W912QR20Q0009 - Salamonie Lake M&M.pdf

SEE ADDENDUM

(No Collect Calls)

W912QR20Q0009 09-Dec-2019

b. TELEPHONE NUMBER

502.315.6606

8. OFFER DUE DATE/LOCAL TIME

11:00 AM 19 Dec 2019

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912QR9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

SAMANTHA D HARRISON

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

1 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

U. S. ARMY ENGINEER DISTRICT, LOUISVILLE

600 DR. MARTIN LUTHER KING, JR. PLACE

ROOM 821

LOUISVILLE KY 40202-2239

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

502.315.6195 OR 6193FAX:

TEL: 502.315.6172 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$8,000,000

NAICS:

561730

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W912QR20Q0009

Section SF 1449 - CONTINUATION SHEET

SPECIAL INSTRUCTIONS

This Request for Proposal (RFP) is for an Indefinite Delivery Indefinite Quantity Contract to provide mowing, maintenance, herbicide application and cleaning services for Salamonie Lake in Lagro, Indiana. The Contractor shall furnish all necessary management, personnel, materials, supplies, tools, equipment, fuel, and vehicles required to perform mowing and maintenance services at Salamonie Lake project recreation areas as specified and in strict accordance with the Scope of Work.

Note: This solicitation contains an option clause to extend the awarded contract for up to two (2) additional one-year periods. The one-year option periods are as follows:

Option Year 1: 15 December 2020 through 14 December 2021 Option Year 2: 15 December 2021 through 14 December 2022

Location:

Salamonie Lake Office 6420 E. Salamonie Dam Rd.

Lagro, IN 46941

One award will be made from this RFP. The contract type is a Firm-Fixed Price, Indefinite Delivery Indefinite Quantity (IDIQ). The minimum guarantee for the Base Year is $6,500.00 in services. There is no guaranteed minimum for the option periods, if exercised.

This procurement is 100% set-aside for Small Business, NAICS 561730 ($8 million).

Method of Payment under this contract will be Electronic Funds Transfer (EFT) to a commercial bank account specified by the Contractor.

Note: The basis of award is the Best Value Trade-Off process. Factors to be considered are Past Performance and Price. In addition to the completed price breakout schedule/proposal, the Offeror must complete and submit the Representations and Certifications located within the solicitation.

SITE VISITS HIGHLY RECOMMENDED.

Site visits may be arranged during normal business hours, Monday through Friday, 0630 to 1600 Eastern Time, by contacting:

John D. Scheiber, Project Manager Phone: (260)782-2358

Proposals are due 19 December 2019 at 1100AM Eastern Time. Fax submittals will not be accepted. Electronic submittals will be accepted and may be emailed to Samantha.d.harrison@usace.army.mil.

Please submit proposal to: U.S. Army Corps of Engineers Room 821, ATTN: Samantha (Dani) Harrison 600 Dr. Martin Luther King, Jr. Place Louisville, KY 40202

Note: Page numbering in this document may not be accurate.

All contractors must be registered in the System for Award Management (www.SAM.gov) prior to award of a contract. All proposed contractors are highly encouraged to review FAR Clause 52.232-33 Payments by Electronic mailto:Samantha.d.harrison@usace.army.mil http://www.sam.gov/

Funds Transfer – System for Award Management, which indicates “All payments by the Government under this contract shall be made by electronic funds transfer (EFT).” Those not currently registered can obtain registration by going to the website http://www.SAM.gov. The process can usually be completed from 24 to 48 hours after submission. Contractors will need to obtain a Unique Entity Identifier (formerly DUNS number) for processing their registration. If you do not already have a Unique Entity Identifier, one can be obtained from http://www.SAM.gov.

Refer to www.SAM.gov for information formerly found in CCR, EPLS, ORCA and FedReg.

Please begin the registration process immediately in order to avoid delay of the contract award should your firm be selected.

ALERT: You must submit a notarized letter appointing the authorized Entity Administrator before your registration will be activated. This requirement now applies to both new and existing entities. Effective 29 April 2018, the notarized letter process is now mandatory on all CURRENT registrants at SAM who have a requirement to update data on their SAM record. The notarized letter is mandatory and is required before the GSA Federal Service Desk (FSD) will activate the entity's registration.

Effective 29 June 2018, vendors creating or updating their registration can have their registration activated prior to the approval of the required notarized letter. However, the signed copy of the notarized letter must be sent to the GSA Federal Service Desk (FSD) within 30 days of activation or the vendor risks no longer being active in SAM.

Vendors can check whether an account is active by performing a query by their CAGE or Unique Entity Identifier (known as DUNS). The new registration process may now take several weeks, so vendors are highly encouraged to begin registering as soon as possible to avoid any possible delays in future contract awards. Remember, there is no cost to use SAM.

To find out additional information about the changes of the SAM registration process, contractors should visit the Frequently Asked Questions (FAQ) link located at the top of the SAM homepage (www.sam.gov).

http://www.sam.gov/ http://www.sam.gov/ http://www.sam.gov/ https://www.fsd.gov/fsd-gov/answer.do?sysparm_kbid=d2e67885db0d5f00b3257d321f96194b&sysparm_search=kb0013183 http://www.sam.gov/

Evaluation for Contract Award

The contract will be awarded on the basis of “Best Value to the Government”. This means that factors other than price will be considered during the Government selection of the Contractor to be awarded the contract. Proposals shall include the following:

• Completed Price Breakout Schedule

• Completed Standard Form 1449 (signed)

• Completed Project Details Sheet and Past Performance Questionnaires attached to this document

The Offeror provided information contained in the above listed items is necessary for the Government to assess and evaluate potential contractors under the “Best Value to the Government-Tradeoff Process” criteria described below.

