RFQW912PP-17-T-0017.pdf

OPERATIONS DIVISION

4101 JEFFERSON PLAZA NE

ALBUQUERQUE NM 87109-3435

TEL: FAX:

REQUEST FOR QUOTATIONS

(THIS IS NOT AN ORDER) 1

PAGE OF PAGES

1. REQUEST NO. 2. DATE ISSUED RATING

W912PP-17-T-0017 05-Jan-2017 5a. ISSUED BY

8. TO: NAME AND ADDRESS, INCLUDING ZIP CODE

IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this

Request for Quotations must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State, and local taxes)

ITEM NO.

(a)

SUPPLIES/ SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e) (f)

SEE SCHEDULE

AMOUNT

% No. %

NOTE: Additional provisions and representations [ ] are [ ] are not attached.

13. NAME AND ADDRESS OF QUOTER (Street, City, County, State, and ZIP Code)

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

15. DATE OF

QUOTATION

16. NAME AND TITLE OF SIGNER (Type or print) (Include area code)

TELEPHONE NO.

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 18 (REV. 6-95)

PREVIOUS EDITION NOT USABLE Prescribed by GSA FAR (48 CFR) 53.215-1(a)

THIS RFQ X[ ] IS [ ] IS NOT A SMALL BUSINESS SET-ASIDE

6. DELIVER BY (Date)

SEE SCHEDULE

AND/OR DMS REG. 1

UNDER BDSA REG. 2

4. CERT. FOR NAT. DEF.3. REQUISITION/PURCHASE

REQUEST NO.

US ARMY ENGINEER DISTRICT, ALBUQUERQUE

4101 JEFFERSON PLAZA NE

ALBUQUERQUE NM 87109-3435

9. DESTINATION (Consignee and address, including ZIP Code)

7. DELIVERY

[ ]X FOB

DESTINATION

[ ] OTHER

(See Schedule)

03-Feb-2017(Date)

PLEASE FURNISH QUOTATIONS TO THE ISSUING OFFICE IN BLOCK 5a ON OR BEFORE CLOSE OF BUSINESS:10.

505-342-3263DIANA M KEERAN

(Name and Telephone no.) (No collect calls)5b. FOR INFORMATION CALL:

d. CALENDAR DAYSc. 30 CALENDAR DAYSb. 20 CALENDAR DAYS12. DISCOUNT FOR PROMPT PAYMENT a. 10 CALENDAR DAYS

W912PP-17-T-0017

Section B - Supplies or Services and Prices

SUBMISSION INSTRUCTIONS

Please submit offers to Diana Keeran via e-mail at diana.m.keeran@usace.army.mil

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Job Endandered Species Monitoring

FFP

The Contractor shall furnish all labor, management, equipment, supplies, and materials needed for Endangered Species Monitoring at John Martin Reservoir, Bent County, New Mexico, in strict accordance with the attached Scope of Work and US Department of Labor Wage Determination. Price includes all applicable Federal, State, and Local taxes. Point of contact for this project is Andrew Wastell (505)343-3214.

Base Period of Performance: March 1, 2017 - September 30, 2017 FOB: Destination

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0002 1 Job OPTION Option 1

FFP

Period of Performance: March 1, 2018 - September 30, 2018 FOB: Destination

NET AMT

SAM

****************Note to Offeror**************** The System for Award Management (SAM) registration (formerly CCR) should be completed prior to award of any resultant contract from the RFQ. Failure to have this registration completed could cause delay of award or rejection of offer. To complete or update a SAM registration, go to www.sam.gov.

Please provide the following information with quote:

Dun & Bradstreet Number: ______________________ Federal Tax ID Number: ______________________

CAGE Code: ______________________

PRICE SCHEDULE

John Martin Endangered species monitoring:

