W912QR20Q0082.pdf

SEE ADDENDUM

(No Collect Calls)

W912QR20Q0082

b. TELEPHONE NUMBER

502.315.7050

8. OFFER DUE DATE/LOCAL TIME

02:00 PM 26 Jun 2020

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

02-Jun-2020

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912QR9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

KURT M EGNER

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

W22W9K01405595

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

U. S. ARMY ENGINEER DISTRICT, LOUISVILLE

600 DR. MARTIN LUTHER KING, JR. PLACE

ROOM 821

LOUISVILLE KY 40202-2239

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE H2R0LDH 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

OLMSTED LOCKS AND DAM

C/O OLMSTED RES. OFFICE 567 NEW DAM ROAD

OLMSTED IL 62970-2316

TEL: FAX:

502.315.6195 OR 6193FAX:

TEL: 502.315.6172 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$8,000,000

NAICS:

561730

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W912QR20Q0082

SPECIAL INSTRUCTIONS

This Request for Quote (RFQ) is to provide all necessary management, personnel, materials, supplies, tools, equipment, fuel, and vehicles, except as otherwise provided herein, required to perform mowing and trimming services, in accordance with the Performance Work Statement and Maps.

LOCATION:

U.S. Army Corps of Engineers 67 New Dam Road Olmsted, IL 62970

(270) 748-6145 Technical Point of Contact (TPOC) is Luther Helland.

This procurement is 100% set-aside for Small Business, NAICS 561730 ($7.5 M).

Method of Payment under this contract will be Electronic Funds Transfer (EFT) to a commercial bank account specified by the Contractor. There is no bonding requirement for this procurement action.

Quotes will not be accepted for quantities less than the quantities specified in the price breakout schedule. Failure to submit a unit price for all items listed (base year and option years) will be considered as a material deviation from the requirements of the RFQ and the quote will be rejected. Offerors should complete the price breakout schedule within this solicitation.

The contract award will be based on Lowest Price to the Government.

The solicitation will be available on the web only. Telephone and FAX requests for this solicitation will not be honored. Project files are Portable Document Format (PDF) files and can be viewed, navigated, or printed using Adobe Acrobat Reader. To download the solicitation for this project, contractors are required to register at the beta.sam.gov website at https://beta.sam.gov. Amendments will be available from the beta.sam website by download only.

Quotes are due on 26 June 2020 @ 1400 ET. Fax submittals will not be accepted. Electronic submittals will be accepted and may be emailed to kurt.m.egner@usace.army.mil A site visit prior to submitting a bid is strongly encouraged. Prospective Offerors may set up a site visit by contacting Luther Helland at (270) 748-6145, 567 New Dam Road, Olmsted, IL 62970.

All contractors must be registered in the System for Award Management (www.SAM.gov) prior to award of a contract. All proposed contractors are highly encouraged to review FAR Clause 52.232-33 Payments by Electronic Funds Transfer – System for Award Management, which indicates “All payments by the Government under this contract shall be made by electronic funds transfer (EFT).” Those not currently registered can obtain registration by going to the website http://www.SAM.gov. The process can usually be completed from 24 to 48 hours after submission. Contractors will need to obtain a Unique Entity Identifier (formerly DUNS number) for processing their registration. If you do not already have a Unique Entity Identifier, one can be obtained from http://www.SAM.gov. Refer to www.SAM.gov for information formerly found in CCR, EPLS, ORCA and FedReg.

ALERT: You must submit a notarized letter appointing the authorized Entity Administrator before your registration will be activated. This requirement now applies to both new and existing entities. Effective 29 April 2018, the notarized letter process is now mandatory on all CURRENT registrants at SAM who have a requirement to update data on their SAM record. The notarized letter is mandatory and is required before the GSA Federal Service Desk (FSD) will activate the entity's registration.

Effective 29 June 2018, vendors creating or updating their registration can have their registration activated prior to the approval of the required notarized letter. However, the signed copy of the notarized letter must be sent to the GSA Federal Service Desk (FSD) with 30 days of activation or the vendor risks no longer being active in SAM.

PLEASE NOTE: SAM is completely free of charge for both registrants and users https://beta.sam.gov./ http://www.sam.gov/ http://www.sam.gov/ https://www.fsd.gov/fsd-gov/answer.do?sysparm_kbid=d2e67885db0d5f00b3257d321f96194b&sysparm_search=kb0013183

PRICE BREAKOUT SCHEDULE

BASE YEAR-CALENDAR YEAR 01 June 2020 or date of award - TO 31 DECEMBER 2020 The following Line Item Numbers (0001-0004) are for the BASE YEAR, Date of Award through 31 December

ITEM NO. ITEM DESCRIPTION UNIT COST UNIT OF

ISSUE

QTY TOTAL COST

0001 Area 1 – Entrance Road

EA. 12

(Jun-Nov, biweekly)

