410th SOW A401 ASA MWR Community Center (Last Resort) Repair -Final.pdf

Building A-401, ASA MWR Community Activity Center (Last Resort) Repair and Building A-402, MWR’s recreational shelter Repair

11 June 2024

Part 1

General Information

1. GENERAL: This is a non-personal services contract under which the personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. The United States

(U.S.) Government shall not exercise any supervision or control over the Contractor’s employees performing the tasks herein. Such contract employees shall be accountable solely to the Contractor who, in turn shall be responsible to the U.S. Government.

1.1 SCOPE OF WORK: Under this contract, the Contractor shall furnish all labor, transportation, equipment, materials, and any other items and services necessary to building A-401, ASA MWR Community Activity Center - Last Resort section repair and Building A-402, MWR’s recreational shelter repair as defined in this SOW except for those items specified as government furnished property (GFP) and government furnished services (GFS). The contractor shall perform to the standards in this contract.

1.2 Background: Building A-401 is the Army Support Activity’s (ASA) Moral, Welfare, and Recreation (MWR) Community Activity Center. The building is allocated to the ASA MWR unit. Half of the building is used for United Service Organization (USO) activities, the other half is referred to as the “Last Resort and used as a bar/events area. This project is to repair all of building A-402 and the interior of the “Last Resort” section of building A-401 as well as the entire building's exterior walls, roof and foundation/ substructure. The Last Resort hosts weekly activities to include a bar and kitchen (Thursday-Sunday) from 7pm-12am, Wednesday from 5pm-10pm, and other unit events when requested. The Last Resort is heavily trafficked and in need of repair after 41 years of use and deterioration. The Last Resort includes a bar, kitchen, deck, bathrooms, and seating area. The building is primarily made from wood that has deteriorated from the environment and heavy use. The building was built in 1983 and is 5,023 Square Feet. The Last Resort occupies only 2,800 Square Feet of the building. Building A-402 is MWR’s recreational shelter adjacent to the Last Resort.

1.3 Objectives: The objective of this project is to repair all of building A-402; To repair the exterior walls, roof and substructure of building A-401; And to repair the interior of the Last Resort section of building A-

401. All repair work will bring back the bar, kitchen, bathrooms, seating area, roof, substructure, walls and deck to serviceable conditions as detailed in section 1.4 below. The repair of buildings A-401 and A-402 will be divided into separate phases to allow the Last Resort to continue operations during the separate phases. Dilapidated structures, utilities, and finishes will be repaired to good serviceable conditions.

1.4 Required Delivery: Contractor shall provide non-personal services to include the repair of: building A- 402; the exterior walls, roof and substructure of building A-401, and the interior Last Resort section of building A-401. The contractor shall accomplish this repair in separate phases and as part of the proposal, the contractor shall provide timelines to complete work for each phase. to allow the Last Resort to continue operations (see attached Floor Plan for the recommended phases).

1.4.1 Itemized list of repairs: The contractor’s proposal will separate the price for each repair highlighted in bold below in an itemized list of materials.

Building A-401 repair work will include the items listed below.

- Floor repairs:

o All floor tiles and baseboards in the Last Resort will be replaced with Stone Polymer

Composite flooring.

o Last Resort flooring base will be repaired or replaced with pressure-treated wood/ ¾” plywood or equivalent materials.

o For the Entire A-401 building, any structurally compromised wood joist (termite-infested, mold damaged, etc.) will be replaced and/or sistered with pressure treated wood. The contractor will ensure, the structure remains stable at all times, while wooden components are being replaced/reenforced. The contractor shall ensure the integrity of the flooring remains safe during and after the repair. The contractor will reinforce the floor structure to withstand 50 pounds per square foot. The contractor will have a Civil Engineer sign that the integrity of the foundation is safe for use.

o All wooden flooring materials will have a waterproof sealant treatment applied (recommend long-lasting liquid rubber) to protect against water humidity and termites.

- Entire A-401 Roof and Ceiling Repairs:

o Remove debris from between the ceiling and roof and any debris on the roof.

o Seal gaps and insulate the roof to a minimum of R-38.

o Replace all metal roof panels with red sandwich-roof panels with corrosion-protection coating. Panels must be approved by COR prior to purchasing.

o Install metal screen to openings and gaps in the roof for pest control (bugs and rodents).

o For just the Last Resort side of A-401 - replace ceiling lighting with dimmable LED fixtures (3000K and at least 1000 lumens). Light switches will be replaced with dimmers.

o Install Lightning Protection System (LPS) to the roof.

o Any rotten wood in the structure of the roof will be replaced with pressure treated wood

(recommend long-lasting liquid rubber)

- Last Resort Deck Repairs:

o Replace wooden rails, stairs, doors, walls, and ceiling with longer lasting material such as metal, concrete, brick. Wood at Soto Cano has a short lifespan due to the corrosive environment.

o All wooden materials will be replaced with pressure treated wood and will have a waterproof sealant treatment applied (recommend long-lasting liquid rubber) to protect against water humidity and termites.

o Install new bug-screen to protect the deck from pests and bugs.

