W912QR19T0007.pdf

SEE ADDENDUM

(No Collect Calls)

W912QR19T0007 20-Nov-2018

b. TELEPHONE NUMBER

502.315.6256

8. OFFER DUE DATE/LOCAL TIME

01:00 PM 10 Dec 2018

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912QR9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

TRISHA OAKES

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

1 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

W22W9K82997421

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

U. S. ARMY ENGINEER DISTRICT, LOUISVILLE

600 DR. MARTIN LUTHER KING, JR. PLACE

ROOM 821

LOUISVILLE KY 40202-2239

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE H2R0LD0 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

MARKLAND L&D

2760 US 42 WEST

WARSAW KY 41095-9336

TEL: FAX:

502.315.6195 OR 6193FAX:

TEL: 502.315.6172 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$7,500,000

NAICS:

561730

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

Section SF 30 - BLOCK 14 CONTINUATION PAGE

SPECIAL INSTRUCTIONS

This Request for Quote (RFQ) is to provide all necessary management, personnel, materials, supplies, tools, equipment, fuel, and vehicles, except as otherwise provided herein, required to perform mowing and trimming services, in accordance with the Performance Work Statement and Maps. The Base Year will be from date of award through 31 December 2019. The Contractor’s services and responsibility shall include all planning, programming, administration, management, supervision, communications, and inspection necessary to assure that all services are conducted in accordance with the contract requirements and all applicable Federal, state and local laws and regulations.

This solicitation contains an option clause to extend the awarded contract for up to two (2) additional one year periods. The one-year option periods are as follows:

Option Year 1: 01 January 2020 through 31 December 2020 Option Year 2: 01 January 2021 through 31 December 2021

One award will be made from this RFQ. The contract type is a Firm Fixed Price.

LOCATION:

U.S. Army Corps of Engineers Markland Locks & Dam

2760 US 42 W

Warsaw, KY 41095-9802 Phone: 859.567.7661 Technical Points of contact: Gary Birge or Allen Craigmyle

This procurement is 100% set-aside for Small Business, NAICS 561730 ($7.5 M).

Method of Payment under this contract will be Electronic Funds Transfer (EFT) to a commercial bank account specified by the Contractor.

There is no bonding requirement for this procurement action.

Quotes will not be accepted for quantities less than the quantities specified in the price breakout schedule. Failure to submit a unit price for all items listed (base year and option years) will be considered as a material deviation from the requirements of the RFQ and the quote will be rejected. An additional excel spreadsheet is provided for convenience in filling out the price breakout schedule. Offerors should complete the price breakout schedule within this solicitation.

The contract award will be based on Best Value to the Government. Factors to be considered are Past Performance and Price. The Offeror must complete the Price Breakout schedule. In addition to the completed price breakout schedule/price quote, the Offeror must complete and submit the forms located in Exhibit F of this solicitation. All evaluation factors, other than price, when combined are considered equal to price.

The solicitation will be available on the web only. Telephone and FAX requests for this solicitation will not be honored. Project files are Portable Document Format (PDF) files and can be viewed, navigated, or printed using Adobe Acrobat Reader. To download the solicitation for this project, contractors are required to register at the Federal Business Opportunities (FedBizOpps) website at http://www.fbo.gov. Amendments will be available from the FBO website by download only. Downloads are available only through the FBO website.

Quotes are due on 10 December 2018 @ 1300 Eastern Standard Time. Fax submittals will not be accepted. Electronic submittals will be accepted and may be emailed to trisha.oakes@usace.army.mil. Interested contractors are highly encouraged to schedule a Site Visit. Site visits may be scheduled prior to the due date for submitting proposals by contacting Mr. Gary Birge or Allen Craigmyle at (859) 567-7661. Please note that the site visit is not an opportunity for questions or clarifications regarding this solicitation. All questions shall be submitted to the contracting specialist through email at trisha.oakes@usace.army.mil.

All contractors must be registered in the System for Award Management (www.SAM.gov) prior to award of a contract. All proposed contractors are highly encouraged to review FAR Clause 52.232-33 Payments by Electronic Funds Transfer – System for Award Management, which indicates “All payments by the Government under this contract shall be made by electronic funds transfer (EFT).” Those not currently registered can obtain registration by going to the website http://www.SAM.gov. The process can usually be completed from 24 to 48 hours after submission. Contractors will need to obtain a Unique Entity Identifier (formerly DUNS number) for processing their registration. If you do not already have a Unique Entity Identifier, one can be obtained from http://www.fbo.gov/ mailto:trisha.oakes@usace.army.mil mailto:trisha.oakes@usace.army.mil http://www.sam.gov/ http://www.SAM.gov. Refer to www.SAM.gov for information formerly found in CCR, EPLS, ORCA and FedReg.

Please begin the registration process immediately in order to avoid delay of the contract award should your firm be selected.