Evaluation Criteria

Content and Rating. Proposals shall be specific and complete in every detail and shall contain the information necessary to properly assess and evaluate the Contractor's capability to perform the specified contract services, based upon the following factors:

• Past Performance

• Price

In addition to a complete and properly prepared price breakout schedule, the Contractor shall also complete the “Past Performance Questionnaires” and “Project Detail Sheets” forms attached to this document. The price breakout schedule and information provided on the forms will be used to evaluate each Offeror’s proposal. The Government will evaluate the proposals in accordance with the criteria described herein, and award a firm fixed price IDIQ contract to the responsible offeror, whose proposal conforms with all the terms and conditions of the solicitation and whose proposal is determined to represent the overall best value to the Government, all factors considered.

Proposals will be evaluated in accordance with the factors contained in the following paragraphs.

Past Performance. Offerors will be evaluated on the following:

Project Detail Sheets shall be used by the offeror to provide descriptions of at least one (1) and up to five (5) previous projects which are similar in size and/or scope to this solicitation. Projects considered similar to this project include janitorial and ground maintenance services to include but not limited to litter pick-up, cleaning showerhouse/restroom facilities, cleaning picnic areas/campsites, cleaning playground facilities, cleaning office buildings, and removal of refuse from receptacles. Projects considered similar in size to this project include general grounds maintenance on areas of at least 20 acres, cleaning public restrooms of at least 500 square feet, cleaning picnic sites and camping sites with tables, grills, and fire rings. Work of a comparable size and scope performed in a different setting may also be provided and will be evaluated for consideration (office buildings, office complexes, industrial facilities, amusement parks, shopping centers, etc).

At least one (1) reference for each project identified for project experience. Reference information must include project name, location, points of contact, telephone number, and email address (for the point of contact). Also include any ratings, letters, awards, etc. that support past performance on these projects. A Past Performance Questionnaire Template is attached for your convenience. If used, the Past Performance Questionnaire must be submitted by the offeror with the proposal submission and not sent directly to the agency from the reference.

The SSEB will review how well the offeror performed on the listed projects. The Government reserves the right to check any or all cited references to verify supplied information and to assess owner satisfaction. The Government also reserves the right to not contact the provided references. In addition to the information submitted by the offeror, the Government reserves the right to review any other sources of relevant information for evaluating past performance, including projects other than those submitted by the offeror. The Government will, at a minimum, review past performance information retrieved through the Past Performance Information Retrieval System (PPIRS), including Contractor Performance Assessment Reporting System (CPARS), using all CAGE/Unique Entity

Identifier numbers. Other sources may include, but are not limited to, past performance information retrieved from inquiries of owner representative(s), Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), and any other known sources not provided by the offeror.

The Government will consider information in the Past Performance Questionnaires completed by personnel for whom the Offeror has performed work, and any information obtained from other sources. Evaluation of past performance will be based on subjective assessment based on a consideration of all relevant facts and circumstances.

It will not be based on absolute standards of acceptable performance. The Government's conclusions about the overall quality of the Offeror's past performance may influence the selection of the proposal considered “Best Value to the Government”.

NOTE: For purposes of evaluating past performance, the Prime Contractor is defined as the contractor identified in Block 17a of the Standard Form 1449.

Price. The completed price breakout schedule will be reviewed for completeness and compatibility with the estimated cost to perform the contract services. The reasonableness of the proposal prices will be evaluated and compared with the Government's cost estimate. The lowest quote shall not by itself determine which Offeror is awarded the Contract. The proposal prices shall demonstrate an understanding of costs to perform the specified contract services. This understanding should be reflected in the Offeror’s proposal prices for individual work items.

The Offeror’s price proposal will also be evaluated for proportionality and balance. An Offeror’s price quote may be considered unbalanced when it is based on prices significantly less than the estimated cost for some work items and prices which are significantly overstated for other work.

Overall Price Evaluations. The Government will evaluate proposal prices for award purposes by adding the Offeror’s total price for the base period to the total prices for the option period. Evaluation of the option period in the selection process will not obligate the Government to exercise the option period.

Discounts. Prompt payment discounts will not be considered in the evaluation of proposals. However, any offered discount will form a part of the award, and will be taken if payment is made within the discount period indicated by the Offeror.

Evaluation Process

A Source Selection Evaluation Board (SSEB) comprised of representatives of the Corps of Engineers, User/Customer, and other required personnel will evaluate the proposals. Offerors are advised that the evaluation and rating of proposals will be conducted in strict confidence. Reviews of non-price factors will be conducted without knowledge of the price offered. The number and identities of offerors will not be revealed to anyone who is not involved in the evaluation and award process or to other offerors.

The evaluation process will consist of the following four parts:

(1) Proposal compliance review

a. This is an initial review to ensure that all required forms and certifications are complete.

(2) Past-performance and experience evaluation

a. The SSEB will evaluate and rate the proposals against the RFP requirements.

i. Using the relevancy ratings and confidence assessments defined in the tables below, these non-price factors will be evaluated based on the extent of recent and relevant past experience, and the quality of the offeror’s performance during that experience.

Past Performance Relevancy Ratings

Rating Definition

Very Relevant Present/past performance effort involved essentially the same scope and magnitude of effort and complexities this solicitation requires.