0002 Area 2 – Field Areas EA. 2 (2 times per year)

0003 Area 3 – RE Building and Overlook

EA. 12

(Jun-Nov, 0004 Area 4 – Interior Roadways

EA. 2

OPTION YEAR ONE-CALENDAR YEAR 2021-01 JANUARY TO 31 DECEMBER 2021

The following Line Item Numbers (0005-0008) are for Option Year One, 01 January 2021 through 31 December

ITEM NO. ITEM DESCRIPTION UNIT COST UNIT OF

ISSUE

QTY TOTAL COST

0005 Area 1 – Entrance Road

EA. 16

(Apr-Nov, 0006 Area 2 – Field Areas EA. 2

0007 Area 3 – RE Building and

EA. 16

0008 Area 4 – Interior Roadways EA. 2

OPTION YEAR TWO-CALENDAR YEAR 2022-01 JANUARY TO 31 DECEMBER 2022

The following Line Item Numbers (0009-0012) are for Option Year Two, 01 January 2022 through 31 December

ITEM

NO.

ITEM DESCRIPTION UNIT

COST

UNIT OF

ISSUE

QTY TOTAL

0009 Area 1 – Entrance Road

0010 Area 2 – Field Areas EA. 2

0011 Area 3 – RE Building and

EA. 16

0012 Area 4 – Interior Roadways EA. 2

OPTION YEAR THREE-CALENDAR YEAR 2023-01 JANUARY TO 31 DECEMBER 2023

The following Line Item Numbers (0013-0016) are for Option Year Three, 01 January 2023 through 31 December

ITEM

NO.

ITEM DESCRIPTION UNIT

COST

UNIT OF

ISSUE

0013 Area 1 – Entrance Road

0014 Area 2 – Field Areas EA. 2 (2 times per year)

0015 Area 3 – RE Building and

EA. 16

0016 Area 4 – Interior Roadways EA. 2

OPTION YEAR FOUR-CALENDAR YEAR 2024-01 JANUARY TO 31 DECEMBER 2024

The following Line Item Numbers (0017-20) are for Option Year Four, 01 January through 31 December 2024

ITEM

NO.

ITEM DESCRIPTION UNIT

COST

UNIT OF

ISSUE

0017 Area 1 – Entrance Road

0018 Area 2 – Field Areas EA. 2

0019 Area 3 – RE Building and

EA. 16

0020 Area 4 – Interior Roadways EA. 2

GRAND TOTAL BASE YEAR PLUS ALL OPTION YEARS _____________________

Section SF 1449 - CONTINUATION SHEET

REPS AND CERTS

COMPANY NAME AND ADDRESS:

PHONE NUMBER

FAX NUMBER

EMAIL ADDRESS

BUSINESS SIZE (select one)

Large Business Small Business HUBZone Business 8A Woman-Owned Service-Disabled Veteran-Owned

Contractor is registered with SAM: YES NO (See FAR 52.204-7)

TAX ID #

INDICATE Unique Entity Identifier (previously DUNS NUMBER) (Note: See FAR 52.204-7. Unique Entity Identifier is a 9 digit numeric code.)

CAGE NO. (FAR 52.204-7)

PERFORMANCE WORK STATEMENT

Olmsted Locks & Dam

MOWING CONTRACT

TABLE OF CONTENTS

SECTION C-1

GENERAL

GENERAL

C-1.1 PROJECT INFORMATION

C-1.2 SCOPE OF PEFORMANCE

C-1.3 VETERANS EMPLOYMENT EMPHASIS FOR U.S. ARMY CORPS OF

ENGINEERS CONTRACTS

C-1.4 WORKING HOURS

C-1.5 CONTRACTOR SUBMITTALS

C-1.6 PERMITS AND LICENSES

C-1.7 IDENTIFICATION OF CONTRACTOR EMPLOYEES AND VEHICLES

C-1.8 SAFETY AND SECURITY REQUIREMENTS

C-1.9 ACCIDENT REPORTING

C-1.10 C-1.11

DAMAGE REPORTS

CONTRACTOR EMPLOYEES’ CONDUCT AND COMPETENTCY

C-1.12 DAMAGE OR LOSS OF CONTRACTORS SUPPLIES AND PROPERTY

C-1.13 SUPERVISION

C-1.14 ENVIRONMENTAL PROGRAM

C-1.15 CONTRACTOR DISCREPANCY REPORT (CDR)