- Wall and Window Repairs:

o In the Last Resort, all holes in the walls will be covered and refinished, all cables that are going through holes from the outside to the inside of the building will be rerouted to outlets and ran IAW US National Electric Code standards.

o 24 new outlets will be installed to meet safety and fire department standards in the Last Resort. Locations of the outlets will be determined by the COR.

o All three entrance doors and door frames in the Last Resort will be replaced with glass metal doors and will be sealed and properly hung.

o Five interior wooden doors and frames in the Last Resort will be replaced with fiberglass doors and metal frames.

o In the Last Resort interior wooden walls will be replaced with drywall.

o Install 2 flood lights to the entrances of the Last Resort (The back entrances and the front entrance).

o In the Last Resort replace all windows and frames with 1/8” energy efficient glass and

PVC frames. All windows will be replaced with a standard picture window with the same dimensions approved by the COR or contracting officer. The windows will be placed in aesthetically pleasing distances apart and not interfere with load bearing beams of the building.

o Replace all exterior walls around building A-401 with Wood Composite Panel Siding material to protect against water humidity and termites. Walls will also be insulated with a minimum R value of 13. The outside wall will also be painted with a color approved by the COR or KO.

o Paint interior walls of the Last Resort with painting type and color must be previously approved by the Contracting Officer or COR.

o All finishes including but not limited to, paint, windows and lights will be proposed by the contractor at the lowest cost and approved by the Contracting Officer or COR.

- Last Resort Bathroom Repairs:

o Bathroom cabinets and vanities will be replaced with long-lasting non-wooden and waterproof material (approved by Contracting Officer or COR).

o Bathroom plumbing (fixtures and piping/valves) will be assessed and any components that are corroded or leaking will be repaired or replaced.

o The bathroom doors, frames (interior and exterior), and partitioned toilet stalls will be replaced with non-wooden doors and be properly hung and sealed. Toilet partition stalls will be replaced with stainless-steel partitions.

o Replace toilets, sinks, and urinals with water-saving type units (approved by the Contracting Officer).

o All plumbing work will be done IAW Uniform Plumbing Code (UPC), International Plumbing Code (IPC)

- Last Resort Kitchen Repairs:

o Kitchen plumbing will be assessed and any components that are corroded or leaking will be repaired or replaced IAW UPC.

- A-401 Structural Repairs:

o Repair rotten wood beams and columns that support the structure of the building. If necessary, replace wood beams and columns as required with pressure-treated wood. All columns will be uniformly finished and painted after they are repaired or replaced.

o Replace foundation with metal trusses capable of supporting the load of the building.

o Contractor will be responsible for ensuring the structure and integrity of the building is stable and safe during and after repairs.

o All woodwork will be in compliance with National Design Specification for Wood

Construction (NDS), Load and Resistance Factored Design for Engineered Wood Construction (LRFD), and the Wood Frame Construction Manual (WFCM)

- Building A-402 repairs:

- Sandblast the entire structure to remove paint, clean and seal with primer.

- Replace all roof panels with red (approved by Contracting Officer and COR) metal panels with corrosion-protection coatings

1.5 Period of Performance: The work shall begin within 30 calendar days after the Contractor receives the award, and the project shall be completed in 180 calendar days after the Notice to Proceed or less from receipt of contract award. The 210-calendar day period includes the time for mobilization, demobilization, and clean-up of the site area.

1.6 General Information:

1.6.1 Quality Control (QC) : The Contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this SOW and applicable regulations. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. Contractor shall deliver a Quality Control Plan (QCP) to the Contracting Officer’s Representative (COR) and Contracting Officer (KO) for approval within 30 calendar days of contract award. The Contractor shall have 5 working calendar days to submit any changes for COR and KO acceptance.

