2017_Youth_Camp_PWS.docx

SCNG Youth Camp PWS 2017

PERFORMANCE WORK STATEMENT

For

South Carolina National Guard Family Programs/Child and Youth Services Summer Youth Camp

1.0 INTRODUCTION

South Carolina National Guard Family Programs Child and Youth Services Branch (SCNG FP/CYS) is tasked by NGB to administer a summer youth camp for the children and youth of members, retirees, and employees of the South Carolina National Guard. One aspect of the program is to administer youth camps focused on providing opportunities to build military kid peer groups through shared experiences, to learn and practice self-expression and communication skills, to build resiliency, as well as provide respite in South Carolina’s great outdoors.

2.0 BACKGROUND

The National Guard Family Programs, as established in 1994, led to the development of a variety of programs for National Guard members and their Families. One of these programs was a summer youth camp. South Carolina conducted their first youth camp during the summer of 1995. There were 100 campers in the first camp and it was conducted at the South Carolina Army National Guard Training Center. Subsequent camps, conducted each summer with the exception of 2003 (due to high deployment numbers), have had camper populations up to 165. Campers learn and enjoy a variety of activities that promote confidence, resiliency, life-skills, and character development while connecting with the military experiences of their family members. This camp is the highlight of the summer for those children who attend.

MISSION:

The purpose of the SCNG Youth Camp is to:

· Provide a unique and enjoyable opportunity for children and grandchildren of service members, retirees, and employees of the SCNG.

· Provide an opportunity for youth to attend a quality summer camp that may not otherwise be available or affordable.

· Provide a positive and enjoyable experience in a safe and caring atmosphere while building self-esteem through positive role modeling and problem solving.

· Foster a sense of well-being while forming friendships with fellow National Guard youth of different ages, communities and backgrounds.

· Help each camper gain an additional understanding of the role of the National Guard in state and federal missions and why his or her family member serves in the SCNG.

3.0 DESCRIPTION OF SERVICES/GENERAL INFORMATION

3.1. Scope of Work:

The contractor shall provide a fairly remote, outdoor/nature-oriented summer adventure camp for 150 children and youth (ages 9-17 years old) of the SCNG FP/CYS Program to include:

· A location within 130 miles of the SCNG FP/CYS Branch Office which is located at 1225 Bluff Road, Columbia, SC 29201. This requirement is mandatory for the convenience of the Government when moving personnel, items and equipment to the training facility in order to reduce cost associated with travel.

· The facility must provide the following types of Lodging:

· Provide lodging for 150 youth beginning on Sunday.

· Provide lodging for 50 adults (SCARNG 32/Contractor 18) beginning Saturday, one (1) day prior to start of camp in order to prepare for incoming campers reporting on that Sunday.

· Permanent structure housing with air conditioning is the only type of acceptable housing. No tents.

· Each child and adult must have an individual bed.

· Youth and adults are required to have separate sleeping areas, with the exception of one adult bed in the youth sleeping area for every 15 youth, in order to provide adequate adult supervision at night. (The total number of adult beds in the youth sleeping area necessary will total 12). These beds will be in addition to the 150 youth beds and in the same sleeping area.

· Males and females (children and adults) must have separate sleeping areas.

· Facility must have separate bathroom and shower facilities for males and females.

· Bathroom and shower facilities must be in close proximity to sleeping areas.

· There will be a ratio of no more than five (5) beds per every one (1) shower. If this ratio cannot be met, contractor will provide additional shower facilities via portable shower trailers. Separate trailers for males and females are required.

· The facility must also provide administration buildings to include:

· Six (6) air conditioned buildings for dining, administrative, medical and indoor recreation. If no air conditioning is available, the contractor is required to heat and cool appropriately for weather conditions.

· One (1) dining facility with tables and chairs to accommodate 240 people.

· One (1) administrative building equipped with tables or desks and chairs to accommodate six adult instructors. Building must have electrical outlets and a minimum of three internet portals or wireless internet.

· Four (4) multipurpose buildings:

· One (1) building large enough to accommodate 200 people with an open floor plan to allow for indoor recreation during inclement weather.

· Two (2) buildings large enough to accommodate 100 people with tables and chairs to accommodate 50 campers for arts and crafts and course instruction.

· One (1) building for medical services to include:

· No less than six cots for treatment purposes.

· Two tables and two chairs for administrative purposes.

· Equipped with working refrigerator.

· Located in close proximity to youth lodging area.

· If available, contractor will allow use of any laundry facilities on site to accommodate incidental laundering of miscellaneous items.