C-1.16 MEETINGS

C-1.17 QUALITY CONTROL

C-1.18 QUALITY ASSURANCE

C-1.19 DEFICIENCIES

C-1.20 INTERRUPTIONS TO SYSTEMS

C-1.21 GOVERNMENT FURNISHED MATERIALS AND EQUIPMENT

C-1.22 CONTRACTOR FURNISHED ITEMS

C-1.23 SAFEGUARDING GOVERNMENT PROPERTY

C-1.24 NOTIFICATION OF SERVICE TO BE DONE

C-1.25 MINIMUM MANPOWER REQUIREMENTS

C-1.26 MINIMUM PERSONNEL QUALIFICATIONS

C-1.27 COOPERATION WITH OTHER CONTRACTORS, LESSEES, AND

VOLUNTEERS

C-1.28 REPORTS

C-1.29 APPLICABLE PUBLICATIONS

C-1.30 DEFINITIONS

SECTION C-2

GRASS MOWING

MOWING SVCS

C-2.1 PERFORMANCE OF SERVICE

C-2.2 GENERAL

C-2.3 SERVICES TO BE PERFORMED

C-2.4 C-2.5

MOWING CYCLE

ITEMS TO BE FURNISHED BY THE GOVERNMENT

C-2.6 SUPPLIES TO BE FURNISHED BY THE CONTRACTOR

C-2.7 SERVICE EQUIPMENT

C-2.8 SPECIAL PROVISIONS

DESCRIPTION/SPECIFICATIONS

General

C-1.1 PROJECT INFORMATION. Olmsted Locks & Dam Project Office is located at 567 New Dam Road, Olmsted, IL 62970 in Pulaski County, IL. Technical Point of Contact (TPOC) is Luther Helland.

C-1.2 SCOPE OF PERFORMANCE. The Contractor shall furnish all necessary management, personnel, materials, supplies, tools, equipment, fuel, and vehicles, except as otherwise provided herein, required to perform mowing services at the Olmsted Locks & Dam project as specified and in strict accordance with all Terms, Conditions, General, Specific and Technical Provisions, Drawings, Attachments, Exhibits, etc., contained herein or incorporated by reference. The Contractor’s work and responsibility shall include all planning, programming, administration, management, supervision, communications and inspection necessary to assure that all services are conducted in accordance with the contract requirements and all applicable Federal, State and local laws and regulations. The Contractor is required to attend a pre-performance meeting to be scheduled by the Technical Point of Contact (TPOC).

C-1.3 WORKING HOURS.

a. Normal Working Hours. Normal working hours, except as otherwise specified herein, shall be Monday through Friday, 6:00 am – 4:30 pm CST. Performance inside Government buildings or other secured areas shall be performed during the above referenced work hours. Work that interferes with other ongoing functions at the project shall be scheduled around normal working hours, as specified by the Technical Point of Contact (TPOC). Refer to individual sections of this specification for specific schedules of work.

Holidays, weekend days and days when severe inclement weather prevents mowing will not be counted when determining whether mowing work is completed within the designated time limit (see section 2.3.3).

b. Holiday Work. The ten Federal holidays observed are:

New Year's Day (January 1st) Martin Luther King Day (3rd Monday in January) President's Day (3rd Monday in February) Memorial Day (Last Monday in May) Independence Day (July 4th) Labor Day (1st Monday in September)

Veterans Day (November 11th) Thanksgiving Day (4th Thursday in November) Christmas Day (December 25th)

When one of the above designated holidays falls on a Sunday, the following Monday is observed as a legal holiday. When a legal holiday falls on a Saturday, the preceding Friday is observed as a holiday. Services shall be scheduled around the above listed Federal holidays except as specified herein or as stated within.

c. Inclement Weather. The Contractor shall maintain the schedule of services regardless of inclement weather. Exceptions may be approved by the TPOC when severe conditions make it impractical or dangerous to perform the work.

C-1.4 CONTRACTOR SUBMITTALS. Unless otherwise specified, the Contractor shall submit the following information to the TPOC prior to the pre-performance conference for this contract:

a. Quality Control Plan. A suggested outline for the Contractor's Quality Control Plan. Exhibit D

b. Contractor Quality Control Inspector. List of Quality Control Inspectors.

c. Contractor Representatives. List of names of Contractor Representatives.

d. Accident Prevention Plan (APP). A suggested outline for the Contractor’s Accident Prevention Plan

(Appendix A of EM 385-1-1) is in Exhibit E.

e. Emergency Contacts. A prioritized list, including phone numbers, of those persons (normally Contractor Representatives) to call in case of emergencies.

f. Operators. A list of names of qualified equipment/vehicle operators, including experience, training and qualification to operate specific equipment.

g. Certificate of Insurance

h. Performance Bond (where applicable)

i. Security Requirements – See Section C-1.7.h

C-1.5 PERMITS AND LICENSES. The Contractor shall, at his own expense, obtain any licenses or permits required to perform all aspects, requirements, and work under this contract. The Contractor shall comply with all current Federal, State, and local laws and regulations and shall comply with any subsequent changes.

C-1.6 IDENTIFICATION OF CONTRACT EMPLOYEES AND VEHICLES. All Contractor employees shall be in good appearance while performing services. Employees must wear long pants, shirt with no vulgar or obscene graphics with at least sleeves equivalent of a t-shirt, and durable safety toe shoes. Vehicles and any motorized equipment utilized for transportation shall be in good operating condition with no display of items such as stickers, flags, or etc. Vehicles shall be maintained in accordance with federal, state, and local laws and display contractor name.

