RFQ_W912QM-16-Q-0076.pdf

RFQ/SOLICITATION NUMBER: W912QM-16-Q-0076

Non Tactical Vehicle Lease for SOCSO COMM SUPP, Belize Date: 14 Jul 16

STREAMLINED SOLICITATION:

i. This is a combined synopsis/solicitation for commercial items prepared in accordance with (IAW) the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

ii. The solicitation number is W912QM-16-Q-0076 and is issued as a Request for Quote (RFQ).

iii. The solicitation document and incorporated provisions and clauses are those in effect through

Federal Acquisition Circular FAC 2005-89, effective date July 14, 2016.

iv. The associated North American Industrial Classification System (NAICS) code for this procurement is 532112, Passenger Car Leasing with a small business size standard of $38.5 million dollars. This requirement is not being set aside for Small Businesses.

v. Price Schedule (vehicles are required without driver)

Item Description

Unit of

Issue Qty Unit Price

US $

Total

Price US$

Base year (October 1, 2016 – September 30, 2017)

Two (2 EACH) 7-Passanger, 4x4 (4 wheel drive), 4 doors, Automatic or shift transmission, Gasoline or Diesel, vehicles shall be V6 or V8, 3.0 liter or greater, keyless entry for all doors is preferable. EA 1 $ $

Option Year 1 (October 1, 2017 – September 30, 2018)

Two (2 EACH) 7-Passanger, 4x4 (4 wheel drive), 4 doors, Automatic or shift transmission, Gasoline or Diesel, vehicles shall be V6 or V8, 3.0 liter or greater, keyless entry for all doors is preferable. EA 1 $ $

Option Year 2 (October 1, 2018 – September 30, 2019)

Two (2 EACH) 7-Passanger, 4x4 (4 wheel drive), 4 doors, Automatic or shift transmission, Gasoline or Diesel, vehicles shall be V6 or V8, 3.0 liter or greater, keyless entry for all doors is preferable. EA 1 $ $

GRAND TOTAL $

Note: Please provide prices in US Dollars and prices per year based in prices per month.

vi. The 410th CSB, Regional Contracting Office, at Building D-10, Soto Cano Air Base, Palmerola, Comayagua, Honduras requires the following:

Lease of Non-Tactical Vehicle without drivers in accordance with Lease Description. The Contractor shall provide all personnel, equipment, tools, materials, supervision, and other items and non-personal services necessary to lease vehicles. All prices and costs contained in this agreement shall be stated in US. Dollars and all proposal submissions by vendors shall be provided in English. When applicable, all taxes, credit card fees and any other fees will be included on the final price.

vii. Place of Delivery:

Supplies will be inspected/accepted at:

Belize City, Belize Delivery Date: October 1, 2016

FAR 52.212-1 Instructions to Quoters—Commercial Items ADDENDUM.

NOTE: This addendum replaces FAR 52.212-1 in its entirety. It can be revised as needed to reflect the specific requirement, such as paragraph c) Period for Acceptance of Quotations, (e) Multiple quotations, (h)Multiple purchase orders, etc.

This addendum replaces provision FAR 52.212-1 in its entirety.

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF 1449). However, the small business size standard for a concern which submits a quotation in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of quotations. Submit signed and dated quotations to the office specified in this solicitation via email toambrosio.c.alvarezestero.mil@mail.mil with courtesy copy to josesantos.mendieta.fn@mail.mil at or before the exact time specified in this solicitation 26 August 2016, local time: 5:P.M. Quotations may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, quotations must show—

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of quotations;

(3) The name, address, telephone number and email address of the quoter;

(4) A technical description of the items being quoted in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) “Remit to” address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the quoter shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and mailto:josesantos.mendieta.fn@mail.mil

(11) If the quotation is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Quotations that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of quotations. The quoter agrees to hold the prices in its quotation firm for 30 calendar days from the date specified for receipt of quotations.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of quotations. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender’s request and expense, unless they are destroyed during pre-award testing.

(e) Multiple quotations. Quoters are encouraged to submit multiple quotations presenting alternative terms and conditions or commercial items for satisfying the requirements of this solicitation. Each quotation submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of quotations.

(1) Quoters are responsible for submitting quotations, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that quotations or revisions are due.

(2) Any quotation, modification, revision, or withdrawal of a quotation received at the Government office designated in the solicitation after the exact time specified for receipt of quotations is “late” and will not be considered unless it is received before award is made, and the Contracting Officer determines that accepting the late quotation would not unduly delay the acquisition.