· If available, use of two golf carts or Gator/Polaris type vehicles will be made available to camp staff and medics.

· Contractor will spray all buildings for pests prior to arrival, and provide pest spray for use in each building and sleeping area.

3.2 Period of Performance:

The Period of Performance shall be eight (8) days (beginning on a Saturday and ending on the next Saturday) within a 12 month period for a base year and four option year periods.

Base Year - 2017 1st Choice: 22 – 29 July 2017 Alternate date option: 15 – 22 July 2017 Alternate date option: 29 July – 5 August 2017

Option Year One - 2018 1st Choice: 21 – 28 July 2018 Alternate date option: 14 – 21 July 2018 Alternate date option: 28 July – 4 August 2018

Option Year Two - 2019 1st Choice: 20 – 27 July 2019 Alternate date option: 13 – 20 July 2019 Alternate date option: 27 July – 3 August 2019

Option Year Three - 2020 1st Choice: 18 – 25 July 2020 Alternate date option: 11 – 18 July 2020 Alternate date option: 25 July – 1 August 2020

Option Year Four - 2021 1st Choice: 24 – 31 July 2021 Alternate date option: 17-24 July 2021 Alternate date option: 10-17 July 2021

*One days are requested on the front of the Youth Camp Week for selected staff to arrive early for set up preparation.

Contractor will be notified 72 hours in advance of the exact number of children and staff.

3.3 Recreational Activities, Facilities, and Equipment: The facility must be able to provide the following recreation services/events for onsite use. The age group of youth using the recreation services/events will be from 9 – 17 years of age. Facility support staff must be trained and certified to handle children in this age group.

· A pool or swimming area with certified lifeguards and on hand for all swimming activities must be offered if available.

· Obstacle course must be offered if available.

· High and low ropes courses must be offered if available.

· Archery range. CYS Program will provide its own archery equipment.

· Large open field must be available daily. Field must be approximately a football field size.

· Rappelling must be offered if available.

· Any other activities offered must be approved by CYS Director.

· Nature trails or other access to hiking must be offered if available.

· If a waterfront location is available, access to boating or canoeing is required if available, as well as access to fishing, with all fishing equipment and life jackets provided.

Camp Director/Lead Child Youth Program Coordinator (LCYPC) will provide contractor with tentative training schedule to include meals, hygiene, and down time after contract award. In the case of inclement weather, opportunity will be granted by the contractor to deviate from the schedule.

3.4 Meals: All meals will be provided by the contractor and will be served in a dining hall type building.

· Provide meals for 150 youth beginning on Sunday

· Provide meals for 50 adults (18 years and older) (SCARNG 32/Contractors 18) beginning on Saturday, one (1) day prior to the start of camp in order to prepare for incoming campers reporting on Sunday. Saturday’s meal provided will only be a dinner meal.

· All meals will be approved by SCNG FP/CYS Program.

· Meal plan must be provided by the facility when submitting quote.

3.4.1 Meal Times: Breakfast (7:45am – 8:30am), Lunch (12:00pm – 1:00pm), Dinner (5:00pm – 6:00pm), Snack (8:00pm – 8:30pm); subject to change.

3.4.2 OSHA: Health and Safety, food standards are subject to www.OSHA.gov.

3.4.3 Water and Ice: Clean drinking water must be readily available at all times. Contractor will provide daily access to unlimited ice.

4.0 Security Requirement: The contractor is required to complete the FBI National and State Background Checks for all staff that will be present at the camp. Ensuring a secure environment for all children by checking every employee and volunteer to be suitable and free from any and all felonies, child abuse or rape charges on their record. The contractor must provide these background checks to the contracting office within two weeks prior to the start of the camp if awarded the contract.

5.0 Billing: There will be a separate contract for the 18 Contractor Support Personnel. The Youth Camp will bill the Contractor for the lodging and meals for each contractor. The name of the Contractor is not known at this time. The Youth Camp will be notified within 3 weeks prior to the start of camp.

6.0 Contracting Officer’s Representative (COR). A COR will be appointment prior to contract award. A COR is an employee of the U.S. Government designated by the KO to monitor contractor performance. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

7.0 Contractor Manpower Reporting Application (CMRA):

7.1 The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the National Guard Bureau via a secure data collection site.

7.2 The contractor shall completely fill in all required data fields using the following web address: http://www.ecmra.mil/. Reporting inputs shall be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk at http://www.ecmra.mil.

8.0 Insurance: Camp shall provide proof of liability insurance

9.0 References: Provide three (3) references for camps/events conducted with the past three (3) years that are similar in size and magnitude as it relates to participants and activities.

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