Solicitation Amendment W912PP25QA0050001.pdf

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of theoffer submitted;

or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER.

If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

16C. DATE SIGNED

Previous edition unusable STANDARD FORM 30 (REV. 11/2016) Prescribed by GSA FAR (48 CFR) 53.243

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE PAGE OF PAGES

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than Item 6) CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X) 9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBE

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

J 1 32

0001 21 MAR 2025

W912PP

W075 ENDIST ALBUQUERQUE

KO CONTRACTING DIVISION, 4101 JEFFERSON PLAZA NE

ALBUQUERQUE, NM 87109-3435

UNITED STATES

LORETTA SANCHEZ, EMAIL: LORETTA.D.SANCHEZ@USACE.ARMY.MIL

TELEPHONE: 505-342-3210

SCD: PAS:

W912PP25QA005

18 MAR 2025

SEE CONTINUATION

RFQ NO. W912PP25QA005- JANITORIAL SERVICES, CONCHAS DAM PROJECT, SAN MIGUEL COUNTY, NEW MEXICO

1. THIS IS AMENDMENT NO. 0001 TO RFQ W912PP25QA005. THE FOLLOWING REVISIONS SHALL BE INCORPORATED INTO THE SOLICITATION. ALL OTHER ITEMS

AND PROVISIONS REMAIN UNCHANGED.

2. DELETE PREVIOUS VERSIONS OF THE PERFORMANCE WORK STATEMENT (PWS) AND REPLACE WITH THE VERSION ATTACHED HERETO.

/////////////////////LAST ITEM/////////////////////

SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

List of Contract Documents, Exhibits, or Attachments

The attachments table has changed from:

Identifier Attachment Name Attachment Description Reference Identifier Date Line Item # Of Pages

PWS - CN

Janitorial FY25 - Final

Performance Work Statement 18 Feb 2025

0003 QASP Performance Work Statement 12 Mar 2025

0002 Wage Determination Wage Determination 10 Mar 2025

To:

Identifier Attachment Name Attachment Description Reference Identifier Date Line Item # Of Pages

AMEND 0001

PWS - CN

Janitorial FY25

Performance Work Statement 21 Mar 2025

0002 QASP Performance Work Statement 12 Mar 2025

0003 Wage Determination Wage Determination 10 Mar 2025

The following contract documents were added:

AMEND 0001 PWS - CN Janitorial FY25

The following contract documents were deleted:

PWS - CN Janitorial FY25 - Final

W912PP25QA0050001

AMENDMENT 0001

PERFORMANCE WORK STATEMENT (PWS)

JANITORIAL SERVICES

CONCHAS DAM PROJECT

U.S. Army Corps of Engineers 287 Bell Ranch Road

Conchas Dam, NM 88416

PART 1

GENERAL INFORMATION

1.0 General: This is a non-personal services contract to provide janitorial services. The USACE Conchas Dam Project has one Administration Area, which includes the Administration Building and Maintenance Shop, one day use area (Captain Kramer Day Use), and one multi-purpose recreation area known as the Southside Recreation Area, which includes one campground, one boat ramp area, one day-use area, two paved parking areas, and one Ranger Station. The contractor will provide janitorial services year around per the schedule of cleanings (Part 5 of this PWS). The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the primary contractor, who, in turn, is responsible to the Government. Contractor will use EPA and USDA designated cleaning supplies and recycled content products in the principle of pollution prevention, which strives to eliminate or reduce risks to human health and the environment.

1.1 Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform janitorial/cleaning services, including trash collection and disposal for all administration buildings and recreation areas. All areas and facilities will be expected to be maintained in a safe, clean, and sanitary condition, as defined in this Performance Work Statement (PWS), except for those items specified as Government furnished property and services. The Contractor shall perform to the standards in the contract.

1.2 Background: The Conchas Dam Project is managed by the Albuquerque District of the U.S. Army Corps of Engineers. In addition, the Project site provides recreation activities for public use. The USACE Conchas Dam Project Office and Recreation Areas require janitorial/cleaning services in and around the administration building, visitor center, maintenance shop, Ranger Station, and recreation areas, on a recurring basis.

