Solicitation_W912QM-18-Q-0005.pdf

DEPARTMENT OF THE ARMY

ARMY CONTRACTING COMMAND

410th Contracting Support Brigade

Regional Contracting Office Soto Cano Air Base

APO AA 34042

CCEC-AMS 26 March 2018

MEMORANDUM FOR ALL PROSPECTIVE OFFERORS

SUBJECT: Establishment of Blanket Purchase Agreement (BPA) for Construction Materials

1. This office intends to establish a Blanket Purchase Agreement (BPA) to provide and del iver

Construction Materials within the department of Francisco Morazán, Honduras, in support of, but not limited to, USSOUTHCOM humanitarian assistance projects. Such projects support

USSOUTHCOM increased focus on building capacity of the Government of Honduras to provide essential services, such as education to its population.

2. The purpose of this solicitation notice is to solicit interest in performing the aforementioned agreement. The requirement desired is contained in the attached Bid Schedule and Statement of

Work. Please keep in mind, a BPA is not a binding contract, they are agreements, and as agreements, prices must be set prior to any orders being placed against the BPA.

3. DESCRIPTION OF THE SUPPLIES/SERVICES: The 410th CSB, Regional Contracting Office

Soto Cano will establish BPA for the following items: See Bid Schedule.

4. PERFORMANCE PERIOD: The period of performance of the resulting BPA will be from 01 May

2018 to 30 Apr 2023. The dollar limitation for the BPA will not exceed the limit under FAR 13.5;

currently $7 million in FAR 13.500(a). Individual BPA Calls will not exceed $150,000.00.

5. PLACE OF PERFORMANCE: Francisco Morazán, Honduras. See paragraph 1.6 of the SOW for more details.

6. AWARD: The Government will establish a BPA Agreement with the vendors who conforms to the solicitation and will be most advantageous to the Government considering the following factors:

a) Vendor shall meet terms and conditions established in the Statement of Work (SOW).

b) Results in the lowest overall cost alternative and best value to the government.

c) Prices under this purchase agreement must be firm fixed prices and must be valid for six months, at the end of which an updated price list will be submitted by the vendor for review and approval by the Contracting Officer at his discretion.

d) Prices must be submitted in US dollars.

e) Per Resolution DGCFA-EISV-0505-2012, dated 19 Sep 2012 and Resolution Modification

DGCFA-EISV-M1-0505-2012, dated 8 Aug 2017, the US Government is exempt from

Sales Taxes. Prices must not include the 15% Honduran sales tax.

7. In addition to the Bid Schedule, please find attached general terms and conditions of a BPA. If you are interested in establishing a BPA with this office, please complete the attached Bid Schedule. Your prices should be fair and reasonable, including any discount for prompt payment. RCO Soto Cano will establish at least two but no more than three BPAs for Construction Materials.

8. PAYMENT METHOD: Net 30 after the invoice is received and accepted by Paying Office.

9. Return the attached Bid Schedule with your pricing to yesica.m.valladares.fn@mail.mil and eduardo.a.castillo9.fn@mail.mil no later than 23 Apr 2018 at 5:00 p.m. As I intend to have this

BPA in place and effective beginning 1 May 2018.

Larry L. Epps

MAJ, LG

Chief of Contracting

Attachments

1. Terms and Conditions (IAW FAR 13.303-3)

2. Statement of Work

3. Bid Schedule (separate file) mailto:yesica.m.valladares.fn@mail.mil mailto:eduardo.a.castillo9.fn@mail.mil

Attachment 1

BPA TERMS AND CONDITIONS

(IAW FAR 13.303-3)

1. Description of Agreement. To provide and del iver Construction Materials within the department of Francisco Morazán, Honduras, in support of, but not limited to, USSOUTHCOM humanitarian assistance projects as stated in the attached Statement of Work (SOW), in accordance with the attached Bid Schedule, when called by the Contracting Officer or their designated representative(s) during the period of 1 May 2018 to 30 Apr 2023.