Base Period of Performance: March 1, 2017 ‐ September 30, 2017

ITEM

NAME

ESTIMATED QUANTITY

1 PRS #1: PWS section 5.2 50 hours $

2 PRS #2: PWS section 5.3 700 hours $

3 PRS #3: PWS paragraphs 1.6.1, 5.2.2, 5.3.1, 5.3.1.1, and 5.3.1.2

60 hours $

4 PRS #4: PWS Section 5.4 100 hours $

5 PRS# 5: PWS Section 5.5 160 hours $

6 PRS #6: PWS Section 5.3.2 50 hours $

Option 1 Period of Performance: March 1, 2018 ‐ September 30, 2018

1 PRS #1: PWS section 5.2 50 hours $

2 PRS #2: PWS section 5.3 700 hours $

3 PRS #3: PWS paragraphs 1.6.1, 5.2.2, 5.3.1, 5.3.1.1, and 5.3.1.2

60 hours $

4 PRS #4: PWS Section 5.4 100 hours $

5 PRS# 5: PWS Section 5.5 160 hours $

6 PRS #6: PWS Section 5.3.2 50 hours $

Section C - Descriptions and Specifications

PWS

PERFORMANCE WORK STATEMENT (PWS)

Threatened and Endangered Species Monitoring

John Martin Reservoir

PART 1

GENERAL INFORMATION

1.0 General: This is a non-personal services contract to provide threatened and endangered species monitoring and related work. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform monitoring of threatened and endangered species on John Martin Reservoir property in Bent County, Colorado, as defined in this Performance Work Statement except for those items specified as Government furnished property and services. The Contractor shall perform to the standards in this contract.

1.2 Background: The U.S. Army Corps of Engineers, Albuquerque District (USACE), in compliance with the Endangered Species Act and the terms of the U.S. Fish and Wildlife Service’s Biological Opinion dated Sept.

25, 2001, conducts annual monitoring of federally endangered Interior Least Terns (Sternula antillarum) and threatened Piping Plovers (Charadrius melodus) at John Martin Reservoir. From 1990-2015 there have been up to 23 tern nests and 14 plover nests each year at John Martin. Some nests have been on islands accessible only by canoe or kayak. Conservation measures undertaken as part of the Biological Opinion include maintaining a database of tern and plover nesting locations and outcomes; educating visitors and contractors; monitoring nesting locations;

conducting vegetation removal and habitat improvement work; closing nesting areas to deter public access; and excluding and controlling predators. These actions are also formalized in an Endangered Species Management Plan for Interior Least Terns and Piping Plovers at John Martin Reservoir, dated May 22, 2002.

1.3 Objectives:

Monitor Least Terns (Sternula antillarum) and Piping Plovers (Charadrius melodus), including nests, eggs, and young;

Maintain accurate data on numbers of birds, nesting attempts, reproductive success, predation. etc.

Provide recommendations and guidance to USACE to Improve nesting habitat for Least Terns and

Piping Plovers at John Martin Reservoir;

Protect Least Terns and Piping Plovers, nesting areas, nests and young from human use impacts, predation, flooding from rising irrigation storage waters, and other impacts;

Implement scientifically defensible management and conservation strategies for Least Terns and

Piping Plovers, and train USACE staff on said management and conservation strategies.

1.4 Scope: The contractor shall perform the following services:

Prior to nesting season, conduct surveys of nesting habitat to identify and document areas in need of vegetation removal, minor beach modification, or other habitat modifications; documents, coordinates with, and makes recommendations to on-site Point of Contact (POC);

Monitor Least Terns (Sternula antillarum) and Piping Plovers (Charadrius melodus), including nests, eggs, young, and habitat;

Coordinate with federal tern/plover banding contractor (USGS) and USACE Albuquerque District Office on banding efforts. Communicates with, and makes recommendations to USGS and District POC regarding tern/plover nesting season status in order to maximize efficacy of banding efforts;

Maintain accurate data on numbers and spatial locations of birds, pairs, chicks, nests, eggs, mortality, predation, and other pertinent observations;

Coordinate with and make recommendations to on-site POC regarding areas where closures/fencing is needed to protect nesting areas from public access and predation.

Notify the on-site POC concerning threats to Least Terns or Piping Plovers;

Move viable eggs that are in imminent danger of being flooded, if deemed appropriate;

Provide training and educational assistance to the USACE;

Coordinate/communicate with on-site POC on reservoir levels as they relate to tern/plover nests;

Reports infractions to area closures to on-site POC.

1.5 Period of Performance: The Base Period of Performance shall be for seven (7) months and includes one seven

(7) month option period.