1.3 Objectives:

Provide Janitorial Services so that the public can enjoy recreation activities available.

Provide clean, sanitary restrooms for the visiting public.

Provide trash clean-up and disposal services (including trash can liner replacement) around parking areas, campground, and building facilities, according to the definitions in Part 2.

Provide clean, neat, sanitary, and safe buildings and facilities for everyday use by the public, Corps employees, and other contractors or volunteers.

All USACE facilities shall be scrubbed, pressure washed, and sanitized, according to the definitions in Part

2.

1.4 Scope: The Contractor shall provide Janitorial Services at the Conchas Dam Project Areas, to include:

Administration Building: Administrative Offices (approximately 6,800 Sq. Ft.) (6); Hallways (2); Kitchen (1); Lunchroom(1); Conference Room (1); Visitor Center (1); Restrooms (3); Garages and Garage Floors (2), including Large Garage Doors (4); interior and exterior Windows; Sidewalks; Parking Areas; and within 50’ perimeter outside of Building.

Maintenance Shop: Includes cleaning of fitness room (approximately 800 Sq. Ft.), floor, exercise machines, bathroom, shower, sink facilities, and trash receptacles. All debris within 50’perimeter outside of fitness room door shall be collected and disposed of.

Captain Kramer Day Use Area: Facilities to be cleaned include restroom facilities (both waterborne and vault toilet), 1 large and 1 small picnic shelter with grills, 2 parking areas, sidewalks, bulletin boards, trash receptacles and (not to be cleaned: unsheltered picnic sites, including picnic tables and grills); however, the entire area is included for trash and debris pick up and disposal, including parking areas and debris pick up within 50’ perimeter of all building facilities.

Southside Recreation Area: Facilities include the Ranger Station (approximately 2,600 Sq. Ft.), bulletin boards, 20-site campground, and shelters with grills, fire rings, vault toilets, boat ramps, large parking area (paved and unpaved), sidewalks, 2 picnic shelters, 1 bench shelter, walkway to courtesy dock, and trash receptacles.

Juniper Day Use Area: Area includes vault toilet, parking area, trash receptacle(s), picnic tables, and grills.

Within these areas are restrooms, both waterborne or vault toilets, sidewalks, parking areas, trash receptacles, bulletin boards, etc., including 50’ outside perimeter of all facilities, that are expected to be maintained through cleaning, sanitizing, trash collection, and disposal. The Contractor shall accomplish cleaning tasks according to the schedule provided in Section 5 of this PWS. Any work performed out of schedule must be pre-approved in writing by the Government Contracting Officer’s Representative (COR)/Point of Contact (POC) or other authorized representative. Only janitorial services per schedule and rendered shall be invoiced. Litter, including, but not limited to, garbage, beverage containers, bottle caps, metal tabs, paper of all types and sizes, cigarette butts, party materials, and disposable diapers shall be disposed of at the Southside Recreation Area in the dumpsters provided.

1.5 Period of Performance: The period of performance shall be for one (1) Base Year of approximately ten

(10) months, based upon date of award, and four (4) Option Years of twelve (12) months each. The Period of Performance reads as follows:

Base Year: Date of Award through 31 December 2025 Option Year 1: 01 January 2026 through 31 December 2026 Option Year 2: 01 January 2027 through 31 December 2027 Option Year 3: 01 January 2028 through 31 December 2028 Option Year 4: 01 January 2029 through 31 December 2029

1.6 General Information:

1.6.1 Quality Control: The Contractor shall develop and maintain an effective Quality Control Program (QCP) to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s QCP is the means by which he assures himself that his work complies with the requirement of this contract. The QCP shall be delivered within 30 days after contract award. Three copies of a comprehensive QCP shall be submitted to the Contracting Officer (KO) and Contracting Officer’s Representative (COR/POC) or Alternate Contracting Officer’s Representative (ACOR) within 5 working days when changes are made thereafter.

1.6.2 Quality Assurance: The Government shall evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards.

It defines how the performance standards will be applied, the frequency of surveillance, and the minimum satisfactory performance thresholds.