2. Extent of Obligation. The Government is obligated only to the extent of authorized purchases actually made under the BPA.

3. Purchase Limitation. The dollar limit for each call shall be $150,000.00.

4. Period of Performance: 1 May 2018 to 30 Apr 2023.

5. Individuals authorized to purchase under the BPA.

a. Contracting Officer with a limit of $150,000.00 per call.

b. Contracting Specialist with a Limit of $3,000.00 per call.

6. Each delivery will be accompanied by a delivery ticket which will contain all of the following information (as a minimum):

a. Name of supplier.

b. BPA number.

c. Date of call and call number.

d. Name of person placing the call.

e. Itemized list of product furnished.

f. Quantity, unit price, and extension of each item, less applicable discount (unit prices and extensions need not be shown when incompatible with the use of automated systems, provided that the invoice is itemized to show this information).

g. Date of delivery.

Applicable Provisions:

viii. 52.212-1, Instructions to Offerors —Commercial Items ADDENDUM

This addendum replaces provision FAR 52.212-1 in its entirety.

(a) North American Industry Classification System (NAICS) code and small business size standard.

The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF 1449). However, the small business size standard for a concern which submits a quotation in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of quotations. Submit signed and dated quotations to the office specified in this solicitation via email to eduardo.a.castillo9.fn@mail.mil with courtesy copy to yesica.m.valladares.fn@mail.mil at or before the exact time specified in this solicitation. Quotations may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As mailto:yesica.m.valladares.fn@mail.mil a minimum, quotations must show—

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of quotations;

(3) The name, address, telephone number and email address of the quoter;

(4) A technical description of the items being quoted in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) “Remit to” address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-

3(b) for those representations and certifications that the quoter shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the quotation is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Quotations that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of quotations. The quoter agrees to hold the prices in its quotation firm for

30 calendar days from the date specified for receipt of quotations.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of quotations. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender’s request and expense, unless they are destroyed during pre-award testing.

(e) Multiple quotations. Quoters are encouraged to submit multiple quotations presenting alternative terms and conditions or commercial items for satisfying the requirements of this solicitation. Each quotation submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of quotations.

(1) Quoters are responsible for submitting quotations, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that quotations or revisions are due.

(2) Any quotation, modification, revision, or withdrawal of a quotation received at the

Government office designated in the solicitation after the exact time specified for receipt of quotations is “late” and will not be considered unless it is received before award is made, and the Contracting

Officer determines that accepting the late quotation would not unduly delay the acquisition.

(g) Issuance of Purchase Order. The Government intends to evaluate quotations in accordance with

FAR 13.106. The Government will not use the formal source selection procedures described in FAR

Part 15. The Government may issue a purchase order to other than the quoter with the lowest priced quotation. After the evaluation of quotations, the Government may negotiate final terms with one or more quoters of the Government’s choice before issuing any purchase order.

(h) Multiple Purchase Orders. Unless otherwise provided in the Bid Schedule, quotations may not be submitted for quantities less than those specified. The Government reserves the right to issue a purchase order on any item for a quantity less than the quantity quoted, at the unit prices quoted, unless the quoter specifies otherwise.

(i) Contractor and Government Entity (CAGE) Code or NATO Contractor Government Entity

(NCAGE) Code. The quoter shall enter its CAGE or NCAGE code in the block with its name and address on the cover page of its quotation, in accordance with FAR 52.204-16.

(j) Data Universal Numbering System (DUNS) Number. The quoter shall enter, in the block with its name and address on the cover page of its quotation, the annotation “DUNS” or “DUNS+4” followed by the DUNS or DUNS+4 number that identifies the quoter’s name and address. The DUNS+4 is the

DUNS number plus a 4-character suffix that may be assigned at the discretion of the quoter to establish additional SAM records for identifying alternative Electronic Funds Transfer (EFT) accounts (see FAR

Subpart 32.11) for the same concern. If the quoter does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one. A quoter within the United States may contact Dun and Bradstreet by calling 1-866-705-5711 or via the internet at http://fedgov.dnb.com/webform. A quoter located outside the United States must contact the local Dun and Bradstreet office for a DUNS number. The quoter should indicate that it is a quoter for a Government contract when contacting the local Dun and

Bradstreet office.