C-1.7 SAFETY AND SECURITY REQUIREMENTS.

a. General. If the Contractor fails or refuses to promptly comply with safety and security requirements as specified herein, the TPOC or any other project employee may stop all or part of the performance until satisfactory corrective action has been taken. No part of the time lost due to any such work stoppage shall be made subject to any claims for extension of time or for excess costs or damages sustained by the Contractor. Also, the Contractor will not be paid for performance not performed as a result of the stop order.

The Contractor shall comply with the Occupational Safety and Health Act (OSHA), the Corps of Engineers Manual, EM 385-1-1 https://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf and as otherwise stated herein.

b. Accident Prevention Plan (APP). The Contractor shall prepare an Accident Prevention Plan to ensure that requirements of the safety program are provided as specified. This plan must be accepted by the TPOC prior to commencement of any services. One copy of the Accident Prevention Plan shall be provided to the TPOC one week prior to the pre-service conference. The Accident Prevention Plan must be in the outline and form prescribed in Appendix A of EM 385-1-1.

https://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf

c. Activity Hazard Analysis (AHA).

1) The Contractor shall use Activity Hazard Analyses (AHA’s) as one of many tools to insure safe performance of services. It is the Contractor’s responsibility to prepare the AHA. An approved AHA must be prepared by the Contractor for each service. Sample AHA’s may be available at the project office for review and use by the Contractor to assist in the development of site specific Activity Hazard Analyses prior to the Contractor performing the service. The Contractor is encouraged to revise or add to these sample AHA’s as necessary to address changing conditions. Prior to performing services with inherent hazards, the Contractor shall review, at a “Tool Box” safety meeting, the approved AHA’s with those employees who shall perform that service each time the service is ordered. The Government may request advanced notification of the time and date of the above AHA Tool Box safety meeting for Contractor employees so that the Government may attend such reviews.

2) The Government will require the Contractor to prepare an AHA for any services for which an adequate

AHA does not already exist. A copy of this AHA shall be submitted to the TPOC and must be accepted before the Contractor starts the service. This copy of the AHA will become the property of the Government. Guidance is included, which shall be used by the Contractor as a guide for the preparation of required AHA's.

d. Public Safety. The Contractor shall ensure that reasonable precautions are taken to protect the public at all times where services are being performed. The Contractor shall immediately report to the TPOC any potential hazards found by his/her employees on the project. The Accident Prevention Plan shall include procedures to be taken to provide for public safety. Additionally, the Contractor shall not allow any persons, except employees, into areas that are not otherwise open to the public; nor shall the Contractor transport in Contractor vehicles any persons, except employees, during times the Contractor is on the project performing services under this contract.

e. Personal Protective Apparel and Equipment. Protective apparel and equipment, as identified in the AHA, shall be provided to eliminate or minimize hazards to personnel. As a minimum, each employee shall wear a short-sleeved shirt, long trousers, and appropriate footwear during all contract service. Face shields, spectacles with side-shields, or goggles, and hearing protection shall be worn by employees when required by safety manual. A cloth face mask covering the mouth and nose shall be worn when required per CDC social distancing guidelines. Fire extinguisher(s) and first aid kit(s) meeting the Safety Manual standards shall also be provided and easily accessible to all employees.

f. Contractor Employees Certified in First Aid & CPR. The Contractor shall schedule employees so the appropriate numbers of certified personnel are on duty to administer First Aid and CPR as required by the Safety Manual. Copies of their certification shall be provided in accordance with regulations.

g. Hazard Communication Program. The Contractor shall be responsible for implementing a hazard communication program for Contractor employees, as required by the Safety Manual. The Contractor shall provide Material Safety Data Sheets (MSDS) and/or Safety Data Sheets (SDS) for review by the TPOC prior to use of any hazardous substance on the project and provide a plan for the proper handling, transportation, storage and usage of hazardous substances on the project.

h. Required Security Training and Planning

1) Access, General Protection, and Security Policy and Procedures All contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

2) Suspicious Activity Reporting Training (e.g. iWATCH, CorpsWatch, or See Something, Say Something) The contractor and all associated sub-contractors shall receive a brief/training (provided by the RA) on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the TPOC NLT 5 calendar days after the completion of the training.

3) Pre-screen candidates using E-Verify Program. The Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the TPOC no later than 3 business days after the initial contract award.

C-1.8 ACCIDENT REPORTING. The Contractor is responsible for reporting all accidents to the TPOC immediately. Prompt action shall be taken to ensure immediate and appropriate medical treatment. The Contractor shall maintain an accurate record of any accidents in the manner and on the forms prescribed by the TPOC. For property damage accidents of $2,000 or more, the Contractor shall complete and submit to the TPOC a copy of ENG Form 3394. The Contractor shall maintain an OSHA 300 Log of On – The – Job injuries and first aid treatments.

The Contractor shall also provide a monthly record of all exposure and accident experience incidental to the performance of services under the contract. This reporting requirement includes exposure and accident experience of both the Prime Contractor and any subcontractor(s). A Monthly Record of Work-Related Injuries/Illnesses & Exposure form will be available from the TPOC. The Monthly Record of Work-Related Injuries/Illnesses & Exposure report shall be provided to the TPOC by the 5th working day of the month for the previous month.

