W912PP24Q0022 Amendment 1.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to:

1. Update PWS to include engine and generator serial numbers.

2. Extend offer due date to 9 May 2024 at 11:00 MDT.

No other changes made or implied.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 11

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 01-May-2024

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W912PP24Q0022

X 9B. DATED (SEE ITEM 11)

15-Apr-2024

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

01-May-2024

CODE

US ARMY ENGINEER DISTRICT, ALBUQUERQUE

4101 JEFFERSON PLAZA NE

ALBUQUERQUE NM 87109-3435

W912PP 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912PP24Q0022

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 02-May-2024 10:00 AM to 09-May-2024 11:00 AM.

The following have been modified:

PWS

PERFORMANCE WORK STATEMENT (PWS)

Standby Generator Maintenance & Load Testing

Conchas Dam.

200 Captain Kramer Ln, Conchas, NM 88416

Amendment 0001

PART 1

GENERAL INFORMATION

1.0 General: This is a non-personal services contract to provide Annual maintenance and load bank testing for all Stand-by Generators listed. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the primary contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform annual level II servicing and load testing of the standby generators as defined in this performance Work Statement (PWS) except for those items specified as Government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: Required Annual service and load bank testing on all Stand-by generators as per manufactures requirements.

1.3 Objectives: This Performance Work Statement is to annually perform a Level II servicing, load bank testing and inspection of all stand-by generator, as per manufacturers requirements, at the Conchas Dam. There are currently three (3) generators as follows; one (1) 500KW Onan model DQCA-1810284, one (1) 80kw 35KW model DGBB-5749959, one (1) 175kw 230KW Onan model A111018771 DSHAD-6380662.

1.4 Scope: Level II Annual Maintenance, Load Test, and Inspection Service for three (3) generators. All tasks listed below must be completed on an annual basis for each of the three (3) generators listed above in Section 1.3.

1.4.1 Annual Maintenance: Per manufacturers recommendations, perform the following:

a. Change engine oil and filter and clean crankcase breather.

b. Change fuel filter and drain water separator.

c. Change air filter.

d. Check battery condition and electrolyte levels, replace if necessary.

e. Check radiator condition and coolant level.

f. Check and/or replace spark plugs.

g. Check and top off all fluid levels.

h. Lubricate all grease fittings.

i. Inspect, clean and/or replace additional filters not specifically listed herein.

1.4.2 Load Bank Test: Per manufacturers recommendations, perform the following:

a. Perform load bank testing at 100% of the generator rating for a minimum of 30 minutes.

1.4.3 Inspect the following items:

a. All belts, hoses and tubing for frays, cracking, or breaks.

b. The exhaust system inlets and outlets for debris, clean as necessary.

c. The electrical system.

d. The battery connections and charging system.

e. Check operation of transfer switch

f. Overall engine and generator condition.

1.4.4 Inspection Report: Report any deficiencies and provide written estimates for repairs. Should the need for additional repairs be determined at the time of service, the Contractor shall notify the KO promptly and will not perform the work without prior authorization.

1.4.5 Additional Repair Tasks as assigned: Additional work and analysis may be needed for unanticipated repairs that are not included in the routine annual maintenance. A cost break down of parts and labor (including service trip) will be required for review and approval prior to the start of any additional work. These funds will be disseminated as needed over the entire performance period of this contract starting from the base year, through the end of option year 4. The total cost of these repairs cannot exceed 1.5% of the base year amount.

Items to be covered, but not limited to, are:

a. Emergency call out.

b. Replacement of worn belts, hoses, etc.

c. Minor electrical or mechanical components such as: block heaters, thermostats, starters, etc.

1.5 Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and four

(4) 12-month option years. The Period of Performance reads as follows:

Base Period: 12 months from date of award Option Period 1: 12 months from award of modification Option Period 2: 12 months from award of modification Option Period 3: 12 months from award of modification Option Period 4: 12 months from award of modification

1.6 General Information:

1.6.1 Place of Performance: The work to be performed under this contract will be performed at 200 Captain Kramer Ln, Conchas, NM 88416. The generators are specifically located at the maintenance yard, entrance to the dam, and at the irrigation headworks. The Contractor will notify the Conchas Operations Project Manager (OPM) at a minimum, ten (10) days prior to entering the property to perform inspections, testing, or maintenance activities.

The generators are located within a controlled-access area, coordinate access with the Conchas OPM.

1.6.2 Type of Contract: The Government will award a Firm fixed price commercial services purchase order.

1.6.3 Hours of Operation: The contractor is responsible for conducting business between the hours of 6:30am to 4:30 pm, Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the Government facility is closed for the above reasons. The contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.

When hiring personnel, the contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.4 Recognized Holidays: The following holidays are recognized as Federal holidays and Government offices will not be open.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Juneteenth Christmas Day Independence Day

1.6.5 Quality Control: The contractor shall develop and maintain an effective Quality Control Program (QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QCP is the means by which he assures himself that his work complies with the requirement of the contract. After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system.

1.6.6 Quality Assurance: The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum satisfactory performance thresholds.

1.6.7 Security Requirements: Contractor personnel performing work under this contract must maintain the level of security required for the life of the contract.

