W912QR20Q0021.pdf

SEE ADDENDUM

(No Collect Calls)

W912QR20Q0021 21-Feb-2020

b. TELEPHONE NUMBER

502.315.6256

8. OFFER DUE DATE/LOCAL TIME

10:00 AM 13 Mar 2020

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912QR9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

TRISHA OAKES

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

1 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

U. S. ARMY ENGINEER DISTRICT, LOUISVILLE

600 DR. MARTIN LUTHER KING, JR. PLACE

ROOM 821

LOUISVILLE KY 40202-2239

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

502.315.6195 OR 6193FAX:

TEL: 502.315.6172 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$8,000,000

NAICS:

561730

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

Section SF 1449 - CONTINUATION SHEET

SPECIAL INSTRUCTIONS

SPECIAL INSTRUCTIONS

This Request for Quote (RFQ) is for an Indefinite Delivery Indefinite Quantity Contract to provide mowing, maintenance, herbicide application and cleaning services for J. Edward Roush Lake in Huntington, Indiana. The Contractor shall furnish all necessary management, personnel, materials, supplies, tools, equipment, fuel, and vehicles required to perform mowing and maintenance services at Roush Lake project recreation areas as specified and in strict accordance with the Performance Work Statement (PWS), attached specifications and attached Wage Determination. The Base Year will be from date of award through 31 December 2020. The Contractor’s services and responsibility shall include all planning, programming, administration, management, supervision, communications, and inspection necessary to assure that all services are conducted in accordance with the contract requirements and all applicable Federal, state and local laws and regulations

Note: This solicitation contains an option clause to extend the awarded contract for up to two (2) additional one-year periods. The one-year option periods are as follows:

Option Year 1: 01 January 2021 through 31 December 2021 Option Year 2: 01 January 2022 through 31 December 2022

Location:

J. Edward Roush Lake 735 N. Warren Road Huntington, Indiana 46750-9202 Phone: 260.356.8648 Fax: 260.356.7433 Technical Point of Contact (TPOC): Anthony Schoenecker, Manager Anthony.H.Schoenecker@usace.army.mil

One award will be made from this RFQ. The contract type is a Firm-Fixed Price, Indefinite Delivery Indefinite Quantity (IDIQ). The minimum guarantee for the Base Year is $5,066.28 in services. There is no guaranteed minimum for the option periods, if exercised.

This procurement is 100% set-aside for Small Business, NAICS 561730 ($8 million).

Method of Payment under this contract will be Electronic Funds Transfer (EFT) to a commercial bank account specified by the Contractor.

Note: The basis of award is the Best Value Trade-Off process. Factors to be considered are Past Performance and Price. In addition to the completed price breakout schedule/proposal, the Offeror must complete and submit the Representations and Certifications located within the solicitation.

SITE VISITS HIGHLY ENCOURAGED. The scope of work contains the measurements and location of this project for reference.

It is highly recommended each offeror attends a site visit. The contractor assumes responsibility for all quantities, materials, critical dimensions, and site conditions used to calculate their quote and perform the requested work. All contractors may call the Technical Point of Contact (TPOC) for an appointment. The TPOC’s contact information is as follows:

Anthony Schoenecker, Manager Phone: 260.356.8648 Anthony.H.Schoenecker@usace.army.mil

Proposals are due 13 March 2020 at 1100AM Eastern Time. Faxed, telephoned, or mailed submittals will not be accepted.

Electronic submittals will be accepted and may be emailed to trisha.oakes@usace.army.mil.

Note: Page numbering in this document may not be accurate.

All contractors must be registered in the System for Award Management (www.SAM.gov) prior to award of a contract. All proposed contractors are highly encouraged to review FAR Clause 52.232-33 Payments by Electronic Funds Transfer – System for Award Management, which indicates “All payments by the Government under this contract shall be made by electronic funds transfer (EFT).” Those not currently registered can obtain registration by going to the website http://www.SAM.gov. The process can usually be completed from 24 to 48 hours after submission. Contractors will need to obtain a Unique Entity Identifier (formerly DUNS mailto:Anthony.H.Schoenecker@usace.army.mil mailto:Anthony.H.Schoenecker@usace.army.mil mailto:trisha.oakes@usace.army.mil http://www.sam.gov/ number) for processing their registration. If you do not already have a Unique Entity Identifier, one can be obtained from http://www.SAM.gov. Refer to www.SAM.gov for information formerly found in CCR, EPLS, ORCA and FedReg.

Please begin the registration process immediately in order to avoid delay of the contract award should your firm be selected.

ALERT: You must submit a notarized letter appointing the authorized Entity Administrator before your registration will be activated.

This requirement now applies to both new and existing entities. Effective 29 April 2018, the notarized letter process is now mandatory on all CURRENT registrants at SAM who have a requirement to update data on their SAM record. The notarized letter is mandatory and is required before the GSA Federal Service Desk (FSD) will activate the entity's registration.

Effective 29 June 2018, vendors creating or updating their registration can have their registration activated prior to the approval of the required notarized letter. However, the signed copy of the notarized letter must be sent to the GSA Federal Service Desk (FSD) within 30 days of activation or the vendor risks no longer being active in SAM.

Vendors can check whether an account is active by performing a query by their CAGE or Unique Entity Identifier (known as DUNS).

The new registration process may now take several weeks, so vendors are highly encouraged to begin registering as soon as possible to avoid any possible delays in future contract awards. Remember, there is no cost to use SAM.

