the Government POC to be inconsistent with the best interests of the public or the U.S. Army Corps of Engineers. The KO or the Government POC have the discretion and may require the Contractor to immediately remove from the work site any employee or subcontractor who is incompetent, endangers persons or property, or whose physical or mental condition would impair their ability to satisfactorily perform the work. Notification to the Contractor will be promptly made in writing if time and circumstances permit. Otherwise, notification will be verbal and confirmed in writing as soon as possible.

No removal shall reduce the Contractor's obligation to perform all work required under this contract nor be the basis for time extension. Resources for immediate replacement of the employee shall be in place by the contractor.

C-1.13 DAMAGE OR LOSS OF CONTRACTOR'S SUPPLIES AND PROPERTY. The Contractor is responsible for taking the action necessary to protect Contractor supplies, materials and equipment, and the personal property of Contractor employees from loss, damage or theft. The contractor shall not leave equipment, supplies, and/or materials, etc. on government property at any time. The Government assumes no responsibility for theft, damage, etc., of the above.

C-1.14 SUPERVISION. The Contractor or a Contractor Representative shall personally supervise the work, or be readily available by phone or other means of communication to respond to any contract issue that may arise when work is in progress. The Contractor Representative(s) shall conduct overall management coordination and be the central point of contact with the Government for performance of all work under the contract.

Each Contractor Representative shall have full authority to contractually commit the Contractor for prompt action on all matters pertaining to administration of this contract, and shall be the on-site Contractor employee who is responsible for safety.

In addition to Contractor Representative(s), the Contractor shall also appoint Quality Control Inspectors (QCI) who shall perform the Contractor's Quality Control Program. QCI’s shall be responsible for implementing the Contractor’s APP. All QCI'S shall have the authority to determine for the Contractor when work is ready for Government inspection and to make decisions for the Contractor on re-performance when necessary. A QCI shall be appointed for each work crew. For work performed outside normal working hours, a Contractor Representative or QCI shall be present at the work site.

The Government POC and Government Inspectors will deal directly with the QCI’s or Contractor Representatives, for normal day-to-day administration of the contract provisions.

The names and telephone numbers of all individuals authorized to act on behalf of the Contractor as Contractor Representatives shall be submitted in writing to the Government POC before work is performed.

The Contractor shall maintain copies of contract work requirements, specifications, AHA, etc., at each work site which relate to each person's work responsibilities, and shall review them to insure employee’s comprehension of a job prior to initiating work.

C-1.15 ENVIRONMENTAL PROGRAM. The Contractor shall comply with Federal, State, and local laws, regulations and standards regarding environmental protection. All environmental protection matters shall be coordinated with the Government POC. Any of the facilities operated by the Contractor may be inspected by the Government POC, or other Federal, State and local officials without advance notice. Access for inspection shall be granted upon request. Citations against Government facilities operated by the Contractor for non-compliance with environmental standards are a matter for resolution between the Government and the issuing office. Payment of fines or penalty charges associated with citations issued by Federal, State or local officials will be paid by the Government.

If the citations are issued due to faulty operation or maintenance practices of the Contractor, the Contracting Officer or Government POC will deduct the fine from any monies owed to the Contractor.

The Contractor shall conduct all operations and maintenance activities in a manner to prevent contamination of Government land and property. The Contractor shall ensure all lubricants, petroleum products, paints, cleaning materials, and/or any other hazardous substances are not spilled, leaked or disposed of on Government property and are disposed of in accordance with environmental regulations. If spills or contamination occur, the Contractor shall be responsible for cleanup and any associated costs in accordance with Federal, State and Local Law. Such spills shall be reported to the Government POC immediately.

C-1.16 CONTRACT DISCREPANCY REPORT (CDR). A CDR is a formal document used by the Government to process defects in services (see Exhibit B). As initially issued to the Contractor, the CDR describes the discrepancy or problem. The CDR will be discussed with the Contractor or his representative when it is issued. The Contractor shall provide his written response on the CDR form within 24 hours of issuance or the Government may terminate the contract. The Contractor's response must:

a. Identify the cause and corrective action taken, and

b. Identify Contractor action to prevent recurrence.