ALERT: You must submit a notarized letter appointing the authorized Entity Administrator before your registration will be activated. This requirement now applies to both new and existing entities. Effective 29 April 2018, the notarized letter process is now mandatory on all CURRENT registrants at SAM who have a requirement to update data on their SAM record. The notarized letter is mandatory and is required before the GSA Federal Service Desk (FSD) will activate the entity's registration.

Effective 29 June 2018, vendors creating or updating their registration can have their registration activated prior to the approval of the required notarized letter. However, the signed copy of the notarized letter must be sent to the GSA Federal Service Desk (FSD) within 30 days of activation or the vendor risks no longer being active in SAM.

PLEASE NOTE: SAM is completely free of charge for both registrants and users.

Evaluation Factors for Contract Award

The intent of this solicitation is to select one contractor to perform mowing and maintenance services at the Markland Locks & Dam (L&D) project area. The Government will evaluate the quotes in accordance with the criteria described herein, and award a firm fixed price contract to the responsible offeror, whose quote conforms with all the terms and conditions of the solicitation and whose quote is determined to represent the overall best value to the Government, all factors considered. “Offeror Quotes” as referred to in this solicitation shall include the following:

Completed Price Breakout Schedule/Price Quote Completed “Offeror’s Statement of Contract/Work Experience and Performance” forms located in Exhibit F.

The basis of award is the Tradeoff Process. The Contracting Officer will award a firm fixed price contract to the responsible offeror whom the Source Selection Authority determines conforms to the solicitation, is fair and reasonable and offers the best overall value to the Government, all factors considered. The Government reserves the right to accept other than the lowest priced offer or to reject all offers.

Evaluation Criteria.

Content and Rating. Offeror quotes shall be specific and complete in every detail and shall contain the information necessary to properly assess and evaluate the Contractor's capability to perform the specified contract services, based upon the following factors:

1. Past Performance

2. Price

All evaluation factors, other than price, when combined are considered equal to price. In addition to a complete and properly prepared price breakout schedule or price quote, the Contractor shall also complete the “Offeror’s Statement of Contract/Work Experience and Performance” forms contained in Exhibit F. The price breakout schedule and information provided on the forms will be used to evaluate each Offeror’s quote. Quotes will be evaluated based on the degree to which the quote meets, fails to meet, or usefully exceeds the standards established for individual factors, and compared with acceptable quotes submitted by other Offerors. Quotes will be evaluated in accordance with the factors contained in the following paragraphs.

Past Performance.

Offerors will be evaluated on their record of conforming to specifications and standards of good workmanship; adherence to schedules, including the administrative aspects of performance; concern for safety and accident prevention; reasonable and cooperative behavior and commitment to customer satisfaction. One of the forms contained in Exhibit F shall be used by the Offeror and submitted as a part of the quote to provide business references that can be contacted for the purpose of verifying past performance. The Government will consider information in the Performance Evaluation completed by personnel for whom the Offeror has performed services, and any information obtained from other sources. The evaluation process essentially consists of four parts: quote compliance review and responsibility determination, technical evaluation, price evaluation, and price/technical trade-off analysis.

Quote Compliance Review: This is an initial review to ensure that all required forms and certifications are complete and that both a technical and price quotes were received.

Technical Evaluation: The Source Selection Evaluation Board (SSEB) will evaluate and rate the quotes against the RFP requirements. Factors will be rated using an adjectival-based system. Past Performance will be rated based on recency/relevancy and confidence.

https://www.fsd.gov/fsd-gov/answer.do?sysparm_kbid=d2e67885db0d5f00b3257d321f96194b&sysparm_search=kb0013183

Price Evaluation: The SSEB and Contracting Officer/SSA will evaluate price quotes independent of the technical evaluation. The SSEB will not have access to price information until completion of the technical evaluation.

Price/Technical Trade-off Analysis: After all above evaluations are complete, the Contracting Officer/SSA will compare the relative advantages and disadvantages of technical quotes and compare prices. The Source Selection Authority (SSA) will then consider all factors to select the quote offering the best value to the Government.

To demonstrate experience, Offerors shall provide up to three (3) projects within the last five (5) demonstrating experience related to the requirements of this solicitation. The information provided by the Offeror should include applicable types of business/work experience that would indicate an ability to accomplish the types of services contained in this solicitation. The information will also be used to evaluate the Offeror’s experience with the accomplishment of services of a similar scope and scale.

Price.

Price. The completed price breakout schedule will be reviewed for completeness and compatibility with the estimated price to perform the contract services. The price will be evaluated on base quote plus all options. The price will be evaluated by the SSEB and Contracting Officer/SSA for fairness and reasonableness through the use of a price analysis. Price will also be checked for unbalancing of line items. Offerors are cautioned to distribute prices appropriately.

Overall Price Evaluations. The Government will evaluate quoted prices for award purposes by adding the Offeror’s total price for the base year to the total prices for all option years. Evaluation of option year periods in the selection process will not obligate the Government to exercise the option(s).

Discounts. Prompt payment discounts will not be considered in the evaluation of quotes.

Evaluation Process.