March 1, 2017 - September 30, 2017 March 1, 2018 – September 30, 2018

1.6 General Information:

1.6.1 Quality Control/Work Plan: The Contractor shall develop and maintain an effective Work Plan to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s Work Plan is the means by which he assures himself that his work complies with the requirement of the contract. The Work Plan is to be delivered electronically to the KO, District POC and COR within 30 days after contract award. Three copies of a comprehensive written Work Plan shall be submitted to the District POC, KO and COR within 5 working days when changes are made thereafter. After acceptance of the quality control plan the Contractor shall receive the contracting officer’s acceptance in writing of any proposed change to the Work Plan.

a. The Work Plan component shall present a detailed discussion of the technical approach to be used to address the items in the section 5.0 of this PWS (methods, procedures, etc.). All personnel shall be identified and work schedules formulated. The Work Plan shall include a schedule for training/technical assistance to John Martin staff as detailed in section 5.5.1 of this PWS. All work shall be performed according to the Work Plan approved by the Contracting Officer, COR and the District Technical POC (identified in section 1.6.11 below).

1.6.2 Quality Assurance: The Government shall evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum satisfactory performance thresholds.

1.6.3 Recognized Holidays:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

Note: The Contractor is required to be present on expected high visitor use days during the Memorial Day and 4th of July holiday periods.

1.6.4 Hours of Operation: The Contractor is responsible for conducting business between the dawn and dusk daily, except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor must, at all times, maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: The work to be performed under this contract shall be performed at the John Martin Reservoir, Bent County, Colorado.

1.6.6 Type of Contract: The Government will award a firm fixed price contract.

1.6.7 Security Requirements: Contractor personnel performing work under this contract must strictly comply with any security stipulations set forth on the Eng Form 6055 associated with this specific project.

1.6.7.1 Physical Security: The Contractor shall be responsible for safeguarding all Government equipment, information and property provided for Contractor use. Foreign National Contractors must have prior approval for access into USACE facilities through the SPA security office. Contractors will be escorted within restricted areas by USACE personnel.

Per the guidelines mandated with the implementation of OPORD 2013-74: Integrating Antiterrorism and Operations Security (OPSEC) into the USACE Acquisition Process, the following OPSEC provisions apply to this requirement:

1.6.7.2 AT Level I Training. All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, controlled access areas, or require network access, shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. Upon request, the contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website:

https://atlevel1.dtic.mil/at/; or it can be provided by the RA ATO in presentation form which will be documented via memorandum.

1.6.7.3 Access and General Protection/Security Policy and Procedures. All contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks or background investigation and to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

1.6.7.4 For contractors who do not require CAC, but require access to a DoD facility or installation.

Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05 / AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative, as NCIC and TSDB are available), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

1.6.7.5 Suspicious Activity Reporting Training (e.g. iWATCH, CorpsWatch, or See Something, Say Something). The contractor and all associated sub-contractors shall receive a brief/training (provided by the RA) on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 5 calendar days after the completion of the training.

1.6.7.6 OPSEC Training. All new contractor employees will complete Level I OPSEC Training within 30 calendar days of their reporting for duty. Additionally, all contractor employees must complete annual OPSEC awareness training. The contractor shall submit certificates of completion for each affected contractor and subcontractor employee, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training. OPSEC awareness training is available at the following websites:

https://www.iad.gov/ioss/ or http://www.cdse.edu/catalog/operations-security.html; or it can be provided by the RA OPSEC Officer in presentation form which will be documented via memorandum.

1.6.7.7 Pre-screen candidates using E-Verify Program. The Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements.

The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award. When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, with the designated Government representative. This Form will be provided to the Contracting Officer and shall become part of the official contract file.

1.6.8 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The Contracting Officer, Contracting Officer’s Representative (COR), and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the Contracting officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.6.9 Contracting Officer’s Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract:

perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of Government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting contract.