To find out additional information about the changes of the SAM registration process, contractors should visit the Frequently Asked Questions (FAQ) link located at the top of the SAM homepage (www.sam.gov).

https://www.fsd.gov/fsd-gov/answer.do?sysparm_kbid=d2e67885db0d5f00b3257d321f96194b&sysparm_search=kb0013183

Evaluation for Contract Award

The contract will be awarded on the basis of “Best Value to the Government”. This means that factors other than price will be considered during the Government selection of the Contractor to be awarded the contract. Proposals shall include the following:

• Completed Price Breakout Schedule

• Completed Standard Form 1449 (signed)

• Completed Project Details Sheet and Past Performance Questionnaires attached to this document

The Offeror provided information contained in the above listed items is necessary for the Government to assess and evaluate potential contractors under the “Best Value to the Government-Tradeoff Process” criteria described below.

Evaluation Criteria

Content and Rating. Proposals shall be specific and complete in every detail and shall contain the information necessary to properly assess and evaluate the Contractor's capability to perform the specified contract services, based upon the following factors:

• Past Performance

• Price

In addition to a complete and properly prepared price breakout schedule, the Contractor shall also complete the “Past Performance Questionnaires” and “Project Detail Sheets” forms attached to this document. The price breakout schedule and information provided on the forms will be used to evaluate each Offeror’s proposal. The Government will evaluate the proposals in accordance with the criteria described herein, and award a firm fixed price IDIQ contract to the responsible offeror, whose proposal conforms with all the terms and conditions of the solicitation and whose proposal is determined to represent the overall best value to the Government, all factors considered. Proposals will be evaluated in accordance with the factors contained in the following paragraphs.

Past Performance. Offerors will be evaluated on the following:

Project Detail Sheets shall be used by the offeror to provide descriptions of at least one (1) and up to five (5) previous projects which are similar in size and/or scope to this solicitation. Projects considered similar to this project include janitorial and ground maintenance services to include but not limited to litter pick-up, cleaning showerhouse/restroom facilities, cleaning picnic areas/campsites, cleaning playground facilities, cleaning office buildings, and removal of refuse from receptacles. Projects considered similar in size to this project include general grounds maintenance on areas of at least 20 acres, cleaning public restrooms of at least 500 square feet, cleaning picnic sites and camping sites with tables, grills, and fire rings. Work of a comparable size and scope performed in a different setting may also be provided and will be evaluated for consideration (office buildings, office complexes, industrial facilities, amusement parks, shopping centers, etc).

At least one (1) reference for each project identified for project experience. Reference information must include project name, location, points of contact, telephone number, and email address (for the point of contact). Also include any ratings, letters, awards, etc. that support past performance on these projects. A Past Performance Questionnaire Template is attached for your convenience. If used, the Past Performance Questionnaire must be submitted by the offeror with the proposal submission and not sent directly to the agency from the reference.

The SSEB will next review how well the offeror performed on those projects. The Government reserves the right to check any or all cited references to verify supplied information and to assess owner satisfaction. The Government also reserves the right to not contact the provided references. In addition to the information submitted by the offeror, the Government reserves the right to review any other sources of relevant information for evaluating past performance, including projects other than those submitted by the offeror.

The Government will, at a minimum, review past performance information retrieved through the Contractor Performance Assessment Reporting System (CPARS), using all CAGE/Unique Entity Identifier numbers. Other sources may include, but are not limited to, past performance information retrieved from inquiries of owner representative(s), Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), and any other known sources not provided by the offeror.

The Government will consider information in the Past Performance Questionnaires completed by personnel for whom the Offeror has performed work, and any information obtained from other sources. Evaluation of past performance will be based on subjective assessment based on a consideration of all relevant facts and circumstances. It will not be based on absolute standards of acceptable performance. The Government's conclusions about the overall quality of the Offeror's past performance may influence the selection of the proposal considered “Best Value to the Government”.

NOTE: For purposes of evaluating past performance, the Prime Contractor is defined as the contractor identified in Block 17a of the Standard Form 1449.

Price. The completed price breakout schedule will be reviewed for completeness and compatibility with the estimated cost to perform the contract services. The reasonableness of the proposal prices will be evaluated and compared with the Government's cost estimate.

The lowest quote shall not by itself determine which Offeror is awarded the Contract. The proposal prices shall demonstrate an understanding of costs to perform the specified contract services. This understanding should be reflected in the Offeror’s proposal prices for individual work items. The Offeror’s price proposal will also be evaluated for proportionality and balance. An Offeror’s price quote may be considered unbalanced when it is based on prices significantly less than the estimated cost for some work items and prices which are significantly overstated for other work.

Overall Price Evaluations. The Government will evaluate proposal prices for award purposes by adding the Offeror’s total price for the base period to the total prices for the option period. Evaluation of the option period in the selection process will not obligate the Government to exercise the option period.

Discounts. Prompt payment discounts will not be considered in the evaluation of proposals. However, any offered discount will form a part of the award, and will be taken if payment is made within the discount period indicated by the Offeror.

Evaluation Process

A Source Selection Evaluation Board (SSEB) comprised of representatives of the Corps of Engineers, User/Customer, and other required personnel will evaluate the proposals. Offerors are advised that the evaluation and rating of proposals will be conducted in strict confidence. Reviews of non-price factors will be conducted without knowledge of the price offered. The number and identities of offerors will not be revealed to anyone who is not involved in the evaluation and award process or to other offerors.

The evaluation process will consist of the following four parts:

(1) Proposal compliance review

a. This is an initial review to ensure that all required forms and certifications are complete.