C-1.9 DAMAGE REPORTS. All instances where Government materials, supplies, property, and/or equipment are damaged shall be reported immediately to the TPOC. When the damage was caused by contract employees, a written report of the incident and extent of such damage shall be submitted to the TPOC, within 2 work days (less weekends and holidays) of occurrence. For property damage accidents of $2,000 or more the Contractor will complete and submit to the TPOC a copy of ENG 3394.

C-1.10 CONTRACTOR EMPLOYEES' CONDUCT AND COMPETENCY. All contract employees shall conduct themselves in a proper and courteous manner at all times. Since the majority of work is performed in the presence of the general public, the conduct of all employees is critical and will be closely monitored. Contract employees shall comply with all provisions of Title 36, Chapter III, Part 327, CFR and obey all posted signs and regulations in the performance of the services under this contract. Being under the influence of or consuming alcoholic beverages or controlled substances by the Contractor or employees while on duty is prohibited.

a. Employee Dismissal. The Contractor expressly agrees to dismiss any employee or subcontractor employee whose continued employment is deemed by the TPOC to be inconsistent with the best interests of the public or the U.S. Army Corps of Engineers. The KO or the TPOC may require the Contractor to immediately remove from the work site any employee or subcontractor who is incompetent, endangers persons or property, or whose physical or mental condition would impair their ability to satisfactorily perform the work. Notification to the Contractor will be promptly made in writing if time and circumstances permit. Otherwise, notification will be verbal and confirmed in writing as soon as possible.

No removal shall reduce the Contractor's obligation to perform all services required under this contract nor be the basis for time extension. Immediate replacement of the employee shall be made.

C-1.11 DAMAGE OR LOSS OF CONTRACTOR'S SUPPLIES AND PROPERTY. The Contractor is responsible for taking the action necessary to protect Contractor supplies, materials and equipment, and the personal property of Contractor employees from loss, damage or theft. The Government assumes no responsibility for theft, damage, etc., of the above.

C-1.12 SUPERVISION. The Contractor or a Contractor Representative shall personally supervise the work, or be readily available by phone or other means of communication to respond to any contract issue that may arise when services are in progress. The Contractor Representative(s) shall conduct overall management coordination and be the central point of contact with the Government for performance of all services under the contract.

Each Contractor Representative shall have full authority to contractually commit the Contractor for prompt action on all matters pertaining to administration of this contract, and shall be the on-site Contractor employee who is responsible for safety.

In addition to Contractor Representative(s), the Contractor shall also appoint Quality Control Inspectors (QCI) who shall perform the Contractor's Quality Control Program. QCI’s shall be responsible for implementing the Contractor’s Accident Prevention Plan. All QCI'S shall have the authority to determine for the Contractor when completed services are ready for Government inspection and to make decisions for the Contractor on re-performance when necessary. A QCI shall be appointed for each crew. For services performed outside normal working hours, a Contractor Representative or QCI shall be present at the job site.

The TPOC and Government Inspectors will deal directly with the QCI’s or Contractor Representatives, for normal day-to-day administration of the contract provisions.

The names and telephone numbers of all individuals authorized to act on behalf of the Contractor as Contractor Representatives shall be submitted in writing to the TPOC before work is performed.

The Contractor shall maintain copies of contract services requirements, specifications, Activity Hazard Analysis, etc., at each job site which relate to each person's responsibilities, and shall review them to ensure employees comprehension of a job prior to initiating services.

C-1.13 ENVIRONMENTAL PROGRAM. The Contractor shall comply with Federal, State, and local laws, regulations and standards regarding environmental protection. All environmental protection matters shall be coordinated with the TPOC. Any of the facilities operated by the Contractor may be inspected by the TPOC, or other Federal, State and local officials without advance notice. Access for inspection shall be granted upon request.

Citations against Government facilities operated by the Contractor for non-compliance with environmental standards are a matter for resolution between the Government and the issuing office.

The Contractor shall conduct all operations and maintenance activities in a manner to prevent contamination of Government land and property. The Contractor shall ensure all lubricants, petroleum products, paints, cleaning materials, or any other hazardous substances are not spilled, leaked or disposed of on Government property and are disposed of in accordance with environmental regulations. If spills or contamination occur, the Contractor shall be responsible for cleanup and any associated costs in accordance with Federal, State and Local Law. Such spills shall be reported to the TPOC immediately.

If during the performance of contract services, the Contractor encounters any abandoned containers on Government property (i.e., barrels, drums, etc.), suspected of containing, or having contained, hazardous or toxic substances the Contractor shall not handle them until the Government confirms that there is no hazardous or toxic substance involved. At no time will the Contractor be responsible for handling containers involving hazardous or toxic substances under this contract.

C-1.14 CONTRACT DISCREPANCY REPORT (CDR). A CDR is a formal document used by the Government to process defects in services. As initially issued to the Contractor, the CDR describes the discrepancy or problem.