(g) Issuance of Purchase Order. The Government intends to evaluate quotations in accordance with FAR 13.106.

The Government will not use the formal source selection procedures described in FAR Part 15. The Government may issue a purchase order to other than the quoter with the lowest priced quotation. After the evaluation of quotations, the Government may negotiate final terms with one or more quoters of the Government’s choice before issuing any purchase order.

(h) Multiple Purchase Orders. Unless otherwise provided in the Schedule, quotations may not be submitted for quantities less than those specified. The Government reserves the right to issue a purchase order on any item for a quantity less than the quantity quoted, at the unit prices quoted, unless the quoter specifies otherwise.

(i) Contractor and Government Entity (CAGE) Code or NATO Contractor Government Entity (NCAGE) Code.

The quoter shall enter its CAGE or NCAGE code in the block with its name and address on the cover page of its quotation, in accordance with FAR 52.204-16.

(j) Data Universal Numbering System (DUNS) Number. The quoter shall enter, in the block with its name and address on the cover page of its quotation, the annotation “DUNS” or “DUNS+4” followed by the DUNS or DUNS+4 number that identifies the quoter’s name and address. The DUNS+4 is the DUNS number plus a 4-character suffix that may be assigned at the discretion of the quoter to establish additional SAM records for identifying alternative Electronic Funds Transfer (EFT) accounts (see FAR Subpart 32.11) for the same concern. If the quoter does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one. A quoter within the United States may contact Dun and Bradstreet by calling 1-866-705-5711 or via the internet at http://fedgov.dnb.com/webform. A quoter located outside the United States must contact the local Dun and Bradstreet office for a DUNS number. The quoter should indicate that it is a quoter for a Government contract when contacting the local Dun and Bradstreet office.

(k) System for Award Management. Unless exempted by the Contracting Officer, the quoter shall be registered in the SAM database prior to issuance of purchase order, during performance and through final payment. If the quoter does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting https://www.acquisition.gov/sites/default/files/current/far/html/Subpart%2032_11.html#wp1043964 http://fedgov.dnb.com/webform

Officer will proceed to award to the next otherwise successful registered quoter. Quoters may obtain information on registration and annual confirmation requirements via the SAM database accessed through https://www.acquisition.gov.

(l) Requests for Information: The Contracting Officer will not notify unsuccessful quoters. Quoters may request information on purchase order(s) resulting from this solicitation.

(End of provision)

FAR 52.212-2 Evaluation of Quotes—Commercial Items ADDENDUM.

This addendum replaces provision FAR 52.212-2 in its entirety.

(a) The Government will issue a purchase order resulting from this solicitation to the responsible quoter whose quotation conforming to the solicitation will be most advantageous to the Government, price and other factors considered, in accordance with FAR 13.106. The following factor(s) shall be used to evaluate offers:

NOTE: Per FAR 13.106-1(a)(2), “When soliciting quotations or offers, the contracting officer shall notify potential quoters or offerors of the basis on which award will be made (price alone or price and other factors, e.g., past performance and quality). Contracting officers are encouraged to use best value. Solicitations are not required to state the relative importance assigned to each evaluation factor and subfactor, nor are they required to include subfactors”.

Lowest Price that meets government specifications Technical acceptability as outlined in the requirements description:

a) Provide required vehicle in accordance with specifications on Statement of Work, especially paragraph 1.1, 1.2, 2.1, and 2.2.

b) Evidence of full coverage insurance for vehicles

(b) Options. The Government will evaluate quotations by adding the total price for all options to the total price for the basic requirement. The Government may determine that a quotation is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

NOTE: Delete paragraph (b) if no Options will be included

(c) Notification. For acquisitions for which automatic notification is not provided through an electronic commerce method that employs widespread electronic public notice, notification to unsuccessful quoters shall be given only if requested or required by FAR 5.301.

(End of provision)

viii. 52.212-3, Offeror Representations and Certifications—Commercial Items (Aug 2013)

Completed Copy of Offeror Representations and Certifications.

ix. 52.212-4, Contract Terms and Conditions—Commercial Items (Jul 2013) applies to this acquisition, no addenda has been done.

https://www.acquisition.gov/

x. 52.212-5, Contract Terms and Conditions Required to Implement Statues or Executive Orders—

Commercial Items (DEVIATION 2013-O0019) (Sep 2013) applies to this acquisition.

52.217-8, Option to Extend Services (Nov 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 15 days prior contract expiration.

