SOW_Replace_Flooring_in_multiple_Bldgs_260,984,1070.doc

Statement of Work

For

Install Tile/VCT/Carpet in BLDG’s 260, 984, and 1070 On

McEntire Joint National Guard Base

Project: PSTE 172027 June 2018 Contractor will furnish all necessary equipment, labor, MSDS’s, materials tools, and transportation needed to accomplish for removing/installing carpet/tile inside Bldg. 260, 984, and 1070 at McEntire Joint National Guard Base, Eastover, South Carolina. Work generally consists of, but is not limited to the following items below:

SCOPE: Remove worn carpet and VCT tile in various facilities. Install new carpet / VCT / Tile in various facilities listed below. Steam clean 4000 Square foot (Sq. Ft.) of grout/tile. See itemized breakout below by facility number

BLDG 984

· Remove 6200 Square foot (Sq. Ft.) of carpet and install 6200 Sq. Ft. of Tile/VCT tile in Bldg. 984 in the Dining Hall.

· Clean flooring/Grout 4,000 (Sq. Ft.) of tile in Bldg. 984 in the Dining Hall and applicable restroom in facility. Repair and grout as required.

BLDG 1070

· Remove 1931 Sq. Ft. of carpet and install 1931 Sq. Ft. of base standard carpet in Bldg. 1070 Air Traffic Control/Command Post Facility. Pay special attention to the raised platform in briefing/situation room for carpet installation. Flooring must be able to come up in sections to aid in communication maintenance and upgrades.

· Install VCT in all building foyer areas to match previously installed VCT in facility

BLDG 260

· Remove 1958 Sq. Ft. of carpet and worn various other flooring in Bldg. 260 ACA Alert facility. Install 1958 Sq. Ft. of Tile/VCT tile in Bldg. Hallways Reception Area and Breakroom, Kitchen and Dining Room Areas.

1.0 SCHEDULE

i. The vendor shall schedule work in a manner that causes the least amount of interference during the normal occurrence of government business. The vendor shall establish a performance schedule to be approved by the assigned Contracting Officer Representative (COR). The vendor will work to perform tasks during normal working hours, Monday through Friday 0730-1700 hrs.

ii. The contract duration shall be 90 days from Notice to Proceed (NTP).

iii. The point of contact for all potential vendors who are requesting an onsite visit to take measurements can contact TSgt Tim Ogburn at (803) 647-8542, email Timothy.j.ogburn.mil@mail.mil or SMSgt Jonathan Bailey at (803) 647-8255, email jonathan.h.bailey.mil@mail.mil.

2.0 ADDITIONAL GENERAL REQUIREMENTS

2.1 The contractor shall adhere to the following requirements as part of this Statement of Work.

2.2 Verification of Details: The Contractor shall become familiar with details of work in the field and shall advise the Contracting Officer Representative (COR) of any discrepancy prior to performing any tasks. The Contractor shall acknowledge that he has investigated and satisfied himself/herself as to all of the conditions affecting the work and requirements outlined in the specifications. Any failure by the Contractor to fully understand the contract requirements shall not relieve him/her from the responsibility for performing the required work.

2.3 Omissions from the design drawings or specifications detailing the work necessary to carry out the intent of this SOW or which are customarily performed, shall not relieve the contractor from performing such omitted details of work. Notwithstanding the foregoing, the Contractor shall not be responsible for conditions which are concealed from sight, because they are below ground or concealed within building structures such as concrete or masonry walls and floors, provided Contracting Officer (KO) or COR does not notify the Contractor of such. In the event that such conditions are encountered, the KO and the Contractor shall negotiate an equitable solution to the problem.

2.4 The Contractor is responsible for ensuring that any sub-contractors are aware of the job requirements for their respective bid areas stated in SOW.

2.5 SAFETY:

i. The Contractor and all of their personnel shall adhere to the latest edition of the American National Standard Institute (ANSI) - National Electrical Safety Code (NESC), OSHA Standards, and local fire and safety regulations. The COR reserves the right to inspect the Contractor's work at any time to assure compliance with aforementioned documents and specific safety procedures stated herein.

ii. Should the Contractor violate any safety procedures or requirements, the Contracting Officer (KO) reserves the right to issue a stop work order.

iii. The stop work order shall remain in effect until such time as the Contractor has resolved the violation. Responsibility for the stop work order shall rest solely with the Contractor with no cost or schedule impact to the Government.