Award will be made to the responsive and responsible Offeror, whose quote conforms to the solicitation requirements with acceptable Past Performance/Price as determined by the Contracting Officer, and when compared to other acceptable quotes is determined to be the “Best Value to the Government.”

The Government may award a contract based on initial offers received, without discussions of such offers.

The Government reserves the right to check any or all cited references to verify supplied information and to assess owner satisfaction. The Government also reserves the right to not contact the provided references. The Government will at a minimum review past performance information retrieved through the Past Performance Information Retrieval System (PPIRS), including CPARS. The Government may also use other tools such as FAPPIS, Dun & Bradstreet, etc. or any other relevant information to assist in its evaluation of an offeror’s past performance.

Selection of a Contractor will be made by an integrated assessment of the quotes submitted. The integrated assessment will involve an evaluation by the Government of the overall merits of each Offeror's quote, recognizing that the subjective judgment on the part of the Government evaluators is implicit in the entire process. An award will be made as a whole to the Offeror whom the Government determines can accomplish the necessary services to satisfy the objectives and requirements set forth in the contract specifications at the Best Value to the Government.

The Price Quote will not be the controlling factor in the final selection of a Contractor for this solicitation. As the overall merits of competing Offeror Quotes become more equal, total price and other price related factors could become the deciding factor for selection, unless the most acceptable quote (on the basis of combined factors) is determined to be worth the price differential, if any.

Ratings.

Evaluators will apply the adjectival rating for the definition that most closely matches the evaluation.

Past Performance Relevancy Ratings

Rating Definition Very Relevant Present/past performance effort involved essentially the same scope and magnitude of effort and complexities this solicitation requires.

Relevant Present/past performance effort involved similar scope and magnitude of effort and complexities this solicitation requires.

Somewhat Relevant Present/past performance effort involved some of the scope and magnitude of effort and complexities this solicitation requires.

Not Relevant Present/past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires.

Definitions

Deficiency. A material failure of a quote to meet a Government requirement or a combination of significant weaknesses in a quote that increases the risk of unsuccessful contract performance to an unacceptable level. See FAR 15.001.

Strength. An aspect of an offeror’s quote that has merit or exceeds specified performance or capability requirements in a way that will be advantageous to the Government during contract performance.

Significant Strength. An aspect of an offeror’s quote that has appreciable merit or appreciably exceeds specified performance or capability requirements in a way that will be appreciably advantageous to the Government during contract performance.

Weakness. A flaw in the quote that increases the risk of unsuccessful contract performance. See FAR 15.0001.

Performance Confidence Assessments Rating Definition Substantial Confidence Based on the offeror’s recent/relevant performance record, the

Government has a high expectation that the offeror will successfully perform the required effort.

Satisfactory Confidence Based on the offeror’s recent/relevant performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort.

Limited Confidence Based on the offeror’s recent/relevant performance record, the Government has a low expectation that the offeror will successfully perform the required effort.

No Confidence Based on the offeror’s recent/relevant performance record, the Government has no expectation that the offeror will successfully perform the required effort.

Neutral Confidence No recent/relevant performance record is available or the offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned. The offeror may not be evaluated favorably or unfavorably on the factor of past performance.

Significant Weakness. A flaw in the quote that appreciably increases the risk of unsuccessful contract performance.

See FAR 15.001.

Uncertainty. Any aspect of a non-price factor quote for which the intent of the offeror is unclear (e.g., more than one way to interpret the offer or inconsistencies in the quote indicating that there may have been an error, omission or mistake).

Clarification. Limited exchanges between the Government and offerors that may occur when award without discussions is contemplated. See FAR 15.306(a)(1).

Adverse Past Performance. Past performance information that supports a less than satisfactory rating from sources where the information is from other than formal rating systems such as “PPIRS” or “FAPIIS.”

PLEASE NOTE: Page numbering in this document may not be accurate.

Exhibit F Offeror’s Statement of Contract Performance and Work Experience

OFFEROR’S STATEMENT OF CONTRACT PERFORMANCE AND WORK EXPERIENCE

SOLICITATION No: W912QR19T0007 (Example)

Offeror’s Name: Telephone Number:

Address:

1. IN ORDER TO EVALUATE PAST PERFORMANCE, PLEASE LIST TWO (2) TO FIVE (5)

REFERENCES OF COMPANIES THAT YOU HAVE PERFORMED CONTRACTUAL WORK THAT

ARE SIMILAR TO THIS SOLICITATION:

NAME OF COMPANY NAME OF INDIVIDUAL CURRENT PHONE NUMBER

(1)

(2)

(3)

(4)

2. PLEASE LIST YOUR BUSINESS EXPERIENCE:

***BELOW IS AN EXAMPLE OF INFORMATION REQUESTED***

CONTRACT TYPE: Herbicide Application Contract

PURCHASE ORDER NO. (IF GOVT. P.O.): DACW27-M-89-0000 DOLLAR VALUE: $24,500

AGENCY/FIRM FOR WHOM WORK WAS PERFORMED: U.S. Army Corps of Engineers CONTRACT ADMINISTRATOR AT THE SITE: Jane Doe, Park Manager

CONTRACT ADMINISTRATOR’S PHONE NUMBER: 502/477-8882

JOB SITE: Taylorsville Lake, Taylorsville, KY MO./YR. WORK BEGAN: April 1998 MO./YR. ENDED: December 2000 BRIEF DESCRIPTION OF CONTRACT DUTIES: Treated five (5) acres at Taylorsville Lake for Amur Honeysuckle in a woodlot. Treated honeysuckle using foliar application methods. Used a four (4) man crew to accomplish the work.