The CDR will be discussed with the Contractor or his/her representative when it is issued. The Contractor shall provide his/her written response on the CDR form within 24 hours of issuance. If the 24 hours falls on the weekend or Federal Holiday, the written response shall be provided by 10:00 a.m. Eastern Time the following business day.

The Contractor's response must:

a. Identify the cause and corrective action taken, and

b. Identify Contractor action to prevent recurrence.

Upon finalization of the CDR, the Contractor and the TPOC must sign the form. The Contractor will be given a copy of the completed form. Should the Contractor not concur with any decision, etc., the Contractor may so state, in writing, and request a final decision by the Contracting Officer. The Contracting Officer monitors all CDR's issued, and CDR's are the principle evidence used by the Contracting Officer in determining Government contract actions such as termination or decision not to exercise options.

C-1.15 MEETINGS. The Contractor is required to attend a pre-performance meeting to be scheduled by the TPOC.

The Contractor and/or the Contractor’s designated representative shall attend Performance Evaluation Meetings whenever deemed necessary by the TPOC. The TPOC will request a meeting not later than three normal workdays after a Contract Deficiency Report (CDR) is issued. Mutual effort will be made to resolve any problems identified.

Written minutes of these meetings shall be prepared by the TPOC, and signed by the TPOC and the Contractor and/or the designated Contractor representative(s). Should the Contractor not concur with any decisions, etc., contained in the minutes, the Contractor shall so state in writing, and request a final decision by the Contracting Officer.

C-1.16 QUALITY CONTROL. The Contractor shall have a Quality Control program to ensure the requirements of the contract are provided as specified. The primary purpose of Quality Control is to identify and correct deficiencies in the quality of services performed before the level of performance is unacceptable.

The program shall include, but not be limited to the following:

a. An inspection system covering all the services stated in the contract specifications.

b. A method of identifying and correcting deficiencies in the quality of services performed before the level of performance is unacceptable.

c. A file of all inspections conducted by the Contractor and the corrective actions taken. These files shall be made available for inspection upon request by the TPOC.

d. A method of insuring that employees have full knowledge of performance assignments and that appropriate technical expertise is utilized with each performance assignment.

e. A method of coordinating each crew’s activities with the TPOC and/or inspector.

The Contractor may use any or all portions of this plan to prepare a plan of his own. A signed plan, including Contractor specific information, shall be provided to the TPOC, and accepted, prior to the Pre-Performance Conference. If changes to this program occur, updated copies shall be provided to the TPOC.

C-1.17 QUALITY ASSURANCE. The Government will monitor the Contractor's performance in each functional area under this contract and reserves the rights to use whatever additional surveillance procedures are deemed appropriate. The Government will keep a record of all complaints received by the public concerning Contractor performance. Upon receipt of a written complaint by the public, the Government will attempt to verify the complaint and furnish the Contractor a copy of the findings. Should the Government verification reveal a nonperformance by the Contractor, a CDR may be issued.

A Government employee shall not be considered an Inspector unless he identifies himself as such to the Contractor, the Contractor Representative, or Quality Control Inspector. No Inspector is authorized to change any provision of the specifications without written authorization of the Contracting Officer nor shall the presence or absence of an inspector relieve the Contractor from any requirements of the Contract.

C-1.18 DEFICIENCIES. If the Contractor fails to perform, or if performance in any area is judged unsatisfactory by the TPOC, the Government will take corrective action. If any of the services do not conform to contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no cost to the Government. When the defect in services cannot be corrected by re-performance, or cannot be corrected in the specified time frame, the Contractor is required to respond to a CDR (See Section C- 1.15).

C-1.19 INTERRUPTIONS TO SYSTEMS. All performance that would necessitate an interruption of the use of the project or its support systems or otherwise disrupt building occupants and/or the visiting public shall be fully coordinated and approved in advance by the TPOC. Interruptions shall be kept to an absolute minimum, and all repairs or replacements of equipment or components shall be accomplished in an expeditious and efficient manner.

C-1.20 GOVERNMENT FURNISHED MATERIALS AND EQUIPMENT.

a. Government Furnished Facilities. No facilities shall be provided by the government for work under this contract. Restroom facilities for contract employees are the responsibility of the Contractor.

b. Utilities. No utilities should be needed in the performance of this contract, therefore the Government will not furnish available utilities to perform the specified work.

c. Forms. All Department of Defense forms, required by the Government to be used under this contract, will be provided by the Government during the contract period. The Government reserves the right to modify or supersede these forms during the contract period.

d. Control. The Contractor shall provide control to ensure Government furnished equipment, property, or items are utilized only for contract purposes. Upon completion (including any extensions of contract term) or termination of the contract for any reason, and except for fair wear and tear, the Contractor shall return all Government furnished equipment and any unused material or supplies in the same condition as received.

e. Safety Manual. Prospective contractors may review a copy of the Safety and Health Requirements Manual EM 385-1-1 at the Project Office or view on-line at:

C-1.21 CONTRACTOR FURNISHED ITEMS.