(k) System for Award Management. Unless exempted by the Contracting Officer, the quoter shall be registered in the SAM database prior to issuance of purchase order, during performance and through final payment. If the quoter does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered quoter. Quoters may obtain information on registration and annual confirmation requirements via the SAM database accessed through https://www.acquisition.gov.

(l) Requests for Information: The Contracting Officer will not notify unsuccessful quoters. Quoters may request information on purchase order(s) resulting from this solicitation.

(End of provision)

ix. FAR 52.212-2 Evaluation of Quotes—Commercial Items ADDENDUM

This addendum replaces provision FAR 52.212-2 in its entirety.

(a) The Government will award a contract resulting from this solicitation to the responsible quoter whose quotation conforming to the solicitation will be most advantageous to the Government, price and other factors considered, in accordance with FAR 13.106. The following factor(s) shall be used to evaluate offers:

Price

Technical Capability of the item offered to meet the Government requirement

(b) Notification. For acquisitions for which automatic notification is not provided through an electronic commerce method that employs widespread electronic public notice, notification to unsuccessful quoter shall be given only if requested or required by FAR 5.301.

(End of provision)

x. Quoters shall include a completed copy of the provision at 52.212-3, Offeror Representations and https://www.acquisition.gov/sites/default/files/current/far/html/Subpart%2032_11.html#wp1043964 http://fedgov.dnb.com/webform https://www.acquisition.gov/

Certifications—Commercial Items (Jan 2017) Alternate I, with its offer.

xi. 52.212-4, Contract Terms and Conditions—Commercial Items (Jan 2017) applies to this acquisition, no addenda has been done.

xii. 52.212-5, Contract Terms and Conditions Required to Implement Statues or Executive Orders—

Commercial Items (DEVIATION 2013-O0019) (Jan 2017) applies to this acquisition.

xiii. The following clauses also apply to this acquisition:

52.252-2 -- Clauses Incorporated by Reference (Feb 1998)

This solicitation incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): http://farsite.hill.af.mil

AMC Level Protest --

If you have complaints about this procurement, it is preferable that you first attempt to resolve those concerns with the responsible contracting officer. However, you can also protest to Headquarters, AMC. The HQ, AMC-Level Protest Program is intended to encourage interested parties to seek resolution of their concerns within AMC as an Alternative Dispute Resolution forum, rather than filing a protest with the General Accounting Office or other external forum. Contract award or performance is suspended during the protest to the same extent, and within the same time periods, as if filed at the

GAO. The AMC protest decision goal is to resolve protests within 20 working days from filing. To be timely, protests must be filed within the periods specified in FAR 33.103. Send protests (other than protests to the contracting officer) to:

Headquarters U.S. Army Materiel Command

Office of Command Counsel

4400 Martin Road

Rm: A6SE040.001

Redstone Arsenal, AL 35898-5000

Fax: (256)450-8840

Clauses Incorporated by reference:

52.202-1, Definitions (Nov 2013);

52.204-7, System for Award Management (Oct 2016);

52.222-3 Convict Labor (June 2003)

52.222-19 Child Labor – Cooperation with Authorities and Remedies (Oct 2016)

52.222-21 Prohibition of Segregated (Apr 2015)

52.222-50 Combatting Trafficking in Persons (Mar 2015)

52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (Aug 2011)

52.225-14, Inconsistency between English Version and Translation of Contract (Feb 2000);

52.225-25, Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions

Relating to Iran – Representation and Certification (Oct 2015)