1.6.1.1The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The QCP shall be submitted within thirty (30) calendar days of contract award. After acceptance of the QCP, the contractor shall receive the contracting officer’s (KO) acceptance in writing or any proposed changes to the QC procedures. The contractor shall submit QCP changes within five (5) calendar days to the KO and Contracting Officer’s Representative (COR) for review and approval prior to implementation.

1.6.1.2 Operations Security (OPSEC) SOP/Plan Requirements: The Contractor shall implement and maintain an OPSEC program for preventing the disclosure of critical information or sensitive information which could jeopardize the Government’s ability to execute its mission or to adequately protect its personnel and/or equipment. The Contractor shall develop an OPSEC Standing Operating Procedure (SOP)/plan within 90 calendar days of contract award to the Contracting Officer Representative (COR) and Contracting Officer (KO) to be reviewed and approved by the Government OPSEC Officer on the supporting installation. The SOP must contain a training plan that includes an initial OPSEC brief, continuous awareness, and annual OPSEC training. Awareness/training includes, but not limited to information disclosure via letters, conversations, photographs, resumes, electronic mail (e-mail), Social media/networking sites, dissemination of information and documents disposal. OPSEC Program shall fully comply with the provisions of AR 530-1, Operations Security.

1.6.2 Quality Assurance (QA): The government shall evaluate the contractor’s performance under this contract in accordance with (IAW) the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed IAW the performance standards and contract quality requirements are met. Contract quality requirements” means the technical requirements in the contract relating to the quality of the product or service and those contract clauses prescribing inspection, and other quality controls incumbent on the contractor, to ensure the product or service conforms to the contractual requirements. It defines how the performance standards will be applied, the frequency of surveillance, the performance threshold, and deductions, if applicable.

1.6.3 Recognized Holidays: The contractor is not required to perform services on holidays.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.6.4 Hours of Operation: The contractor is responsible for conducting business between the hours of 8:00am through 5:00pm Monday through Friday, except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must, at all times, maintain an adequate workforce for the uninterrupted performance of all tasks defined within this SOW when the Government facility is not closed for the above reasons.

1.6.5 Place of Performance: The work to be performed under this contract will be performed at A-401, ASA MWR Community Activity Center, otherwise known as the “Last Resort” and Building A-402 ASA MWR Recreational Center.

1.6.6 Type of Contract: (The Government anticipates the award of a firm-fixed price type contract.

1.6.7 Access and General Protection Policy and Procedures:

1.6.7.1 FPCON: In addition to the changes otherwise authorized by the changes of clause of contract, should the US Government Force Protection Condition (FPCON) at any individual installation change, the Government may require changes in contractor security matters or process in accordance with DoDI 2000.16.

During FPCONs Charlie and Delta, only contract services that have been deemed “mission essential” by the Government will continue. Contract services will resume when the FPCON is reduced to Bravo or lower.

1.6.7.2 Physical Security: The contractor shall be responsible for safeguarding all government equipment, information, and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured IAW Army Regulation (AR) 190-13, “The Army Physical Security Program.”

1.6.7.3 Escorts The Contractor and all associated sub-contractor employees performing services under this contract shall be escorted at all times by host nation security personnel or by an individual designated by the Government Representative while accessing U.S. facilities or activities.

1.6.7.4 Personnel Security Clearance Requirements: RESERVED

1.6.7.4.1 The contractor shall follow DOD Federal Acquisition Regulation Supplement (DFARS) clause 252.223-7004, Drug-free Work Force; and local USSOUTHCOM policies regarding drug testing. The contractor shall conduct drug tests, ensuring all top secret cleared contractor employees are tested at least once per year, each year of the contract, as well as when there is a reasonable suspicion that an employee uses illegal drugs. The drug testing shall be at the contractor’s expense. Positive drug test results shall be made available to both the KO and COR within 24 hours of known test results. Records of drug testing shall be made available to the COR.

1.6.7.5 Background Checks): The Contractor shall ensure contractor employees and subcontractor employees performing services under this contract have passed a security check conducted by the Host Nation Police Department of their residence or the State Police Department of their U.S. residence.

Security checks that have been completed as part of a personnel security clearance background investigation, or a previous background check that was a condition of employment, meet this requirement.