1.6.10 Key Personnel: The following personnel are considered key personnel by the Government: Contract Manager, and biologist (unless the contractor serves as contract manager, and biologist). The Contractor shall provide a Contract Manager who shall be responsible for the performance of the work. The name of this person, and an alternate who shall act for the Contractor when the manager is absent, shall be designated in writing to the Contracting Officer. The Contract Manager, or alternate, shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The Contract Manager, or alternate, shall be available between the hours of 8:00 a.m. and 4:00 p.m., Monday thru Friday except Federal holidays or when the Government facility is closed for administrative reasons. Qualifications for all key personnel are listed below:

1.6.10.1 Contractor qualifications:

a. The Contractor shall possess a Bachelor’s degree in biology or comparable qualifications as defined for general natural resources management in biological sciences series, 0401, or general wildlife biology, 0486 and must possess the following minimum qualifications:

The contractor shall have five (5) years’ experience in Project Management for other contracts/programs with a minimum of three (3) years working experience in management of federally listed species.

The contractor shall document professional registration, in their respective field, where applicable or available.

The Contractor must provide a list of qualifications/experience related to monitoring federally listed bird species, as it relates to: monitoring, conducting habitat improvement, predator exclusion and control, and implementation of conservation management actions.

The Contractor shall provide a list of qualifications/experience related to identification and monitoring of breeding bird species in Colorado, including shorebirds.

The Contractor shall provide a list of qualifications/experience related to techniques/protocols for moving nests and or eggs of federally listed bird species.

The Contractor must provide a list of qualifications/experience related to identification of plant species in Southeastern Colorado.

The Contractor shall provide a list of qualifications/experience related to methods of management and/or control of undesirable plant growth.

The Contractor shall demonstrate knowledge of appropriate methods and timing to protect terns and plovers, nesting areas, nests and young from human use impacts, predation, and other impacts.

b. Field assistants/volunteers: Any use of field assistants/volunteers must be coordinated/approved with the on-site POC.

1.6.11 Government Points of Contact (POC): The Albuquerque District technical point of contact for this contract is:

Andrew Wastell, Natural Resources Specialist Operations Support Branch USACE Albuquerque District 4101 Jefferson Plaza, NE Albuquerque, NM 87109 Telephone Number: (505) 342-3214 Email: andrew.r.wastell@usace.army.mil

The On-site POC for day-to-day operations for this work is:

*Onsite POC will be determined at the project kick-off meeting

1.6.12 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.6.13 Data Rights: The Government has unlimited rights to all documents/material produced under this contract.

All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the Contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.6.14 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may effect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

PART 2

DEFINITIONS & ACRONYMS

2.0 Definitions and Acronyms:

2.1 Definitions:

2.1.1 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2 Contracting Officer (KO): A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

2.1.3 Contracting Officer’s Representative (COR): An employee of the U.S. Government appointed by the Contracting Officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 Defective Service: A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5 Deliverable: Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6 Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.8 Quality Assurance (QA): The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9 Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of Contractor performance.

2.1.10 Quality Control (QC): All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11 Subcontractor: One that enters into a contract with a prime Contractor. The Government does not have privity of contract with the subcontractor.

2.1.12 Work Day: The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13 Work Week: Monday through Friday, unless specified otherwise.

2.2 Acronyms:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit USACE U.S. Army Corps of Engineers

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3.0 Government Furnished Items and Services:

3.1 Services: The Government may provide volunteer or hired labor if available and deemed appropriate by the USACE.

3.2 Materials: The Government will provide signs and materials as needed for habitat enhancement, and posting closures which will include, but are not limited to; manual labor and herbicide/rodenticide needed for habitat enhancement, fencing materials (for area closures, nest cages, and predator exclusion), electric fencing, signs and buoys, if available and deemed appropriate by the Corps of Engineers.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4.0 Contractor Furnished Items and Responsibilities:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Materials: The Contractor shall furnish all materials, supplies, and equipment necessary to meet the requirements under this PWS. The Contractor is responsible for all printing and material costs as part of this firm fixed-priced contract.

PART 5

SPECIFIC TASKS

5.0 Specific Tasks:

5.1 Basic Services: The Contractor shall provide services for monitoring of Interior Least Terns (Sternula antillarum) and Piping Plovers (Charadrius melodus) on USACE property at John Martin Reservoir in the county of Bent, Colorado. All work conducted under this contract shall be consistent with United States Fish and Wildlife Service (USFWS) guidelines for conducting censuses and monitoring of Least Terns and Piping Plovers and shall be consistent with Colorado Parks and Wildlife (CPW) methods and techniques defined in the State of Colorado’s PIPING PLOVER and LEAST TERN RECOVERY PLAN, September, 1994 (Slater).