52.217-9, Option to Extend the Term of the Contract (Mar 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 15 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 3 Years 6 months (42 months).

xi. 52.252-1 -- Solicitation Provisions Incorporated by Reference (Feb 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address (es): http://farsite.hill.af.mil.

52.252-2 -- Clauses Incorporated by Reference (Feb 1998) This solicitation incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://farsite.hill.af.mil

AMC Level Protest -- If you have complaints about this procurement, it is preferable that you first attempt to resolve those concerns with the responsible contracting officer. However, you can also protest to Headquarters, AMC. The HQ, AMC-Level Protest Program is intended to encourage interested parties to seek resolution of their concerns within AMC as an Alternative Dispute Resolution forum, rather than filing a protest with the General Accounting Office or other external forum.

Contract award or performance is suspended during the protest to the same extent, and within the same time periods, as if filed at the GAO. The AMC protest decision goal is to resolve protests within 20 working days from filing. To be timely, protests must be filed within the periods specified in FAR 33.103. Send protests (other than protests to the contracting officer) to:

Headquarters U.S. Army Materiel Command http://farsite.hill.af.mil/ http://farsite.hill.af.mil/

Office of Command Counsel 4400 Martin Road Rm: A6SE040.001 Redstone Arsenal, AL 35898-5000 Fax: (256)450-8840

Clauses Incorporated by reference:

52.202-1, Definitions (Jan 2012);

52.203-3, Gratuities (Apr 1984);

52.203-6, Restrictions on Subcontractor Sales to the Government (Sep 2006);

52.204-4, Printed or Copied Double-Sided on Postconsumer Fiber Content Paper (May 2011);

52.204-7, System for Award Management (Jul 2013);

52.225-14, Inconsistency Between English Version and Translation of Contract (Feb 2000);

52.228-8 -- Liability and Insurance -- Leased Motor Vehicles 52.229-6, Taxes -- Foreign Fixed-Price Contracts (Feb 2013);

52.242-13, Bankruptcy (Jul 1995);

252.203-7000, Requirements Relating to Compensation of Former DOD Officials (Sep 2011);

252.203-7002, Requirement to Inform Employees of Whistleblower Rights (Jan 2009);

252.203-7005, representation relating to compensation of former DOD officials (Nov 2011);

252.209-7001, Disclosure of Ownership or Control by the Government of A Terrorist Country (Jan 2009);

252.209-7004, Subcontracting With Firms That Are Owned or Controlled By the Government of A Terrorist Country (Dec 2006);

252.225-7041, Correspondence in English (Jun 1997);

252.229-7000, Invoices Exclusive Of Taxes or Duties (Jun 1997);

252.232-7008, Assignment of Claims (Overseas) (Jun 1997);

252.232-7010, Levies on Contract Payments (Dec 2006);

252.233-7001, Choice of Law (Overseas) (Jun 1997).

252.247-7023, Transportation of Supplies by Sea (Jun 2013);

252.247-7024, Notification of Transportation of Supplies by Sea (Mar 2000).

xiv. The Defense Priorities and Allocation System (DPAS) is not applicable to this requirement.

xv. All quotes must include the following information:

Company Name, Address, Telephone Number, Email Address and Fax Number;

RFQ/Solicitation Number, Unit Price, Extended Prices for each CLIN, Contractor DUNS Number and Commercial and Government Entity (CAGE) Code, Signed acknowledgement of amendments (if applicable). Additionally vendors must include pictures of vehicles.

Submitted Quotes shall be valid for at least 30 days.

Prices shall be submitted in US Dollars, if local currency is quoted the offeror will not be considered for award.

Close Response Date/Time/Location: No later than August 12 August 2016 at 5:00

P.M.(local time) at the 410th CSB Regional Contracting Office, Soto Cano Air Base, Comayagua, Honduras or thru email at the below email address(es):

Note: The contractor must be enrolled in SAM or register for an NCAGE. Instructions for enrollment for an NCAGE code can be found using the following link:

http://media.swf.usace.army.mil/pubdata/sbo/pdf/gettingacagecode.pdf

xvi. Point of Contact:

Jose Mendieta Contract Specialist Phone: 011-504-2713-5123 Ext. 449-4574, Email: josesantos.mendieta.fn@mail.mil

SSG Ambrosio Alvarez Contracting Officer Phone: (504) 2713-5123 Ext. 449-5219 E-mail: ambrosio.c.alvarezestero.mil@mail.mil

Lease Description

SOCSO REQUIREMENT

COMMUNICATION SUPPORT TEAM

BELIZE CITY, BELIZE

FY16 - 2106

“LEASE VEHICLE SUPPORT”

1.0 INTRODUCTION

To obtain vehicle lease services for SOCSO Communications Support Team in the country Belize.