Documentation of these checks will be made available to the KO and COR upon request. The Government retains the right to exclude any employee from performance of duties under this contract if a background security check reveals an employee is a security risk. The exclusion of an employee for security reasons will not relieve the Contractor from performance of services required under this contract. If the Government determines additional background checks are required, at a minimum, and upon request from the Government, the Contractor shall provide to the KO and COR, the following information on any contractor or subcontractor employee performing services under this contract:

• Full birth name

• Married name (if applicable)

• SSN or local equivalent (ID card number)

• Date of birth

• Place of birth (city, country)

1.6.7.5.1 Background Check Notification Requirements: If a background check on any employee or subcontractor employee performing services under this contract, whether the check was conducted as a condition of employment or as part of the contract with the Government, reveals any information from any source (including host country law enforcement) of criminal activity by Contractor employees, subcontractors, or subcontractor employees, the Contractor shall immediately notify the KO and COR of that information. The Contractor shall make notification of:

(1) Traffic violations, other than parking, will be reported to the KO or COR only if the contract is for drivers for the Government;

(2) Any suspicious activity by Contractor employees, subcontractors, or subcontractor employees the Contractor believes may pose a risk to U.S. or host nation national security or imminent risk of deadly bodily harm to any person; and

(3) Any actions taken against Contractor employees, subcontractors, or subcontractor employees pursuant to this requirement.

1.6.7.5.2 Remedies. In addition to other remedies available to the Government, the Contractor’s failure to comply with the requirements of this paragraph my result in requiring the Contractor to remove a contractor employee or employees from the performance of the contract.

1.6.7.5.3 Subcontracts. The Contractor shall include the substance of this paragraph and the preceding paragraph in all subcontracts.

1.6.7.6 Uncleared Contractor Common Access Card (CAC) Credentialing and Access Procedures

1.6.7.6.1 Contractor Common Access Card (CAC) Eligible Requirements RESERVED

1.6.7.6.1.1 Federal Installation/Facility Access): Contractor and all associated sub-contractor employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The employee performing services under this contract shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services, Security Office or the host nation equivalent.

1.6.7.6.2. Contractor Non CAC Eligible Requirements for DOD Facility and Installation): Contractor and all associated subcontractor employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations. The employee performing services under this contract shall provide all information required for background checks to meet installation access requirements to the installation Provost Marshal Office, Director of Emergency Services, or Security Office.

1.6.7.7 Employment Eligibility): The Contractor shall ensure that all Contractor employees and sub-contractor employees performing services under this contract in the U.S. or its territories have been pre-screened for employment eligibility using the E-verify Program on the Department of Homeland Security website http://www.uscis.gov/e-verify. Personnel that have not met the employment eligibility requirement on this website are not authorized to perform services under this contract. Verification of the eligibility check will be made available to the KO or COR upon request. This requirement is not in lieu of and does not relieve the Contractor from the I-9 Employment Eligibility Verification Forms for employment of personnel.

1.6.7.8 Access to Government Information Systems RESERVED

1.6.8 Post Award Conference/Contract Periodic Progress Meetings: The Contractor shall attend the post award conference convened by the contracting activity or contract administration office IAW Federal Acquisition Regulation (FAR) Subpart 42.5. The KO, COR, with other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the KO will apprise the contractor of how the government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

The Project Engineer/Architect may be required to meet at least weekly with the KO/and/or the COR during the first month of construction and then, as required throughout the period of performance. The Contractor shall be responsible for keeping minutes of these meetings. The written minutes of these meetings shall be signed by the Project Engineer/Architect and any other individuals in attendance and be submitted to the KO for approval. Minutes are due five (5) calendar days after the meeting has concluded.

1.6.9 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: ensure the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notifies both the KO and Contractor of any deficiencies; coordinate availability of government furnished property; and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

http://www.uscis.gov/e-verify

1.6.10 Key Personnel: The following personnel are considered key personnel by the government:

1. Contracting Officer (KO) - A person duly appointed with the authority to enter into, administer and terminate contracts on behalf of the Government. The KO is the only person who can legally commit the Government and only the KO, as the Government’s agent, can modify the contract/order. The KO is the final authority for determining the adequacy of the Contractor’s performance. KO decisions arising under or relating to the contact are final.

2. Contracting Officer’s Representative (COR) – An individual designated in writing by the KO to perform specific technical and administrative functions within the scope and limitations of their written appointment (e.g., surveillance of Contractor’s performance, accept services). The COR is not empowered to make any contractual commitments or authorize any changes to the order/contract or in any way obligate additional funds by the Government; such authority rests solely with the KO.

3. ASA MWR Director – this person is responsible for the Last Resort Operations including budget, scheduling, events, and access to the building. The director is the facility manager and customer for this contract. MWR director is appointed by the ASA Commander who responsible for all activities on base.