The Contractor shall communicate and coordinate daily with the on-site POC or designated alternate, except when the John Martin Reservoir Project office is closed. It is essential that on-site POC be aware of the current locations and status of tern and plover pairs, nests and/or young, and posted closures, as well as any potential threats or other issues.

5.2 Habitat Improvement: The Contractor shall work in coordination with the John Martin Project Office and District POC and make recommendations regarding habitat improvement work on John Martin Reservoir property as outlined below and as approved by the on-site POC.

5.2.1 Habitat work shall be conducted between March 1 and approximately April 5, or until the arrival of birds.

The Contractor shall inventory potential nesting areas and make recommendations to on-site POC regarding habitat enhancement/site preparation, prior to nesting season. Habitat work may include removal of brush, grass, and weeds from potential tern or plover nesting sites, and minor beach modifications. Habitat work shall be planned and coordinated with the on-site POC. Sites shall be selected according to water level and potential for use by terns and plovers. The contractor shall coordinate with on-site POC on reservoir levels as they relate to tern/plover nests.

Methods used for vegetation control include hand pulling, mechanical, burning, and chemical. Control of vegetation on selected sites shall be such that a clean beach, free from over-story vegetation and suitable for tern and plover nesting, exists. The John Martin project staff will be solely responsible for all methods of habitat work including:

hand pulling, chemical, burning, and mechanical treatments.

5.2.2 The contractor shall inventory and document Habitat areas treated or improved by collecting GPS point and polygon data (Universal Transverse Mercator (UTM) coordinates, NAVD 88) and completing habitat data sheet.

Habitat data sheet shall include total acreage treated, species treated, and type of treatment methodology used.

5.3 Tern and Plover monitoring

5.3.1 Monitoring of Least Terns and Piping Plovers, nests, eggs, and young shall be conducted between April 1, or date of first arrival of birds, and September 30. The Contractor shall conduct monitoring activities as approved by the on-site POC. Active nests containing eggs or young shall be monitored at least five times per week with no more than two consecutive days of non-observation. Young out of the nest shall be monitored until fledged, approximately every other day with no more than two consecutive days of non-observation. Monitoring data collected shall include, but not be limited to, dates and times of the following: presence and nesting behavior of terns or plovers in traditional or new locations recorded as Universal Transverse Mercator (UTM) coordinates, (NAVD 88) or absence of terns or plovers in traditional locations; number and location of any tern or plover nests;

productivity data of all known nests; predation on terns/plovers, their eggs or fledglings; suspected depredating species; any and all closures posted; known violations of closures; habitat work performed; volunteer labor used. All event data listed above shall be recorded in UTM coordinates: NAVD 88.

5.3.1.1 All data shall be recorded in Microsoft Excel or compatible format, and an electronic file of same shall be submitted weekly to the on-site POC and District POC. Weekly reports shall include an hourly log detailing time spent on each task identified in section 5.0 of this PWS.

5.3.1.2 Draft/Final Report: The contractor shall submit an electronic copy of a draft annual report, including maps/shapefiles, to the District POC and on-site POC on or before 1 September. The Corps will review the draft report and provide comments for a final report within two weeks of submittal. The final report shall be provided two weeks after the USACE has provided comments, or no later than 30 September. Electronic copies shall be provided to the on-site POC and District POC. The report, including maps and appendices, shall be completed in Microsoft Word. Summary tables and chronological observation data shall also be provided in Microsoft Excel worksheets.

Maps identifying all nesting attempts and their locations, and habitat work conducted shall be prepared and included in the reports. Geographic coordinates of all nesting attempts shall be provided in spreadsheet and ESRI ArcGIS compatible format. The report shall be written in a scientific format and include an abstract, introduction, methodology used, results, and discussion (including management recommendations). The report shall summarize all tasks and data collection identified in section 5.0 of this PWS.

5.3.2 Coordinate with federal (USGS) banding contractor. The contractor shall be required to coordinate timing of banding trips and locations of adults and chicks (up to 4 trips between April and August) with the USGS and District POC to maximize banding efforts for terns and plovers. USGS POC contact information shall be provided at the kick-off meeting.

