Industry Day_Andrews.PPTX

Presenters:

Erich Hoehler – Project Manager Stephen Ramsey– Contract Specialist

Date: 26 March 2020

INDUSTRY DAY FORUM

Joint base Andrews, md

“The views, opinions and findings contained in this report are those of the authors(s) and should not be construed as an official Department of the Army position, policy or decision, unless so designated by other official documentation.”

ADMINISTRATIVE ANNOUCEMENTS

Please turn off all mobile devices

No recording

This briefing and the attendee roster will be posted to beta.sam.gov

Please be advised that none of the information discussed today is contractually-binding

AGENDA

Overview of AES Training/Admin Building

Brief overview of Construction of Deicer Garage

Brief overview of Construct Support space for MXS Fuel Cell

Brief overview of Repair of KC-135 Maintenance Hangar

AGENDA

USACE Procurement Process

Small Business Briefing

Q&A Session File Name

Joint base Andrews Projects Erich Hoehler Project Manager US Army Corps of Engineers

Elizabeth Hershner Project Manager US Army Corps of Engineers

Stephen (Dusty) Ramsey Contract Specialist US Army Corps of Engineers

AEROMEDICAL EVAC Squadron Training/ADMIN Building Solicitation Number: W912QR20R0044 Project Information Description / Scope: Construct new 17,567 SF training facility will comply with program requirements of the AFRC HANDBOOK 32‐1001 Standard Facility Requirements 14 August 2018 and User requested program of spaces within the building. The training facility is programmed with a large open area for the administrative functions and their respective support areas such as conference room, break room, private offices, teaming a, lactation room, restrooms with lockers, classrooms and training rooms, auditorium, and the necessary mechanical and electrical support spaces. In the Medical Equipment and Operations Storage area an overhead coiling door will be provided for access to a porte‐cochere for vehicular pass‐through and unloading from van and trailer for routine training exercises that include runs between the AES Training Building and the flight‐line.

Acquisition Strategy: Design Bid Build. Best Value Trade Off source selection process.

Unrestricted Procurement.

Est. Construction Duration: 580 Days

Executing District: Louisville

THE PROCUREMENT PROCESS

AEROMEDICAL Evacuation Squadron Training/Admin Building will be Design-Bid-Build (D-B-B) Request for Proposals (RFP).

Project award will be made on a “Best Value Trade-off” basis as described in the evaluation criteria.

Proposals must be submitted on time. The Louisville District is in the Eastern time zone.

The Source Selection Evaluation Board (SSEB) will evaluate contractors’ proposals based on specific factors which are defined in the RFP Package.

It is anticipated that all procurements will be Unrestricted, Design/Bid/Build, Solicitations. The NAICS code for these projects will be identified in the pre-solicitation and solicitation documents.

The basis of award for each will be the Best Value Trade-off process. The Government may opt not to award to the lowest price. Contractors are urged to pay particular attention to the submission and evaluation criteria outlined for each project.

The solicitations will likely include options. In order to determine the total evaluated price, the Government will add the subtotals from the base line items and option line items.

PROPOSAL REQUIREMENTS

Source Selection Criteria for a “Best Value Trade-off” usually consists of four elements:

Past Performance Evaluation

Technical Evaluation (i.e. Risk Management Plan, Schedule Narrative, etc.)

Small Business Participation Plan (for Unrestricted procurements)

Pro-Forma Evaluation (Price, JV agreements, Bonding, etc.)

Submit your best proposal the 1st time. If we receive an initial proposal that is awardable, discussions may not be opened.

Section 00 22 00 will contain the proposal submission requirements and evaluation criteria. Follow the format described in Section 00 22 00 to keep the proposal in order, success is in the details. Please pay close attention to the requirements of the RFP.

For the Past Performance Factor, we will evaluate both the relevancy of experience and performance quality of prior experience. We will, at a minimum, review CPARS information available in PPIRS but reserve the right to check any and all sources of past performance information. This review will result in an overall assessment of confidence in performance.

