Attachment 03 Questions and Answers.pdf
PDF 136 KB Posted
- Attached to
- Yellow Ribbon Event (Greenville)
- Solicitation number
- W912QG23Q0059
About this file
This document contains questions and answers related to solicitation number W912QG23Q0059 from the Department of the Army South Carolina Army National Guard for a Yellow Ribbon Event in Greenville, South Carolina. The event will require a meeting space for 275 attendees on Sunday, October 15th for a general session and briefings, with exhibit tables located outside the meeting room. Audiovisual needs include a stage, podium, internet, microphone, and a wireless microphone for speakers. Lunch will be provided for approximately 275 soldiers and families. No other requirements are specified for the date.
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Question # Question Answer
Should the meeting and conference space be two separate spaces collocated to one another? The meeting and conference space will be one room for the General Session and briefings.
2 Can the meeting or conference space be used for multi‐purpose? No
Can the exhibit tables need to be collocated to the conference and meeting space or can the tables be in the same room as conference or meeting space? The exhibit tables will be on the outside of the General Session room/meeting space.
4 What is the exhibit table dimension requirement?
The exhibit tables should be able to hold materials and give away items for the vendor and be able to have a chair on the side of each table.
5 Who is required to setup the exhibit tables? The hotel
Does the buffet for lunch need to be collocated to conference/meeting space or can it be served in the same room?
Collocated
On Sunday, the 15th the lunch pax shows 275, but the total pax reflects 300. Should we account for 300 lunches?
The lunches are for Soldiers and families, which will be approximately 275.
In reference to 2.0 and 3.10 of PWS, should we account for dinner on Saturday evening? If so, for how many?
No; references removed from PWS section 2.0 but not found in section 3.10.
In reference to 6.0 AV requirements, should the screen be 10’ or 10” and how many mics and screens are required?
The screen should be large enough for all audience members to view clearly from all angles of the room. The AV package should consist of a stage, podium, internet, a mic and then a hands‐free mic for speakers to move around.
On page 4 of the solicitation referencing line item 0002, quantity reflects 240, but OPTIONAL destination fee for 50
This is a typo; the destination fee is OPTIONAL for 50 Rooms for Saturday night only and the solicitation will be amended to reflect this amount.
11.Please confirm if there are any expecta ons on Friday 13th, as the diagram shows this date but no requirements.
No requirements for Friday night because the event will be on Sunday.
Yellow Ribbon Event Greenville, SC 29601 W50S9523Q0059
File details come from the government source that posted it. Updated .