EXAMPLE

OFFEROR’S STATEMENT OF CONTRACT WORK EXPERIENCE

Experience No. 1

CONTRACT TYPE:

PURCHASE ORDER NO. (IF GOVT. P.O.):

DOLLAR VALUE:

AGENCY/FIRM FOR WHOM WORK WAS PERFORMED:

CONTRACT ADMINISTRATOR AT THE SITE:

CONTRACT ADMINISTRATOR’S PHONE NUMBER:

JOB SITE:

MO./YR. WORK BEGAN: _ MO./YR. ENDED:

BRIEF DESCRIPTION OF CONTRACT DUTIES:

Experience No. 2

CONTRACT TYPE:

PURCHASE ORDER NO. (IF GOVT. P.O.): DOLLAR VALUE:

AGENCY/FIRM FOR WHOM WORK WAS PERFORMED:

CONTRACT ADMINISTRATOR AT THE SITE:

CONTRACT ADMINISTRATOR’S PHONE NUMBER:

JOB SITE:

MO./YR. WORK BEGAN: _ MO./YR. ENDED:

BRIEF DESCRIPTION OF CONTRACT DUTIES:

OFFEROR’S STATEMENT OF CONTRACT WORK EXPERIENCE

2. PLEASE LIST YOUR BUSINESS EXPERIENCE (CONTINUED):

Experience No. 3

CONTRACT TYPE: PURCHASE

ORDER NO. (IF GOVT. P.O.): DOLLAR VALUE:

AGENCY/FIRM FOR WHOM WORK WAS PERFORMED:

CONTRACT ADMINISTRATOR AT THE SITE:

CONTRACT ADMINISTRATOR’S PHONE NUMBER: JOB

SITE: MO./YR.

WORK BEGAN: _ MO./YR. ENDED: BRIEF

DESCRIPTION OF CONTRACT DUTIES:

PRICE BREAKOUT SCHEDULE

MARKLAND LD, KY, MOWING AND TRIMMING SERVICES

BASE YEAR –CALENDAR YEAR 2019 - 01 JANUARY 2019 TO 31 DECEMBER 2019

Base YEAR: Contract Award through 31 December 2019 The following Line Item Numbers (0001) are for the Base Year, 01 April 2019 or date of Award (if later) through 31 December 2019.

ITEM

NO.

ITEM DESCRIPTION UNIT

COST

UNIT

OF

ISSUE

QTY

TOTAL

0001 Mowing, Area, Site No. 1 (Approximately 13.5 Acres) (Operational and Recreational Area)

$ EA 28 $

OPTION YEAR ONE – CALENDAR YEAR 2020 – 01 JANUARY 2020 TO 31 DECEMBER 2020

The following Line Item Numbers (0002) are for Option Year One, 01 January 2020 through 31 December 2020.

ITEM DESCRIPTION UNIT

COST

UNIT

0002 Mowing, Area, Site No. 1 (Approximately 13.5 Acres)

OPTION YEAR TWO – CALENDAR YEAR 2021– 01 JANUARY 2021 TO 31 DECEMBER 2021

The following Line Item Numbers (0003) are for Option Year Two, 01 January 2021 through 31 December 2021.