5. 4 Conservation and Protection of terns and plovers

5.4.1 The contractor shall coordinate with and make recommendations to on-site POC regarding areas where closures/fencing/signage are needed to protect nesting areas from public access and predation. The contractor shall explain closures to the visiting public with a professional and courteous demeanor.

5.4.2 The Contractor shall notify the on-site POC as soon as possible concerning threats or potential threats to Least Terns or Piping Plovers, i.e.: rising water levels, human disturbance, predation, violation of areas closed to human activity to protect terns or plovers. Similar notification shall be performed in case of any injury or mortality to terns or plovers.

5.4.3 The Contractor shall move viable eggs of interior Least Terns and Piping Plovers that are in imminent danger of being flooded by rising irrigation storage (non-flood) waters to an elevation and habitat that maximizes the likelihood of success of egg hatching. The Contractor shall implement such action if necessary for survival of eggs, if deemed appropriate in consultation with the on-site POC. The Contractor shall train the USACE’s Park Rangers in said techniques, as the USACE deems appropriate.

5.5 Technical and educational assistance

5.5.1 The contractor shall provide technical/educational assistance and guidance to USACE staff concerning all tasks identified in section 5.0 of this PWS.

PART 6

APPLICABLE PUBLICATIONS

6.0 Applicable Publications (Current Editions)

6.1 The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures including all applicable Occupational Safety and Health Act (OSHA) Standards and the Corps of Engineers’ safety requirements manual EM 385-1-1, dated September 2008, available at the John Martin Project Office.

6.2 The Contractor must conduct all activities in accordance with the terms and conditions of:

The USFWS’ Biological Opinion dated 25 September, 2001; available from the on-site POC.

The USACE Endangered Species Management Plan for Piping Plovers and Interior Least Terns at John

Martin Reservoir Project and John Martin State Park, Bent Co., Colorado, dated May 22, 2002; available from the on-site POC.

The Contractor must be familiar with relevant literature including:

The Recovery Plan for the Interior Population of the Least Tern; available from the USFWS Endangered

Species Program website.

The Great Lakes and Northern Great Plains Piping Plover Recovery Plan; available from the USFWS

Endangered Species Program website.

The State of Colorado Piping Plover and Interior Least Tern Recovery Plan; available from the Colorado

Parks and Wildlife or the on-site POC.

The 2016 annual tern and plover monitoring report: available from the on-site POC.

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7.0 Attachment/Technical Exhibit List:

7.1 Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

7.2 Attachment 2/Technical Exhibit 2 – Deliverables Schedule

7.3 Attachment 3/Technical Exhibit 3 – Estimated Workload Data.

TECHNICAL EXHIBIT 1

Performance Requirements Summary The Contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum satisfactory levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective

Standard Performance Threshold

Method of Surveillance

PRS # 1.

The Contractor provided recommendations for habitat improvement work on John Martin Reservoir property as described in PWS section 5.2.

The Contractor provided habitat improvement recommendations regarding site selection, vegetation removal, and minor beach modifications to the on-site

POC.

Nesting sites in need of improvement were identified, cleared of vegetation, or otherwise modified as needed

100 percent inspection and approval of completed work by on-site POC

PRS # 2

The Contractor monitored Least Terns and Piping Plovers as described in PWS section 5.3.

The Contractor monitored active nests at least five times per week and young out of the nest every other day with no more than two consecutive days of non-observation.

Zero deviation from standard; exceptions may be approved by on-site POC

Periodic on-site visits by on-site

POC

PRS # 3

The Contractor maintained and submitted accurate data, submitted weekly log of hours spent on each task, submitted a draft and final work plan, and submitted draft and final report as described in PWS paragraphs 1.6.1, 5.2.2, 5.3.1, 5.3.1.1, and 5.3.1.2

The Contractor submitted weekly data sheets/logs, submitted draft and final work plan, and submitted draft and final annual report.