a. General. Except as described elsewhere in this contract, the Contractor shall furnish all personnel, facilities, vehicles, small tools, equipment and operators, supplies, or materials necessary to accomplish all required services. All Contractor furnished tools, equipment, supplies, materials, or vehicles shall meet all applicable Federal, Department of Defense, Department of the Army, State and local laws or regulations.

b. Equipment. The Government requires that the Contractor provide adequate equipment to perform the services required within the specified time period for each job. Adequacy of the equipment (e.g., mowing equipment and vehicles) to perform certain repetitive services will be determined prior to award of the contract. Also, all equipment used by the Contractor must meet safety requirements outlined in EM 385-1- 1.

c. Service Vehicle. It is the Contractor's responsibility to provide service vehicles as necessary. Contractor service vehicles used along project and public roads must be equipped with an orange rooftop revolving light, a rear mounted warning sign, and reflective tape on the rear bumper.

d. Contractor Equipment and Supply Inspection. The apparent Contractor shall make available for inspection all service equipment, tools, and samples of supplies he proposes to use for services under this contract, along with proof of ownership or lease agreement. Such articles shall be made available for inspection within seven (7) working days after notice from the TPOC. Only equipment and supplies inspected and approved shall be used for services under this contract. All subsequently procured equipment to be used for work under this contract must be inspected and approved by the Government prior to use.

C-1.22 SAFEGUARDING GOVERNMENT PROPERTY. The Contractor shall cooperate with Government personnel in safeguarding Government property. The Contractor shall be responsible for promptly reporting all acts of vandalism, larceny, or pilferage to Government property, and malfunctioning Government equipment to the TPOC. The Contractor shall establish security procedures and safeguards that are compatible with the Government's existing procedures, to protect all equipment, materials, supplies, tools, and other resources. The Contractor shall cooperate with, and provide any assistance necessary to, the Government during any audits, usage checks of expendable property, and inventories of nonexpendable property under control of the Contractor. Any item of value found on the service sites shall be placed into the custody of the TPOC for return to the owner, if ownership can be established. The Contractor shall inform the TPOC of any information he or his employees receive about lost and/or found articles from the public.

C-1.23 NOTIFICATION OF SERVICES TO BE DONE. All mowing services shall be scheduled and performed as agreed to during the Pre-Work conference with the TPOC

C-1.24 MINIMUM MANPOWER REQUIREMENTS. The Contractor shall provide an adequate number of fully qualified personnel as stated in section C-1.25 to perform the services specified herein.

C-1.25 MINIMUM PERSONNEL QUALIFICATIONS.

a. General. Employees, technical personnel, and consultants shall have the education, experience, or knowledge, as evidenced by license, certificate, or diploma, etc., to provide a comprehensive understanding of the systems and components to be serviced, operated, and maintained under this contract. A commercial driver’s license (CDL) will be required to operate certain large trucks, to pull trailers and operate other vehicles as required by the Commercial Vehicle Safety Act of 1986. Only properly trained and qualified employees shall be used in the performance of this contract. All employees shall be subject to such Government or other applicable regulations that are applicable during the time spent on Government property.

C-1.26 COOPERATION WITH OTHER CONTRACTORS, LESSEES, AND VOLUNTEERS. The Government may undertake or award other contracts, or have lessees or volunteers performing certain services, including services that could otherwise be performed under this contract. The Contractor shall fully cooperate with such other Contractors, lessees, volunteers and Government employees. The Contractor shall not commit or permit any act which will interfere with the performance of services by another Contractor, volunteer, lessee, or Government employee. The TPOC can alter the services schedules of the other Contractor, lessee, Government employees, volunteer, or the Contractor to avoid possible conflicts. Any changes outside of normal working days or hours shall come from the Contracting Officer and will be completed through a modification to the contract.

C-1.27 REPORTS. The Contractor shall, in an accurate and timely manner, prepare all reports, forms, permits etc., as required in this contract. A partial list of these reports, forms, permits, etc., follows:

Contractor Portion of Any CDR Quality Control Inspection Checklists Worksheet (ENG Form 5007-R) Activity Hazard Analysis (AHA) Contractor Manpower Reporting Application (CMRA) – OPSEC Training

“CONTRACTOR MANPOWER REPORTING LANGUAGE FOR CONTRACT SERVICE

PERFORMANCE STATEMENTS and Related Background Information

"The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2020. Contractors may direct questions to the help desk at help desk at: http://www.ecmra.mil/.

C-1.28 - APPLICABLE PUBLICATIONS. The Contractor shall perform technical work in accordance with applicable publications. They include but are not limited to:

MANUFACTURER'S RECOMMENDATIONS:

Operating Manuals Repair Manuals Maintenance Manuals INDUSTRIAL STANDARDS AND CODES (Latest Editions):

Underwriter's Laboratories, Inc.