(2) Past-performance and experience evaluation

a. The SSEB will evaluate and rate the proposals against the RFQ requirements.

i. Using the relevancy ratings and confidence assessments defined in the tables below, these non-price factors will be evaluated based on the extent of recent and relevant past experience, and the quality of the offeror’s performance during that experience.

Past Performance Relevancy Ratings

Rating Definition

Very Relevant Present/past performance effort involved essentially the same scope and magnitude of effort and complexities this solicitation requires.

Relevant Present/past performance effort involved similar scope and magnitude of effort and complexities this solicitation requires.

Somewhat Relevant Present/past performance effort involved some of the scope and magnitude of effort and complexities this solicitation requires.

Not Relevant Present/past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires.

Performance Confidence Assessments Rating Definition

Substantial Confidence Based on the offeror’s recent/relevant performance record, the Government has a high expectation that the offeror will successfully perform the required effort.

Satisfactory Confidence Based on the offeror’s recent/relevant performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort.

Neutral Confidence

No recent/relevant performance record is available or the offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned. The offeror may not be evaluated favorably or unfavorably on the factor of past performance.

Limited Confidence Based on the offeror’s recent/relevant performance record, the Government has a low expectation that the offeror will successfully perform the required effort.

No Confidence Based on the offeror’s recent/relevant performance record, the Government has no expectation that the offeror will successfully perform the required effort.

(3) Price evaluation

a. The SSEB will evaluate price proposals independent of the evaluation of the non-price factors.

(4) Trade-off Analysis

a. After evaluations are complete, the Contracting Officer will compare the relative advantages and disadvantages of the proposals and prices. The Contracting Officer will then consider all factors to select the proposal offering the best value to the Government.

FORM A: Project Detail Sheet

Your company’s name ____________________________________________________________________________

Name of Project/Location/Total Price/Acreage

General Scope of Project _____________________________________________________________________________

Your role (prime, joint venture, subcontractor) and work your company self-performed___________________________________________________________________

Percentage of Work completed by Prime Contractor Personnel: ____________________%

Award Date: ____________

Extent and type of work you subcontracted out

Project Point of Contact (POC) for reference (name and organization and phone number)

FORM B: Past Performance Questionnaire, Rating Definitions, and Evaluation Sheet (page 1 of 4)

NOTE: NAVFAC/USACE REQUESTS THAT THE CLIENT COMPLETES THIS QUESTIONNAIRE AND SUBMITS DIRECTLY BACK TO THE OFFEROR. THE OFFEROR WILL SUBMIT THE COMPLETED QUESTIONNAIRE TO USACE WITH THEIR PROPOSAL AND MAY DUPLICATE THIS QUESTIONNAIRE FOR FUTURE SUBMISSION

ON USACE SOLICITATIONS. THE GOVERNMENT RESERVES THE RIGHT TO VERIFY ANY AND ALL

INFORMATION ON THIS FORM.

NAVFAC/USACE PAST PERFORMANCE QUESTIONNAIRE (Form PPQ-0) CONTRACT INFORMATION (Contractor to complete Blocks 1-4)

1. Contractor Information Firm Name: CAGE Code:

Address: Unique Entity Identifier:

Phone Number:

Email Address:

Point of Contact: Contact Phone Number:

2. Work Performed as: Prime Contractor Sub Contractor Joint Venture Other (Explain) Percent of project work performed:

If subcontractor, who was the prime (Name/Phone #):

3. Contract Information Contract Number:

Delivery/Task Order Number (if applicable):

Contract Type: Firm Fixed Price Cost Reimbursement Other (Please specify):

Contract Title:

Contract Location:

Award Date (mm/dd/yy):

Contract Completion Date (mm/dd/yy):

Actual Completion Date (mm/dd/yy):

Explain Differences:

Original Contract Price (Award Amount):

Final Contract Price (to include all modifications, if applicable):

Explain Differences:

4. Project Description:

Complexity of Work High Med Routine How is this project relevant to project of submission? (Please provide details such as similar equipment, requirements, conditions, etc.)

CLIENT INFORMATION (Client to complete Blocks 5-8)

5. Client Information Name:

Title:

Phone Number:

Email Address:

6. Describe the client’s role in the project:

7. Date Questionnaire was completed (mm/dd/yy):

8. Client’s Signature:

FORM B: (page 2 of 4)

ADJECTIVE RATINGS AND DEFINITIONS TO BE USED TO BEST REFLECT YOUR EVALUATION OF THE

CONTRACTOR’S PERFORMANCE

RATING DEFINITION NOTE

(E) Exceptional

Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with few minor problems for which corrective actions taken by the contractor was highly effective.

An Exceptional rating is appropriate when the Contractor successfully performed multiple significant events that were of benefit to the Government/Owner. A singular benefit, however, could be of such magnitude that it alone constitutes an Exceptional rating. Also, there should have been NO significant weaknesses identified.

(VG) Very Good

Performance meets contractual requirements and exceeds some to the Government’s/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

A Very Good rating is appropriate when the Contractor successfully performed a significant event that was a benefit to the Government/Owner.

There should have been no significant weaknesses identified.

(S) Satisfactory

Performance meets minimum contractual requirements. The contractual performance of the element or sub-element contains some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

A Satisfactory rating is appropriate when there were only minor problems, or major problems that the contractor recovered from without impact to the contract. There should have been NO significant weaknesses identified. Per DOD policy, a fundamental principle of assigning ratings is that contractors will not be assessed a rating lower than Satisfactory solely for not performing beyond the requirements of the contract.

