PWS.pdf

PERFORMANCE WORK STATEMENT (PWS)

Trinidad Crane Repairs, at Trinidad Dam

PART 1

GENERAL INFORMATION

1.0 General: This is a non-personal services contract to make repairs to the 10-Ton bridge crane as listed below. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the primary contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform the repair of oil leaks on both the Hoist and Bridge gear boxes, replacement of the hoist load brake, and the fabrication/installation of an “End Stop” for the north/west end of the bridge runway, as defined in this Performance Work Statement (PWS) except for those items specified as Government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: The bridge crane is located within the Control Tower of the US Army corps of Engineers Trinidad Dam, in Trinidad, Co. This crane is a custom built 10-ton, top running, low head room bridge crane with 200ft of lifting capacity. It was manufactured by Wazee Cranes of Colorado. It has been in service since 1970 and used for class A operations only. Inspections and load-tests have routinely been performed annually. During the 2022 annual inspection an oil leak was detected on the hoist gearbox and has progressing getting worse. On the 2024 inspection another oil leak was discovered on the bridge drive gearbox. Additionally, the bridge runway only has one effective end stop at the north/east end of the runway.

1.3 Objectives: The intent of this contract is repair crane to fully operational and in compliance current operating standards, by repairing the oil leaks in both the hoist and bridge gear boxes, replacing the hoist load brake and providing an end stop on the north/west of the bridge runway. The new end stop must match the existing end stop at the north/east end of the bridge runway.

1.4 Scope: The contractor shall Repair Crane- Specific requirements are listed under Section 5 of this PWS.

1.5 Period of Performance: The Period of Performance shall be 120 days from Contract Award.

1.6 General Information:

1.6.1 Place of Performance: The work to be performed under this contract will be performed at the Trinidad Dam Control Tower, located at 10950 County Road 18.3, Trinidad, CO 81082.

1.6.2 Type of Contract: The Government will award a firm, fixed price contract.

1.6.3 Hours of Operation: The contractor is responsible for conducting business between the hours of 0700 -1630 Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the Government facility is closed for the above reasons. The contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.4 Recognized Holidays: The following holidays are recognized as Federal holidays and Government offices will not be open. No work shall be performed during Federal holidays unless prior arrangements are made with and approved by the Lake Manager, Trinidad Dam.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Juneteenth Christmas Day Independence Day

1.6.5 Quality Control: The contractor shall develop and maintain an effective Quality Control Program (QCP) to ensure services are performed in accordance with this PWS.

The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QCP is the means by which he assures himself that his work complies with the requirement of the contract.

1.6.6 Quality Assurance: The Government shall evaluate the contractor’s performance under this contract in accordance with the PWS through onsite surveillance while work is being performed and by inspection of completed tasks.

1.6.7 Security Requirements:

1.6.7.1 General security requirements and guidance: The security requirements described below apply to all contract personnel (including employees of the prime Contractor (“Contractor”) and all subcontractor employees) supporting the performance requirements of this contract. The Contractor is responsible for compliance with these security requirements. Questions regarding security matters shall be addressed to the designated Government representative (e.g., Contracting Officer Representative (COR), Requiring Activity (RA) representative, or Contracting Officer (if a COR or other RA representative is not appointed)). Contract personnel are critical to the overall security and safety of the US Army Corps of Engineers (USACE) installations, facilities and activities, and security awareness training contributes to those efforts. The Department of Defense (DoD) and Army security training requirements specified below, if applicable, are performance requirements; all applicable contract personnel shall complete initial training within 30 days of contract award or the date new contract personnel begin performance on the contract. Within five business days from the completion of training, the Contractor shall provide written documentation (e.g., email or memorandum) to the Government representative. The documentation shall include the names of contract personnel trained and which training they completed; the Contractor shall maintain training records as part of their contract files and be prepared to provide copies of training certificates to the Government representative. Contractor personnel and vehicles are subject to search when entering federal installations. Additionally, all contract personnel shall comply with Force Protection Condition (FPCON) measures, Random Antiterrorism Measures (commonly referred to as “RAMs”), and Health Protection Condition (HPCON) measures. The Contractor is responsible for meeting performance requirements during elevated FPCON and or HPCON levels in accordance with applicable RA plans and procedures—this includes identifying mission essential and non-mission essential personnel. In addition to the changes otherwise authorized by the changes clause of this contract, should the FPCON or HPCON levels at any individual facility or installation change, the Government may implement security changes that affect contract personnel. The Contractor shall ensure all contract personnel are aware of their security responsibilities, including any site-specific requirements identified in local policies or procedures.