For the Technical Evaluation Factor, consider providing specifically tailored approaches for the solicited project. Don’t just tell us how you generally execute construction projects; tell us how you plan to execute this specific project and mitigate project specific risks (schedule, environmental, labor, etc.).

PROPOSAL REQUIREMENTS (cont.)

For Unrestricted procurement, each offeror is to submit a Small Business Participation Plan This is an evaluated element in your proposal (Reference Section 00 22 00 in the RFP).

Must be submitted by both Large AND Small business offerors.

Large Business offerors MUST also submit a Small Business Subcontracting Plan.

Although this is not a rated element as a part of the Source Selection process, it is a condition of award.

All offerors are to submit a Small Business Participation Plan. This is an evaluated/rated element as a part of the Source Selection process. *Small Business entities may count their performance towards the required percentage of SBPP performance.

Large businesses are REQUIRED to submit a Small Business Subcontracting Plan. An approved subcontracting plan is a condition of award. The approved subcontracting plan will then be incorporated into the contract award.

*Staggered approach won’t require these until the Stagger 2 proposal submission.

PROCUREMENT SCHEDULE

Dates are approximate AND SUBJECT TO CHANGE

ISSUE SOLICITATION JULY 2020

SOLICITATION CLOSES AUG 2020

AWARD SEP 2020

Construct Deicer Garage Solicitation Number: TBD Project Information Description / Scope: construction of a 3,600sf pre-engineered metal building to house three (3) deicer trucks and two aircraft tugs. This building will have a concrete foundation and floor slab, partial brick veneer siding, four insulated overhead doors and radiant heaters with door interlocks. Utilities and site improvements will also be a part of this construction project.

Acquisition Strategy: TBD

Set-Aside: TBD

Est. Construction Duration: TBD

PROCUREMENT SCHEDULE

Dates are approximate AND SUBJECT TO CHANGE

ISSUE SOLICITATION TBD FY21

SOLICITATION CLOSES TBD FY21

AWARD TBD FY21

Support Space for 459 MXS Fuel Cell Solicitation Number: tbd Project Information Description / Scope: Construction of a 2,250sf support office for the 459th MXS Fuel Cell personnel. It is programmed with an open area for the administrative functions, private offices, restroom and break area. Utilities and site improvements will also be a part of this construction project.

Acquisition Strategy: TBD

Set-Aside: TBD

Dates are approximate AND SUBJECT TO CHANGE

ISSUE SOLICITATION TBD FY2021

SOLICITATION CLOSES TBD FY2021

AWARD TBD FY2021

Repair KC‐135 Maintenance Hangar Project Information Description / Scope: Renovation of Hangar #10 (KC‐135 Maintenance Hangar) to include building deficiencies identified in a Facilities Operations Capability and Utilization Survey. The work includes, but is not limited to: repair/replace snow guard and lighting protection cable; repair/replace interior/exterior doors, overhead doors/operators and windows; repair roof leaks; replace ceiling tiles; replacing hot water tank; replacing 10,000 CFM wall fan; and installing fall protection within the hangar bays.

Acquisition Strategy: TBD

Set-Aside: TBD

Dates are approximate AND SUBJECT TO CHANGE

ISSUE SOLICITATION TBD FY2021

SOLICITATION CLOSES TBD FY2021

AWARD TBD FY2021

HOW TO OBTAIN THE SOLICITATION

Beta.Sam.GOV

Solicitation Numbers have been identified for 1 project, others are TBD. (They will begin with ‘W912QR’)

View interested vendors list and register as an interested vendor.

Register to receive notifications and updates / amendments.

RFP technical information will be posted on the FedBizOps website at: www.fbo.gov.

All official information for this project is posted to the FedBizOpps website (fbo.gov). Please check this website frequently for any amendments that may have posted. Solicitation and amendments are available by download only.

A list of general contractors bidding the project is not maintained. The Government does not know who is bidding the project until a proposal is received. The FedBizOpps does contain an Interested Vendors List to which you may add your firm’s name.