1.6.10.1 The Contractor shall provide a contract manager who shall be responsible for the performance of the work. The name and contact information (phone number and email) of this person and an alternate, who shall act for the Contractor when the manager is absent, shall be designated in writing to the Contracting Officer Representative. The Contract Manager and alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. Contract manager and their alternate will be provided one (1) day after contract award and a new contact will be provided if the contract manager or alternate position changes.

1.6.10.2 Qualifications: The project manager/superintendent’s Curriculum Vitae (CV) must demonstrate an engineering degree related to the task to be performed, at least three (3) years of experience or three (3) finish related projects and shall be able to speak, read and write in the English Language; Foreman shall have at least three (3) projects of experience with projects of a similar type and magnitude. Plumbers, electricians and carpentry Specialist shall have at least five (3) years or six (4) projects of experience with projects of similar magnitude; The safety officer must have three (3) years of experience in related projects.

Contract Manager and Alternate Contract Manager: Must demonstrate a minimum of 4 years of experience within the past 6, working as a Program Manager. The Contract Manager and Alternate Contract Manager shall be able to read and write in the English Language. The Contract Manager/Project Manager or Superintendent in case of not being able to Read, Speak or Write in English must present a Translator, so the Contracting Office or project COR can communicate through him/her. All personnel listed in this section (1.6.10.2) shall submit their Personal CV to the Contracting Officer (KO) and Contracting Officer Representative (COR) to demonstrate compliance with the position requirements, within thirty (30) calendar days after project is awarded.

1.6.11 Special Qualifications or Certifications:

1.6.11.1 IA/IT Training Certification): All Contractor employees and subcontractor employees supporting IA/IT functions must be certified upon contract award as directed in DoD 8570.01-M, DFARS 252.239.7001, and AR 25-2. Baseline certification as stipulated in DoD 8570.01-M must be completed upon contract award.

1.6.12 Identification of Contractor Employees: Contractor employees shall identify themselves as Contractor personnel and shall avoid representing themselves as Government employees. This identification includes meeting attendance, answering Government telephones, email communications, and working in other situations where Contractor status is not obvious. Contractor personnel identification shall be easily identifiable through the display of badges, name tags, lanyards, etc. The Contractor shall ensure that Contractor personnel always present a neat and professional appearance. Contractor personnel shall wear long pants, safety shoes, and hard hats in designated areas as required by Occupational Safety and Health Administration (OSHA) requirements and Army regulations. Offensive pictures, sayings, tank tops, tee shirts, and spandex or similar fabric worn as outerwear are strictly prohibited.

1.6.12.1 Badging of Contractor Employees: If required by the Government, contract personnel and all associated subcontractors' employees accessing U.S. facilities or activities, shall present a valid picture ID provided by the Government while accessing Government owned or contracted facilities and shall adhere to facility security policies and restrictions. If applicable, Government issued access badges will not be worn outside designated facility where visible to the general public.

1.6.12.2 Uniform: The Contractor shall provide a standard uniform for all Contractor and subcontractor employees performing services under this contract, and ensure they wear the uniform during appointed duty hours. The uniform may consist of the same type and color shirt and slacks for all workers. Company logo is optional. The contractor shall also provide each employee with minimum proper PPE (reflective vest, hard hat, gloves, eye protection foot protection) according to the task performed, all personnel must carry a visible badge with the Contractor’s Name/logo, employee name.

1.6.13 Contractor Travel: RESERVED

1.6.14 Other Direct Costs (ODC): RESERVED

1.6.15 Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the Contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.6.16. Non-Disclosure Requirements: Performance under this contract may require the Contractor to access data and information proprietary to a Government Agency, another Government Contractor, or of such nature that its dissemination or use other than what is specified in this work statement, would be averse to the interests of the Government or others. Neither the Contractor, nor Contractor personnel, shall divulge, nor release data or information developed, or obtained under performance of this work statement, except to authorize Government personnel or upon written approval of the KO. The Contractor shall not use, disclose, or reproduce proprietary data, which bears a restrictive legend, other than as specified in this SOW. All documentation showing individual names or other personal information shall apply and shall be controlled and protected under the provisions of the Privacy Act of 1974, Public Law 93-579, 5 United States Code (U.S.C.) Section 552a.

1.6.16.1 Non-Disclosure Statements: The Contractor shall provide signed non-disclosure agreements (NDA) to the to the KO and COR prior to commencement of work under the contract. Disclosure of information by Contractor personnel may result in Contractor personnel removal from performance of duties under this contract.