ITEM DESCRIPTION UNIT

COST

UNIT

0003 Mowing, Area, Site No. 1 (Approximately 13.5 Acres)

GRAND TOTAL BASE YEAR PLUS ALL OPTION YEARS $___________________________________

PERFORMANCE WORK STATEMENT

MARKLAND L&D MOWING AND MAINTENANCE SERVICES CONTRACT

TABLE OF CONTENTS

SECTION C-1

GENERAL

SECTION C-1

GENERAL

PAGE

C-1.1 PROJECT INFORMATION 3

C-1.2 PERFORMANCE WORK STATEMENT 3

C-1.3 TASK ORDERS 3

C-1.4 NEGOTIATION 3

C-1.5 WORKING HOURS 3

C-1.6 CONTRACTOR SUBMITTALS 4

C-1.7 PERMITS AND LICENSES 4

C-1.8 IDENTIFICATION OF CONTRACTOR EMPLOYEES AND VEHICLES 5

C-1.9 SAFETY AND SECURITY REQUIREMENTS 5

C-1.10 ACCIDENT REPORTING 8

C-1.11 DAMAGE REPORTS 8

C-1.12 CONTRACTOR EMPLOYEES’ CONDUCT AND COMPETENTCY 8

C-1.13 DAMAGE OR LOSS OF CONTRACTORS SUPPLIES AND PROPERTY 8

C-1.14 SUPERVISION 9

C-1.15 ENVIRONMENTAL PROGRAM 9

C-1.16 CONTRACTOR DISCREPANCY REPORT (CDR) 9

C-1.17 MEETINGS 10

C-1.18 QUALITY CONTROL 10

C-1.19 QUALITY ASSURANCE 10

C-1.20 DEFICIENCIES 11

C-1.21 INTERRUPTIONS TO SYSTEMS 11

C-1.22 GOVERNMENT FURNISHED MATERIALS AND EQUIPMENT 11

C-1.23 CONTRACTOR FURNISHED ITEMS 12

C-1.24 SAFEGUARDING GOVERNMENT PROPERTY 12

C-1.25 NOTIFICATION OF WORK TO BE DONE 13

C-1.26 MINIMUM MANPOWER REQUIREMENTS 13

C-1.27 MINIMUM PERSONNEL QUALIFICATIONS 13

C-1.28

C-1.29

COOPERATION WITH OTHER CONTRACTORS, LESSEES, AND

VOLUNTEERS

REPORTS

C-1.30 APPLICABLE PUBLICATIONS 13

C-1.31 DEFINITIONS 13

SECTION C-2 GRASS

MOWING

SECTION C-2

MOWING SVCS PAGE

C-2.1 PERFORMANCE WORK STATEMENT 17

C-2.2 GENERAL 17

C-2.3 WORK TO BE PERFORMED 17

C-2.4 MOWING CYCLE 18

C-2.5 ITEMS TO BE FURNISHED BY THE GOVERNMENT 19

C-2.6 SUPPLIES TO BE FURNISHED BY THE CONTRACTOR 19

C-2.7 SERVICE EQUIPMENT 19

C-2.8 SPECIAL PROVISIONS 19

DESCRIPTION/SPECIFICATIONS SECTION C-1

General

C-1.1 PROJECT INFORMATION. Mowing and Maintenance for Markland Locks and Dam (L&D), Kentucky.

C-1.2 PERFORMANCE WORK STATEMENT. The Contractor shall furnish all necessary management, personnel, materials, supplies, tools, equipment, fuel, and vehicles, except as otherwise provided herein, required to perform mowing services at the Markland L&D project recreation and operational areas, as specified and in strict accordance with all Terms, Conditions, General, Specific and Technical Provisions, Drawings, Attachments, Exhibits, etc., contained herein or incorporated by reference. The Contractor’s work and responsibility shall include all planning, programming, administration, management, supervision, communications and inspection necessary to assure that all services are conducted in accordance with the contract requirements and all applicable Federal, State and local laws and regulations. The Contractor is required to attend a pre-work meeting to be scheduled by the Technical Point of Contact (TPOC).

It is emphasized that the work described in this contract is a critical part of the Corps mission. The work described will be performed in a public recreation and project operational areas. The Corps is committed to "Customer Care" and providing quality professional service.

C-1.3 TASK ORDERS. NOT APPLICABLE.

C-1.4. NEGOTIATION. NOT APPLICABLE.

C-1.5 WORKING HOURS.

Normal Working Hours. Normal working hours, except as otherwise specified herein, shall be Monday through Friday, 7:00 a.m. to 3:30 p.m. Eastern Standard Time. Work inside Government buildings or other secured areas shall be performed during the above referenced work hours. Work that interferes with other ongoing functions at the project shall be scheduled around normal working hours, as specified by the TPOC. Refer to individual sections of this specification for specific schedules of work.

Holiday Work. The ten Federal holidays observed are:

New Year's Day (January 1st) Martin Luther King Day (3rd Monday in January) President's Day (3rd Monday in February) Memorial Day (Last Monday in May) Independence Day (July 4th) Labor Day (1st Monday in September) Columbus Day (2nd Monday in October) Veterans Day (November 11th) Thanksgiving Day (4th Thursday in November) Christmas Day (December 25th)

When one of the above designated holidays falls on a Sunday, the following Monday is observed as a legal holiday. When a legal holiday falls on a Saturday, the preceding Friday is observed as a holiday. Work shall be scheduled around the above listed Federal holidays except as specified herein or as approved by the TPOC.

Inclement Weather Work. The Contractor shall maintain the schedule of services regardless of inclement weather. Exceptions may be approved by the TPOC when severe conditions make it impractical or dangerous to perform the work.

Emergency and/or After Hours Work. Work may be required on holiday periods during heavy visitation, emergencies, or for other reasons as determined by the TPOC. Additional personnel may be required to handle the additional work load during holiday periods because of heavy visitation. The TPOC will notify the Contractor of actual work requirements.

