CLC_Industry_Day_Presentation.pdf

“The views, opinions and findings contained in this report are those of the authors(s) and should not be construed as an official Department of the Army position, policy or decision, unless so designated by other official documentation.”

COMMUNITY LIVING CENTER (CLC)

CONSTRUCTION AND OTHER

RENOVATIONS

DEPARTMENT OF VETERANS AFFAIRS MEDICAL

CENTER

CANANDAIGUA, NEW YORK

W912QR-19-R-0002

INDUSTRY FORUM

20 February 2019

OPENING REMARKS

Welcome to Canandaigua

Matthew D. Lowe, PE, PMP Chief, DVA Division

ADMINISTRATIVE ANNOUNCEMENTS

• Please turn off all cell phones and pagers

• No recording

• Emergency information

• Posting of briefing

• Purpose of Industry Forum

• Information in this presentation is for informational purposes only and is not/will not be contractually binding. Review the solicitation and amendments for any revisions.

AGENDA

• Canandaigua VAMC Overview

• Project Specific Overview

• Procurement Process

• Construction Contract Administration

• Subcontracting Requirements

• Open Forum (Questions)

Gerald A. DiPaola Project Manager

OVERVIEW

GENERAL CANANDAIGUA INFORMATION

• History of facility

• CARES Project

• Current operations

Project Site

SCOPE OF PROJECT

• New construction of 120 bed Community Living Center

• New construction of Community Center

• Renovation of Building 9 for Domiciliary

• Renovation of Buildings 3, 4, and 5

• Demolition of Buildings 33 and 34

• Infrastructure enhancements and site development work

(utilities, parking, landscaping)

• Temporary Buildings (swing space)

• Unique conditions

Some asbestos abatement as part of renovations/demolition Some utility distribution in tunnels/crawl spaces Clinical functions and limited imaging – not hospital (no surgical, no

ICU)

VAMC CANANDAIGUA CAMPUS IMPROVEMENT OVERVIEW

Bldg. 2 Partial Demo with OPC Construction

(DEC 2020)

(Option) Bldg. 4 Renovation

New CLCs

Bldgs. 33 and 34 Demolition

New Chiller Plant/Emer. Gen. Bldg.

(JAN 2021)

Renovate Bldg. 9 Domiciliary

Bldg. 5 HVAC Modifications

Phase 2 Contract Phase 1 (Under Contract)

New Electric Substation

New Bldg. 9 Loading Dock

New Community Center Bldg.

Temp Kitchen

Bldg. 3 Renovation

Bldg. 1 Renovation

(JAN 2022)

DELEGATED DESIGNS

• 05 73 13 GLAZED DECORATIVE METAL RAILINGS

• Design meeting structural performance requirements

• 06 17 53 – 2 SHOP-FABRICATED WOOD TRUSSES

• Design meeting blast, structural performance requirements

• 07 42 13.13 – 1 CORRUGATED METAL WALL PANELS

• Design meeting structural, thermal performance requirements

• 07 42 13.19 INSULATED METAL WALL PANELS

• Design meeting structural, thermal performance requirements

• 07 42 47 ULTRA HIGH PERFORMANCE CONCRETE (UHPC) PANELS

• Design meeting structural, thermal performance requirements.

• 07 44 00 INSULATED BACKUP PANEL SYSTEM

• Design meeting blast, structural, thermal performance requirements.

DELEGATED DESIGNS (CONT.)

• 08 41 23 – 4 FIRE-RATED GLASS AND ALUMINUM CLAD STEEL FRAMING

SYSTEM

• Design meeting structural fire load requirements

• 22 05 11 Common Work Results for Plumbing

• Provide pipe supports in accordance with referenced standard

• 23 05 11 Common Work Results for HVAC – Pipe & Equipment Supports

• Provide pipe supports in accordance with referenced standard

• 05 40 43 COLD-FORMED METAL RAIN SCREEN FRAMING – BOD

• Basis of Design Product: Subject to compliance with salient physical, functional, and performance characteristics, specified elsewhere in this specification section, provide the following product or product complying with the salient requirements.