1.6.16.2 Advertisement and Social Media: The Contractor shall NOT post information to public website or social media locations, personal or professional, that in any way disclose names, locations, hotel data, participants, discussions, pictures, etc. before, during or after the contract period of performance without the express consent of the Government. The use of propaganda violates DOD Commercial Use of Imagery Guidelines stated at (http://www.defenseimagery.mil/products/DODimagery/commercialuse.html). The Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through this contract on any marketing tools to include its company website.

1.6.16.3 INFORMATION ASSURANCE: At no time will the Contractor or associated sub-contractor employees transmit government documents or information over using methods that do not meet the security requirements specified in the National Institute of Standards and Technology (NIST) Special Publication (SP) 800-171, "Protecting Controlled Unclassified Information in Nonfederal Information Systems and http://www.defenseimagery.mil/products/dodimagery/commercialuse.html

Organizations" such as personal electronic mail accounts, public digital data storage sites (cloud storage), social media platforms or instant messaging. Approved government sites such as U.S. Army Aviation and Missile Research Development and Engineering Center (ARMDEC) Safe Exchange at https://safe.amrdec.army.mil/SAFE/About.aspx, or All Partners Access Network (APAN) at https://community.apan.org/, or other transmission means determined by the government must be used

Organizational Conflict of Interest (OCI)

1.6.17 Organizational Conflict of Interest (OCI) Contractor and subcontractor personnel performing work under this contract may receive, have access to, or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.19 General Training Requirements:

1.6.19.1 Anti-Terrorism (AT) Level I Training: The Contractor shall complete AT Level I Training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever applies, or 30 calendar days after employment of new personnel, all Contractor employees, including subcontractor employees, who are employed under the contract shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever applies. The contractor shall submit certificates of completion for each affected Contractor employee and subcontractor employee to the COR or KO within 10 calendar days after completion of training by all employees and subcontractor personnel.

For Common Access Card (CAC) holders, AT Level I awareness training is available at https://jkodirect.jten.mil, course number “JS-US007-14”. For non-CAC holders, AT Level I awareness training is available at http://jko.jten.mil/courses/atl1/launch.html (this standalone version is intended for non-CAC users without a JKO account only). Training must have been completed within the last 12 months and maintained yearly thereafter. If training cannot be conducted on the website, the Contractor will coordinate with the local AT Officer at their assigned location for classroom training by a Level 2 trained AT Officer and a copy of either the training certificate or the training attendance roster signed by the AT Officer will be maintained by the Contractor. Verification of the training will be provided to the COR or KO within 10 calendar days after completion of the training.

1.6.19.2 OPSEC Awareness: If the Contractor, or a subcontractor, or employees of either disclose any information that disrupts or harms the Government's operations or activities, then the Government retains the right to exclude any employee from performance of duties under this contract. The exclusion of an employee for security reasons will not relieve the Contractor from performance of services required under this contract. By way of example, personnel shall not sketch or take photos of government facilities or activities, unless related to service to be provided. All government paper products and removable digital storage material that is received, generated, or stored during the contract will be destroyed completely when no longer needed to preclude recognition of information.

1.6.19.3 Information Assurance (IA) Training RESERVED

1.6.19.4 Information Assurance (IA)/Information Technology (IT) Training RESERVED

1.6.19.5 Threat Awareness Reporting Program (TARP Training): Within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever applies, or 30 calendar days after employment of new personnel, all Contractor employees, including subcontractor employees, who are employed under the contract and require a security clearance, shall complete TARP training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever applies. The Contractor shall submit certificates of completion for each affected Contractor employee and subcontractor employee to the Government Representative within 10 calendar days after completion of training by all employees and subcontractor personnel. TARP training is available at the Army Learning Management System (ALMS) https://www.lms.army.mil/.

Training must have been completed within the last 12 months and maintained yearly thereafter. If training cannot be conducted on the website, the Contractor will coordinate with the local Counter Intelligence (CI) Officer at their assigned location for classroom training and a copy of either the training certificate or the training attendance roster signed by the CI Officer will be maintained by the Contractor. Verification of the training will be provided to the Contracting Officer (KO) or Contracting Officer Representative (COR) within 10 calendar days after completion of the training.

1.6.19.6 iWATCH Training: The Contractor will ensure that all Contractor employees and sub-contractor employees performing services under this contract have been briefed on the iWATCH Program, or equivalent for their supporting DoD Agency, within 30 calendar days of employment under the contract.

The Contractor will coordinate with the supporting DoD Agency AT Officer through the COR or KO for the briefing. This training will be updated as required by the supporting installation AT policies. A copy of the training attendance will be maintained by the Contractor and made available to the COR or KO upon request.