2.6 PROTECTION OF PERSONS AND PROPERTY:

i. The Contractor shall be responsible for the enforcement of all safety requirements including, but not limited to, use of hard hats, safety glasses, safety belts, tool tethers while working overhead, safety cones, and preventing personnel from working overhead while others are working underneath. The Contractor shall provide protection of persons and property throughout the progress of work.

ii. The Contractor shall provide the necessary safety equipment, barricades and signs to protect personnel and property, of their own, their employees, subcontractor employees, and South Carolina Air National Guard (SCANG) employees.

iii. The integrity of the base’s security measures will be maintained by the Contractor at all times. The Contractor shall at no time leave the jobsite without securing the work area with traffic controls, erosion controls and any safety fencing necessary to protect the jobsite and base personnel. Access by the base personnel to secured areas must also be controlled and maintained by the Contractor.

iv. Permits: The Contractor shall be responsible to obtain all necessary state and local licenses and permits for the Contractor's work.

2.7 HOUSEKEEPING:

i. In the performance of work under this SOW, the Contractor shall make every reasonable effort to protect property from damage, and shall restore all such property subject to construction work to conditions substantially the same as when work began.

ii. The Contractor shall be responsible for daily cleanup and removal (within Contractor's work areas) of all non-salvageable materials and debris resulting from the execution of this SOW and any Change Order. The Contractor shall be responsible for removal of same from the site. All salvageable materials not used or not yet installed shall be properly secured.

2.8 DELIVERABLE ITEMS:

i. The deliverable items are those specified as part of this SOW, any Change Orders, associated attachments, documents and drawings. They may include design, material acquisition and supply, associated construction and installation labor, project management and documentation.

ii. The Contractor shall supply all labor and materials as specified in this SOW. Revised material quantities resulting from changes in the scope of work shall be supplied in writing prior to the start of work.

2.9 LOCATION OF WORK SITE

Project Location: McEntire JNGB, Eastover, South Carolina.

Owner: South Carolina Air National Guard

Address: 1325 South Carolina Rd., Eastover, SC 29044

2.10 CONTRACTOR USE OF PREMISES:

i. General: Contractor shall have full use of premises for operations, including use of Project site, during construction period. The Contractor's use of premises is limited only by Owner's right to perform work or to retain other contractors on portions of Project.

ii. Confine operations to areas within the designated contract limits. Do not disturb portions of the site beyond the areas in which the work is indicated.

iii. The Contractor must be aware of the unique circumstances and interaction requirements necessary to do work within an active airport environment.

iv. Access to the Site: The Contractor’s access points to the site shall be permitted as directed by the Contracting Officer’s Representative (COR). The Contractor shall be responsible for all construction vehicles and personnel who enter at these designated points.

2.11 TOUR OF JOB SITE:

A pre-proposal site visit will be conducted on Wednesday, 18 July 2018 at 2:00 PM EST. If you would like to attend, please contact TSgt Timothy Ogburn at 803-647-8542 or timothy.j.ogburn.mil@mail.mil before close of business Tuesday, 17 July 2018. This site visit is highly recommended for those who plan on preparing a quotation for the required services.

2.12 SOW/SPECIFICATIONS:

i. One copy of the Statement of Work and/or specifications will be provided in electronic format from the Contracting Office at the South Carolina Air National Guard, Eastover SC 29044 (Tel: 803-647-8255).

ii. Submission of a bid by the contractor shall be accepted as prima-facie evidence that he has examined the Statement of Work and has satisfied himself as to the nature and location of the work and all matters, which can in anyway affect the work or cost thereof under this contract. Any failure of the Contractor to acquaint himself with all available information, including a physical survey of the site of the proposed work, will not relieve him from successfully performing all the work required to be done for a complete, finished job.

iii. The above brief outline of principle features of the work in no way limits the responsibility of the Contractor to perform all work and furnish all plant, labor and materials required by any part of this statement of work, specifications and/or plans referred to herein.

iv. Bids received for this project will be evaluated based upon thorough and complete proposals received from the contractor. The Contractor’s proposal must include suggested sources of products conforming to the project’s plans and specifications. These products shall include but not limited to the chiller, insulation materials, and other associated equipment.

