Questions Submitted_W912QM25Q0003-1_Completed.pdf

No. Questions Answers

Is a Facility Security Clearance required for all employees assigned under this contract? If so, should it be obtained prior to contract award, or can it be secured post-award? No security clearance required.

Are the qualifications or certifications for key personnel required to be submitted with the proposal?

Certifications that are required by the contracting company. If interpreters have resumes they are not required, but would be accepted to show past experience.

3 Topic/nature of the events/conferences Planning conferences and execution for US SOUTHCOM exercises within the area of responsibility.

4 Location: always in Panama City or are there any other location? Panama City 5 Are these all the dates? Will we have any additional ones? No extra dates known at this time.

6 About event #5, will this be all days within that time frame? Does that include weekends? No weekends. The dates of 27-29 May are Tuesday to Thursday.

7 Will this be 8 hours/full days? Do we need to set an hourly or daily rate? approximately 8 hr days due to traffic.

Do interpreters require any military background? Or any interpreting certificates?

The only certificates required should be those by the contracting company. If awarded it is assumed that the contracted company has the required skills needed to perform the task. The interpreters do not require a military background, however they should have an understanding of military terms.

9 Could you confirm the total number of attendees for the event? I cannot.

Could you please provide specific details about the breakout sessions scheduled for each date? For example, how many breakouts are planned for each specific day? Cannot at this time. It may be conference dependent and based upon the discretion of the presentors at the time.

Is a Facility Security Clearance required for all employees assigned under this contract? If so, should it be obtained prior to contract award, or can it be secured post-award? No

Can you provide a clearer expectation of items that have been categorized as "Reserved", what are the actual possibilities of these being implemented/requested? Due to the lead time required acquire (ie. Personnel Security Clearance, CAC).

Reserved means they will not be used

Can you define the acronyms for Item 0001-0007 (PH0 MPC/FPC, PH I/II MPC/MDC, PH 0, PHI/II MDC, PH I/II FPC, PH I, PH II)?

PH = Phase, MPC= Mid Planning Conference, MDC= Master Scenario Event List Development Conference, FPC= Final Planning Conference

14 Will the location for the Sound Reduction Booth have power available? Yes 15 Will the Sound Reduction Booth be required to be moved to multiple locations during each execution period? No

Will the Sound Reduction Booth be required to be exposed to the elements (weather) without any protective cover?

For the conferences they will not be exposed to elements, however during the opening and closing ceremonies they may.

On Attachment2, Is there an expectation of recording of the interpretation based on Medium/Format being marked as Reserved?

No recording necessary by the contractor. It may be recorded by the event coordinators.

What minimum notification time will be provided for any schedule changes to each event?

Unknown at this time. As of right now these dates and times are set. Will notify of changes made when they are realized.

19 Will we be able to securely store our equipment onsite during each event? Yes 20 Will services to be provided require interpretation as well as translation? Only real time interpretation. No document translation should be needed.

Can you provide specific required background screening for U.S. personnel, host country nationals, third country nationals?

No. it is not needed.

22 Will NTV require a specific access permit, if so can you please provide details? Unknown what NTV is.

23 Can you please provide the value of the previously awarded contract? Those will not be provided. I also do not have access to them.

When you list in your requirements that we should quote ‘2 interpreters for conferences and 4 interpreters for execution’, please confirm that the number of interpreters is so intended:PH 0 MPC/ FPC 27-31 January 2025 Panama - 2 INTERPRETERS, PH I /II MPC/MDC 11-13 February 2025 Panama - 2 INTERPRETERS, PH 0 Execution 17-28 March 2025 Panama - 4 INTERPRETERS, PH I /II MDC 25-27 March 2025 Panama - 2 INTERPRETERS, PH I /II FPC 27-29 May 2025 Panama - 2 INTERPRETERS, PH I Execution 14 July – 8 August 2025 Panama - 4 INTERPRETERS, PH II PANAMAX Execution /Closing Ceremony 01-12 September 2025 Panama - 4 INTERPRETERS Yes

Can you confirm that the Quality Control Plan (QCP) will only be required from the awarded company, and not as part of the bid?

Yes

Can you please confirm that for the submission of the offer, we are to provide our technical offers, our references for previous work experience, a signed copy of the SF1449, and our prices set for these services? Can you also confirm that we need to send these attachments to the same emails indicated for questions, by the stated deadline - 10th of January, 5 pm CST?

This will be up to 410th for the correct time frame of when they need them.

For this RFQ, what do you mean by the two microphones? Would they be the two microphones used by the conference interpreters, or would they be two wireless microphones for the sessions and their participants? They will need to bring them either way and is a requirement for the audio/visual package necessary to perform the tasks.

28 Does the USG also want the service to handle the event's audio? In the IGCE there was a work up of what the contractor will provide for equipment.

Sheet1