Zero deviation from standard

100 percent inspection and approval of weekly data sheet/logs by on-site POC;

approval of work plan by Contracting officer, COR, and District POC, and approval of final report by on-site/District

POC

PRS # 4

The Contractor coordinated with the on-site POC concerning threats to Least Terns or Piping Plovers, and took appropriate protective actions as described in PWS Section 5.4

The Contractor made recommendations to on-site POC to protect nests as appropriate, including implementing closures, constructing predator exclusion cages, controlling predators, and if necessary, moving nests. The Contractor coordinated these actions with the on-site POC.

Nesting area closures and other protections were appropriately coordinated and implemented.

Periodic inspection and approval of completed work by on-site POC.

PRS # 5

The Contractor provided technical and educational assistance and guidance to USACE staff as requested in PWS Section 5.5.

The Contractor was available for technical assistance during working hours as needed.

Zero deviation from standard

100 percent inspection and approval of completed work by on-site and District POC

PRS # 6

The contractor coordinated timing of banding trips and locations of terns and plovers (up to 4 trips between April and August) with the USGS and District POC to maximize banding efforts for terns and plovers as described in PWS Section 5.3.2

The contractor coordinated banding efforts with the USGS and district POC.

Zero deviation from standard

100 percent inspection and approval of completed work by on-site POC and District

POC

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To Work plan, including schedule to provide technical/educational assistance as described in section 1.6.1, and 5.5

Draft within 30 days of contract award.

Final within 5 days after changes are made thereafter

Three copies Electronic:

Microsoft Word, Excel, and ArcGis

District POC, Contracting Officer and COR

Daily coordination and updates, as described in section 5.1

Daily on Contractor’s working days

One copy

Verbal or written briefing

On-site POC

Weekly activity log and data sheet submission, per PWS Paragraph 5.3.3

Weekly, not later than the 3rd working day of each week for the preceding week’s activity.

One copy Electronic:

Microsoft Excel

On-site/District POC

Monthly invoice Monthly, not later than the 5th day of each month for the preceding month’s activity.

Two copies Hard copy Copy 1: On-site POC Copy 2:

Department of the Army USACE Finance Center 5722 Integrity Drive Millington, TN 38054-5005

Annual Report, per PWS Paragraph 5.3.1.2

Draft: on or before 1 September Final: two weeks after USACE comments provided, or no later than 30 September.

one each Electronic;

report in Microsoft Word;

data in Excel;

spatial nest data (coordinates) in ArcGIS-compatible format

On-site POC District POC

TECHNICAL EXHIBIT 3

ESTIMATED WORK LOAD DATA

1 PRS #1: PWS section 5.2 50 hours

2 PRS #2: PWS section 5.3 700 hours

3 PRS #3: PWS paragraphs 1.6.1, 5.2.2, 5.3.1, 5.3.1.1, and 5.3.1.2

60 hours

4 PRS #4: PWS Section 5.4 100 hours

5 PRS# 5: PWS Section 5.5 160 hours

6 PRS #6: PWS Section 5.3.2 50 hours

TECHNICAL EXHIBIT 4

JOHN MARTIN AREA MAP

TECHNICAL EXHIBIT 5

NESTING LOCATIONS 1998-2007

QASP

QUALITY ASSURANCE SURVEILLANCE PLAN

John Martin Endangered Species Monitoring

Prepared by:

U.S. Army Corps of Engineers

Albuquerque District 4101 Jefferson Plaza NE Albuquerque, NM 87109

ABBREVIATIONS AND ACRONYMS

COR Contracting Officer’s Representative KO Contracting Officer PWS Performance Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan QC Quality Control SME Subject Matter Expert USACE U.S. Army Corps of Engineers

QUALITY ASSURANCE SURVEILLANCE PLAN

1.0 OVERVIEW

This Quality Assurance Surveillance Plan (QASP) sets forth the procedures and guidance that the Contracting Officer’s Representative (COR) will use in evaluating the technical performance of the contractor in accordance with the terms and conditions of the Performance Work Statement (PWS). The QASP objective is to define government procedures that will be used to verify that the appropriate performance and quality assurance (QA) methods are used to manage this contract. The purpose of the QASP is to ensure that the performance of specific activities and the completion of milestones are accomplished in accordance with all requirements set forth in the PWS.