C-1.6 CONTRACTOR SUBMITTALS. Unless otherwise specified, the Contractor shall submit the following information to the TPOC prior to the pre-work conference for this contract:

a. Quality Control Plan. A suggested outline for the Contractor's Quality Control Plan. Exhibit D.

b. Contractor Quality Control Inspector. List of Quality Control Inspectors.

c. Contractor Representatives. List of names of Contractor Representatives.

d. Accident Prevention Plan (APP). A suggested outline for the Contractor’s Accident Prevention Plan Appendix A of

EM 385-1-1 See Section C-1.9 for APP requirements. Exhibit E.

e. Emergency Contacts. A prioritized list, including phone numbers, of those persons (normally Contractor Representatives) to call in case of emergencies.

f. Operators. A list of names of qualified equipment/vehicle operators, including experience, training and qualification to operate specific equipment.

g. Certificate of Insurance – See Section H

h. Performance Bond (where applicable) – See Section H

i. Security Requirements – See Section C-1.9

j. Certification for Rollover Protective Structures (ROPS). – See Section C-1.9i

C-1.7 PERMITS AND LICENSES. The Contractor shall obtain, at own expense, any required licenses, permits or certifications necessary to perform the specified services. Required licenses, permits and certifications shall be kept current during the period the work is performed. The Contractor is also responsible for any and all costs associated with the training of Contractor personnel to acquire and maintain valid licenses, permits or certifications necessary to perform the contract services specified herein. The Contractor, Contractor personnel and any persons acting on behalf of the Contractor shall comply with all applicable Federal, State and local laws and regulations; including any subsequent changes to these laws and regulations. Minimum Personnel and Training Requirements. The Contractor shall provide an adequate number of fully trained and qualified personnel to perform the work specified herein. Contractor personnel shall be properly trained to perform their assigned work in a safe and effective manner. Training shall include, but is not limited to instruction on the proper and safe use and operation of Contractor equipment and any Contractor provided tools, supplies and materials required to perform the specified services. Only properly trained and qualified employees shall be used in the performance of services specified herein. The Contractor shall also assume responsibility for training or Orienting Contractor personnel to perform the services specified in the contract. In the event the Contracting Officer or his/her Authorized Representative determines that the Contractor does not have a qualified employee performing the specified work, the Contractor shall be required to provide qualified personnel, or subcontract the work to a person or persons who are trained and qualified to perform the work. The Contractor acknowledges that the employment of undocumented migrant workers to perform services under this contract will not be permitted.

C-1.8 IDENTIFICATION OF CONTRACT EMPLOYEES AND VEHICLES. All Contractor employees shall be in good appearance while performing services. Employees must wear long pants, shirt with no vulgar or obscene graphics with at least sleeves equivalent of a t-shirt, and durable work type shoes. Vehicles and any motorized equipment utilized for transportation shall be in good operating condition with no display of obscene or vulgar material such as stickers, flags, or etc. Vehicles shall be maintained in accordance with federal, state, and local laws.

C-1.9 SAFETY AND SECURITY REQUIREMENTS.

a. General. Performance of all services shall assure complete safety to public visitors, Contractor employees, and all other persons in the area. The Contractor shall comply with any pertinent requirements contained in the Corps of Engineers Safety Manual (EM 385-1-1), current at the time of award and any subsequent revisions to that document. Furthermore, the Contractor shall comply with pertinent occupational safety and health standards for general industry (29 CFR Part 1910) as required by the Occupational Safety and Health Administration (OSHA). If the Contractor fails or refuses to promptly comply with safety and security requirements as specified herein, the TPOC or any other project employee may stop all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to any such work stoppage shall be made subject to any claims for extension of time or for excess costs or damages sustained by the Contractor. Also, the Contractor will not be paid for work not performed as a result of the stop order.

b. The Contractor shall comply with the Occupational Safety and Health Act (OSHA), the Corps of Engineers

Manual, EM 385-1-1, https://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf or latest version and as otherwise stated herein. Special attention shall be given to the requirements for safety meetings.

https://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf

The Contractor shall inform the TPOC a minimum of 7 calendar days prior to a Contractor monthly safety meeting, to permit a Government representative to attend.

c. Accident Prevention Plan (APP). The Contractor shall prepare an Accident Prevention Plan to assure that requirements of the safety program are provided as specified. This plan must be accepted by the Contracting Officer prior to commencement of any work. One copy of the Accident Prevention Plan shall be provided to the Contracting Officer and the TPOC one week prior to the pre-work conference. The Accident Prevention Plan must be in the outline and form prescribed in Appendix A of

EM 385-1-1.

Activity Hazard Analysis (AHA).

The Contractor shall use Activity Hazard Analyses (AHA’s) as one of many tools to insure safe performance of work. It is the Contractor’s responsibility to prepare the AHA. Sample AHA’s may be available at the project office for review and use by the Contractor to assist in the development of site specific Activity Hazard Analyses prior to the Contractor performing the job. The Contractor is encouraged to revise or add to these sample AHA’s as necessary to address changing conditions. Prior to performing jobs with inherent hazards, the Contractor shall review, at a “Tool Box” safety meeting, the approved AHA’s with those employees who shall perform that work each time the work is ordered. The Government may request advanced notification of the time and date of the above AHA Tool Box safety meeting for Contractor employees so that the Government may attend such reviews.