52.229-6, Taxes -- Foreign Fixed-Price Contracts (Feb 2013);

252.203-7000, Requirements Relating to Compensation of Former DOD Officials (Sep 2011);

252.203-7002, Requirement to Inform Employees of Whistleblower Rights (Sept 2013);

252.203-7005, Representation relating to compensation of former DOD officials (Nov 2011);

252.209-7004, Subcontracting With Firms That Are Owned or Controlled By the Government of A

Terrorist Country (Oct 2015);

252.225-7041, Correspondence in English (Jun 1997);

252.229-7000, Invoices Exclusive Of Taxes or Duties (Jun 1997);

252.232-7003, Electronic Submission of payment requests and receiving Reports (Jun 2012) http://farsite.hill.af.mil/

252.232-7006, Wide area workflow payment instructions (May 2013)

252.232-7008, Assignment of Claims (Overseas) (Jun 1997);

252.232-7010, Levies on Contract Payments (Dec 2006);

252.233-7001, Choice of Law (Overseas) (Jun 1997)

252.243-7001, Pricing of Contract Modifications (Dec 1991)

SPECIAL NOTES

1. Submit a courtesy copy of your invoice and a proof of delivery/acceptance along with the invoice.

2. Any services performed beyond those specifically outlined in the blanket purchase agreement shall be considered as being performed solely for the convenience of the contract. If additional services must be performed, it is the contractor’s responsibility to contract the contracting officer by phone or in person prior to beginning any additional services.

3. Claims-in accordance with far 33.206(a), the government and the con- tractor agree that all requests for equitable adjustments and or claims will be submitted to the contracting officer within ninety (90) calendar days of occurrence or contract completion. The government shall return any request for equitable adjustment or claim, submitted after the agreed upon period of

90 calendar days, to the contractor without any further action.

AUTHORITIES

1. NEGOTIATION AUTHORITY: The issuance of individual calls under this Blanket Purchase

Agreement (BPA) will be made under the authority of 10 U.S.C. 2304 (g).

2. DESCRIPTION OF AGREEMENT: The supplier shall furnish all supplies or services, if and when requested by the contracting officer or authorized representative of the contracting officer.

Contractor is required to provide Construction Materials in strict accordance with this agreement and Statement of Work. Expiration date for Blanket Purchase Agreement (BPA) is 30 April 2023.

(a) This agreement, including paragraphs (a) and (b) hereof, may be modified or may be canceled in its entirety by either party at any time if the parties fail to agree upon any deletion, amendment or addition to this agreement which is required by statute, Executive

Order, the FAR and/or this supplement.

(b) This agreement shall be reviewed, as a minimum, every six (6) months upon submittal of an updated price list and before the anniversary of its effective date, and revised to conform to all requirements of statutes, Executive Orders, or the FAR and this supplement. This revision shall be evidence by an agreement modifying this BPA or by issuance of a superseding BPA.

3. EXTENT OF OBLIGATION: The Government is only obligated to the extent of authorized calls actually placed against this BPA by authorized personnel and shall not be liable in any manner in the event no calls are placed.

4. PRICING: The prices charged the United States Government shall be as low as or lower than those charged the supplier’s most favored customer for comparable quantities under similar terms and conditions, in addition to any discounts for prompt payment. Only the contracting officer is authorized to approve additional items that may be purchased.

5. PURCHASE LIMITATION: The limitation for each individual purchase under this BPA is

$3,000.00 except that a Contracting Officer may place calls up to $150,000.00 under this BPA.