(M) Marginal Performance does not meet some contractual requirements. The contractual performance of the element or sub-element being assessed reflects a serious problem for which the contractor has not yet identified corrective actions. The contractor's proposed actions appear only marginally effective or were not fully implemented.

A Marginal is appropriate when a significant event occurred that the contractor had trouble overcoming which impacted the Government/Owner.

(U) Unsatisfactory

Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the element or sub-element contains serious problem(s) for which the contractor's corrective actions appear or were ineffective.

An Unsatisfactory rating is appropriate when multiple significant events occurred that the contractor had trouble overcoming and which impacted the Government/Owner. A singular problem, however, could be of such serious magnitude that it alone constitutes an unsatisfactory rating.

(N) Not Applicable

No information or did not apply to your contract

Rating will be neither positive nor negative.

FORM B: (page 3 of 4)

TO BE COMPLETED BY CLIENT

PLEASE CIRCLE THE ADJECTIVE RATING THAT BEST REFLECTS YOUR EVALUATION OF THE

CONTRACTOR’S PERFORMANCE.

1. QUALITY:

a) Quality of technical data/report preparation efforts E VG S M U N

b) Ability to meet quality standards specified for technical performance E VG S M U N

c) Timeliness/effectiveness of contract problem resolution without extensive customer guidance E VG S M U N

d) Adequacy/effectiveness of quality control program and adherence to contract quality assurance requirements (without adverse effect on performance)

E VG S M U N

2. SCHEDULE/TIMELINESS OF PERFORMANCE:

a) Compliance with contract delivery/completion schedules including any significant intermediate milestones. (If liquidated damages were assessed or the schedule was not met, please address below)

E VG S M U N

b) Rate the contractor’s use of available resources to accomplish tasks identified in the contract E VG S M U N

3. CUSTOMER SATISFACTION:

a) To what extent were the end users satisfied with the project? E VG S M U N

b) Contractor was reasonable and cooperative in dealing with your staff (including the ability to successfully resolve disagreements/disputes; responsiveness to administrative reports, businesslike and communication)

E VG S M U N

c) To what extent was the contractor cooperative, businesslike, and concerned with the interests of the customer? E VG S M U N

d) Overall customer satisfaction E VG S M U N

4. MANAGEMENT/ PERSONNEL/LABOR

a) Effectiveness of on-site management, including management of subcontractors, suppliers, materials, and/or labor force? E VG S M U N

b) Ability to hire, apply, and retain a qualified workforce to this effort E VG S M U N

c) Government Property Control E VG S M U N

d) Knowledge/expertise demonstrated by contractor personnel E VG S M U N

e) Utilization of Small Business concerns E VG S M U N

f) Ability to simultaneously manage multiple projects with multiple disciplines E VG S M U N

g) Ability to assimilate and incorporate changes in requirements and/or priority, including planning, execution and response to Government changes

E VG S M U N

h) Effectiveness of overall management (including ability to effectively lead, manage and control the program) E VG S M U N

5. COST/FINANCIAL MANAGEMENT

a) Ability to meet the terms and conditions within the contractually agreed price(s)? E VG S M U N

b) Contractor proposed innovative alternative methods/processes that reduced cost, improved maintainability or other factors that benefited the client

E VG S M U N

c) If this is/was a Government cost type contract, please rate the Contractor’s timeliness and accuracy in submitting monthly invoices with appropriate back-up documentation, monthly status reports/budget variance reports, compliance with established budgets and avoidance of significant and/or unexplained variances (under runs or overruns)

E VG S M U N

d) Is the Contractor’s accounting system adequate for management and tracking of costs? If no, please explain in Remarks section. Yes No

e) If this is/was a Government contract, has/was this contract been partially or completely terminated for default or convenience or are Yes No

Please provide responses to the questions above (if applicable) and/or additional remarks. Furthermore, please provide a brief narrative addressing specific strengths, weaknesses, deficiencies, or other comments which may assist our office in evaluating performance risk (please attach additional pages if necessary):

there any pending terminations? Indicate if show cause or cure notices were issued, or any default action in comment section below.

f) Have there been any indications that the contractor has had any financial problems? If yes, please explain below. Yes No

6. SAFETY/SECURITY

a) To what extent was the contractor able to maintain an environment of safety, adhere to its approved safety plan, and respond to safety issues? (Includes: following the users rules, regulations, and requirements regarding housekeeping, safety, correction of noted deficiencies, etc.)

E VG S M U N

b) Contractor complied with all security requirements for the project and personnel security requirements. E VG S M U N

7. GENERAL

a) Ability to successfully respond to emergency and/or surge situations (including notifying COR, PM or Contracting Officer in a timely manner regarding urgent contractual issues).

E VG S M U N

b) Compliance with contractual terms/provisions (explain if specific issues) E VG S M U N

c) Would you hire or work with this firm again? (If no, please explain below) Yes No

d) In summary, provide an overall rating for the work performed by this contractor. E VG S M U N

REPS & CERTS

REPRESENTATIONS & CERTIFICATIONS

COMPANY NAME AND ADDRESS: _______________________________________

PHONE NUMBER ________________ FAX NUMBER ________________

EMAIL ADDRESS ______________________________________________________

BUSINESS SIZE (select one)

Large Business _____ Small Business_____ HUBZone Business_____ 8A _____

Woman-Owned ____ Service-Disabled Veteran-Owned ____

Contractor is registered with SAM: _____ YES _____ NO

(See FAR 52.204-7)

TAX ID # ______________________

INDICATE Unique Entity Identifier (previously DUNS NUMBER) ___________________

(Note: See FAR 52.204-7. Unique Entity Identifier is a 9 digit numeric code.)