2.13 COMPLIANCE:

i. All materials/supplies and work related to this project will meet the latest adopted codes, regulations, ordinances and directives applying to that particular type of work. All applicable OSHA and Fire Protection regulations will be observed and practiced at all times.

ii. All work requiring certification or inspection by outside agencies will be accomplished and the documented results will be provided to the COR. The COR will be notified of any testing/inspection/certification to be accomplished, date, time, agency involved and purpose will be conveyed to the COR, so arrangements can be made for observation.

iii. Any burning/welding/soldering will require a Burn permit coordinated/issued daily by the Base Fire Department located at Building 2900. The COR can help the Contractor coordinate with the Base Fire Department, but the contractor must initiate the request. The request for the Burn Permit must be initiated (3) three days prior to work commencement. The Contractor may not proceed with burning operations until the Burn Permit has cleared.

iv. The work site will be cleaned daily and kept free of debris and hazards. The Contractor must limit the use of the work site to only the designated areas as briefed to the Contractor by the COR.

2.14 SUBMITTALS:

i. All equipment and or materials to be used will require approval by The Contracting Officer Representative prior to use or installation. Work will not start until the COR approves the materials. All material submittals must be submitted on an Air Force Form 3000 (two copies) and accompanied with material cuts and product specifications. Allow (10) ten working days for approval.

2.15 NOTIFICATION OF WORK:

Notify the Contracting Officer or COR at least 48 hours prior to demolition work. The Contractor is solely responsible for protecting the foundation while removing/installing flooring.

2.16 MATERIALS:

The Contractor will make all necessary arrangements for delivery, acceptance and storage of materials, supplies, equipment and tools at the work site. The government will not sign and accept delivery of any materials and supplies for the job-site. If materials are being shipped to job-site, a representative of the contractor must be available to accept delivery of the products.

2.17 EQUIPMENT:

i. The government will provide access to both electrical and water utilities at no charge to the contractor.

ii. Contractor is to provide for removal of trash and debris (i.e. dumpster).

iii. Contractor is to provide for all equipment required to execute this Contract, the Government will not provide any tools, materials, or equipment to assist in the execution of this contract.

2.18 PROGRESS SCHEDULE:

i. Contractor shall comply fully with these specifications, as well as, meeting the specified performance period (days of work allowed).

2.19 EXECUTION

i. Base personnel will be identified by the Contracting Officer to answer technical questions during execution; however, these personnel will not authorize any work or changes which will affect the cost or execution of this project; only the Contracting Officer can initiate cost or scope changes. The contractor must submit a fully detailed price proposal and Request for Proposal (RFP) in writing to the Contracting Officer for review prior to the additional work commencing.

ii. The Contractor will provide all submittals to the Contracting Office in order for the submittals to be forwarded and then reviewed. The Contractor will take into account in his schedule that the submittals will take approximately 10 to 15 days for review. The Contractor must submit at least (3) copies of all submittal work to the Base Contracting Office. The Contracting Office will log the submittals and forward them to the appropriate parties.

iii. A set-up/work area will be established and this area must be kept clean and orderly. Wastes shall be removed from the site daily if found necessary by the COR. All dumpsters containing wastes products must be covered when plastic or paper products are also dumped in the containers.

iv. A joint final close-out inspection will be conducted by the Contractor and the COR to insure all work is accomplished in accordance with this contract, failure to conduct this inspection will result in non-payment.

2.20 PROJECT MANAGEMENT:

i. The Contractor’s Project Manager shall plan, direct, and control portions of their work as specified in this SOW, and Change Orders, and attachments. The Contractor shall conduct all phases of work relevant to this SOW and Change Order Statements in such a manner as to assure minimum interference to SC ANG activities in the area of work.

ii. The Contractor shall provide a Project Manager to manage and coordinate all Contractors supplied services. The Contractor's Project Manager shall be a single point of contact to the COR and Contracting Officer and shall be responsible for fulfilling all project submittals and communications as stated herein and in the General Agreement.

iii. As part of the project management duties, the Contractor shall attend bi-weekly meetings with the COR and other key project personnel (IF NECESSARY DEPENDING ON CONTRACT DURATION). The Contractor shall also conduct regular meetings with subcontractors working under the Contractor on the Project. The purpose of these meetings shall be to discuss work progress, scheduling, identify problem areas, as well as opportunities to improve efficiency by recommending alternative procedures. As necessary, project meetings may be held on a more frequent basis if progress of the Project requires such a change.

iv. The Contractor's Project Manager shall attend design meetings, progress meetings, and special meetings called throughout the progress of work.