Relevant Present/past performance effort involved similar scope and magnitude of effort and complexities this solicitation requires.

Somewhat Relevant Present/past performance effort involved some of the scope and magnitude of effort and complexities this solicitation requires.

Not Relevant Present/past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires.

Performance Confidence Assessments Rating Definition

Substantial Confidence Based on the offeror’s recent/relevant performance record, the Government has a high expectation that the offeror will successfully perform the required effort.

Satisfactory Confidence Based on the offeror’s recent/relevant performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort.

Limited Confidence Based on the offeror’s recent/relevant performance record, the Government has a low expectation that the offeror will successfully perform the required effort.

No Confidence Based on the offeror’s recent/relevant performance record, the Government has no expectation that the offeror will successfully perform the required effort.

Neutral Confidence

No recent/relevant performance record is available or the offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned. The offeror may not be evaluated favorably or unfavorably on the factor of past performance.

(3) Price evaluation

a. The SSEB will evaluate price proposals independent of the evaluation of the non-price factors.

(4) Trade-off Analysis

a. After evaluations are complete, the Contracting Officer will compare the relative advantages and disadvantages of the proposals and prices. The Contracting Officer will then consider all factors to select the proposal offering the best value to the Government.

FORM A: Project Detail Sheet

Your company’s name

Name of Project/Location/Acreage_______________________________________________

General Scope of Project

Your role (prime, joint venture, subcontractor) and work your company self-performed___________________________________________________________________

Percentage of Work completed by Prime Contractor Personnel: ____________________%

Award Date: ____________

Extent and type of work you subcontracted out

Project Point of Contact (POC) for reference (name and organization and phone number)

FORM A: Project Detail Sheet

Your company’s name

Name of Project/Location/Acreage_______________________________________________

General Scope of Project

Your role (prime, joint venture, subcontractor) and work your company self-performed___________________________________________________________________

Percentage of Work completed by Prime Contractor Personnel: ____________________%

Award Date: ____________

Extent and type of work you subcontracted out

Project Point of Contact (POC) for reference (name and organization and phone number)

FORM A: Project Detail Sheet

Your company’s name

Name of Project/Location/Acreage_______________________________________________

General Scope of Project

Your role (prime, joint venture, subcontractor) and work your company self-performed___________________________________________________________________

Percentage of Work completed by Prime Contractor Personnel: ____________________%

Award Date: ____________

Extent and type of work you subcontracted out

Project Point of Contact (POC) for reference (name and organization and phone number)

FORM A: Project Detail Sheet

Your company’s name

Name of Project/Location/Acreage_______________________________________________

General Scope of Project

Your role (prime, joint venture, subcontractor) and work your company self-performed___________________________________________________________________

Percentage of Work completed by Prime Contractor Personnel: ____________________%

Award Date: ____________

Extent and type of work you subcontracted out

Project Point of Contact (POC) for reference (name and organization and phone number)

FORM A: Project Detail Sheet

Your company’s name

Name of Project/Location/Acreage_______________________________________________

General Scope of Project

Your role (prime, joint venture, subcontractor) and work your company self-performed___________________________________________________________________

Percentage of Work completed by Prime Contractor Personnel: ____________________%

Award Date: ____________

Extent and type of work you subcontracted out

Project Point of Contact (POC) for reference (name and organization and phone number)

FORM B: Past Performance Questionnaire, Rating Definitions, and Evaluation Sheet

NAVFAC/USACE PAST PERFORMANCE QUESTIONNAIRE (Form PPQ-0) CONTRACT INFORMATION (Contractor to complete Blocks 1-4)

1. Contractor Information Firm Name: CAGE Code:

Address: Unique Entity Identifier:

Phone Number:

Email Address:

Point of Contact: Contact Phone Number:

2. Work Performed as: Prime Contractor Sub Contractor Joint Venture Other (Explain) Percent of project work performed:

If subcontractor, who was the prime (Name/Phone #):

3. Contract Information Contract Number:

Delivery/Task Order Number (if applicable):

Contract Type: Firm Fixed Price Cost Reimbursement Other (Please specify):

Contract Title:

Contract Location:

Award Date (mm/dd/yy):

Contract Completion Date (mm/dd/yy):

Actual Completion Date (mm/dd/yy):

Explain Differences:

Original Contract Price (Award Amount):

Final Contract Price (to include all modifications, if applicable):

Explain Differences:

4. Project Description:

Complexity of Work High Med Routine How is this project relevant to project of submission? (Please provide details such as similar equipment, requirements, conditions, etc.)

CLIENT INFORMATION (Client to complete Blocks 5-8)

5. Client Information Name:

Title:

Phone Number:

Email Address:

6. Describe the client’s role in the project:

7. Date Questionnaire was completed (mm/dd/yy):

8. Client’s Signature:

Note: NAVFAC/USACE requests that the client completes this questionnaire and submits directly back to the offeror. The offeror will submit the completed questionnaire to USACE with their proposal and may duplicate this questionnaire for future submission on USACE solicitations. The Government reserves the right to verify any and all information on this form.

FORM B

Adjective ratings and definitions to be used to best reflect Your evaluation of the contractor’s performance

RATING DEFINITION NOTE

(E) Exceptional

Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with few minor problems for which corrective actions taken by the contractor was highly effective.

An Exceptional rating is appropriate when the Contractor successfully performed multiple significant events that were of benefit to the Government/Owner. A singular benefit, however, could be of such magnitude that it alone constitutes an Exceptional rating.

Also, there should have been NO significant weaknesses identified.