Upon finalization of the CDR, the Contractor and the Government POC must sign the form. The Contractor will be given a copy of the completed form. Should the Contractor not concur with any decision, etc., the Contractor may so state, in writing, and request a final decision by the Contracting Officer. The Contracting Officer monitors all CDR's issued, and CDR's are the principle evidence used by the Contracting Officer in determining Government contract actions such as termination or decision not to exercise options.

C-1.17 MEETINGS. The Contractor or his authorized representative shall contact the Government POC or alternate each workday to discuss contract work items. Meetings may be in person or by telephone as determined by the Government POC or alternate. Specific topics of discussion at the meetings may include inspections, quality control, and upcoming work. If a CDR is issued, mutual effort will be made to resolve any and all problems identified to preclude their recurrence. The Government POC may alter this reporting schedule, or change the reporting method, time, or place if mutually agreeable between the Government POC and the Contractor.

C-1.18 QUALITY CONTROL. The Contractor shall have a Quality Control program to assure the requirements of the contract are provided as specified. The primary purpose of Quality Control is to identify and correct deficiencies in the quality of services performed before the level of performance is unacceptable.

The program shall include, but not be limited to the following:

a. An inspection system covering all the services stated in the contract specifications.

b. A method of identifying and correcting deficiencies in the quality of services performed before the level of performance is unacceptable.

c. A file of all inspections conducted by the Contractor and the corrective actions taken. These files shall be made available for inspection upon request by the Government POC.

d. A method of insuring that employees have full knowledge of work assignments and that appropriate technical expertise is utilized with each work assignment.

e. A method of coordinating each work crew’s activities with the Government POC and/or inspector.

A sample program is described in Exhibit G. The Contractor may use any or all portions of this plan to prepare a plan of his own. A signed plan, including Contractor specific information, shall be provided to the Contracting Officer and the Government POC, and accepted, prior to the Pre-Work Conference. If changes to this program occur, updated copies shall be provided to the Contracting Officer and Government POC.

Failure to provide appropriate Quality Control may result in issuance of a CDR, and/or termination of the contract.

C-1.19 QUALITY ASSURANCE. The Government will monitor the Contractor's performance in each functional area under this contract and reserves the rights to use whatever additional surveillance procedures are deemed appropriate by the Government POC. The Government will monitor the contract to insure compliance using a Quality Assurance Surveillance Plan (QASP), but reserves the right to alter the plan at its own discretion. The QASP is used for information purposes only and will not be made part of any resulting contract. The Government will keep a record of all complaints received by the public concerning Contractor performance. Upon receipt of a written complaint by the public, the Government will attempt to verify the complaint and furnish the Contractor a copy of the findings.

Should the Government verification reveal a non-performance by the Contractor, a CDR may be issued.

A Government employee shall not be considered an Inspector unless they identify himself or herself as such to the Contractor, the Contractor Representative, or Quality Control Inspector. No Inspector is authorized to change any provision of the specifications without written authorization of the KO nor shall the presence or absence of an inspector relieve the Contractor from any requirements of the Contract.

C-1.20 DEFICIENCIES. If the Contractor fails to perform, or if performance in any area is judged unsatisfactory by the Government POC, the Government will take corrective action. If any of the services do not conform to contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no cost to the Government. When the defect in services cannot be corrected by re-performance, or cannot be corrected in the specified time frame, the Contractor is required to respond to a CDR (See Section C-1.15).

C-1.21 INTERRUPTIONS TO SYSTEMS. All work that would necessitate an interruption of the use of the project or its support systems or otherwise disrupt building occupants and/or the visiting public shall be fully coordinated and approved in advance by the Government POC. Interruptions shall be kept to an absolute minimum, and all repairs or replacements of equipment or components shall be accomplished in an expeditious and efficient manner.