1.6.19.7 OPSEC Training: All Contractor employees and sub-Contractor employees performing services under this contract will complete Level I OPSEC training within 30 calendar days of employment under this contract. OPSEC Level I training is available at https://jkodirect.jten.mil, course number “EUC-ECJ6- 110-N-LB”. Training must have been completed within the last 12 months and maintained yearly thereafter. If training cannot be conducted on the website, the Contractor will coordinate with the local OPSEC Officer at their assigned location for classroom training by a Level 2 trained OPSEC Officer and a copy of either the training certificate or the training attendance roster signed by the OPSEC Officer will be maintained by the Contractor. Verification of the training will be provided to the COR or KO upon request.

1.6.20 Overseas Training Requirements:

1.6.20.1 Antiterrorism (AT) Awareness Training for Contractor Personnel Traveling (): Upon award of the contract, or within 30 calendar days of employment of new personnel performing services under this contract, the Contractor will coordinate with the supporting DoD Agency AT Officer through the COR or KO, for AOR specific AT awareness training for U.S. based Contractor employees and associated subcontractor employees. This training will be updated as required by the supporting installation AT policies. Verification of the training will be made available to the COR or KO upon request.

1.6.20.2 SERE Training: All Contractor employees and subcontractor employees must complete the computer based SERE 100.1 Code of Conduct training course prior to theater entry. Training is available at http://jko.jten.mil. Completed training meets the requirement for three (3) years. Verification of the training will be made available to the KO or COR upon request.

1.6.21 Foreign (OCONUS) Requirements: All U.S. citizen or resident, and TCN contractor personnel must comply with the training requirements listed in the Foreign Clearance Guide (FCG). Verification of the training shall be made available to the COR or KO upon request. Additionally, they must receive personal security training that includes at a minimum:

(a) Safety and security issues facing employees within the USSOUTHCOM AOR,

(b) Identifies safety and security contingency planning activities, and

(c) Identifies ways to utilize safety and security personnel and other resources appropriately.

1.6.21.1 Theater and Country Clearance Requirements: Contractor shall ensure all U.S. citizen or U.S.

resident Contractor employees and sub-contractor employees performing services under this who are traveling in the USSOUTHCOM AOR follow the requirements identified in the electronic Foreign Clearance Guide (FCG) at https://www.fcg.pentagon.mil/fcg.cfm and must have all necessary passports, http://jko.jten.mil/ https://www.fcg.pentagon.mil/fcg.cfm visas, and other documents required to enter, exit, or work in the USSOUTHCOM AOR; must have the appropriate DOD identity credential(s); must have the appropriate special area, country, and theater clearance as required in DOD Directive 4500.54E. Contractor personnel shall return all U.S. Government issued identification, to include the Common Access Card, to appropriate U.S. Government authorities within 5 calendar days of the end of their travel or contractual duties.

1.6.21.2 Vetting: The Contractor company and all associated sub-contractor companies, must have been vetted by the US Embassy in the country which the contract will be performed. For the purposes of this contract, the company is considered vetted if the company is located in the country which the contract will be performed unless the company has been previously barred from performing services for the Government. If during a previous vetting process the company was barred from performing service for the Government, then that is grounds for termination of the contract. If the company is located outside of the country which the contract will be performed, the company must be vetted by the US Embassy in the country of performance. Vetting will be coordinated through the US Embassy's DOD Security Cooperation Office (SCO) in the country of performance. If during any previous vetting process in other countries, the company is found to be barred from performing services for the Government; this finding is grounds for termination of the contract.

1.6.21.3 Installation Access to DOD Facility or Host Nation Installation: Contractor and all subcontractor employees performing services under this contract shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) (U.S. citizen and residents only), and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and areas commander installation/facility access and local security policies and procedures (provided by the COR or KO), and status of forces agreements or other diplomatic agreements. The employee performing services under this contract shall provide all information required for background checks to meet installation access requirements to the installation Provost Marshal Office, Director of Emergency Services, Security Office, or host nation equivalent.

1.6.21.4 Host Nation Installation Access with No DOD Facility: RESERVED

1.6.21.5 Deoxyribonucleic Acid (DNA) Samples:The Contractor shall collect a DNA record for all U.S.

citizen Contractor and subcontractor personnel traveling to the USSOUTHCOM AOR and shall have arrangements for storage of the DNA referenced specimen through a private facility or arrange for the storage of the specimen by contacting the Armed Forces Repository of Specimen Samples for the Identification of Remains (AFRSSIR) at http://www.afmes.mil/index.cfm?pageid=afdil.afrssir.overview or phone: (302) 346-8800. In addition, U.S. citizen Contractor and subcontractor personnel shall comply with the requirements of DODI 3020.41, Enclosure 3, paragraph 8.b., or its successor.