CAGE NO. _________

(FAR 52.204-7)

U.S. Army Corps of Engineers J. Edward Roush Lake 735 N. Warren Road

Huntington, Indiana 46750-9202 Phone: 260.356.8648

Fax: 260.356.7433 Technical Point of Contact (TPOC): Anthony Schoenecker, Manager

Anthony.H.Schoenecker@usace.army.mil

Price Breakout Schedule

BASE YEAR

SECTION C-2 - Grass Mowing and Trimming of Landscaped Areas Est. Item

Item # Quantity Unit Price Total

Dam and Levee Mowing & Trimming (D&L):

0001 Roush Dam - D&L 4 Each 0002 Markle Dam (East & West) - D&L 4 Each 0003 Star of Hope Levee - D&L 4 Each Field Mowing & Trimming (Field) 0004 Arrowhead North - Field 4 Each 0005 Observation Mound - Field 4 Each 0006 Office - Field 4 Each Recreation Areas Mowing & Trimming (REC) 0007 Arrowhead North - REC 14 Each 0008 Observation Mound - REC 14 Each 0009 Arrowhead South - REC 14 Each 0010 Office - REC 14 Each

SECTION C-2 SUBTOTAL

SECTION C-3 - Cleaning Services - Recreation Areas

0011 Observation Mound Recreation Area 108 Each 0012 Arrowhead North Recreation Area 108 Each 0013 Arrowhead South Recreation Area 108 Each

SECTION C-3 SUBTOTAL

SECTION C-4 - Janitorial & Policing Services

0014 Project Office Cleaning 60 Each

SECTION C-4 SUBTOTAL

mailto:Anthony.H.Schoenecker@usace.army.mil

SECTION C-10 - Herbicide Application Services

Broadleaf Herbicide Control (BL) 0015 Roush Dam (north & south halves) - BL 2 Each 0016 Markle Dam (east & west halves) - BL 2 Each 0017 Star of Hope Levee - BL 2 Each

0018 Observation Mound Recreation Areas - BL 2 Each 0019 Roush Office Area - BL 2 Each

Broad Spectrum Herbicide Control (B-S) 0020 Roush Dam (north &south halves) - B-S 2 Each 0021 Markle Dam (east & west halves) - B-S 2 Each 0022 Star of Hope Levee - B-S 3 Each

Arrowhead North & Observation Mound Recreation Areas - B-S 3 Each

0024 Roush Office Area - B-S 3 Each

SECTION C-10 SUBTOTAL

OPTION YEAR 1

Dam and Levee Mowing & Trimming (D&L):

0001 Roush Dam - D&L 4 Each 0002 Markle Dam (East & West) - D&L 4 Each 0003 Star of Hope Levee - D&L 4 Each Field Mowing & Trimming (Field) 0004 Arrowhead North - Field 4 Each 0005 Observation Mound - Field 4 Each 0006 Office - Field 4 Each Recreation Areas Mowing & Trimming (REC) 0007 Arrowhead North - REC 14 Each 0008 Observation Mound - REC 14 Each 0009 Arrowhead South - REC 14 Each 0010 Office - REC 14 Each

SECTION C-2 SUBTOTAL

0011 Observation Mound Recreation Area 108 Each 0012 Arrowhead North Recreation Area 108 Each 0013 Arrowhead South Recreation Area 108 Each

SECTION C-3 SUBTOTAL

Broadleaf Herbicide Control (BL) 0015 Roush Dam (north & south halves) - BL 2 Each 0016 Markle Dam (east & west halves) - BL 2 Each 0017 Star of Hope Levee - BL 2 Each

0018 Observation Mound Recreation Areas - BL 2 Each 0019 Roush Office Area - BL 2 Each

Broad Spectrum Herbicide Control (B-S) 0020 Roush Dam (north &south halves) - B-S 2 Each 0021 Markle Dam (east & west halves) - B-S 2 Each 0022 Star of Hope Levee - B-S 3 Each

Arrowhead North & Observation Mound Recreation Areas - B-S 3 Each

OPTION YEAR 2

Dam and Levee Mowing & Trimming (D&L):

0001 Roush Dam - D&L 4 Each 0002 Markle Dam (East & West) - D&L 4 Each 0003 Star of Hope Levee - D&L 4 Each Field Mowing & Trimming (Field) 0004 Arrowhead North - Field 4 Each 0005 Observation Mound - Field 4 Each 0006 Office - Field 4 Each Recreation Areas Mowing & Trimming (REC) 0007 Arrowhead North - REC 14 Each 0008 Observation Mound - REC 14 Each 0009 Arrowhead South - REC 14 Each 0010 Office - REC 14 Each

SECTION C-2 SUBTOTAL

0011 Observation Mound Recreation Area 108 Each 0012 Arrowhead North Recreation Area 108 Each 0013 Arrowhead South Recreation Area 108 Each

SECTION C-3 SUBTOTAL

Broadleaf Herbicide Control (BL) 0015 Roush Dam (north & south halves) - BL 2 Each 0016 Markle Dam (east & west halves) - BL 2 Each 0017 Star of Hope Levee - BL 2 Each

0018 Observation Mound Recreation Areas - BL 2 Each 0019 Roush Office Area - BL 2 Each

Broad Spectrum Herbicide Control (B-S) 0020 Roush Dam (north &south halves) - B-S 2 Each 0021 Markle Dam (east & west halves) - B-S 2 Each 0022 Star of Hope Levee - B-S 3 Each

Arrowhead North & Observation Mound Recreation Areas - B-S 3 Each

BASE YEAR TOTAL $

OPTION YEAR 1 TOTAL $

OPTION YEAR 2 TOTAL $

Base + Options = Total Price $

Please Note: Quotes must be in accordance with the entire Performance Work Statement, as described herein.