1.1 Delivery Schedule: 1 October 2016.

Pick up or delivery is required within 24-hours of contract award.

1.2 Place of Delivery: The Contractor shall prepare and arrange final delivery date and time with the US Government Representative (USGR) to schedule time and location.

Contractor must ensure all USG lease vehicle are at the current model year or at least not more than two (2) years old and run in excellent conditions. If the lease is for more than 30-days, maintenance of vehicles will be accomplished on a monthly basis by Contractor at no cost to the USG. Monthly maintenance shall be coordinated between the Contractor and the USGR.

http://media.swf.usace.army.mil/pubdata/sbo/pdf/gettingacagecode.pdf mailto:josesantos.mendieta.fn@mail.mil mailto:ambrosio.c.alvarezestero.mil@mail.mil

1.3 Location of delivery: Belize City, Belize.

1.4 Period of Performance (POP):

• Base YR: Oct 1, 2016 through Sep 30, 2017.

• Option YR one: Oct 1, 2017 through Sep 30, 2018.

• Option Yr Two: Oct 1, 2018 through Sep 30, 2019.

1.2.1 Area of responsibility (AOR) will be the country of Belize. Authorization from the vendor is required if vehicles is/are to be driven outside the Belize territory.

2.0 LEASE SPECIFICATIONS

2.1 Contractor shall ensure all USG lease vehicle are current model year 2016 or at the minimum 2014.

2.2 The leased vehicles shall have unlimited mileage/kilometers. At the time of vehicles pick-up, vehicles shall not have more that 24K miles or equivalent to KM. In according with SOCSO Force Protection guidelines and policies, periodic exchange/swap of vehicle will be required at no cost to the US Government (USG). Such action will be coordinated between the USG Representative (USGR) and the vendor.

2.3 Each lease vehicle provided needs to be equipped with standard safety equipment as required by local Belize transportation laws, and shall include, at a minimum: headlights;

brake lights; seatbelts; rear view mirrors; windshield wipers; parking brake; horn;

serviceable spare tire; jack; tire tools; tow straps; battery jumper cables; emergency warning device such as emergency warning triangles; and no cracks or breaks in the windshield. Both exterior and interior of the vehicles must be free of excessive soil, rust, and or any damages. Vehicles shall have tinted windows of at least 35% but will not violate any local laws.

2.4 When lease vehicles break down (within city limits) assistance shall arrive within two

(2) hrs of the call from the USGR. If the lease vehicle break-down (outside city limits) assistance shall arrive as soon as possible but no later than four (4) hrs of the initial call from the USGR. In either case, the USG shall not incur any charges for towing due to vehicle failure.

2.5 In the case of any type of accident or damages to the lease vehicle or if the lease vehicle is stolen, the USGR will obtain a full police report which will be turn over to the Contractor for insurance purpose, a copy or the report will also be sent to the Contracting Officer (KO). Proper report along with photos shall be reported to the KO within the first 24-hrs of the accident or damages to the vehicle as well as the US Embassy Post one or Regional Security Office (RSO).

3.0 Lease Vehicles

The Contractor shall provide lease vehicles as listed below:

Two each (2-ea), full-sized Sport Utility Vehicle (SUV)

• Accommodate 7-pax, 4x4 (4 wheel drive), 4-doors.

• Automatic or shift transmission will be acceptable.

• Either gasoline or diesel engine will be accepted.

• Vehicle (s) shall be V6 or V8, 3.0 liter or greater.

• Keyless entry for all doors is preferable.

4.0 RETURNED LEASE VEHICLES

4.1 Unless otherwise specified by vendor or USG, all vehicles under this PWS shall be returned to place of pick-up upon expiration date or termination of contract.

5.0 FEES

5.1 Any other expenses such as fuel, tolls, parking, insurance deductable fees (where applicable) shall be paid by the USG; therefore, subject fees shall not be included in any way, shape or form in this contract.

5.2 As mandated by country laws or US Embassy policy, all vehicles shall carry mandatory insurance coverage. In all cases, the vendor shall comply with FAR

52.228.8. A copy of the insurance shall be available to the Contracting Officer before subject contract is awarded.