1.6.2.1 Contractor Performance: The Contractor and his/her employees will perform all work in such a way as not to interfere with regularly scheduled Government operational activities. The Government will monitor the Contractor’s performance by means of a surveillance plan which conforms to the specifications listed within the contract. The Contractor will be held accountable and liable for any damages to Government facilities, fixtures, furnishings, equipment, or grounds caused by the Contractor and his/her employees.

1.6.2.2 Contractor Discrepancy Reports: In the event the Contractor fails to satisfactorily perform all of the work required, as specified within the time frames, according to the schedule, and in the absence of acceptable justification, the contractor will be issued a Contract Discrepancy Report (CDR). The issuance of a CDR will require the Contractor to be returned to an acceptable level, and how a reoccurrence of the problem will be prevented in the future. A mutual effort will be made to resolve all problems identified with a meeting with the COR/POC, although a reduction may be made in payment for each work item not corrected, as listed in these specifications.

1.6.2.3 Non-Performance: If any of the services do not conform to the requirements, the Government may require the work to be performed again, at no additional cost to the Government. Payment will not be made for work not performed to the expected standard. The Government reserves the right to terminate this contract for noncompliance. Work will be considered non-performance when any one of the following conditions exists:

a) All, or any portion of, the tasks were not performed, as scheduled.

b) The work tasks in an area were not performed in accordance with performance standards and procedures.

c) The specified equipment, tools, and chemicals were not used, or were not in good operating condition.

d) If labor is required to correct deficiencies due to non-performance: If Government labor is required, the

Contractor will be responsible for all costs including wages, equipment, and supervision, in addition to any applicable deductions for non-performance.

1.6.3 Recognized Holidays: The Contractor may be required to perform services on Federal recognized holidays when the Project Office is closed. Federally recognized holidays are:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Juneteenth Christmas Day Independence Day

Hours of Operation: The Contractor is responsible for conducting business between the hours of 7:30 AM and 4:00 PM Monday through Friday. The Contractor must, at all times, maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.4 Place of Performance: The work to be performed under this contract will be performed at Conchas Dam Project, located 32 miles northwest of Tucumcari, NM and 77 miles south of Las Vegas, NM.

1.6.5 Type of Contract: The Government will award a Firm, Fixed-Price Contract.

1.6.6 Security Requirements:

1.6.6.1 General security requirements and guidance: The security requirements described below apply to all contract personnel (including employees of the prime Contractor (“Contractor”) and all subcontractor employees) supporting the performance requirements of this contract. The Contractor is responsible for compliance with these security requirements. Questions regarding security matters shall be addressed to the designated Government representative (e.g., Contracting Officer Representative (COR), Requiring Activity (RA) representative, or Contracting Officer (if a COR or other RA representative is not appointed). Contract personnel are critical to the overall security and safety of US Army Corps of Engineers (USACE) installations, facilities and activities, and security awareness training contributes to those efforts. The Department of Defense (DoD) and Army security training requirements specified below, if applicable, are performance requirements; all applicable contract personnel shall complete initial training within 30 days of contract award or the date new contract personnel begin performance on the contract. Within five business days from the completion of training, the Contractor shall provide written documentation (e.g., email or memorandum) to the Government representative. The documentation shall include the names of contract personnel trained and which training they completed; the Contractor shall maintain training records as part of their contract files and be prepared to provide copies of training certificates to the Government representative. Contractor personnel and vehicles are subject to search when entering federal installations.

Additionally, all contract personnel shall comply with Force Protection Condition (FPCON) measures, Random Antiterrorism Measures (commonly referred to as “RAMs”), and Health Protection Condition (HPCON) measures.

The Contractor is responsible for meeting performance requirements during elevated FPCON and/or HPCON levels in accordance with applicable RA plans and procedures --this includes identifying mission essential and non-mission essential personnel. In addition to the changes otherwise authorized by the changes clause of this contract, should the FPCON or HPCON levels at any individual facility or installation change, the Government may implement security changes that affect contract personnel. The Contractor shall ensure all contract personnel are aware of their security responsibilities, including any site-specific requirements identified in local policies or procedures.

1.6.6.2. Antiterrorism (AT) Level I Training: All contract personnel requiring routine access to Army installations, facilities, and controlled access areas, or requiring network access shall complete initial and annual refresher AT Level I awareness training. Online AT Level I awareness training is available at https://jko.jten.mil/ (website subject to change).