1.6.7.1 General Security Requirements and Guidance: The security requirements described below apply to all contract personnel (including employees of the prime Contractor (“Contractor”) and all subcontractor employees) supporting the performance requirements of this contract. The Contractor is responsible for compliance with these security requirements. Questions regarding security matters shall be addressed to the designated Government representative (e.g., Contracting Officer Representative (COR), Requiring Activity (RA) representative, or Contracting Officer (if a COR or other RA representative is not appointed)). Contract personnel are critical to the overall security and safety of US Army Corps of Engineers (USACE) installations, facilities and activities, and security awareness training contributes to those efforts. The Department of Defense (DoD) and Army security training requirements specified below, if applicable, are performance requirements; all applicable contract personnel shall complete initial training within 30 days of contract award or the date new contract personnel begin performance on the contract. Within five business days from the completion of training, the Contractor shall provide written documentation (e.g., email or memorandum) to the Government representative. The documentation shall include the names of contract personnel trained and which training they completed; the Contractor shall maintain training records as part of their contract files and be prepared to provide copies of training certificates to the Government representative. Contractor personnel and vehicles are subject to search when entering federal installations. Additionally, all contract personnel shall comply with Force Protection Condition (FPCON) measures, Random Antiterrorism Measures (commonly referred to as “RAMs”), and Health Protection Condition (HPCON) measures. The Contractor is responsible for meeting performance requirements during elevated FPCON and/or HPCON levels in accordance with applicable RA plans and procedures --this includes identifying mission essential and non-mission essential personnel. In addition to the changes otherwise authorized by the changes clause of this contract, should the FPCON or HPCON levels at any individual facility or installation change, the Government may implement security changes that affect contract personnel. The Contractor shall ensure all contract personnel are aware of their security responsibilities, including any site-specific requirements identified in local policies or procedures.

1.6.7.2 Antiterrorism (AT) Level I Training: All contract personnel requiring routine access to Army installations, facilities, and controlled access areas, or requiring network access shall complete initial and annual refresher AT Level I awareness training. Online AT Level I awareness training is available at https://jko.jten.mil/ (website subject to change).

1.6.7.3 Physical Security and Access Control Requirements: All contract personnel requiring physical access to a federal installation or facility shall comply with the access control procedures of that location. Contract personnel requiring unescorted access to meet contract performance requirements on a DoD installation in the US shall be vetted by the installation/facility Provost Marshal/Directorate of Emergency Services/Security Office using the National Crime Information Center-Interstate Identification Index (commonly referred to as “NCIC-III”) and Terrorist Screening Database (commonly referred to as “TSDB”). Contract personnel shall comply with all personal identity verification requirements specified in installation/facility policies and procedures. Contract personnel who do not meet requirements for unescorted access to USACE facilities shall coordinate escorted access with the Government representative, as needed. Contract personnel who receive keys, access cards, or lock combinations that provide access to government-owned property shall comply with key and lock control procedures of the RA.

1.6.8 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The Contracting Officer, Contracting Officer’s Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the Contracting officer will apprise the contractor of how the Government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.6.9 Key Personnel: The names and contact information of key Government personnel will be provided at the pre-constructions meeting.

The contractor shall provide a Contract Manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the Contracting Officer. The Contract Manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The Contract Manager or alternate shall be available between 7:00 am and 4:30 pm, Monday thru Friday except Federal holidays or when the Government facility is closed for administrative reasons.

1.6.10 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.6.11 Safety:

1.6.11.1 U.S. Army Corps of Engineers’ Safety and Health Requirements Manual, EM 385-1-1 and OSHA Requirements: The contractor will be required to comply with all pertinent provisions of the latest version of the U.S. Army Corps of Engineers Safety and Health Requirements Manual, EM 385-1-1 in effect on the date of the contract award. EM 385-1-1 and its changes are available at https://www.publications.usace.army.mil/USACE-Publications/Engineer-Manuals/. The Contractor must also comply with Occupational Safety and Health Act (OSHA) standards. OSHA standards are subject to change. It is the Contractor's responsibility to maintain familiarity with current OSHA standards.

1.6.11.2 Zero Accident Goal: The Albuquerque District, in its continual pursuit of excellence in safety has established a goal of zero accidents. To attain this goal, it will be necessary for contractor management to set the expectation that worker injury is unacceptable and to create a culture where employees at all levels accept ownership of their safety performance.

1.6.11.3 Contractor Accident Prevention Plan: Contractor shall develop a contract- or site- specific Accident Prevention Plan (APP), as per the EM 385-1-1, to include specific work tasks, work processes, equipment to be used, spillage containment while changing or adding fluids, and hazards pertaining to the contract. The APP shall contain appropriate hazard-specific plans as needed for the work being performed. The APP should include precautions for COVID-19. The Contractor shall provide (1) Electronic in PDF Format 15-Days after award for Review and Acceptance by the COR.

The Contractor must also comply with OSHA) standards. OSHA standards are subject to change. It is the Contractor's responsibility to maintain familiarity with current OSHA standards.