2.21 PROJECT SCHEDULE:

i. At a minimum, the Contractor must provide input as required or appropriate to develop the Project Schedule including activities, production rates, crew sizes, and manpower availability along with material delivery schedules and requirements.

ii. The vendor shall schedule work in a manner that causes the least amount of interference during the normal occurrence of government business. The vendor shall establish a performance schedule to be approved by the assigned Contracting Officer Representative. The vendor will work to perform tasks during normal TCP working hours, Monday through Friday 0730-1700 hrs.

iii. The Contractor shall be responsible to meet schedule milestones and completion time frames. Delays shall not be permitted unless approved in writing in advance of the delay by the COR, and then only those defined, as Excusable Delays in the General Agreement shall be approved. The Contractor shall be responsible to make up for all schedule changes resulting in lost time. The Contractor shall be required to plan and properly coordinate the work effort in accordance with the Project Schedule and the mandatory completion date.

2.22 QUALITY CONTROL:

The Contractor shall provide quality control throughout the duration of the project. The Contractor shall conduct regular inspections of all construction and installation work under the control of the Contractor. The Contractor shall generate punch lists, noting any and all deficiencies in the construction and installation of the system. A copy of these lists shall be provided to the Contractor's installation personnel, the Contractor's subcontractors and the COR. The punch lists shall be accompanied with action required statements. The Contractor shall ensure that all work is performed in accordance with standards set forth in the General Agreement, this SOW, all contract documents, and any Change Orders. Prior to the Governments final acceptance of any portion of the work, the Contractor shall ensure that all deficiencies, including those noted by the COR, are corrected.

2.23 MATERIALS MANAGEMENT:

i. The Contractor shall provide materials management for all materials and hardware supplied by the Contractor under the General Agreement, this SOW, and any Change Order. When all or any portion of the system is approved by the Contracting Officer (KO) for construction start or the Contractor has received advanced written authorization, the Contractor shall order the required materials, track the orders through delivery, confirm receipt of the materials, store the materials, and distribute the materials as required to the construction site(s). The Contractor shall be responsible to ensure that the materials are properly stored and secured, and conform to the Governments requirements and system design specifications.

ii. All material orders and acknowledged ship dates shall be included in the schedule. Upon receipt of materials at the site the Contractor shall provide the COR with a copy of the respective vendor's packing slips noting quantities received and the building(s) for which the materials are designated.

2.24 SUBCONTRACTOR MANAGEMENT:

The Contractor shall hire, as necessary, qualified subcontractors for the construction and installation of the material or shall perform the work with his own forces. The Contractor shall have sole responsibility for managing coordinating and evaluating the efforts of the Contractor's subcontracted labor, including preconstruction walk-through, supervision, project communications, project meetings, security, key sign out, phone service, and Change Order notification and preparation, and ensure all work is compliant with these specifications.

2.25 BILL OF MATERIALS:

As part of the final design, the Contractor shall provide an itemized list of materials for all components (four (4) hardcopies and one (1) electronic file copy in Microsoft Word format) on a an AF Form 3000 which will include: Component Description, Model/Part Number, Manufacturer, Quantity (Based on the Design Drawings).

2.26 ACCESS TO WORK AREAS:

The Contractor recognizes that the SC ANG and its employees have the right to privacy and clean, quiet, living and work areas. However, the Government recognizes that work of this nature shall inevitably cause some disturbance and debris. The Contractor shall work with the Contracting Representative (COR) concerning arrangements for access to the worksite. It is expected that access can be provided during normal first shift hours (7:30am – 5:00pm. EST/EDT) Monday through Friday, excluding holidays. Note: Facility is closed every other Monday.

2.27 ANTITERRORISM (AT)

i. Unescorted persons entering the installation will have their identity proofed and vetted, and will be issued (or must keep within their possession upon issuance) an authorized and valid access credential. Transportation conveyances for contractor/sub-contractor are subject to screening prior to installation or installation facility entry.

ii. AT information shall be provided to all contractor personnel. Additionally, Level I – AT Awareness training shall be offered to all contractor personnel as advised within the contract conditions.

2.28 CHANGE ORDERS

Changes that affect this Scope of Work must be approved prior to proceeding. Under no circumstances shall the verbal statement(s) of the COR, his authorized representative or any other employee on the base be considered as binding. Justification for changes associated with no-cost, cost increases or schedule delays as appropriate shall be required to be in writing as set forth in the Change Order Procedure. Action on the change or work affected by the change shall not be performed until written approval from the Contracting Officer (KO) is received and all parties (KO and Contractor’s Project Manager) have agreed to the Change Order. Any work performed by the Contractor on a Change Order without following the procedures outlined herein and in the Change Order Procedure shall be at the risk and expense of the Contractor, and at no cost to the Government. All Changes Orders require the written approval of the KO and Contractor.

END OF SECTION