1.6.6.3. Physical security and access control requirements: All contract personnel requiring physical access to a federal installation or facility shall comply with the access control procedures of that location. Contract personnel requiring unescorted access to meet contract performance requirements on a DoD installation in the US shall be vetted by the installation/facility Provost Marshal/Directorate of Emergency Services/Security Office using the National Crime Information Center-Interstate Identification Index (commonly referred to as “NCIC-III”) and Terrorist Screening Database (commonly referred to as “TSDB”). Contract personnel shall comply with all personal identity verification requirements specified in installation/facility policies and procedures. Contract personnel who do not meet requirements for unescorted access to USACE facilities shall coordinate escorted access with the Government representative, as needed. Contract personnel who receive keys, access cards, or lock combinations that provide access to government-owned property shall comply with key and lock control procedures of the RA.

1.6.6.4. Suspicious Activity Reporting training (e.g. iWATCH, CorpsWatch, or See Something, Say Something): All contract personnel shall receive initial and annual refresher training from the RA representative on the local suspicious activity reporting program. This locally developed training provides contract personnel with general information on suspicious behavior, and guidance on reporting suspicious activity to the project manager, security representative or law enforcement entity.

1.6.6.5. Pre-screen candidates using E-Verify Program: Contractors shall comply with the requirements set forth in FAR clause 52.222-54 Employment Eligibility Verification and FAR Subpart 22.18 in using the E-Verify Program at (https://www.e-verify.gov/) (website subject to change) to meet the contract employment eligibility requirements.

Contractors are encouraged to cooperate with Federal and State agencies responsible for enforcing labor requirements to include eligibility for employment under United States immigration laws in accordance with FAR 22.102-1(i). An initial list of verified/eligible candidates shall be provided to the COR no later than three business days after the initial contract award. When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, and submit it to the Contracting Officer to become part of the official contract file.

1.6.6.6. Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons.

NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control and such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicated keys/key cards to the Contracting Officer.

1.6.6.6.1. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks to perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government, and the total cost deducted from the monthly payment due the Contractor.

1.6.6.6.2. The Contractor shall prohibit the use of Government issued keys by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of any locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas or personnel authorized entrance by the Contracting Officer.

1.6.6.7. Lock Combinations: The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Government shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations.

1.6.7. Special Qualifications: The Contractor is responsible for maintaining all applicable certifications and New Mexico Motor Vehicle Division licenses (DL/CDL’s) in relation to the performance of this contract.

1.6.8. Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The KO, COR/POC, ACOR, and other Government personnel, as appropriate, may meet periodically with the Contactor to review the Contractor’s performance. At these meetings, the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.6.9. Contracting Officer’s Representative (COR): If appointed, the COR will be identified by separate letter.

The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor’s performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of Government furnished property; and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting contract.

1.6.10. Government Key Personnel: The following personnel are considered key personnel by the Government and may be Point of Contact (POC) for this contract:

Jonathan T. Hicks, Lake Manager, Jonathan.T.Hicks@usace.army.mil, Office: (575) 868-2221 Charles E. Oswick, Maintenance Mechanic Supervisor, Charles.E.Oswick @usace.army.mil, Office: (575) 868-2221 Christine D. Green, Project Assistant, Christine.D.Green@usace.army.mil, Office: (575) 868-2221 Others, as assigned with notification to Contractor.

1.6.11. The Contractor shall provide a Contract Manager who shall be responsible for the performance of the work. The name of this person and an alternate, who shall act for the Contractor when the manager is absent, shall be designated in writing to the Contracting Officer. The Contract Manager, or alternate, shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The Contract Manager, or alternate, shall be available between 7:30 AM to 4:00 PM, Monday through Friday, including Federal holidays, during the term of this contract.

1.6.12. Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contactors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.6.13. Contractor Travel: All contract personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contactors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.6.14. Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to, or participate in the development of propriety or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.15. Data Rights: The Government has unlimited rights to all documents/materials produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract, shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the Contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government right.