PART 2

DEFINITIONS & ACRONYMS

2.1.1 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2 Contracting Officer (KO): A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

2.1.3 Contracting Officer’s Representative (COR): An employee of the U.S. Government appointed by the Contracting Officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 Defective Service: A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5 Deliverable: Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.6 Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.8 Quality Assurance (QA): The Government procedures to verify that services being performed by the contractor are performed according to acceptable standards.

2.1.9 Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10 Quality Control (QC): All necessary measures taken by the contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11 Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12 Work Day: The number of hours per day the contractor provides services in accordance with the contract.

2.1.12 Work Week: Monday through Friday, unless specified otherwise.

2.2 Acronyms:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CCE Contracting Center of Excellence

CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit USACE U.S. Army Corps of Engineers

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3.0 Government Furnished Items and Services:

3.1 Services: None

3.2 Facilities: None

3.3 Utilities: The Government can provide 120vac electrical power and fuel to operate the generators during load testing. The contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

3.4 Equipment: None

3.5 Materials: None

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4.0 Contractor Furnished Items and Responsibilities:

4.1 General: The contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.3 Materials: The contractor shall all materials, supplies and equipment necessary to meet the requirements under this PWS.

4.4 Equipment: The contractor shall provide the resistor load bank and all necessary equipment to meet the requirements under this PWS. [

4.5 Government Safety Requirements: The contractor shall submit their written Accident Prevention Program to the Contracting Officer for evaluation and acceptance. The plan must be submitted and approved before any on-site work begins.

PART 5

SPECIFIC TASKS

5.0 Specific Tasks: Level II annual maintenance, service and inspection of the stand-by generators listed in this PWS.

5.3 Optional Services: Exercise of options is at the Government’s discretion. The contractor shall not perform these optional services unless the Contracting Officer has executed a contract modification exercising the option and issued a notice to proceed.

PART 6

APPLICABLE PUBLICATIONS

6.0 Applicable Publications (Current Editions): The manufacturer’s Operations and Maintenance Manual for each stand-by generator listed in this PWS.

6.1 The contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures. AR 25-2, AR 530-1, USACE Safety Manual, EM 385 1-1.

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7.0 Attachment/Technical Exhibit List:

7.1 Attachment 1/Technical Exhibit 1 – Performance Requirements Summary includes performance standards.

The Government shall use these standards to determine Contractor performance and shall compare Contractor performance to the Acceptable Quality Level.

7.2 Attachment 2/Technical Exhibit 2 – Deliverables Schedule

7.3 Attachment 3/Technical Exhibit 3 – Generator list, identifier, and location.

TECHNICAL EXHIBIT 1

Performance Requirements Summary The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum satisfactory levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective

Standard Performance

Threshold Method of

Surveillance

Task # 1.

The contractor shall perform all tasks as described in Section 1.4.1. (a through i).

The contractor provided the services list in this section, oil filter changes lubrication, etc.

100% Compliance with the quality of work performed

Periodic surveillance by Gov. personnel

Task # 2 The contractor shall perform all tasks as described in Section 1.4.2

100% load bank testing

100% Compliance with the quality of work performed

Periodic surveillance by Gov. personnel

Task # 3 The contractor shall perform all tasks as described in Section 1.4.3.(a through f).

Overall inspection of generator 100% Compliance with the quality of work performed

Periodic surveillance by Gov. personnel

Task # 4 The contractor shall provide an inspection report as described in Section 1.4.4

Inspection report and repair estimates

100% Compliance with the quality of work performed

Periodic surveillance by Gov. personnel

Task # 5 The contractor shall provide items and services described in Section 1.4.5

Analysis and cost break down of unanticipated repairs

100% Compliance with the quality of work performed

On site surveillance by Gov. personnel

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To

1.4.1 Annual

Maintenance

Within 90 days of contract award

1 On site service OPM & Gov Representative.

1.4.2 Load Bank Test Within 90 days of

contract award

1 On site service OPM & Gov Representative.

1.4.3 Inspection Within 90 days of

contract award

1 On site service OPM & Gov Representative..

1.4.4 Inspection Report Within 30 days of

completion

1 PDF, submitted via email

OPM & Gov Representative.

1.4.5 Additional Repair

Tasks

Within 30 days of findings

1 PDF, submitted via email

KO, OPM, Gov Representative.

1.6.7 Prof of completion

for Antiterrorism Level I Training

Within 30 days of contract award

1 PDF, submitted via email

OPM & Gov Representative.

1.6.11 Accident

Prevention Plan

Within 30 days of contract award

1 PDF, submitted via email

OPM & Gov Representative.

TECHNICAL EXHIBIT 3

Generator List

ITEM IDENTIFIER KW Location

1 Onan generator, Model number DQCA-181024 Serial number B190503592

500KW Administration Maintenance complex

2 Onan generator Model number DGBB-5749959 Serial number B060886720

80KW 35KW Dam entrance location

3 Onan generator Model number DSHAD-6380662 Serial number A1110186771

175KW 230KW Irrigation Headworks

(End of Summary of Changes)