Quotes shall be valid for 60 calendar days.

The Government will guarantee a minimum order of at least 2% in services during the base year. (FAR 52.216-19)

U.S. Army Corps of Engineers J. Edward Roush Lake 735 N. Warren Road

Huntington, Indiana 46750-9202 Phone: 260.356.8648

Fax: 260.356.7433 Technical Point of Contact (TPOC): Anthony Schoenecker, Manager

Anthony.H.Schoenecker@usace.army.mil

Performance Work Statement

TABLE OF CONTENTS

SECTION C-1

GENERAL

GENERAL

C-1.1 PROJECT INFORMATION

C-1.2 SCOPE OF PERFORMANCE

C-1.3 TASK ORDERS

C-1.4 VETERANS EMPLOYMENT EMPHASIS FOR U.S. ARMY CORPS OF

ENGINEERS CONTRACTS

C-1.5 WORKING HOURS

C-1.6 CONTRACTOR SUBMITTALS

C-1.7 PERMITS AND LICENSES

C-1.8 IDENTIFICATION OF CONTRACTOR EMPLOYEES AND VEHICLES

C-1.9 SAFETY AND SECURITY REQUIREMENTS

C-1.10 ACCIDENT REPORTING

C-1.11 C-1.12

DAMAGE REPORTS

CONTRACTOR EMPLOYEES’ CONDUCT AND COMPETENCY

C-1.13 DAMAGE OR LOSS OF CONTRACTORS SUPPLIES AND PROPERTY

C-1.14 SUPERVISION

C-1.15 ENVIRONMENTAL PROGRAM

C-1.16 CONTRACTOR DISCREPANCY REPORT (CDR)

C-1.17 MEETINGS

C-1.18 QUALITY CONTROL

C-1.19 QUALITY ASSURANCE

C-1.20 DEFICIENCIES

C-1.21 INTERRUPTIONS TO SYSTEMS

C-1.22 GOVERNMENT FURNISHED MATERIALS AND EQUIPMENT

C-1.23 CONTRACTOR FURNISHED ITEMS

C-1.24 SAFEGUARDING GOVERNMENT PROPERTY

C-1.25 NOTIFICATION OF SERVICE TO BE DONE

C-1.26 MINIMUM MANPOWER REQUIREMENTS

C-1.27 MINIMUM PERSONNEL QUALIFICATIONS

C-1.28 COOPERATION WITH OTHER CONTRACTORS, LESSEES, AND

VOLUNTEERS

C-1.29 REPORTS

C-1.30 APPLICABLE PUBLICATIONS

C-1.31 DEFINITIONS

mailto:Anthony.H.Schoenecker@usace.army.mil

SECTION C-2

GRASS MOWING AND TRIMMING

MOWING SERVICES

C-2.2 GENERAL

C-2.3 WORK TO BE PERFORMED

C-2.4 C-2.5

MOWING CYCLE

ITEMS TO BE FURNISHED BY THE GOVERNMENT

C-2.6 SUPPLIES TO BE FURNISHED BY THE CONTRACTOR

C-2.7 SERVICE EQUIPMENT

C-2.8 C-2.9

SPECIAL PROVISIONS

MAP FIGURES OF MOWING & TRIMMING AREAS

SECTION C-3

CLEANING SERVICES – RECREATION AREAS

SECTION C-3

CLEANING SERVICES – RECREATION AREAS

C-3.1 GENERAL

C-3.2 INVENTORY OF SITES FOR CLEANING SERVICES

C-3.3 SCHEDULE OF CLEANING SERVICES

C-3.4 MAINTENANCE BOUNDARIES

C-3.5 C-3.6 C-3.7

CLEANING SUPPLIES & EQUIPMENT

REFUSE REMOVAL

SCHEDULED CLEANING SERVICES REQUIRED

C-3.8 C-3.9

SPECIAL PROVISIONS

CLEANING AREA SITE MAPS

SECTION C-4

JANITORIAL AND POLICING SERVICES

SECTION C-4

CLEANING SERVICES – PROJECT OFFICE

C-4.1 SCOPE OF WORK

C-4.2 GENERAL

C-4.3 WORK TO BE PREFORMED

C-4.4 SCHEDULE OF CLEANING SERVICES REQUIRED

C-4.5 SPECIAL PROVISONS

SECTION C-10

HERBICIDE APPLICATION SERVICES

SECTION C-10

HERBICIDE SERVICES

C-10.1 HERBICIDE SPRAYING GENERAL INFORMATION

C-10.2 INVENTORY OF SITES FOR HERBICIDE SPRAYING

C-10.3 BROAD SPECTRUM HERBICIDE

C-10.4 BROADLEAF HERBICIDE

C-10.5 C-10.6

C-10.7 C-10.8 C-10.9

SPRAYING IN LIEU OF TRIMMING OR MOWING

MAP FIGURES OF AREAS FOR HERBICIDE CONTROL OF

VEGETATION

SCHEDULE OF WORK

SPECIAL HERBICIDE SPRAYING RESTRICTIONS

GENERAL REQUIREMENTS OF HERBICIDE SPRAYING SERVICES

APPENDICES

APPENDIX A CONTRACT DISCREPANCY REPORT

APPENDIX B SAFETY INSPECTION OF EQUIPMENT

DESCRIPTION/SPECIFICATIONS

General

C-1.1 PROJECT INFORMATION. Mowing, Maintenance, Herbicide Application and Cleaning Services for J. Edward Roush Lake, Indiana.