• Selected Swing Spaces

PROJECT SCHEDULE

TARGET MILESTONES

Synopsis in Fed Biz Ops 21 Feb 2019 Advertisement Period Begins 12 Mar 2019 Proposals Due 22 Apr 2019 Contract Award (includes potential discussion timeframe) Sept 2019

PROJECT COST

Target Ceiling $159,740,000

(Excluding Government Field Office-AM funds) (3 separate funding sources (CA, AS, and AM funds) – explained in the solicitation documents)

PROCUREMENT PROCESS

BRENNA CRAWFORD – Contract Specialist Louisville District

Email: brenna.a.crawford@usace.army.mil

***Note: Information in this presentation is for informational purposes only and is not/will not be contractually binding.

Review the solicitation and amendments for any revisions*** mailto:emily.a.moore@usace.army.mil

HOW TO OBTAIN THE SOLICITATION

• FedBizOps (FBO) – www.fbo.gov

• Solicitation Number: W912QR-19-R-0002

• View interested vendors list and register as an interested vendor.

• Register to receive notifications and updates/ amendments.

• RFP technical information will be posted on the FedBizOps website at: www.fbo.gov.

http://www.fbo.gov/

OBTAINING THE ISSUE DOCUMENTS

• Requirements to download Technical Data Package

1) Need to be registered in System for Award Management (SAM)

2) Need to be registered in FBO

• Any amendments issued to the RFP will also be posted here.

• Pre-Solicitation Notice – scheduled to be posted to FBO on 21 February 2019.

• Advertisement – minimum 30 days to prepare proposals.

THE PROCUREMENT PROCESS

• Project is a Design-Bid-Build (D-B-B) Request for Proposals (RFP).

• Project is a Full and Open procurement.

• Project award will be made on a “Trade-Off/Best Value” basis as described in the evaluation criteria.

• Proposals must be submitted on time.

The Louisville District is in the Eastern time zone.

• The Source Selection Evaluation Board (SSEB) evaluates contractors’ proposals based on specific factors which are defined in the RFP Package.

BRAND NAME SPECIFICATIONS

• Fire Alarm System

• SimplexGrinnell

• Building Management System

• Automated Logic

• Nurse Call/Code Blue

• Rauland-Borg

PROPOSAL REQUIREMENTS

• Source Selection Criteria for “Best Value” consists of four parts:

1. Past Performance

2. Management

a. Management Plan

b. Individual Key Personnel Experience

3. Small Business Participation Plan and Commitment Document

4. Price evaluation

• Submit your best proposal the 1st time. Discussions may not be opened, if we receive an initial proposal that is awardable.

EVALUATION OF PROPOSALS

• Factors will be rated in the identified order of importance.

• Projects Submitted for Past Performance will utilize a

Relevancy Rating:

Very Relevant, Relevant, Somewhat Relevant, Not Relevant

• All Past Performance information is evaluated assigned a final an overall Performance Confidence Rating:

Substantial Confidence, Satisfactory Confidence, Neutral Confidence, Limited Confidence, and No Confidence

• All technical factors will utilize Adjectival Ratings:

Outstanding, Good, Acceptable, Marginal, and Unacceptable

BIDDER INQUIRIES

• Instructions for submitting Bidder Inquiries will be included in the solicitation.

• Bidder Inquiries for this project will be received and answered through the Projnet system: www.projnet.org o Any Bidder Inquiries submitted directly to the project team will not receive a response, and will be directed to the Projnet system.

• Projnet Bidder’s Key, is used to post your Bidder Inquiries for the project.

o The project Bidder’s Key will be included in the Projnet Instructions section of the RFP.

