Attachment 3- BPA Terms and Conditions.pdf

Attachment 3

TERMS AND CONDITIONS

(IAW FAR 12.201-1 (e) (3) (iv))

1. Description of Agreement. This is a “Blanket Purchase Agreement” (BPA) which is a simplified form of a monthly charge account. If established, you will be authorized to provide the Rental of Commercial Vehicles with or without drivers in the Republic of Panama, in accordance with the agreed upon Bid Schedule and Price List, when called by the Contracting Officer for the duration of the BPA, tentatively from 15 May 2026 to 14 May 2031.

2. Extend of Obligation. It is understood and agreed that the Government is obligated only to the extent that authorized purchases (calls) are actually made against the Master BPA and then only when delivery against such purchases (calls) has been completed. This agreement may be terminated upon 30 days written notice by either party.

3. Purchase Limitation. The dollar limit for each call shall not exceed the Simplified Acquisition Threshold (SAT). The dollar limit for the entire Master BPA is $5,000,000.00.

4. Individuals authorized to purchase under the BPA. The Contracting Officer will provide the Contractor a list of individuals authorized to purchase/request services under this BPA identified by organizational component, and the dollar limitation per purchase for each individual.

5. Delivery Tickets. All performance under the agreement shall be accompanied by a delivery ticket, which will contain the following information (as a minimum):

a. Name of supplier.

b. BPA number.

c. Date of Purchase

d. Purchase number.

e. Name of person placing the call.

f. Itemized list of supplies or services furnished.

g. Quantity, unit price, and extension of each item, less applicable discount.

h. Date of delivery.

6. Invoices. The BPA Holder shall submit invoices through the Procurement Integrated Enterprise Environment (PIEE) at least monthly or upon expiration of the BPA Call, whichever occurs first, for all deliveries made during a billing period, identifying the delivery tickets covered therein, stating their total value, and supported by receipted copies of the delivery tickets.

7. Payments. The BPA Holder shall anticipate payment net 30 days after the invoice is received and accepted by Paying Office via Wide Area Workflow (WAWF).

8. Price lists established. A price list will be established yearly, it must include all items to be covered under the BPA and provided to the Contracting Officer. Beginning and expiration dates of the price list must be included. If at any time during the period of performance, there is a price change, or a new item added, a new price list must be submitted.

9. System for Award Management (SAM) Registration. To be eligible for establishment of a BPA any prospective vendor shall have and keep throughout the life the of Master BPA an active registration under the System for Award Management (SAM) at https://www.sam.gov