C-1.22 GOVERNMENT FURNISHED MATERIALS AND EQUIPMENT.

a. Government Furnished Facilities. Suitable space will be provided for the Contractor's use for work performed under this contract, as listed below. The Contractor shall maintain such space or grounds to the same, or higher standards, as similar areas occupied by the Government, and shall assume responsibility for the safekeeping of facilities provided. The Contractor shall not use those grounds or facilities as a place of habitation. At the completion of the contract, all facilities and equipment shall be returned to the Government in the same condition as received, except for reasonable wear and tear. The Contractor shall be held responsible for the cost of any repairs caused by negligence on the part of the Contractor or Contractor employees. Modifications or changes shall not be made to any facilities without prior written approval of the Government POC. Any modifications to the facilities shall be at the Contractor's expense. The facilities provided consist of space within reasonably secure fenced areas. The Contractor shall be responsible for maintaining physical security for Government furnished facilities and property. Should the Contractor reject any or all Government furnished facilities, the Contractor shall provide all necessary facilities at no cost to the Government. All Government furnished facilities shall be used only for the performance of work specified herein.

Restroom facilities for contract employees are the responsibility of the Contractor. The Contractor may elect to use public restroom facilities, unless closed.

b. Utilities. The Government will furnish available utilities to perform the specified work. At remote locations the Contractor shall supply his own utilities such as water. The Contractor shall make a dedicated effort to conserve utilities and shall comply with all Government regulations regarding energy conservation.

Government furnished utilities shall be used only in the performance of work specified in this contract.

c. Forms. All Department of Defense forms, required by the Government to be used under this contract, will be provided by the Government during the contract period. The Government reserves the right to modify or supersede these forms during the contract period.

d. Control. The Contractor shall provide control to ensure Government furnished equipment, property, or items are utilized only for contract purposes. The Contractor will be provided keys to allow access to certain secure areas, and will be held responsible for losses due to his negligence and for the replacement of compromised locks (which can occur due to loss or duplication of keys). Upon completion (including any extensions of contract term) or termination of the contract for any reason, and except for fair wear and tear, the Contractor shall return all Government furnished equipment, keys and any unused material or supplies in the same condition as received. Any discrepancies (except for fair wear and tear), damages or deficiencies in the inventory will be chargeable against the Contractor.

e. Safety Manual. Prospective contractors may review a copy of the Safety and Health Requirements Manual EM 385-1-1 at the Project Office. The Contractor shall be provided one copy of Safety Manual EM 385-1- 1, during the pre-work conference.

C-1.23 CONTRACTOR FURNISHED ITEMS.

a. General. Except as described elsewhere in this contract, the Contractor shall furnish all personnel, facilities, vehicles, small tools, equipment and operators, supplies, or materials necessary to accomplish all required services. All Contractor furnished tools, equipment, supplies, materials, or vehicles shall meet all applicable Federal, Department of Defense, Department of the Army, State and local laws or regulations. A partial list of equipment which shall be needed by the Contractor is included in each section.

b. Equipment. At the end of each section, an "Equipment List" is provided for Contractor reference. The equipment listed is not mandatory, nor necessarily complete. The Government requires, however, that the Contractor provide adequate equipment to perform the work required within the specified time period for each job. Adequacy of the equipment (e.g., mowing equipment and vehicles) to perform certain repetitive work will be determined prior to award of the contract. Also, all equipment used by the Contractor must meet safety requirements outlined in EM 385-1-1.

c. Service Vehicle. It is the Contractor's responsibility to provide service or work vehicles as necessary, capable of transporting employees, equipment, tools, materials, and supplies that could reasonably be transported in a standard size 1/2 ton truck with a 4' x 8' bed to and from job sites on the project. Contractor service vehicles used along project and public roads must be equipped with an orange rooftop revolving light, a rear mounted warning sign, and reflective tape on the rear bumper.

d. Contractor Equipment and Supply Inspection. The apparent Contractor shall make available for inspection all service equipment, tools, and samples of supplies he proposes to use for work under this contract, along with proof of ownership or lease agreement. Such articles shall be made available for inspection within seven (7) working days after notice from the Government POC. Only equipment and supplies inspected and approved shall be used for work under this contract. A sample of the Safety Inspection for Miscellaneous Equipment Exhibit H.