(VG) Very Good

Performance meets contractual requirements and exceeds some to the Government’s/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

A Very Good rating is appropriate when the Contractor successfully performed a significant event that was a benefit to the Government/Owner. There should have been no significant weaknesses identified.

(S) Satisfactory

Performance meets minimum contractual requirements. The contractual performance of the element or sub-element contains some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

A Satisfactory rating is appropriate when there were only minor problems, or major problems that the contractor recovered from without impact to the contract. There should have been NO significant weaknesses identified. Per DOD policy, a fundamental principle of assigning ratings is that contractors will not be assessed a rating lower than Satisfactory solely for not performing beyond the requirements of the contract.

(M) Marginal Performance does not meet some contractual requirements. The contractual performance of the element or sub-element being assessed reflects a serious problem for which the contractor has not yet identified corrective actions. The contractor's proposed actions appear only marginally effective or were not fully implemented.

A Marginal is appropriate when a significant event occurred that the contractor had trouble overcoming which impacted the Government/Owner.

(U) Unsatisfactory

Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the element or sub-element contains serious problem(s) for which the contractor's corrective actions appear or were ineffective.

An Unsatisfactory rating is appropriate when multiple significant events occurred that the contractor had trouble overcoming and which impacted the Government/Owner. A singular problem, however, could be of such serious magnitude that it alone constitutes an unsatisfactory rating.

(N) Not Applicable

No information or did not apply to your contract

Rating will be neither positive nor negative.

FORM B

TO BE COMPLETED BY CLIENT

Please circle the adjective rating that best reflects Your evaluation of the contractor’s performance.

1. QUALITY:

a) Quality of technical data/report preparation efforts E VG S M U N

b) Ability to meet quality standards specified for technical performance E VG S M U N

c) Timeliness/effectiveness of contract problem resolution without extensive customer guidance E VG S M U N

d) Adequacy/effectiveness of quality control program and adherence to contract quality assurance requirements (without adverse effect on performance)

E VG S M U N

2. SCHEDULE/TIMELINESS OF PERFORMANCE:

a) Compliance with contract delivery/completion schedules including any significant intermediate milestones. (If liquidated damages were assessed or the schedule was not met, please address below)

E VG S M U N

b) Rate the contractor’s use of available resources to accomplish tasks identified in the contract E VG S M U N

3. CUSTOMER SATISFACTION:

a) To what extent were the end users satisfied with the project? E VG S M U N

b) Contractor was reasonable and cooperative in dealing with your staff (including the ability to successfully resolve disagreements/disputes;

responsiveness to administrative reports, businesslike and communication)

E VG S M U N

c) To what extent was the contractor cooperative, businesslike, and concerned with the interests of the customer? E VG S M U N

d) Overall customer satisfaction E VG S M U N

4. MANAGEMENT/ PERSONNEL/LABOR

a) Effectiveness of on-site management, including management of subcontractors, suppliers, materials, and/or labor force? E VG S M U N

b) Ability to hire, apply, and retain a qualified workforce to this effort E VG S M U N

c) Government Property Control E VG S M U N

d) Knowledge/expertise demonstrated by contractor personnel E VG S M U N

e) Utilization of Small Business concerns E VG S M U N

f) Ability to simultaneously manage multiple projects with multiple disciplines E VG S M U N

g) Ability to assimilate and incorporate changes in requirements and/or priority, including planning, execution and response to Government changes

E VG S M U N

h) Effectiveness of overall management (including ability to effectively lead, manage and control the program) E VG S M U N

5. COST/FINANCIAL MANAGEMENT

a) Ability to meet the terms and conditions within the contractually agreed price(s)? E VG S M U N

b) Contractor proposed innovative alternative methods/processes that reduced cost, improved maintainability or other factors that benefited the client

E VG S M U N

c) If this is/was a Government cost type contract, please rate the Contractor’s timeliness and accuracy in submitting monthly invoices with appropriate back-up documentation, monthly status reports/budget

E VG S M U N

variance reports, compliance with established budgets and avoidance of significant and/or unexplained variances (under runs or overruns)

d) Is the Contractor’s accounting system adequate for management and tracking of costs? If no, please explain in Remarks section. Yes No

e) If this is/was a Government contract, has/was this contract been partially or completely terminated for default or convenience or are there any pending terminations? Indicate if show cause or cure notices were issued, or any default action in comment section below.

Yes No

f) Have there been any indications that the contractor has had any financial problems? If yes, please explain below. Yes No

6. SAFETY/SECURITY

a) To what extent was the contractor able to maintain an environment of safety, adhere to its approved safety plan, and respond to safety issues?

(Includes: following the users rules, regulations, and requirements regarding housekeeping, safety, correction of noted deficiencies, etc.)

E VG S M U N

b) Contractor complied with all security requirements for the project and personnel security requirements. E VG S M U N

7. GENERAL

a) Ability to successfully respond to emergency and/or surge situations (including notifying COR, PM or Contracting Officer in a timely manner regarding urgent contractual issues).

E VG S M U N

b) Compliance with contractual terms/provisions (explain if specific issues) E VG S M U N

c) Would you hire or work with this firm again? (If no, please explain below) Yes No

d) In summary, provide an overall rating for the work performed by this contractor. E VG S M U N

Please provide responses to the questions above (if applicable) and/or additional remarks. Furthermore, please provide a brief narrative addressing specific strengths, weaknesses, deficiencies, or other comments which may assist our office in evaluating performance risk (please attach additional pages if necessary):

PRICE BREAKOUT SCHEDULE

Salamonie Lake – Operations and Maintenance Services

BASE YEAR – 2019 through 2020

*Section C-2 – Grass Mowing and Maintenance of Landscape Areas

Item

Description Est.