This QASP describes the mechanism for documenting noteworthy accomplishments or discrepancies for work performed by the contractor. Information generated from the COR’s surveillance activities will directly feed into performance discussions with the contractor. The intentions are to ensure the contractor performs in accordance with performance metrics set forth in the contract documents, the U.S. Army Corps of Engineers (USACE) receives the quality of services called for in the contract, and the USACE only pays once an acceptable level of service is received.

The QASP details how and when the COR will monitor, evaluate, and document contractor performance of the PWS. The QASP is intended to accomplish the following:

Define the role and responsibilities of participating USACE officials (Section 2.0).

Define the key milestones/deliverables that will be assessed (Section 3.0).

Define performance standards for key milestones/deliverables (Section 3.1).

Describe the surveillance methodology that will be employed by the USACE in assessing the contractor’s performance (Section 4.0).

Describe the surveillance documentation process and provide copies of the form that the

USACE will use in evaluating the contractor’s performance (Section 5.0).

Outline payment and corrective action procedures (Section 6.0).

2.0 ROLES AND RESPONSIBILITIES OF USACE OFFICIALS

2.1 CONTRACTING OFFICER

The Contracting Officer (KO) has overall responsibility for overseeing the contractor’s performance. The KO is responsible for monitoring the contractor’s performance in the areas of contract compliance and contract administration; reviewing the COR’s assessment of the contractor’s performance; and resolving all differences between the COR’s assessment and the contractor’s assessment of performance. It is the KO that assures the contractor receives impartial, fair, and equitable treatment under the contract. The KO is ultimately responsible for the final determination of the adequacy of the contractor’s performance. The KO is the only one authorized to obligate the Government.

2.2 CONTRACTING OFFICER’S REPRESENTATIVE

The COR is responsible for technical administration of the project and assures proper USACE surveillance of the contractor’s performance. The COR is responsible for monitoring, assessing, recording, and reporting on the technical performance of the contractor on a day-to-day basis.

2.3 TECHNICAL EXPERTISE AND SUBJECT MATTER EXPERTS

The KO and COR may call upon the technical expertise of other USACE officials and subject matter experts (SME) as required. These USACE officials/SMEs may be called upon to review technical documents and products generated by the contractor. Contracting agency representatives will also conduct review of contract documentation such as invoices, monthly status reports, and work plans.

3.0 KEY MILESTONES/DELIVERABLES TO BE ASSESSED

At a minimum, the following milestones and associated deliverables will be evaluated in accordance with this QASP:

Key Milestones/Deliverables:

Coordinates daily with on-site POC Submits weekly activity log and data sheet to on-site POC and District POC Submits monthly invoice, not later than the 5th day of each month Submits draft annual report on or before 1 September and final report by 30

September Provide habitat improvement recommendations to on-site POC prior to nesting season Monitor least terns and piping plovers Coordinate with on-site POC concerning threats to least terns and piping plovers Provide technical and educational assistance to USACE staff Coordinate with USGS on timing of banding trips

3.1 PERFORMANCE STANDARDS FOR KEY MILESTONES/DELIVERABLES

Since price is fixed in this acquisition, the contractor’s performance will be evaluated by assessing the key milestones/deliverables described above according to five standards: quality, schedule, safety, and management of key personnel and resources. For each of these performance standards, the COR will assign one of five ratings of the contractor’s performance: exceptional, very good, satisfactory, marginal, or unsatisfactory as defined in Table 1 of the QASP.

Table 1. Performance Standards Performance

Standard Exceptional Very Good

Satisfactory

Marginal Unsatisfactory Basic Definition

Contractor exceeds the performance requirements for the milestone, deliverable, or standard, with no substantive input from the government.

Contractor exceeds the performance requirements for the milestone, deliverable, or standard, with minimal input from the government.

Contractor meets the performance requirements for the milestone, deliverable, or standard, with moderate input from the government.

Contractor meets the performance requirements for the milestone, deliverable, or standard, with significant input from the government.

Contractor does not meet the performance requirements for the milestone, deliverable, or standard, after significant input from the government.

Quality Deliverables are of excellent quality, approved as submitted, or with no substantive comments.

The work performed exceeds the requirement of the PWS. No deficiencies noted.

Deliverables are of high quality and comments are mostly minor. Final deliverables are approved after one round of USACE comments. No further revisions are required.

USAC…