C-1.2 SCOPE OF PERFORMANCE. The Contractor shall furnish all necessary management, personnel, materials, supplies, tools, equipment, fuel, and vehicles, except as otherwise provided herein, required to perform the mowing, maintenance, herbicide application and cleaning servicesat the J. Edward Roush Lake project areas, as specified and in strict accordance with all terms, conditions, general, specific and technical provisions, drawings, attachments, exhibits, etc., contained herein or incorporated by reference. The Contractor’s performance and responsibility shall include all planning, programming, administration, management, supervision, communications and inspections necessary to assure that all services are conducted in accordance with the contract requirements and all applicable Federal, State and local laws and regulations. The Contractor is required to attend a pre-performance meeting to be scheduled by the Technical Point of Contact (TPOC), who is the Natural Resources Project Manager for J. Edward Roush Lake.

It is emphasized that the performance described in this contract is a critical part of the Corps mission. The performance described will be performed in a public recreation area, as well as a project office. The Corps is committed to "Customer Care" and providing quality professional service.

C-1.3 TASK ORDERS. All performance under this contract will be ordered by issuance of individual Task Orders (DD Form 1155).

No performance shall be performed under this contract before an individual Task Order has been issued by the Contracting Officer (KO). Only the KO, by issuance of a modification, may make any change to a Task Order. The Task Order will list those items from the price breakout schedule that are to be performed.

C-1.4 VETERANS EMPLOYMENT EMPHASIS FOR U.S. ARMY CORPS OF ENGINEERS CONTRACTS. In addition to complying with the requirements outlined in FAR Part 22.13, FAR Clause 52.222-35, FAR Clause 52.222-37, DFARS 222.13 and Department of Labor regulations, U.S. Army Corps of Engineers (USACE) contractors and subcontractors at all tiers are encouraged to promote the training and employment of U.S. veterans while performing under a USACE contract. While no set-aside, evaluation preference, or incentive applies to the solicitation or performance under the resultant contract, USACE contractors are encouraged to seek out highly qualified veterans to perform services under this contract. The following resources are available to assist USACE contractors in their outreach efforts:

U.S. Department of Labor Veterans employment: www.vets.gov/ Federal veteran employment information: www.fedshirevets.gov/index.aspx Veterans’ Employment and Training Service (VETS): http://www.dol.gov/vets/ Veterans Opportunity to Work (VOW) Program: http://benefits.va.gov/vow/ U.S. Army Warrior Transition Command Employment Index: wtc.army.mil/modules/employers/index.html Hiring Our Heroes initiative: www.uschamberfoundation.org/hiring-our-heroes

C-1.5 WORKING HOURS.

a. Normal Working Hours. Normal working hours, except as otherwise specified herein, shall be Monday through Friday, 6:30 a.m. to 2:00 p.m. or as specified on the Task Order. Work inside Government buildings or other secured areas shall be performed during the above referenced work hours. Work that interferes with other ongoing functions at the project shall be scheduled around normal working hours, as specified by the TPOC. Refer to individual sections of this specification for specific schedules of work.

b. Holiday Work. The ten Federal holidays observed are:

New Year's Day (January 1st) Martin Luther King Day (3rd Monday in January) President's Day (3rd Monday in February) Memorial Day (Last Monday in May) Independence Day (July 4th) Labor Day (1st Monday in September) Columbus Day (2nd Monday in October) Veterans Day (November 11th) Thanksgiving Day (4th Thursday in November) Christmas Day (December 25th)

When one of the above designated holidays falls on a Sunday, the following Monday is observed as a legal holiday. When a legal holiday falls on a Saturday, the preceding Friday is observed as a holiday. Work shall be scheduled around the above listed Federal holidays except as specified herein or as approved by the TPOC.

c. Inclement Weather Work. The Contractor shall maintain the schedule of services regardless of inclement weather. Exceptions may be approved by the OO when severe conditions make it impractical or dangerous to perform the work. The OO will notify the Contractor, by modification to the Task Order, of any change that extends the performance period due to inclement weather.

C-1.6 CONTRACTOR SUBMITTALS. Unless otherwise specified, the Contractor shall submit the following information to the TPOC prior to the pre-preformance conference for this contract:

a. Quality Control Plan. A suggested outline for the Contractor's Quality Control Plan.

b. Contractor Quality Control Inspector. List of Quality Control Inspectors.

c. Contractor Representatives. List of names of Contractor Representatives.

d. Accident Prevention Plan (APP). A suggested outline for the Contractor’s Accident Prevention Plan can be referenced in Appendix A of EM 385-1-1. See Section C-1.8b for additional requirements.