Quantity

Unit Price Unit Total

0001 Office & Observation Mound 14 Ea. $ 0002 Tailwater 14 Ea. $ 0003 Dam 3 Ea. $ 0004 Spillway 1 1 Ea. $ 0005 Spillway 2 1 Ea. $ 0006 Spillway 3 1 Ea. $ 0007 Lancaster 3 Ea. $ 0008 Additional Office & Observation Mound Mowings 4 Ea. $ 0009 Additional Tailwater Mowings 4 Ea. $

Subtotal: $

*Section C-3 – Cleaning Services

Item

Description Est.

Quantity

Unit Price Unit Total

0010 Tailwater 214 Ea. $ 0011 Observation Mound 214 Ea. $

Subtotal: $

*Section C-4 – Janitorial and Policing Services

Description Est.

Quantity

Unit Price Unit Total

0013 Clean Project Office – Level 1 (weekly) 40 Ea. $ 0014 Clean Project Office – Level 2 (monthly) 12 Ea. $ 0015 Clean Project Office – Level 3 (annual) 1 Ea. $ 0016 Clean Lake Office – Level 1 (weekly) 40 Ea. $ 0017 Clean Lake Office – Level 2 (monthly) 12 Ea. $ 0018 Clean Lake Office – Level 3 (annual) 1 Ea. $

*Section C-10 – Herbicide Application Services

Description Est.

Quantity

Unit Price Unit Total

0019 Broad Spectrum Dam 2 Ea. $ 0020 Broad Spectrum Spillway 2 Ea. $ 0021 Broad Spectrum Lancaster 2 Ea. $ 0022 Broad Spectrum Other 2 Ea. $ 0023 Broad Spectrum Offices, Playgrounds, Driveways, Picnic Sites, Sidewalks, Parking Lots, & Landscaping

2 Ea. $

0024 Broadleaf Herbicide Dam 2 Ea. $ 0025 Broadleaf Herbicide Lancaster 2 Ea. $ 0026 Broadleaf Herbicide Mowing Areas 2 Ea. $ 0027 Phragmites 2 Ea. $ 0028 Fertilize & Lime Dam & Lancaster 1 Ea. $

Base Year Total: ____________

OPTION YEAR 1 – 2020 through 2021

Description Est.

Quantity

Unit Price Unit Total

0001 Office & Observation Mound 14 Ea. $ 0002 Tailwater 14 Ea. $ 0003 Dam 3 Ea. $ 0004 Spillway 1 1 Ea. $ 0005 Spillway 2 1 Ea. $ 0006 Spillway 3 1 Ea. $ 0007 Lancaster 3 Ea. $ 0008 Additional Office & Observation Mound Mowings 4 Ea. $ 0009 Additional Tailwater Mowings 4 Ea. $

Subtotal: $

*Section C-3 – Cleaning Services

Item

Description Est.

Quantity

Unit Price Unit Total

0010 Tailwater 214 Ea. $

Description Est.

Quantity

Unit Price Unit Total

0013 Clean Project Office – Level 1 (weekly) 40 Ea. $ 0014 Clean Project Office – Level 2 (monthly) 12 Ea. $ 0015 Clean Project Office – Level 3 (annual) 1 Ea. $ 0016 Clean Lake Office – Level 1 (weekly) 40 Ea. $ 0017 Clean Lake Office – Level 2 (monthly) 12 Ea. $

Description Est.

Quantity

Unit Price Unit Total

0019 Broad Spectrum Dam 2 Ea. $ 0020 Broad Spectrum Spillway 2 Ea. $ 0021 Broad Spectrum Lancaster 2 Ea. $ 0022 Broad Spectrum Other 2 Ea. $ 0023 Broad Spectrum Offices, Playgrounds, Driveways, Picnic Sites, Sidewalks, Parking Lots, & Landscaping

2 Ea. $

0024 Broadleaf Herbicide Dam 2 Ea. $ 0025 Broadleaf Herbicide Lancaster 2 Ea. $ 0026 Broadleaf Herbicide Mowing Areas 2 Ea. $ 0027 Phragmites 2 Ea. $

Option Year 1 Total: ____________

OPTION YEAR 2 – 2021 through 2022

Description Est.

Quantity

Unit Price Unit Total

0001 Office & Observation Mound 14 Ea. $ 0002 Tailwater 14 Ea. $ 0003 Dam 3 Ea. $ 0004 Spillway 1 1 Ea. $ 0005 Spillway 2 1 Ea. $ 0006 Spillway 3 1 Ea. $ 0007 Lancaster 3 Ea. $ 0008 Additional Office & Observation Mound Mowings 4 Ea. $ 0009 Additional Tailwater Mowings 4 Ea. $

Subtotal: $

*Section C-3 – Cleaning Services

Item

Description Est.

Quantity

Unit Price Unit Total

0010 Tailwater 214 Ea. $

Description Est.

Quantity

Unit Price Unit Total

0013 Clean Project Office – Level 1 (weekly) 40 Ea. $ 0014 Clean Project Office – Level 2 (monthly) 12 Ea. $ 0015 Clean Project Office – Level 3 (annual) 1 Ea. $ 0016 Clean Lake Office – Level 1 (weekly) 40 Ea. $ 0017 Clean Lake Office – Level 2 (monthly) 12 Ea. $

Description Est.