1.6.7.2 Physical security and access control requirements: All contract personnel requiring physical access to a federal installation or facility shall comply with the access control procedures of that location. Contract personnel requiring unescorted access to meet contract performance requirements on a DoD installation in the US shall be vetted by the installation/facility Provost Marshal/Directorate of Emergency Services/Security Office using the National Crime Information Center-Interstate Identification Index (commonly referred to as “NCIC-III”) and Terrorist Screening Database (commonly referred to as “TSDB”). Contract personnel shall comply with all personal identify verification requirements specified in installation/facility policies and procedures. Contract personnel who do not meet requirements for unescorted access to USACE facilities shall coordinate escorted access with the Government representative, as needed. Contract personnel who receive keys, access cards, or lock combinations that provide access to government-owned property shall comply with key and lock control procedures of the RA.

1.6.7.3: Suspicious Activity Reporting training (e.g. iWATCH, CorpsWatch, or See Something, Say Something): All contract personnel shall receive initial and annual refresher training from the RA representative on the local suspicious activity reporting program. This locally developed training provides contract personnel with general information on suspicious behavior, and guidance on reporting suspicious activity to the project manager, security representative or law enforcement entity.

1.6.7.4: Escorting in classified and/or sensitive areas: In accordance with applicable regulations, all contract personnel who do not possess the appropriate security clearance or access privileges will be escorted in areas where they may be exposed to classified information or operations, sensitive information or activities, or restricted areas.

1.6.7.5: Pre-screen candidates using E-Verify Program: Contractors shall comply with the requirements set forth in FAR clause 52.222-54 Employment Eligibility Verification and FAR Subpart 22.18 in using the E-Verify Program at (https://www.e-verify.gov) (website subject to change) to meet the contract employment eligibility requirements. Contractors are encouraged to cooperate with Federal and State agencies responsible for enforcing labor requirements to include eligibility for employment under United States immigration laws in accordance with FAR 22.102-1(i). An initial list of verified/eligible candidates shall be provided to the COR no later than three business days after the initial contract award. When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, and submit it to the Contracting Officer to become part of the official contract file.

1.6.8 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5.

The Contracting Officer, Contracting Officer’s Representative (COR) if appointed, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the Contracting officer will apprise the contractor of how the Government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.6.9 Contracting Officer’s Representative (COR): A COR may be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions:

assure that the contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance; maintain written and oral communications with the contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor contractor's performance and notifies both the Contracting Officer and contractor of any deficiencies; coordinate availability of Government furnished property, and provide site entry of contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting contract.

1.6.10 Key Personnel: The follow personnel are considered key personnel by the Government:

a. Lake Manager: Kimberly Falen

b. Point of Contact (POC): Scott Hamilton

The contractor shall provide a Contract Manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the POC. The Contract Manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The Contract Manager or alternate shall be available between the hours 8:00 a.m. to 4:30 p.m., Monday thru Friday except Federal holidays or when the Government facility is closed for administrative reasons.

1.6.11 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.6.12 Safety:

1.6.12.1 U.S. Army Corps of Engineers’ Safety and Health Requirements Manual, EM 385-1-1 and OSHA Requirements: The contractor will be required to comply with all pertinent provisions of the latest version of the U.S. Army Corps of Engineers Safety and Health Requirements Manual, EM 385-1-1 in effect on the date of the contract award. EM 385-1-1 and its changes are available at https://www.publications.usace.army.mil/USACE-Publications/Engineer-Manuals/. The Contractor must also comply with Occupational Safety and Health Act (OSHA) standards. OSHA standards are subject to change. It is the Contractor's responsibility to maintain familiarity with current OSHA standards.

1.6.12.2 Zero Accident Goal: The Albuquerque District, in its continual pursuit of excellence in safety has established a goal of zero accidents. To attain this goal, it will be necessary for contractor management to set the expectation that worker injury is unacceptable and to create a culture where employees at all levels accept ownership of their safety performance.

1.6.12.3 Contractor Accident Prevention Plan: Contractor shall develop a contract- or site- specific Accident Prevention Plan (APP) to address the specific work, work processes, equipment to be used, and hazards pertaining to the contract. The APP shall contain appropriate hazard-specific plans as needed for the work being performed.

PART 2

DEFINITIONS & ACRONYMS

2.0 Definitions and Acronyms:

2.1 Definitions:

2.1.1 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2 Contracting Officer (KO): A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

2.1.3 Contracting Officer’s Representative (COR): An employee of the U.S.

Government appointed by the Contracting Officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations.

This individual has authority to provide technical direction to the contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 Defective Service: A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5 Deliverable: Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.6 Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.8 Quality Assurance (QA): The Government procedures to verify that services being performed by the contractor are performed according to acceptable standards.

2.1.9 Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10 Quality Control (QC): All necessary measures taken by the contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11 Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12 Work Day: The number of hours per day the contractor provides services in accordance with the contract.

2.1.12 Work Week: Monday through Friday, unless specified otherwise.

2.2 Acronyms:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit USACE U.S. Army Corps of Engineers

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3.0 Government Furnished Items and Services:

3.1 Services: The Government will not provide any services for this requirement.

3.2 Facilities: The Government will not provide any facilities for this requirement.

3.3 Utilities: The government will provide 120vac Electrical access, The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities.