• Bidder Inquiries and their responses will be available for public review through Projnet.

http://www.projnet.org/

SUBCONTRACTING PLAN

Subcontracting Plan $1.5 Million for Construction Contracts $700K for all other Contracts Large Business Primes are required to submit a Subcontracting Plan Must be approved by the Contracting Officer prior to award

Small Business Participation Proposal and Commitment Document Large and Small Business Primes are required to submit a Small

Business Participation Proposal on unrestricted best value/trade off acquisitions

The Small Business Participation Proposal is based on Total Contract Value

This is a rated factor (Evaluated during SSEB) The Commitment Document will be comprised of only a portion of the entire Small Business Participation Proposal

SUBCONTRACTING PLAN REQUIREMENTS

Recent revisions made to FAR 19.704- See FAR 19.704(a)(12) through (15)

Elements in a Plan – FAR 19.704

(1) Separate Percentage Goals for each Small Business Category

(2) Statement of TOTAL Dollars Planned to be Subcontracted to Large &

Small Business

(3) Description of Principal Types of Supplies/Services to be subcontracted along with types planned for small business

(9) All Large Business Subcontractors with subcontracts over $700K or

$1.5M for construction must adopt a Subcontracting Plan that complies with FAR 52.219-9

JOINT VENTURES

Louisville District only recognizes formal joint venture agreements.

No Teaming Arrangements or Partnering Joint Venture Agreements must be submitted with the proposal Agreements are reviewed by Office of Counsel Mentor Protégé agreements must be approved by SBA

8(a) Program Participants Joint Venture Agreement does not have to be approved prior to proposal submission SBA usually does not approve until notified as the apparent success

OBTAIN INFORMATION

Attend Site Visits, Pre-Proposal Conferences, & Industry Days (Obtain copies of attendee listings for subcontracting opportunities) Register as an Interested Vendor on FBO Attendee Lists from the Industry Day and Site Visit will be posted to FBO

Attend Workshops, Conferences, Trade Fairs Louisville District Business Opportunities Open House is tentatively scheduled for 06 August 2019

Review Agency Forecasts (posted on website) Construction & IDIQ Forecasts are maintained on the Small Business page of LRL website, www.lrl.usace.army.mil.

http://www.lrl.usace.army.mil/

ADDITIONAL OPPORTUNITIES

We anticipate executing approximately $1B in FY19 through both small and large businesses.

Contracting opportunities are posted in the Federal Business Opportunity (FBO) website at www.fbo.gov. Use “W912QR” to search for Louisville District projects.

Actively Respond to Sources Sought Notices (Market Surveys) posted to FBO

Actively Respond to Competitive Requirements posted to FBO (limited number of sole source opportunities)

To view all Louisville District prime contract holders, please visit http://www.lrl.usace.army.mil/BusinessWithUs/SmallBusiness.aspx http://www.lrl.usace.army.mil/BusinessWithUs/SmallBusiness.aspx

Email for an appointment!

Crystal Harbin, Deputy for Small Business

SBO-LRL@usace.army.mil

Serving our Military and the Nation

David J. Gerland, P.E.

USACE Senior Resident Engineer

CONSTRUCTION CONTRACT

ADMINISTRATION

CONSTRUCTION CONTRACT

Safety is

Priority #1!

Satisfy the

“CUSTOMER”

• Active VA Medical Campus

• Phase 1 contract work is underway

• Government is committed to Partnering process at all levels

• ‘Win-Win’ outcome for all stakeholders

• Government seeks to develop a high performing/profitable long lasting relationship

• Government on-site project office

• Contractor role is QC; Government role is QA

• Resident Management System (RMS) will be used

• Monthly progress payments will be made within 14 days of application

• Monthly schedule update requirements

• All submittals are approved by the Contractor’s QC staff

• Submittal Reviews: turn around in 30 days

• Requests For Information (RFIs) during construction are answered by USACE (DOR input as needed)

• Must meet or beat contract time

Open Forum (Questions?)