1.6.16. Safety:

1.6.16.1. U.S. Army Corps of Engineers’ Safety and Health Requirements Manual, EM 385-1-1 and OSHA Requirements: The Contractor will be required to comply with all pertinent provisions of the latest version of the U.S. Army Corps of Engineers’ Safety and Health Requirements Manual, EM 385-1-1, in effect on the date of the contract award. EM 385-1-1 and its changes are available at http://publications.usace.army.mil/publications by selecting Engineer Manual 385-1-1 “Safety and Occupational Health”. The Contractor must also comply with Occupational Safety and Health Act (OSHA) standards. OSHA standards are subject to change. It is the Contractor’s responsibility to maintain familiarity with current OSHA standards. Accidents or injuries must be reported to the Operations Manager or COR/POC within twenty-four (24) hours of occurrence. Those incidents resulting in medical attention or death must be reported immediately following notification of appropriate first responders and local authorities. The Contractor shall immediately report any situation that could affect the health or safety of visitors, including maintenance needs, utility problems, accidents, injuries, or violations of laws and regulations. Accidents or injuries for which the Contractor employees are at fault (as determined by the COR/POC) may be considered non-performance in accordance with the specifications of the contract and will result in the issuance of a CDR (Contractor Discrepancy Report).

1.6.16.2. Hazardous or Toxic Conditions: If the Contractor encounters any possible hazardous or toxic conditions, the Lake Manager, COR, or POC must be notified immediately for appropriate action.

1.6.16.3. Zero Accident Program: The Albuquerque District, in its continual pursuit of excellence in safety, has established a goal of zero Contractor injuries. To attain this goal, it will be necessary for the Contractor management personnel to communicate to the works an expectation of zero injuries – that it is no longer acceptable to take chances or shortcuts. It is imperative that Contractor management clearly sets forth the expectation for zero injuries so that the workers can begin to believe that the company is truly serious about safety. From the standpoint of worker psychology, zero is the only supportable goal. In attaining zero-injury performance, there is no substitute for the concept of setting and communicating safety performance expectations to the workers.

1.6.16.4. Environmental Considerations: Contractor shall use EPA and USDA designated cleaning supplies and recycled content products in the principle of pollution prevention, which strives to eliminate or reduce risks to human health and environment. All chemicals and soaps must be bio-based and satisfy contemporary government green procurement standards. As per safety, Material Safety Data Sheets (MSDS or SDS’s) are required for all produced used by employees on site.

PART 2

DEFINITIONS AND ACRONYMS

2. Definitions and Acronyms:

2.6. Definitions:

2.6.16. Alternate Contracting Officer’s Representative (ACOR): An employee of the U.S. Government appointed by the Contracting Officer to administer the contract as an alternate to the Contracting Officer’s Representative.

See definition of Contracting Officer’s Representative (COR).

2.6.17. Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term is used in this contract refers to the prime.

2.6.18. Contracting Officer (KO): A person with authority to enter into, administer, and/or terminate contracts, and make related determinations and findings on behalf of the Government. NOTE: The only individual who can legally bind the Government.

2.6.19. Contracting Officer’s Representative (COR): An employee of the U.S. Government appointed by the Contracting Officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has not funding implications.

This individual does NOT have authority to change the terms and conditions of the contract.

2.6.20. Clean: Free from all foreign matter, debris (see definition), dust, spots, grass clippings, dirt/mud, insects/nests, streaks, cobwebs, trash, litter, food scraps, stains, wood, ashes, and other matter, and in the case of restrooms, also includes the definition of sanitary. If the Contractor encounters wasp or bee nests or believes they may have encountered poisonous spiders or other insects, the Project personnel should be notified immediately.

2.6.21. Debris: Any articles, or parts thereof, such as paper, gum, litter, strings, cigarette butts, leaves, sand, and dead insects (this list is not all-inclusive).

2.6.22. Defective Service: A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.6.23. Deliverable: Anything that can be physically delivered, but may include non-manufactured things, such as meeting minutes or reports.

2.6.24. Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.6.25. Non-Static or Non-Abrasive Cloth: Specifically used to clean, polish, and dissipate electrostatic charges on terminal screens and polishes hardwood floors. Eliminates dust attraction and dirt build-up. Removes dirt, grease, ink, nicotine, fingerprints, dust, and carbon deposits.