The Government will require the Contractor to prepare an AHA for any jobs for which an adequate AHA does not already exist. A copy of this AHA shall be submitted to the TPOC and must be accepted before the Contractor starts the job. This copy of the AHA will become the property of the Government. Guidance is included, which shall be used by the Contractor as a guide for the preparation of required AHA's.

A copy of the approved AHA’s shall be available at all times to workers at each associated job site and a copy shall be provided to the Government.

Public Safety. The Contractor shall ensure that reasonable precautions are taken to protect the public at all times where work is being performed. The Contractor shall immediately report to the TPOC any potential hazards found by his employees on the project. The Accident Prevention Plan shall include procedures to be taken to provide for public safety. Additionally, the Contractor shall not allow any persons, except employees, into work areas that are not otherwise open to the public; nor shall the Contractor transport in Contractor work vehicles any persons, except employees, during times the Contractor is on the project performing work under a contract.

Personal Protective Apparel and Equipment. Protective apparel and equipment, as identified in the AHA, shall be provided to eliminate or minimize hazards to personnel. As a minimum, each employee shall wear a short-sleeved shirt, long trousers, and appropriate footwear during all contract work. Face shields, spectacles with side-shields, or goggles, and hearing protection shall be worn by employees when required by safety manual. Contractor personnel involved in handling or application of pesticides or herbicides shall use all protective apparel per manufacturer's recommendations. Fire extinguisher(s) and first aid kit(s) meeting the Safety Manual standards shall also be provided and easily accessible to all employees.

Contractor Employees Certified in First Aid & CPR. The Contractor shall schedule employees so the appropriate numbers of certified personnel are on duty to administer First Aid and CPR as required by the Safety Manual. Copies of their certification shall be provided in accordance with regulations. Two people per crew shall be trained in First Aid and CPR. Individuals working alone shall be trained in First Aid.

Hazard Communication Program. The Contractor shall be responsible for implementing a hazard communication program for Contractor employees, as required by the Safety Manual. The Contractor shall provide Material Safety Data Sheets (MSDS) and/or Safety Data Sheets (SDS) for review by the TPOC prior to use of any hazardous substance on the project and provide a plan for the proper handling, transportation, storage and usage of hazardous substances on the project.

Required Security Training and Planning All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, controlled access areas, or require network access, shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. Upon request, the contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website: http://jko.jten.mil/courses/atl1/launch.html; or it can be provided by the RA ATO in presentation form which will be documented via memorandum.

All contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements Remove FAR clause reference as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014- 05 / AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative, as NCIC and TSDB are available), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

The contractor and all associated sub-contractors shall receive a brief/training (provided by the TPOC) on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the TPOC NLT 5 calendar days after the completion of the training.

All new contractor employees will complete Level I OPSEC Training within 30 calendar days of their reporting for duty. Additionally, all contractor employees must complete annual OPSEC awareness training. The contractor shall submit certificates of completion for each affected contractor and subcontractor employee, to the TPOC or to the contracting officer (if a TPOC is not assigned), within 5 calendar days after completion of training. OPSEC awareness training is available at the following websites: https://www.iad.gov/ioss/ or https://www.cdse.edu/catalog/operations-security.html; or it can be provided by the RA OPSEC Officer in presentation form which will be documented via memorandum.

All contract employees, including subcontractor employees who are not in possession of the appropriate security clearance or access privileges, will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas.

The Prime Contractor Company must have a Facility Clearance (FCL) at the appropriate level (IAW the NISPOM DOD 5220.22- M and AR 380-49) prior to the start of the contract awarded period of performance. Contractor personnel performing work under this contract must have the required security clearance, per AR 380-67, at the appropriate level at the start of the period of performance. Security Clearances and FCL requirements are required to be maintained for the life of the contract IAW the DD Form 254 attached to the contract. If no FCL, the supporting Government Contracting Activity will sponsor the prime contract company in obtaining the FCL.

The Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e- verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the TPOC no later than 3 business days after the initial contract award.

The Contractor shall be responsible for closing and locking gates after entering and leaving areas controlled by the gates.

Egress and ingress to controlled access areas or buildings for which no keys are provided will be under the supervision of Corps personnel.

Rollover Protective Structures (ROPS).The Contractor shall provide certification from a Registered Professional Engineer, or from the manufacturer of the tractor or riding mower, to demonstrate that rollover protective structures (ROPS) comply with applicable SAE recommended practices or an approved OSHA program, as required by the Safety Manual. In lieu of the certification, the Contractor may provide a written statement that contains the following information that is permanently affixed to the ROPS:

Manufacturer’s or fabricator's name and address;

ROPS model number, if any;

Machine make, model or series number that the structure is designed to fit.