Quantity

Unit Price Unit Total

0019 Broad Spectrum Dam 2 Ea. $ 0020 Broad Spectrum Spillway 2 Ea. $ 0021 Broad Spectrum Lancaster 2 Ea. $ 0022 Broad Spectrum Other 2 Ea. $ 0023 Broad Spectrum Offices, Playgrounds, Driveways, Picnic Sites, Sidewalks, Parking Lots, & Landscaping

2 Ea. $

0024 Broadleaf Herbicide Dam 2 Ea. $ 0025 Broadleaf Herbicide Lancaster 2 Ea. $ 0026 Broadleaf Herbicide Mowing Areas 2 Ea. $ 0027 Phragmites 2 Ea. $

Option Year 2 Total: ____________

Option Years 1 + 2 Total: ____________

Base + Option Years Total: ____________

REPRESENTATIONS & CERTIFICATIONS

COMPANY NAME AND ADDRESS:

PHONE NUMBER FAX NUMBER

EMAIL ADDRESS

BUSINESS SIZE (select one)

Large Business Small Business HUBZone Business 8A Woman-Owned

Service-Disabled Veteran-Owned

Contractor is registered with SAM: YES NO (See FAR 52.204-7)

TAX ID #

INDICATE Unique Entity Identifier (previously DUNS NUMBER) (Note: See FAR 52.204-7. Unique Entity Identifier is a 9 digit numeric code.)

CAGE NO. (FAR 52.204-7)

SALAMONIE LAKE

MOWING AND MAINTENANCE

PERFORMANCE WORK STATEMENT

TABLE OF CONTENTS:

DEFINITIONS

SECTION C-1

GENERAL

C-1.1 PROJECT INFORMATION

C-1.2 PERFORMANCE WORK STATEMENT

C-1.3 TASK ORDERS

C-1.4 NEGOTIATION

C-1.5 WORKING HOURS

C-1.6 CONTRACTOR SUBMITTALS

C-1.7 PERMITS AND LICENSES

C-1.8 IDENTIFICATION OF CONTRACT EMPLOYEES AND VEHICLES

C-1.9 SAFETY AND SECURITY REQUIREMENTS

C-1.10 ACCIDENT REPORTING

C-1.11 DAMAGE REPORTS

C-1.12 CONTRACT EMPLOYEES’ CONDUCT AND COMPETENCY

C-1.13 DAMAGE OR LOSS OF CONTRACTOR’S SUPPLIES AND PROPERTY

C-1.14 SUPERVISION

C-1.15 ENVIRONMENTAL PROGRAM

C-1.16 CONTRACT DISCREPANCY REPORT (CDR)

C-1.17 MEETING

C-1.18 QUALITY CONTROL

C-1.19 QUALITY ASSURANCE

C-1.20 DEFICIENCIES

C-1.21 INTERRUPTIONS TO SYSTEMS

C-1.22 GOVERNMENT FURNISHED MATERIALS AND EQUIPMENT

C-1.23 CONTRACTOR FURNISHED ITEMS

C-1.24 SAFEGUARDING GOVERNMENT PROPERTY

C-1.25 NOTIFICATION OF WORK TO BE DONE

C-1.26 MINIMUM MANPOWER REQUIREMENTS

C-1.27 MINIMUM PERSONNEL QUALIFICATIONS

C-1.28 COOPERATION WITH OTHER CONTRACTORS, LESSEES, AND VOLUNTEERS

C-1.29 REPORTS

C-1.30 APPLICABLE PUBLICATIONS

SECTION C-2

GRASS MOWING AND MAINTENANCE OF LANDSCAPED AREAS

C-2.1 PERFORMANCE WORK STATEMENT

C-2.2 GENERAL

C-2.3 WORK TO BE PERFORMED

C-2.4 MOWING CYCLE

C-2.5 ITEMS TO BE FURNISHED BY THE GOVERNMENT

C-2.6 SUPPLIES TO BE FURNISHED BY THE CONTRACTOR

C-2.7 SERVICE EQUIPMENT

C-2.8 SPECIAL PROVISIONS

C-2.9 MAPS

SECTION C-3

CLEANING SERVICES – RECREATION

C-3.1 GENERAL

C-3.2 WORK TO BE PERFORMED

C-3.3 SCHEDULE OF SERVICE

C-3.4 LOCATION OF WORK

C-3.5 SPECIAL PROVISIONS

SECTION C-4

JANITORIAL AND POLICING SERVICES

C-4.1 PERFORMANCE WORK STATEMENT

C-4.2 SCHEDULE OF CLEANING SERVICES FOR THE LAKE OFFICE / MAINTENANCE SHOP AREA

C-4.3 SPECIAL PROVISIONS

SECTION C-5

NATURAL RESOURCES MANAGEMENT

NOT APPLICABLE

SECTION C-6

DRIFT, DEBRIS, AND TRASH REMOVAL

SECTION C-7

BEACH AND SWIM BUOY MAINTENANCE

SECTION C-8

PARK ATTENDANT

SECTION C-9

MAINTENANCE OF NAVIGATION AIDS

SECTION C-10

HERBICIDE APPLICATION SERVICES

C-10.1 HERBICIDE SPRAYING GENERAL INFORMATION

C-10.2 INVENTORY OF SITES FOR HERBICIDE SPRAYING

C-10.3 SCHEDULE OF WORK

C-10.4 SPECIAL HERBICIDE SPRAYING RESTRICTIONS

C-10.5 GENERAL REQUIREMENTS OF HERBICIDE SPRAYING SERVICES

SECTION C-11

BUILDING, FACILITIES, MECHANICAL, ELECTRICAL, WATER, AND SEWAGE SYSTEMS

SECTION C-12

GUARDRAIL, SIGNS, BARRICADES, BUMPERS, CURBS AND POSTS

SECTION C-13

MAINTENANCE OF ROADS, PARKING AREAS, PULL-OFF, AND LAUNCHING RAMPS

SECTION C-14

WILDFIRE SUPPRESSION AND DISASTERS

SECTION C-15

GENERAL

DEFINITIONS. As used throughout this description/specification, the following terms shall have the meaning set forth below:

a. Completion Date. All work must be completed by the completion date.