1.6.21.6 Medical Travel Requirement): Contractor shall ensure that all Contractor employees and subcontractor employees are medically, dentally, and psychologically fit for performance of their duties.

All U.S. citizen and third country national (TCN) Contractor and subcontractor personnel must meet the medical screening requirements established by the USSOUTHCOM Commander in the Medical Suitability Screening Regulation (SC Reg 40-501), as well as the requirements identified in FORCE HEALTH PROTECTION (FHP) GUIDANCE FOR DEPLOYMENT in the USSOUTHCOM AOR or their successors and follow immunization and health protection guidelines outlined therein. All immunizations must be obtained prior to traveling to the USSOUTHCOM AOR. U.S. citizen and TCN Contractor and subcontractor personnel traveling from a country outside of the USSOUTHCOM AOR must travel into the USSOUTHCOM AOR with a current copy of the Public Health Service Form 791, “International Certificate of Vaccination”. In addition, U.S. citizen and TCN Contractor and subcontractor personnel traveling to the USSOUTHCOM AOR are required to be beneficiaries of a medical evacuation plan and service through an insurance plan provided by their employer or paid for individually.

1.6.22 Synchronized Pre-deployment and Operational Tracker (SPOT): Upon award of this contract, or employment of new personnel, the Contractor will enter Contractor employees and subcontractor employees performing services under this contract into the SPOT database who meet one of the following conditions:

http://www.afmes.mil/index.cfm?pageid=afdil.afrssir.overview

(1) All U.S. citizen and resident, and third country national (TCN) personnel who travel into the

USSOUTHCOM AOR for periods of performance anticipated to exceed 30 consecutive calendar days.

(2) TCN, host nation (HN), or local national (LN) personnel who reside with or work in the immediate vicinity of U.S. Armed Forces and/or DOD Civilian personnel for periods of performance anticipated to exceed 30 consecutive calendar days.

(3) Private security Contractors and contingency Contractor personnel authorized to carry weapons regardless of proximity to U.S. Armed Forces or DOD Civilian personnel and regardless of the length of the anticipated period of performance.

(4) Contractor and subcontractor personnel with a place of performance in the continental United States, including the USSOUTHCOM Headquarters and Joint Interagency Task Force-South (JIATF-S) Headquarters, that may, within the terms of the contract, deploy to the USSOUTHCOM AOR for periods anticipated to exceed 30 consecutive calendar days.

1.6.22.1 The COR or KO will approve all employees in the SPOT database and a Letter of Authorization (LOA) is generated to the Contractor on each employee. The signed LOA is required prior to travel to, from, or within the USSOUTHCOM AOR. The LOA will identify any additional authorizations, privileges, or Government support to which Contractor personnel are entitled under this contract. The LOA will be regenerated by the Contractor upon expiration of the LOA. Changes to the status of individual personnel relating to their in-theater arrival date and their duty location, to include closing out the trip with their proper status (e.g., mission complete, wounded, ect.) shall be annotated within the SPOT database in accordance with the timeliness established in the SPOT business rules. Information and standards for the SPOT system is posted on the U.S. Government Foreign Clearance Guide website at https://www.fcg.pentagon.mil/fcg.cfm for the country of employment. Access to SPOT is https://spot.dmdc.mil.

1.6.23 Licenses and Permits:

1.6.23.1 Contractor Licenses and Permits. The Contractor shall, at no additional cost to the U.S.

Government, obtain all licenses and permits required for performance of work. Contractor shall comply with all applicable national, regional, and local laws, rules, and regulations. The Contractor shall submit proper documentation and evidence satisfactory to the KO or the COR demonstrating compliance with this requirement when directed by the KO or COR.

1.6.23.2 Sub-contractor Licenses and Permits. The Contractor shall inform the COR and KO in writing that all sub-contractors and others performing work. The Contractor shall submit a copy of the licenses and permits (if applies) to the KO and COR demonstrating compliance with this requirement when directed by the KO and/or COR.

1.6.24 Environmental Protection:

1.6.24.1 Pollution and Abatement Control. In order to present and provide for abatement and control of any environmental pollution arising from the activities in…