2.6.26. Point of Contact (POC)/Quality Assurance Evaluator (QAE): Government personnel designated to inspect work performed under this contract and make daily (workdays) contact with the Contractor employee(s). POC will conduct and maintain the Quality Assurance Evaluations, also known as the Quality Assurance Evaluator (QAE). In the event that the Contractor is unable to perform services on the scheduled days, they will need to contact Conchas Office personnel no later than the morning of the day services are to be completed.

2.6.27. Pressure Wash: Equipment that uses pressurized water to remove dirt, dust, stain, foreign materials, spots, film or impurities from the floors, restroom facilities, tables, adobe shelters, and day use picnic shelters.

2.6.28. Physical Security: Actions that prevent the loss of or damage to Government property.

2.6.29. Quality Assurance (QA): The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.6.30. Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of Contractor performance.

2.6.31. Quality Control (QC): All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.6.32. Sanitary: Made hygienically clean using a cleaning agent that kills germs and bacteria. Restroom facilities, showers, and kitchen areas shall be cleaned to sanitary conditions. Restroom facilities include urinals, toilets, sinks, fixtures, floors, partitions, doors, and doorknobs, along with any shelves, mirrors, cabinets, and hand dryers; kitchen facilities include sinks, fixtures, appliances, tables, counters, and floor; shower facilities include the entire stall, floor, drains, fixtures, and walls; fitness room includes all fitness machines, weight bench, and bars.

The Contractor is required to clean and sanitize areas. The Contractor shall report all visible blood borne pathogen and/or bodily fluids found or encountered. If any syringes/needles or other drug paraphernalia are found, Project office personnel should be notified immediately, and a sharps container is located at the office for disposal of items of this nature. If a large amount of blood borne pathogen and/or bodily fluids is found, Project Office personnel shall be notified immediately.

2.6.33. Scrub: Equipment, and/or materials to remove all dirt, dust, stain, foreign materials, spots, film or impurities from the floors, restroom facilities, showers, tables, light fixtures, appliances, counters, etc. shall be streak and spot free. The Contractor is required to clean all appliance exteriors but not interiors.

2.6.34. Subcontractor: One that enters into a contract with a prime Contractor. The Government does not have privity of contact with the subcontractor.

2.6.35. Trash Receptacles: Trash receptacles include all trash cans, bear proof trash cans, and dog poop stations.

2.6.36. Work Day: The number of hours per day the Contractor provides services in accordance with the contract.

2.6.37. Work Week: Monday through Friday, unless specified otherwise.

2.7. Acronyms:

ACOR Alternate Contracting Officer’s Representative CFR Code of Federal Regulations CMR Contractor Manpower Reporting COR Contracting Officer’s Representative DA Department of the Army DOD Department of Defense FAR Federal Acquisition Regulation FPCON Force Protection Condition HQDA Headquarters, Department of the Army KO Contracting Officer OCI Organizational Conflicts of Interest OPSEC Antiterrorism and Operations Security OSHA Occupational Safety and Health Act POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program USACE U.S. Army Corps of Engineers

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. Government Furnished Items and Services:

3.6. Services: The Government will provide entry to building facilities or rooms that are locked during times when cleaning is scheduled.

3.7. Government Facilities: Government will give Contractor use of an area in the open bay and of a storage locker, for which Contractor can supply a padlock at Contractor’s discretion and expense; the Government assumes no liability for items stored in the locker(s) or open bay. If Contractor opts to store any gas or petroleum powered equipment in the open bay, the Contractor must provide a non-penetrable secondary spill container platform. If Contractor chooses to store gas or fuel in the open bay, they will need to provide a non-flammable locker; all fuel cans must be metal and comply with EM 385-1-1 standards.

3.8. Utilities: The Government will provide water, electricity, and lighting in the administration area, water is available in Captain Kramer Day Use Area. All water needed to pressure wash facilities shall be hauled from the USACE administration office area or Ranger Station, where needed, by the Contractor including Captain Kramer Day Use Area and the South Recreation Area Campground. The Contractor shall instruct employees in utilities conservation practices. The Contractor shall be responsible for operating under conditions that preclude the waste of utilities, which includes turning off the water faucets or valves after using the required amount to accomplish cleaning.