6. NOTICE OF INDIVIDUALS AUTHORIZED TO PLACE CALLS: A list of individuals authorized to purchase supplies/services under this BPA, identified by title of position, organizational component, name of individual and the purchase limitation shall be furnished to the contractor by the contracting officer:

MAJ Larry L. Epps, Chief of Contracting: $150,000.00

Yesica Valladares, Contracting Officer: $150,000.00

Eduardo Castillo, Contracting Specialist: $3,000.00

7. DELIVERY TICKETS: All shipments under this agreement shall be accompanied by delivery tickets or sales slips which shall contain the following minimum information:

(a) Name of Supplier

(b) BPA Number

(c) Date of Purchase

(d) Call Number

(e) Itemized List of Supplies or Services Furnished

(f) Quantity, Unit Price, and Extension of Each Item, Less Applicable Discounts

(g) Date of Delivery or Shipment

(h) Name of Individual Placing Calls

8. INVOICES: A summary invoice shall be submitted at least monthly or upon expiration of this

BPA whichever occurs first for all deliveries made during a billing period, identifying the delivery tickets covered therein, stating their total dollar value and supported by receipt copies of the delivery tickets. Invoices shall reflect the BPA Call Number that is issued by the authorized caller. Invoices shall be provided to:

Eduardo A. Castillo

410th RCO CSB

SOTO CANO AIR BASE, HONDURAS

eduardo.a.castillo9.fn@mail.mil

Upon receipt of a proper invoice, the ordering officer is responsible for certifying that the invoice is correct and authorized for payment. Add the following statement to the invoice: “I CERTIFY THAT

ALL GOODS/SERVICES HAVE BEEN RECEIVED, ACCEPTED AND THAT ALL ITEMS FOR

WHICH THE VENDOR REQUEST PAYMENT ARE AUTHORIZED PER THE BPA

AGREEMENT.” Printed name and signature of the ordering officer and date are required for the certification. If necessary, invoices shall be adjusted by the ordering officer to correctly reflect the amount due for vehicles received. Any corrections will be brought to the attention of the contractor.

Submit invoice to above address, maintain a copy for your files. The ordering officer will process invoices within 3 calendar days upon receipt.

9. PAYMENT: Pursuant to section 8, entitles “INVOICES”, payment will be made monthly on all calls placed by authorized personnel and completed (delivered and received) by the contractor during the billing period. Payment will be made for approved invoiced calls, which will be verified and accepted by each Unit’s COR utilizing a Material Inspection and Receiving Report.

Payments will not be made for calls/shipments delayed or held by customs officials.

10. CALLS: Calls (purchases) will be made orally or written. Contractor personnel receiving such calls verbally should assure themselves that sufficient information has been obtained to comply with the requirements outlined in section 7.

11. RESPONSIBILITY: Only the contracting officer(s) or designated representative(s) are authorized to make calls and sign for the items authorized for purchase per the BPA agreement.

12. AUTOMATIC CANCELLATION PROVISIONS: When the contracting officer or designated representative has requested a commodity and it is found that the item(s) is /are no longer required, a notice within 24 hours of call made will relieve the US Government from incurring costs and the order is automatically canceled without penalty.

13. DESIGNATED REPRESENTATIVE: The person(s) designated on the list furnished by the contracting officer is/are the designated representative(s) of the contracting officer for the purpose of technical supervision and inspection and acceptance under this agreement.

14. DELIVERY: See SOW.

15. INSPECTION: An inspection of all supplies requested under this agreement will be conducted prior to acceptance. Acceptance shall be in accordance with the Statement of Work. In the event the supplies fail to meet the standards established in the Performance Work Statement, the US

Government reserves the right to cancel the order under this agreement without penalty and incurrence of cost.

16. INSPECTION AND ACCEPTANCE: Inspection and acceptance will be at destination, unless otherwise provided. Until delivery and acceptance, and after any rejections, the risk of loss will be on the contractor unless loss results from negligence of the United States Government.

U.S. Southern Command

Humanitarian Assistance Program

Statement of Work (SOW)

Purchase of Building Material to Repair Schools in the

Department of Francisco Morazán in Support of the Social Development Ministry (SEDIS)

1.0 General: This is a contract to provide and deliver building/construction materials for the United States

Southern Command (USSOUTHCOM, also referred to herein as “the Government”). The Government shall not exercise any supervision or control over the contract delivery providers performing herein. Such contract providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Objective: The contractor shall provide/deliver building/construction materials within the Department of Francisco Morazán, Honduras, in support, but not limited to, the Ministry of Social Development (SEDIS)

Honduras as per Bid Schedule and SOW.