(http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf)

e. Emergency Contacts. A prioritized list, including phone numbers, of those persons (normally Contractor Representatives) to call in case of emergencies.

f. Operators. A list of names of qualified equipment/vehicle operators, including experience, training and qualification to operate specific equipment.

g. Certificate of Insurance.

h. Performance Bond (where applicable)

i. Security Requirements – Section C-1.8.h

C-1.7 PERMITS AND LICENSES. The Contractor shall, at his own expense, obtain any licenses or permits required to perform all aspects, requirements under this contract. The Contractor shall comply with all current Federal, State, and local laws and regulations and shall comply with any subsequent changes.

C-1.8 IDENTIFICATION OF CONTRACT EMPLOYEES AND VEHICLES. All Contractor employees shall be in good appearance while performing services. Employees must wear long pants, shirt with no vulgar or obscene graphics with at least sleeves equivalent of a t-shirt, and durable safety toe shoes. Contractor name shall be visible on shirts. Vehicles and any motorized equipment utilized for transportation shall be in good operating condition with no display of items such as stickers, flags, or etc. Vehicles shall be maintained in accordance with federal, state, and local laws and display contractor name.

C-1.9 SAFETY AND SECURITY REQUIREMENTS.

a. General. If the Contractor fails or refuses to promptly comply with safety and security requirements as specified herein, the TPOC or any other project employee may stop all or part of the performance until satisfactory corrective action has been taken. No part of the time lost due to any such stoppage shall be made subject to any claims for extension of time or for excess costs or damages sustained by the Contractor. Also, the Contractor will not be paid for performance not performed as a result of the stop order.

The Contractor shall comply with the Occupational Safety and Health Act (OSHA), the Corps of Engineers Safety and Health Requirements Manual (Safety Manual), EM 385-1-1 (http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf), and as otherwise stated herein. Special attention shall be given to the requirements for safety meetings. The Contractor shall inform the TPOC a minimum of 7 calendar days prior to a Contractor monthly safety meeting, to permit a Government Representative to attend.

b. Accident Prevention Plan (APP). The Contractor shall prepare an Accident Prevention Plan to assure that requirements of the safety program are provided as specified. This plan must be accepted by the Contracting Officer prior to commencement of any services. One copy of the Accident Prevention Plan shall be provided to the Contracting Officer and the TPOC one week prior to the pre-service conference. The Accident Prevention Plan must be in the outline and form prescribed in Appendix A of EM 385-1-1.

c. Activity Hazard Analysis (AHA).

1) The Contractor shall use Activity Hazard Analyses (AHA’s) as one of many tools to insure safe performance of services. It is the Contractor’s responsibility to prepare the AHA. An approved AHA must be prepared by the Contractor for each Task Order issued by the Government. Sample AHA’s may be available at the project office for review and use by the Contractor to assist in the development of site specific Activity Hazard Analyses prior to the Contractor performing the job. The Contractor is encouraged to revise or add to these sample AHA’s as necessary to address changing conditions. Prior to performing jobs with inherent hazards, the Contractor shall review, at a “Tool Box” safety meeting, the approved AHA’s with those employees who shall perform that service each time the service is ordered. The Government may request advanced notification of the time and date of the above AHA Tool Box safety meeting for Contractor employees so that the Government may attend such reviews.

2) The Government will require the Contractor to prepare an AHA for any jobs for which an adequate AHA does not already exist. A copy of this AHA shall be submitted to the TPOC and must be accepted before the Contractor starts the job. This copy of the AHA will become the property of the Government. Guidance is included, which shall be used by the Contractor as a guide for the preparation of required AHA's.

3) A copy of an approved AHA is required for each Task Order issued by the Government. A copy of the approved AHA’s shall be available at all times to workers at each associated job site and a copy shall be provided to the Government.

d. Public Safety. The Contractor shall ensure that reasonable precautions are taken to protect the public at all times where services is being performed. The Contractor shall immediately report to the TPOC any potential hazards found by his employees on the project. The Accident Prevention Plan shall include procedures to be taken to provide for public safety. Additionally, the Contractor shall not allow any persons, except employees, into areas that are not otherwise open to the public; nor shall the Contractor transport in Contractor work vehicles or any persons, except employees, during times the Contractor is on the project performing services under a Task Order.

e. Personal Protective Apparel and Equipment. Protective apparel and equipment, as identified in the AHA, shall be provided to eliminate or minimize hazards to personnel. At a minimum, each employee shall wear a short-sleeved shirt (as detailed in C- 1.7), long trousers, and appropriate footwear during all contract services. Face shields, spectacles with side-shields, or goggles, and hearing protection shall be worn by employees when required by safety manual. Contractor personnel involved in handling or application of pesticides or herbicides shall use all protective apparel per manufacturer's recommendations. Fire extinguisher(s) and first aid kit(s), meeting the Safety Manual standards, shall also be provided and easily accessible to all employees.

f. Contractor Employees Certified in First Aid & CPR. The Contractor shall schedule employees so the appropriate numbers of certified personnel are on duty to administer First Aid and CPR as required by the Safety Manual. Copies of their certification shall be provided in accordance with regulations and submitted with the Accident Prevention Plan. Two people per crew shall be trained in First Aid and CPR. Individuals performing alone shall be trained in First Aid.

g. Hazard Communication Program. The Contractor shall be responsible for implementing a hazard communication program for Contractor employees, as required by the Safety Manual. The Contractor shall provide Material Safety Data Sheets (MSDS) and/or Safety Data Sheets (SDS) for review by the TPOC prior to use of any hazardous substance on the project and provide a plan for the proper handling, transportation, storage and usage of hazardous substances on the project.

h. Required Security Training and Planning.

1) Access, General Protection, and Security Policy and Procedures All contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by Government representative).