3.9. Materials: The Government will provide maps to the area, home and work cell phone numbers for key personnel on the project, work email addresses for key personnel, CFR Title 36 (the Corp’s regulatory authority regarding public use of Corps water-resource projects), and the proposed work scheduled for this contract.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Items and Responsibilities:

4.6. General: The Contractor shall furnish all supplies, equipment, facilities, and services required to perform work under the contract that are not listed under Section 3 of this PWS.

4.7. Government will give Contractor use of an area in the open bay and use of 2 storage lockers, for which Contractor can supply padlocks, at Contractor’s discretion and expense. The Government assumes no liability for items stored in the lockers or open bay.

4.8. Materials: The Contractor shall provide all EPA and USDA designated cleaning supplies, including industrial cleaners, glass cleaners, trash bags, paper towels, bathroom deodorizers and sanitizers, disinfectants, antibacterial soaps, dust cleaners, toilet paper, and any other item to meet the Green Procurement Procedures requirements under this PWS. Appropriate OSHA Globally Harmonized System (Safety Data Sheets (SDS)) paperwork for cleaning supplies must be provided at the pre-work meeting. Towel dispensers are 4”x11” and can dispense C-fold towels 3” or 4” wide x 9” or 10” long. Big roll toilet paper dispensers have the 3” diameter center and the outer diameter of roll is 12”. The Contractor is not responsible for providing cleaning supplies that would be used by the Government, such as dish soap, or pet waste bags for the dog poop stations. The Government will provide their own cleaning supplies they use when cleaning areas not under this contract. See Technical Exhibit 6 for a list of materials.

4.9. Equipment: The Contractor shall provide vehicle(s) for transportation between recreation sites and shall provide an emblem (e.g., magnetic sign) to mark any such vehicle as “Contractor”. The Contractor shall provide all mops, hoses, brooms, buckets, rags, squeegees, step stools, non-static or non-abrasive cloths, vacuum cleaners, tile cleaner, electric leaf blower, pressure washer, 300-500 gallon water tank (on a trailer or in a truck bed) to haul water for pressure washing facilities in areas where no water is available, safety signs, and an 8’-10’ ladder needed to clean inside and outside windows in administration office to meet the requirements under this PWS. Gas leaf blowers are not to be used within buildings or garages. See Technical Exhibit 6 for a list of required equipment.

4.10. Contractor Manpower Reporting (CMR): The Contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for USACE via a secure data collection site. The Contractor is required to completely fill in all required data fields using the following web address www.ecmra.mil.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported at any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk at: dod.ecmra.support.desk@mail.mil.

Contractor User Guide is available at https://www.ecmra.mil/help/help.html.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.6. The Contractor shall provide Janitorial Services at Conchas Dam Project at the following locations:

Administration Building, Maintenance Shop, Captain Kramer Day Use Area, and South Recreation Area, which includes the South Boat Ramp, South Campground, Ranger Station, and Juniper Day Use Area. Contractor will follow Green Procurement Procedures utilizing bio-based cleaning supplies and recycled content paper products in the principle of pollution prevention, which strives to eliminate or to reduce risks to human health and the environment. This PWS may not cover all specified activities, steps, and/or procedures required to accomplish contract work. The normal industry standards, practices, specifications, and/or guides will prevail. In no instance will an omission be reason to perform sub-standard work or produce less than acceptable services.

5.7. Under the Comprehensive Procurement Guidelines (CPG) Program, the Environmental Protection Agency (EPA) designates products that are or can be made with recovered materials and recommends practices for buying the products. Any designated product that is being offered or supplied under this contract shall meet the minimum recommended content levels as identified under the CPG program. Visit https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program for a complete list of designated products and the associated recommended contents levels. Offerors must be able to demonstrate that each offered products meets minimum content levels upon request. The United States Department of Agriculture (USDA) designates certain bio-based products for federal procurement and specifies minimum bio-based content levels for those products. Any designated product that is being offered or supplied under this contract shall meet USDA BioPreferred’s minimum bio-based content level. Visit the BioPreferred web site at https://www.biopreferred.gov/BioPreferred /faces/pages/Product Categories.xhtml for the complete list of designated products and the associated minim bio-based content level requirements. The Contractor shall provide Safer Choice labeled products under this contract, as applicable. The Contractor is encouraged to visit https://www.epa.gov/saferchoice/products for updated lists of qualifying products.