A summary of ROPS requirements are as follows however, EM 385-1-1 governs requirements:

1. Rollover protective structures shall be installed on all riding lawn mowers and tractors, regardless of size, which are to be operated on 5 horizontal to 1 vertical, or steeper, slopes. There are mowing areas within this contract that will require the use of ROPS, if mowed with riding equipment. The Contractor shall determine that riding mowers and tractors, intended for operation on slopes, have sufficient wheelbase and weight to resist overturning because of the ROPS.

2. Rollover protective structures shall also be installed on all riding mowers and tractors that are rated at 20 drawbar horsepower, or greater. ROPS are required for such equipment, regardless of the terrain upon which it will be operated.

https://www.iad.gov/ioss/ https://www.cdse.edu/catalog/operations-security.html http://www.uscis.gov/e-http://www.uscis.gov/e-

3. Seat Belts. Seat belts are required on all riding lawn mowers and tractors on which ROPS are installed.

4. Protective Devices. Mowers shall be equipped with suitable protective devices to prevent flying objects from injuring people or damaging property.

C-1.10 ACCIDENT REPORTING. The Contractor is responsible for reporting all accidents to the TPOC immediately. Prompt action shall be taken to ensure immediate and appropriate medical treatment. The Contractor shall maintain an accurate record of any accidents in the manner and on the forms prescribed by the TPOC. For property damage accidents of $2,000 or more, the Contractor shall complete and submit to the TPOC a copy of ENG Form 3394. The Contractor shall maintain an OSHA 300 Log of On – The – Job injuries and first aid treatments.

The Contractor shall also provide a monthly record of all exposure and accident experience incidental to the performance of services under the contract. This reporting requirement includes exposure and accident experience of both the Prime Contractor and any subcontractor(s). A Monthly Record of Work-Related Injuries/Illnesses & Exposure form will be available from the Project Manager/TPOC. The Monthly Record of Work-Related Injuries/Illnesses & Exposure report shall be provided to the TPOC by the 5th working day of the month for the previous month.

C-1.11 DAMAGE REPORTS. All instances where Government materials, supplies, property, and/or equipment are damaged shall be reported immediately to the TPOC. When the damage was caused by contract employees, a written report of the incident and extent of such damage shall be submitted to the TPOC, within 2 work days (less weekends and holidays) of occurrence. For property damage accidents of $2,000 or more the Contractor will complete and submit to the TPOC a copy of ENG 3394.

C-1.12 CONTRACTOR EMPLOYEES' CONDUCT AND COMPETENCY. All contract employees shall conduct themselves in a proper and courteous manner at all times. Since the majority of work is performed in the presence of the general public, the conduct of all employees is critical and will be closely monitored. Contract employees shall comply with all provisions of Title 36, Chapter III, Part 327, CFR and obey all posted signs and regulations in the performance of the work under this contract. Being under the influence of or consuming alcoholic beverages or controlled substances by the Contractor or employees while on duty is prohibited.

a. Employee Dismissal. The Contractor expressly agrees to dismiss any employee or subcontractor employee whose continued employment is deemed by the TPOC to be inconsistent with the best interests of the public or the U.S. Army Corps of Engineers. The KO or the TPOC may require the Contractor to immediately remove from the work site any employee or subcontractor who is incompetent, endangers persons or property, or whose physical or mental condition would impair their ability to satisfactorily perform the work. Notification to the Contractor will be promptly made in writing if time and circumstances permit. Otherwise, notification will be verbal and confirmed in writing as soon as possible. No removal shall reduce the Contractor's obligation to perform all work required under this contract nor be the basis for time extension. Immediate replacement of the employee shall be made.

C-1.13 DAMAGE OR LOSS OF CONTRACTOR'S SUPPLIES AND PROPERTY. The Contractor is responsible for taking the action necessary to protect Contractor supplies, materials and equipment, and the personal property of Contractor employees from loss, damage or theft. The Government assumes no responsibility for theft, damage, etc., of the above. The Government is not responsible for providing storage areas or facilities for the storage of Contractor supplies, materials and equipment. With prior approval, the TPOC may provide a location for the temporary storage of large mowing equipment to prevent the transportation of such equipment to/from the work site while a particular service is being performed. However, the Government assumes no liability for the loss or destruction of Contractor equipment while it is stored on Government property. Upon request, the Government may also provide a storage locker for modest quantities of janitorial-type cleaning supplies and cleaning equipment. However, it shall be understood that the Government is not required to provide storage facilities for Contractor supplies and materials used in the performance of contract work.

C-1.14 SUPERVISION.

The TPOCs will be Project Manager/Lockmaster Gary E. Birge and the alternate will be Maintenance Leader, Allen Craigmyle. The Contractor is responsible for providing on-site supervision and quality control inspections of work performed under the contract. The level of supervision and inspections shall be sufficient to assure that services are performed in accordance with contractual requirements and all applicable Federal, state and local laws and regulations.