National Electrical Code National Warm Air & Air Conditioning Association National Association of Fan Manufacturers National Fire Protection Association American Society of Heating, Air Conditioning & Refrigeration Institute Sheet Metal Manufacturers Air Moving and Conditioning Association American Welding Society American National Standards Institute American Concrete Institute Portland Concrete Association Asphalt Institute American Institute of Steel Construction National Association of Architectural Metal Manufacturers Architectural Aluminum Manufacturers Association The Aluminum Association American Society for Testing and Materials Flat Glass Marketing Association American Association of Nurserymen, Inc.

OSHA Safety Standards

C-1.29 DEFINITIONS. As used throughout this description/specification, the following terms shall have the meaning set forth below:

a. Completion Date. All work must be completed by the completion date.

b. Contractor. The term Contractor refers to the prime Contractor, subcontractors, and all Contractor employees and personnel. The prime contractor shall be responsible for ensuring all subcontractors comply with the provisions of this contract.

c. Contractor Quality Control Inspector (QCI). Person designated by the Contractor to perform the Contractor's Quality Control program. A QCI shall be responsible for implementing the Contractor Accident Prevention Plan, and shall have the authority to determine for the Contractor if work is ready for government inspection and make decisions for the Contractor on re-performance.

d. Contractor Representative (CR). Individual(s) selected to represent the interests of the Contractor with regards to all matters and activities involving this contract, and shall be the onsite Contractor employee http://www.ecmra.mil/ http://www.ecmra.mil/ who is responsible for safety.

e. Contracting Officer (KO). A person with the authority to enter into, administer, and/or terminate contracts for the Government, and make related determinations and findings. The term includes certain authorized representatives of the Contracting Officer.

f. Dripline. The dripline is defined as the outside edge of the tree's leaf cover.

g. EM 385-1-1. Corps of Engineers Safety and Health Requirements Manual, located on the web at https://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf (copy and paste link). Click on Organization, then Safety and Occupational Health, then Publications.

h. Fallen Trees. Trees that have fallen, are susceptible to falling, or create a safety hazard.

i. Garbage. Animal and vegetable waste, including grease, resulting from the handling, preparation, cooking and consumption of food.

j. Inspector. Individual designated by the TPOC to perform Quality Assurance.

k. Item. The term item, when used with the contract, refers to the Bid Schedule Items contained in Section B of the contract.

l. Miscellaneous Waste. In addition to all debris, miscellaneous waste includes grass cuttings, leaves, rocks, street sweepings, roofing and construction wastes, automobile and truck parts, the remains of something broken or destroyed, and similar materials 2 square inches or smaller; and driftwood, tree trimmings, and sticks shorter than 18 inches and 1 inch or less in diameter.

m. Mowing. Mowing is defined as the cutting of grass, weeds, vines, or other vegetation, with reel and rotary lawn mowers, gang mowers, or bush hogs.

n. Mowing Cycle. A mowing cycle is defined as the performance of all mowing and trimming within all of the areas ordered within the period as defined in Section C-2.2(f) from the date ordered, excluding weekends or holidays.

o. Ordering Officer (OO). If applicable during this contract, the person designated by the Contracting Officer (KO) with authority to order work under the contract.

p. Outside Top Edge of Ditchline. Elevation of road surface transferred to hillside of ditch.

q. Plants. All ornamental trees, shrubs, flowers, and ground covers on the project.

r. Policing. The picking up of trash, debris, drift, ashes, garbage, and miscellaneous waste, and disposing of the same in accordance with contract specifications.

s. Project. All land and water resources that are managed by the Corps and/or leased by the Corps to other federal, state, or local agencies. Lands include both developed parks and undeveloped lands, and all water resources from the dam to the headwaters, unless otherwise defined by Congress.

t. Quality Assurance. A method used by the Government to provide a measure of control over the quality of services provided by the Contractor.

u. Quality Control. A method used by the Contractor to control the quality of services he/she provides for the Government.

v. Recreation Season. Time period when the recreation areas are open.

w. Resource Manager. A uniformed individual designated responsibility for overseeing the general operation, maintenance, and administration of the project.

x. Technical Point of Contact (TPOC). Person designated as the authorized representative of the Contracting Officer.

y. Trash. A variety of unsalvageable waste material such as metal, glass, rags, tin cans, rubbish, plastic bottles, paper, wrappings, containers, cartons, and similar material.

z. Trimming. Trimming is defined as the cutting of grass, weeds, vines, or other vegetation at locations which are not accessible to mowing by conventional mowing machines, and therefore requires specialized cutting with hand or string trimmers, sickles, sling blades, or mechanical edgers.

Mowing Services

C-2.1 PERFORMANCE OF SERVICE . The services performed under this section consists of furnishing labor, equipment, fuel, transportation, tools and supplies necessary for the performance of the services set forth in the schedule and C-2.4 in strict accordance with these specifications.

C-2.2 GENERAL. The total mowing area contains approximately 28.9 acres and includes the areas listed in section C-2.4 (Note: The mowing areas are the areas within the colored lines on the maps in Exhibit A). During the pre-performance conference the TPOC will point out the mowing limits of each area to the Contractor. The Contractor shall strictly mow to these limits, without exceeding them.