b. Contractor. The term Contractor refers to the prime Contractor, subcontractors, and all Contractor employees and personnel. The prime contractor shall be responsible for ensuring all subcontractors comply with the provisions of this contract.

c. Contractor Quality Control Inspector (QCI). Person designated by the Contractor to perform the Contractor's Quality Control program. A QCI shall be responsible for implementing the Contractor Accident Prevention Plan, and shall have the authority to determine for the Contractor if work is ready for government inspection and make decisions for the Contractor on re-performance.

Contractor Representative (CR). Individual(s) selected to represent the interests of the Contractor with regards to all matters and activities involving this contract, and shall be the onsite Contractor employee who is responsible for safety.

d. Contracting Officer (KO). A person with the authority to enter into, administer, and/or terminate contracts for the Government, and make related determinations and findings. The term includes certain authorized representatives of the Contracting Officer.

e. Contracting Officer Representative (POC). Person designated as the authorized representative of the Contracting Officer.

f. Drip line. The drip line is defined as the outside edge of the tree's leaf cover.

g. EM 385-1-1. Corps of Engineers Safety and Health Requirements Manual, located on the web at http://usace.army.mil/CESO/Documents/EM385-1-1FINAL.pdf. Click on Organization, then Safety and Occupational Health, then Publications.

h. Fallen Trees. Trees that have fallen, are susceptible to falling, or create a safety hazard.

i. Garbage. Animal and vegetable waste, including grease, resulting from the handling, preparation, cooking and consumption of food.

j. Inspector. Individual designated by the POC to perform Quality Assurance.

k. Item. The term item, when used with the contract, refers to the price breakout Schedule Items contained in Section B of the contract.

l. Miscellaneous Waste. In addition to all debris, miscellaneous waste includes grass cuttings, leaves, rocks, street sweepings, roofing and construction wastes, automobile and truck parts, the remains of something broken or destroyed, and similar materials 2 square inches or smaller; and driftwood, tree trimmings, and sticks shorter than 18 inches and 1 inch or less in diameter.

m. Mowing. Mowing is defined as the cutting of grass, weeds, vines, or other vegetation, with reel and rotary lawn mowers, gang mowers, or bush hogs.

n. Mowing Cycle. A mowing cycle is defined as the performance of all mowing and trimming within all of the areas ordered within the period as defined in Section C-2.2(f) from the date ordered, 65excluding weekends or holidays.

o. Outside Top Edge of Ditch line. Elevation of road surface transferred to hillside of ditch.

http://usace.army.mil/CESO/Documents/EM385-1-1FINAL.pdf

p. Plants. All ornamental trees, shrubs, flowers, and ground covers on the project.

q. Policing. The picking up of trash, debris, drift, ashes, garbage, and miscellaneous waste, and disposing of the same in accordance with contract specifications.

r. Project. All land and water resources that are managed by the Corps and/or leased by the Corps to other federal, state, or local agencies. Lands include both developed parks and undeveloped lands, and all water resources from the dam to the headwaters, unless otherwise defined by Congress.

s. Quality Assurance. A method used by the Government to provide a measure of control over the quality of services provided by the Contractor.

t. Quality Control. A method used by the Contractor to control the quality of services he/she provides for the Government.

u. Recreation Season. Time period when the recreation areas are open.

v. Resource Manager. A uniformed individual designated responsibility for overseeing the general operation, maintenance, and administration of the project.

w. Trash. A variety of unsalvageable waste material such as metal, glass, rags, tin cans, rubbish, plastic bottles, paper, wrappings, containers, cartons, and similar material.

x. Trimming. Trimming is defined as the cutting of grass, weeds, vines, or other vegetation at locations which are not accessible to mowing by conventional mowing machines, and therefore requires specialized cutting with hand or string trimmers, sickles, sling blades, or mechanical edgers.

DESCRIPTION/SPECIFICATIONS SECTION C-1

General

C-1.1 PROJECT INFORMATION. Mowing and Maintenance Services for Salamonie Lake, Indiana

C-1.2 PERFORMANCE WORK STATEMENT. The Contractor shall furnish all necessary management, personnel, materials, supplies, tools, equipment, fuel, and vehicles, except as otherwise provided herein, required to perform mowing and maintenance services at the Salamonie Lake project recreation areas, as specified and in strict accordance with all Terms, Conditions, General, Specific and Technical Provisions, Drawings, Attachments, Exhibits, etc., contained herein or incorporated by reference. The Contractor’s work and responsibility shall include all planning, programming, administration, management, supervision, communications and inspection necessary to assure that all services are conducted in accordance with the contract requirements and all applicable Federal, State and local laws and regulations. The Contractor is required to attend a pre-work meeting to be scheduled by the Park Manager.