1.2 Background: USSOUTHCOM conducts humanitarian assistance projects in support of the Republic of

Honduras. Projects supports USSOUTHCOM increased focus on building capacity of the Government of

Honduras to provide essential services, such as education to its population. The building material will be donated to the Ministry of Social Development in Honduras.

1.3. Period of performance: Delivery of all building/construction material will be specified on each BPA

Call. The contractor shall coordinate with the appointed Point of Contact for each project to determine specific delivery timeframe.

1.4 Recognized Holidays: The contractor is exempted from conducting any labor during the following days.

New Year’s Day Maundy Thursday

Good Friday Holy Saturday

America Day Labor Day

Independence Day Morazán’s Day

Columbus Day Army Day

Christmas Day

1.5 Hours of Operation: The contractor is responsible for conducting deliveries between the hours of 8:00

AM to 5:00 PM.

1.6 Place of Performance: The Contractor shall prepare and arrange final transportation of materials to the

Points of Contact and delivery addressees detailed in each BPA Call. Deliveries shall be within the Department of Francisco Morazán to locations such as, but not limited to: Col. Los Pinos, Barrio Morazán, Colonia

Sagastume, Aldea El Pino, Col. Canaán, Barrio El Bosque, Nueva Suyapa, Aldea Villa Vieja, Aldea Villa

Nueva, Col. Carrizal, Col. Ulloa, etc.

1.7 Key Personnel: The Contracting Officer (KO) and the Government Representative are considered key personnel by the government. The contractor shall provide a contract manager who shall be responsible for the scheduling of the deliveries and support of material issues. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 8:00 AM to 5:00

PM Monday thru Sunday, except during national holidays or when the government facility is closed for administrative reasons.

2.0 PURCHASING SPECIFICATIONS

2.1 Materials List: Complete building material specifications are provided in the Bid Schedule

(separate/attached file).

2.2 Government Furnished Items: No government furnished equipment or items will be provided to the contractor as part of this contract action.

3.0. GENERAL INFORMATION

3.1. Management and General Work Requirement: The Contractor shall manage and complete the procurement of the materials and delivery in accordance to Section 1.6 of this SOW. The Contractor shall coordinate all aspects of the project to include scheduling of work with each Point of Contact in accordance to

Section 1.3 of this SOW. The Contractor must have the capability to provide good quality construction material. The Contractor will package, handle the material in a manner that avoids damages or breakage on the material. The Contractor will deliver the construction material to each POC in accordance with Section 1.6 of this SOW.

3.2 Value Engineering: Under the Value Engineering concept, the Contractor is allowed to submit alternatives products to the ones mentioned above as long as all requirements are met and it provides a significant savings to the US Government.

4.0 SECURITY REQUIREMENTS:

4.1 Disclosure: The Contractor shall not further disclose specifics of services to unauthorized personnel.

Contractor will provide their sub-contractor only required specifics to accomplish services and / or products delivery. The Contractor shall not sketch or take photos of Government facilities unless related to service being provided. The Contractor shall not post, or discuss government facility activities on any unauthorized public access media.

5.0 CHANGES TO THE CONTRACT: THE ONLY PERSON AUTHORIZED TO MAKE CHANGES

TO THE CONTRACT IS THE KO. Failure to clear any changes to the contract with the Contracting Officer

IN ADVANCE of the requested change will result in the Government not being responsible for the charges, and non-payment to the Contractor. Accordingly, the Contracting Officer SHALL be notified prior to any additional services/performances necessitating contract modification (that is, those resulting in changes to the terms of the contract). Purchases or changes by unauthorized persons will result in the contractor not receiving payment for costs incurred