An Industry Day attendee roster and Power Point slides will be issued to FBO.

OBTAINING THE ISSUE DOCUMENTS

Requirements to download Technical Data Package:

Need to be registered in System for Award Management (SAM)

Need to be registered in FBO

Any amendments issued to the RFP will also be posted on FBO.

Pre-Solicitation Notice – will be posted to FBO at least 15 days prior to the initial issuance of the Solicitation package.

Advertisement – minimum 30 days to prepare proposals.

You must be registered and signed in to download any documents via FBO. Once solicitations are released, all offerors will have a minimum of 30 calendar days to submit a proposal.

A bid bond/offer guarantee will NOT be required, however, Payment and Performance bonds will be required within 10 calendar days of award, as instructed in the Solicitation.

SF 1442 must be signed and all amendments must be acknowledged. If this is not done, the proposal may be considered non-compliant.

Proposal prices are to be good for no less than ninety (90) days from the proposal submittal due date. The duration will be specified in the Solicitation.

PROPOSAL REQUIREMENTS (cont.)

Instructions for submitting a Request for Information (RFI) will be included in the Solicitations.

RFIs for these projects will be received and answered through the ProjNet system

Any RFIs submitted directly to the project team will not receive a response, and will be directed to the ProjNet system.

Each project will have a Projnet Bidder’s Key, which is used to post your RFIs to the proper project.

All technical inquiries and questions relating to the solicitations must be submitted via Bidder Inquiry in ProjNet at www.projnet.org/projnet. Information for accessing ProjNet will be included in the solicitation.

Each solicitation will include instructions to offerors regarding the ProjNet system and timelines for submission of RFIs and Government responses.

Contracting Points of contact

Stephen (Dusty) Ramsey– Contract Specialist Louisville District Office Phone: 502-315-6214 Email: Stephen.D.Ramsey@usace.army.mil

Emily Moore - Contracting Officer/Reserves Branch Chief Louisville District Office Phone: 502-315-6181 Email: Emily.A.Moore@usace.army.mil

Small Business Requirements

Crystal Harbin or Jesse Scharlow Deputy for Small Business Louisville District

SBO-LRL@usace.army.mil

Subcontracting plan Subcontracting Plan $1.5 Million for Construction Contracts $700K for all other Contracts Large Business Primes are required to submit a Subcontracting Plan Must be approved by the Contracting Officer prior to award

Small Business Participation Plan Large and Small Business Primes are required to submit a Small Business Participation Proposal on unrestricted best value/trade off acquisitions The Small Business Participation Plan is based on Total Contract Value This is a rated factor (Evaluated during SSEB)

Joint Ventures Louisville District only recognizes formal joint venture agreements.

No Teaming Arrangements or Partnering Joint Ventures Agreement must be approved prior to proposal submission (Exception: 8(a) Program Participants) Agreements are reviewed by Office of Counsel

8(a) Program Participants Joint Venture Agreement does not have to be approved prior to proposal submission SBA usually does not approve until notified as the apparent success

Obtain information Attend Site Visits, Pre-Proposal Conferences, & Industry Days (Obtain copies of attendee listings for subcontracting opportunities) Register as an Interested Vendor on FBO

Attend Workshops, Conferences, Trade Fairs

Review Agency Forecasts (posted on website) Construction & IDIQ Forecasts are maintained on the Small Business page of LRL website, www.lrl.usace.army.mil.

Additional Opportunities Contracting opportunities are posted in beta.sam.gov. Use “W912QR” to search for Louisville District projects.

Actively Respond to Sources Sought Notices (Market Surveys) posted to beta.sam.gov

Actively Respond to Competitive Requirements posted to beta.sam.gov (limited number of sole source opportunities)

To view all Louisville District prime contract holders, please visit http://www.lrl.usace.army.mil/BusinessWithUs/SmallBusiness.aspx

File Name Email for an appointment!

SBO-LRL@usace.army.mil

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