5.8. Work Schedule: Tasks are organized into weekly, bi-weekly (two times per week), post-holiday, and monthly responsibilities. The Contractor must contact the COR/POC for approval in advance for work performed out of schedule. The Contractor shall accomplish cleaning tasks according to the schedule provided in this PWS.

Any work performed out of schedule must be pre-approved in writing by the Government Contracting Officer’s Representative (COR/POC) or other authorized personnel. Only janitorial services per schedule and rendered shall be invoiced. Some tasks are listed “as needed” and do not affect the daily activity reports, which are detailed below.

5.8.16. Administration Facilities: The administration area, which includes the Administration Building and Maintenance Shop, is to be cleaned year around. The weekly services will be performed one day per week (Tuesday), and the monthly services will be performed one day per month (1st Wednesday).

5.8.17. Recreation Facilities: The recreation facilities include Captain Kramer Day Use Area, South Campground, Ranger Station, South Boat Ramp Area, and Juniper Day Use Area; and peak season for the recreation areas is April 1 through September 30. All recreation facilities are opened year around and will be cleaned year around.

5.8.17.1. Bi-Weekly (2 Times per Week) Services will be performed during peak season on Monday and Thursday each week unless Monday is a holiday then services will resume on Tuesday. The facilities that will be cleaned are: Captain Kramer Day Use Area, South Campground, Ranger Station, South Boat Ramp Area, and Juniper Day Use Area. All toilets are cleaned twice a week during peak season April 1 through September 30.

5.8.17.2. Weekly services will be performed one time per week on Thursday beginning January 1 through March 31 and again from October 1 through December 31, during the recreation off-season, for Captain Kramer Day Use Area, South Campground, Ranger Station, South Boat Ramp Area, and Juniper Day Use Area. The waterborne restroom in Captain Kramer Day Use Area will be closed during this time; however, all vault toilets in

Captain Kramer Day Use Area, South Campground, South Boat Ramp Area, and Juniper Day Use Area will be cleaned weekly.

5.8.17.3. Monthly services will be performed at the Ranger Station one day per month (1st Wednesday).

5.9. Tasks and Responsibilities:

5.10. In addition to the items and areas specifically listed below, cleaning by the Contractor may include removing graffiti and cleaning debris or clogs from drains or toilets.

5.10.16. Weekly Tasks – Administration Building: Contractor should ensure on a weekly basis these areas are to be cleaned, scrubbed, and sanitized, as defined in Part 2 of this PWS. Administrative Offices (6), Conference Room (1), Hallways (2), Kitchen (1), Lunchroom (1), Visitor Center (1), Restrooms (3), Garages (2), Visitor Entry Sidewalks, and Parking Areas, including all surfaces, and specifically in the Administrative Offices, Visitor Center, Hallways, Restrooms, Lunchroom, and Conference Room: furniture, interior walls, ceilings, vents, corners, fans, floors, carpets, runners and doormats, doors, door knobs, windowsills, shelves, counters, desks, computer screens, phones, bookshelves, framed photos, tables, glass on exhibits, and filing cabinets; in the Kitchen: furniture, counters, sink, all appliances, fixtures, drawers and cabinet doors, and floors; in the restrooms: sinks, fixtures, vents, floors, restroom shelves, stools, and urinals (also restock with deodorant cakes, as needed), restroom mirrors, soap dispensers; in the garages: eyewash stations, sink, and floors; and building exterior: clean front visitor entry porch include the visible overhang to porch and light fixtures, sidewalks, and cigarette canisters. A pressure washer should NOT at any time be used to clean the exterior of the administration building. The exterior should be swept using a broom.

5.10.16.1. Weekly Tasks - Maintenance Building: Scrub and sanitize restroom, fixtures, eyewash station, shower, doors, doorknobs, walls, ceiling, corners, and floor.

5.10.16.2. Contractor shall also…