The quantities listed in the price breakout schedule are approximate and are provided as information only to assist in preparation of proposed pricing. They are not guaranteed and the actual quantities may be more or less than shown.

Variation in these estimated quantities shall not be justification for modification of the contract or request for additional payment.

It is emphasized that the work described in this contract is a critical part of the Corps mission. The work described will be performed in a public recreation area. The Corps is committed to "Customer Care" and providing quality professional service.

The Government may, at its own discretion extend this contract for two additional one-year periods.

C-1.3 TASK ORDERS. All work under this contract will be ordered by issuance of individual Task Orders (DD Form 1155). No work shall be performed under this contract before an individual Task Order has been issued by the Contracting Officer (KO). Only the KO, by issuance of a modification, may make any change to a Task Order.

The Task Order will list those items from the price breakout schedule that are to be performed or used to perform the work.

C-1.4. NEGOTIATION. Task Orders that are to be performed on a unit basis (e.g., using items from the price breakout schedule) will be agreed upon by negotiation between the Contractor and the KO. This procedure can be initiated by either the Contractor or the Government through execution of Section I of a Job Request form. If the Job Request Form is initiated by the Contractor, the Government may concur with the need for the work by completing Section II of the Government's copy of the form. If the Government initiates the Job Request Form, the Contractor shall complete Section II of the Contractor's copy of the form and return the form to the KO. Unless otherwise specified in writing by the KO, the Contractor shall return the completed form within 48 hours of receipt of the request. If the Contractor's quote is reasonable, the KO will issue a Task Order. If the Contractor's quote is considered unreasonable, the Contractor and KO will attempt to reach a fair and reasonable price through negotiation. If an agreement cannot be reached, the KO may elect to decline performance of the work, or elect to send the negotiation package to the Contracting Officer for resolution. If subsequent negotiations fail to resolve the matter, the Government reserves the right to obtain the services in question by whatever means deemed to be in the best interest of the Government, including use of its own work force.

The purpose of negotiation is to establish a fair and reasonable price for the job under consideration. The Government and Contractor will negotiate toward the most efficient method of work and the number of hours required. The most efficient method is that method of work which accomplishes the job safely and at the lowest price. Once negotiated the Contractor must perform the job using the method of work and line items agreed upon during negotiations. Task Orders for work under this Section will be written as One Job for Sum under Line Items identified in the price breakout schedule. Individual contract line items shall be specified on the Job Request Form, or in a Resume of Negotiations.

C-1.5 WORKING HOURS.

a. Normal Working Hours. Normal working hours, except as otherwise specified herein, shall be Monday through Friday, 6:30 a.m. to 4:00 p.m. Eastern time, or as specified on the Task Order. Work inside Government buildings or other secured areas shall be performed during the above referenced work hours. Work that interferes with other ongoing functions at the project shall be scheduled around normal working hours, as specified by the Contracting Officer Representative (POC). Refer to individual sections of this specification for specific schedules of work.

b. Holiday Work. The ten Federal holidays observed are:

New Year's Day (January 1st) Martin Luther King Day (3rd Monday in January) President's Day (3rd Monday in February) Memorial Day (Last Monday in May) Independence Day (July 4th) Labor Day (1st Monday in September) Columbus Day (2nd Monday in October) Veterans Day (November 11th) Thanksgiving Day (4th Thursday in November) Christmas Day (December 25th)

When one of the above designated holidays falls on a Sunday, the following Monday is observed as a legal holiday. When a legal holiday falls on a Saturday, the preceding Friday is observed as a holiday. Work shall be scheduled around the above listed Federal holidays except as specified herein or as approved by the

POC.

c. Inclement Weather Work. The Contractor shall maintain the schedule of services regardless of inclement weather. Exceptions may be approved by the POC when severe conditions make it impractical or dangerous to perform the work. The KO will notify the Contractor, by modification to the Task Order, of any change that extends the performance period due to inclement weather.

d. Emergency and/or After Hours Work. Work may be required on holiday periods during heavy visitation, emergencies, or for other reasons as determined by the POC. Additional personnel may be required to handle the additional work load during holiday periods because of heavy visitation. The POC will notify the Contractor of actual work requirements.

C-1.6 CONTRACTOR SUBMITTALS. Unless otherwise specified, the Contractor shall submit the following information to the POC prior to the pre-work conference for this contract:

a. Quality Control Plan. A suggested outline for the Contractor's Quality Control Plan.

b. Contractor Quality Control Inspector. List of Quality Control Inspectors.

c. Contractor Representatives. List of names of Contractor Representatives.

d. Accident Prevention Plan (APP). A suggested outline for the Contractor’s Accident Prevention Plan. See Section C-1.9 for APP requirements.

e. Emergency Contacts. A prioritized list, including phone numbers, of those persons (normally Contractor Representatives) to call in case of emergencies.

f. Operators. A list of names of qualified equipment/vehicle operators, including experience, training and qualification to operate specific equipment.

g. Certificate of Insurance

h. Performance Bond (where applicable)

i. Security Requirements

C-1.7 PERMITS AND LICENSES. The Contractor shall, at his own expense, obtain any licenses or permits required to perform all aspects, requirements, and work under this contract. The Contractor shall comply with all current Federal, State, and local laws and regulations and shall comply with any subsequent changes.

C-1.8 IDENTIFICATION OF CONTRACT EMPLOYEES AND VEHICLES. The Contractor shall furnish their employees, other than office and clerical personnel, standardized uniforms (shirt-pants/shirt-skirt) with a company patch or…