FBO_Questions_and_Answers_11_June_2018.pdf

QUESTIONS & ANSWERS

Q. What type of seating is required?

A. Conference room style seating is required. Only chairs are required ‐ no tables are necessary.

Q. Are any meal services required?

A. Meal services are not required.

Q. What are the audio/visual and presentation requirements?

A. Equipment will not be required.

Q. What is the budget for the meeting room rental?

A. This is a competitive bid and the budget will not be made public.

Q. Based on averages at similar past conferences, what is the estimated number of rooms that are expected to be occupied during the 2018 conference?

A. See solicitation for room needs.

Q. What are the requirements and restrictions on the requested government per diem rate?

A. Individual rooms for occupancy will be arranged through the individual card holders and not as part of this contract, but the rooms will be required at the government per diem rate.

Q. Although hotel room rates will not be included as a part of vendor solicitation proposals, will vendor proposals be evaluated more favorably if the vendor proposes a discount on the standard government per diem rate?

A. No

Q. When will a SOW or PWS document be posted at the FBO.gov portal for this solicitation?

A. All required information is currently in the FBO.gov posting.

Q. Who are the expected attendees? Will the attendees be National Guard personnel or individuals from other organization?

A. The majority of attendees will be National Guard members; however, there may be additional civilian personnel.

Q. When will a full solicitation document be issued for this solicitation?

A. Review the solicitation.

Q. How many attendees are expected at the conference?

A. Approximately 175.

Q. While a room block of 150‐175 rooms is indicated in the FBO.gov posting, what is the minimum number of rooms that will be reserved during the period of performance for the contract that will be issued based on this solicitation?

A. The rooms are not part of this acquisition and the minimum cannot be addressed.

Q. Given that there are new accommodations available on Charleston Navy Base, how many conference attendees are expected to book accommodations at one of those locations?

A. Rooms are outside of this acquisition so this cannot be answered.

Q. Are the dates set, or is there an alternate date range available?

A. The dates are set and no alternate dates will be considered.