I.A.02 - Generator Service Contract SOW.pdf

Statement of Work: Generator and ATS Maintenance Service Contract

1. Introduction

This Statement of Work (SOW) outlines the terms and conditions for a comprehensive maintenance service contract for one (1) 600kW Elliot Magnatek Diesel Generator and its associated Cutler Hammer Automatic Transfer Switch (ATS). The objective of this contract is to ensure the reliable operation of the backup power system through regularly scheduled preventative maintenance, as well as to define the procedures for corrective and emergency maintenance.

2. Scope of Work

The selected contractor will provide all labor, materials, and equipment necessary to perform the maintenance services detailed in this SOW.

2.1. Preventative Maintenance

The contractor will perform scheduled preventative maintenance inspections and services to maintain the generator and ATS in optimal condition. These services will be performed on a quarterly basis.

2.1.1. Quarterly Preventative Maintenance (4 times per year)

The following services will be performed during each quarterly visit:

System Tasks

Cooling System Inspect for leaks, check hose conditions, radiator for blockage, drive belt condition, and coolant level.

Fuel System Inspect hoses, day tank, and transfer pump for leaks and proper operation. Check fuel level.

Exhaust System Inspect piping and rain cap.

Lubrication System Check oil level and pressure and inspect for leaks.

Electrical System Check battery fluid, voltage, and charger operation. Inspect wiring for visible issues.

General Condition Check engine room cleanliness, controller position, and hour meter.

Automatic Transfer Switch

Adjust timers, check indicator lamps and annunciator.

Testing Conduct a "no-load" test to verify proper operation.

2.1.2. Annual Preventative Maintenance (1 Major and 1 minor PM per year)

The annual service will include all quarterly maintenance tasks, in addition to the following:

System Tasks

Engine Change engine oil and oil filters.

Fuel System Change fuel filters.

Cooling System Change coolant filters (if applicable).

Load Bank Testing

Perform a two-hour load bank test to verify the generator's performance under full load.

Insulation Testing

Conduct insulation resistance testing on the generator windings.

Fuel Analysis Perform a fuel quality analysis.

2.2. Corrective Maintenance (Non-Emergency)

For any issues identified during preventative maintenance that are not considered emergencies, the contractor will:

• Provide a written "Not to Exceed" estimate for the necessary repairs.

• The estimate will include the estimated number of hours, hourly rate, material costs, and a projected completion date.

• All non-emergency work must be approved in writing by the facility manager before commencement.

2.3. Emergency Maintenance Services

The contractor will provide 24/7 emergency services with a two-hour response time to the site.

An emergency is defined as any failure that prevents the generator or ATS from performing its intended function.

3. Reporting and Documentation

• A detailed service report will be completed and provided to the facility manager after each maintenance visit.

The report will document all checks performed, any issues found, and any corrective actions taken.

• The contractor will maintain a complete service history for the generator and

ATS.

4. Contractor Responsibilities

• The contractor shall ensure that all personnel are qualified and licensed to perform the work.

• All work shall be performed in accordance with industry standards and the manufacturer's recommendations.

• The contractor shall be responsible for the proper disposal of all waste materials, including used oil, filters, and coolants, in accordance with all environmental regulations.

5. Term of Contract

This agreement is for a term of one (1) year, with the option to renew it for two (2) additional one-year terms upon mutual agreement.