3.4 Equipment: The Government will not provide any Equipment for this requirement.

3.5 Materials: The Government will not provide any materials for this requirement.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4.0 Contractor Furnished Items and Responsibilities:

4.1 General: The contractor shall furnish all supplies, equipment, and services required to perform work under this contract.

4.2 Materials: The contractor shall furnish all materials necessary to meet the requirements under this PWS.

4.3 Equipment: The contractor shall supply all equipment needed to meet the requirements under this PWS.

4.4 Government Safety Requirements: The contractor shall submit their written Accident Prevention Program to the Contracting Officer for evaluation and acceptance.

The plan must be submitted and approved before any on-site work begins.

PART 5

SPECIFIC TASKS

5.0 Specific Tasks:

5.1. The Contractor shall perform repairs to the Hoist Gear Box (Current Model - Mores BorgWarner, S/N JN70085) as follows:

Replacing all seals, gaskets, and lubricants in the hoist gear box to eliminate all oil leaks. This includes ensuring that all components are properly sealed and lubricated to meet the manufacturer's specifications.

Replace the load brake along with any associated gears, shafts, and bearings, as necessary to ensure the proper functionality and safety of the hoist system.

5.2 The Contractor shall repair Bridge Drive Gear Box (Current Model -Doerr Model FRF56Y, S/N 68227) as follows;

Replace all seals, gaskets, and lubricants to eliminate all oil leaks.

Inspecting internal components for wear or damage and document any deficiencies in the test report.

Clean and reassembling the gearbox according to manufacturer specifications

5.3 The Contractor shall repair Bridge runway End Stop, as follows;

Provide and installing a new End Stop at the North/West end of the bridge runway.

Ensure the new End Stop aligns precisely with the existing End Stop at the North/East end of the bridge runway.

Verify proper installation and secure attachment to maintain structural integrity and operational safety.

5.4 The Contractor shall conduct a load test in accordance with the following requirements:

The hoist shall be used to lift a certified test weight, which shall be rated at 100% of the crane’s rated capacity. The weight must be lifted and held for a minimum duration of five (5) minutes.

The Contractor shall measure the deflection of the bridge beams both before and during the lifting of the test weight. These measurements shall be recorded for comparison.

5.5 The Contractor shall provide a detailed written report documenting the results of the load test, including deflection measurements, load brake verification, and any other relevant observations. This report shall be submitted within fifteen (15) business days following the completion of the load test.

5.6 Payment for Services: Invoice shall be submitted at completion of work

USACE shall make payment based on the invoices submitted for the work completed and found to be acceptable by USACE.

The POC or Lake Manager shall be responsible for determining whether any task has been completed or is being completed in compliance with all applicable contract requirements. The Contractor shall remain responsible for Quality Control (QC) as specified in the contract.

PART 6

APPLICABLE PUBLICATIONS

6.0 Applicable Publications: CMAA70, ASME B30, OSHA 1910.179, and the manufacturer’s Operations and Maintenance Manual.

6.1 The contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures. USACE Safety Manual, EM 385 1-1.

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7.0 Attachment/Technical Exhibit List:

7.1 Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

7.2 Attachment 2/Technical Exhibit 2 – Deliverables Schedule

TECHNICAL EXHIBIT 1

Performance Requirements Summary The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum satisfactory levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective (The Service required— usually a shall statement)

Standard Performance Threshold

Method of Surveillance

Task 5.1 The Contractor shall repair Hoist Gear Box and replace the load brake.

The Contractor shall perform these specific tasks for full operational crane

100% Compliance with the quality of work performed

Inspection by POC or Lake Manager during performance

Task 5.2 The Contractor shall repair Bridge Drive Gear Box

The Contractor shall perform these specific tasks for full operational crane

100% Compliance with the quality of work performed

Inspection by POC or Lake Manager during performance

Task 5.3 The Contractor shall repair Bridge runway End Stop

The Contractor shall perform these specific tasks for full operational crane

100% Compliance with the quality of work performed

Inspection by POC or Lake Manager during performance

Task 5.4 Provide load test and reports

The Contractor shall perform these specific tasks for full operational crane

100% Compliance with the quality of work performed

Inspection by POC or Lake Manager during performance

Task 5.5 The Contractor shall submit invoice ONLY for services rendered.

Submit Invoice at Completion of work acceptance.

Invoices will itemize charges by all services rendered.

Inspection by POC or Lake Manager during performance

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To Submittals for materials and lubricants

Within 30 days of contract award. Must be approved prior to the start of work

Electronic submission

PM & POC

Accident Prevention Plan

(APP)

Within 30 days of contract award. Must be approved prior to the start of work

1 Electronic

PM & POC

Load Test Report Within 15 business day of completion of work

1 Electronic

PM, Lake Manager & POC

Invoices per Part 5.5

After the completion of work

1 Electronic Submission

PM, Lake Manager & POC

& USACE

Finance Center